State of California - Office of Planning and Research and the California Strategic Growth Council
GRANT AGREEMENT
(revised 12/20)
GRANT AGREEMENT NUMBER:
FI$Cal NUMBER:
1. This Grant Agreement is entered into by and between the Office of Planning and Research (“the OPR”)/ Strategic Growth Council (“the SGC”) and City of Richmond (“Grantee”)
2. The Grant Agreement
Term is:
Upon execution of this Grant
Agreement by both parties
through June 30, 2025
3. The maximum amount
of this Grant Agreement
is:
$150,000.00 One Hundred Thousand Dollars and No Cents
4. Signing this Grant Agreement means that Grantee agrees to comply with the terms and conditions of the following exhibits which are part of the Grant Agreement:
Exhibit A, Scope of Work Page(s)
Attachment 1: Authorized Signatory Form Page(s)
Attachment 2: Work Plan Page(s)
Attachment 3: Final Report Page(s)
Exhibit B, Budget Detail and Payment Provisions Page(s) Attachment 4: Budget Detail Worksheet Page(s)
Attachment 5: Invoice Page(s)
Attachment 6: Invoice Dispute Notification Template Page(s) Attachment 7: Advance Pay Request Form Page(s)
Exhibit C, General Terms and Conditions Page(s)
Exhibit D, Special Terms and Conditions Page(s)
Exhibit E, TCC Communications Kit Page(s)
IN WITNESS WHEREOF, this Grant Agreement has been executed by the Parties hereto.
GRANTEE
GRANTEE’S NAME CITY OF RICHMOND
BY (Authorized Signature)
Date Signed
PRINTED NAME AND TITLE OF PERSON SIGNING
SHASA CURL, CITY MANAGER
ADDRESS
450 CIVIC CENTER PLAZA, RICHMOND, CA 94804
STATE OF CALIFORNIA
Agency Name: Office of Planning and Research (“the OPR”)/ Strategic Growth Council (“the SGC”)
BY (Authorized Signature)
Date Signed
PRINTED NAME AND TITLE OF PERSON SIGNING
State of California [Name of Grantee]
Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
ADDRESS
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Table of Contents
Exhibit A, Scope of Work ________________________________ ____________________________ 3
1. Transformative Climate Communities Program Background ____________________ 3
2. Eligible Implementation Technical Assistance Activities _________________________ 3
3. Authorized Signatories ______________________________________________________ 4
4. Representatives _____________________________________________________________ 4
5. Grantee Duties ______________________________________________________________ 5
6. Document Submission _______________________________________________________ 6
7. Reporting Requirements _____________________________________________________ 6 Attachment 1: Authorized Signatory Form ________________________________ ___________ 7 Attachment 2: Work Plan ________________________________ ___________________________ 9 Attachment 3: Final Report ________________________________ ________________________ 11 Exhibit B, Budget Detail and Payment Provisions ________________________________ ____ 13
1. Payment ___________________________________________________________________ 13
2. How to Submit Invoices _____________________________________________________ 14
3. Invoice Dispute ____________________________________________________________ 15
4. Budget Contingency Clause _________________________________________________ 15
5. Cost Principles _____________________________________________________________ 15
6. Travel Reimbursement ______________________________________________________ 16
7. Amendments ______________________________________________________________ 16
8. Work Plan and Budget Modifications ________________________________________ 17 Attachment 4, Budget Detail Worksheet ________________________________ ____________ 18 Attachment 5, Invoice ________________________________ _____________________________ 19 Attachment 6, Invoice Dispute Notification ________________________________ __________ 22 Attachment 7: Advance Pay Request Form ________________________________ __________ 24 Exhibit C, General Terms and Conditions ________________________________ ____________ 28
1. Approval __________________________________________________________________ 28
2. Amendment _______________________________________________________________ 28
3. Assignment ________________________________________________________________ 28
4. Records Retention __________________________________________________________ 28
5. Audit ______________________________________________________________________ 28
6. Indemnification ____________________________________________________________ 29
7. Disputes ___________________________________________________________________ 29
8. Independent Grantee _______________________________________________________ 29
9. Non-Discrimination Clause __________________________________________________ 29
10. Timeliness _________________________________________________________________ 30
11. Governing Law _____________________________________________________________ 30
12. Unenforceable Provision ____________________________________________________ 30 Exhibit D, Special Terms and Conditions ________________________________ ____________ 31 State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Table of Contents
1. Compliance with Laws and Regulations ______________________________________ 31
2. Subcontractors _____________________________________________________________ 31
3. No Third-Party Beneficiaries ________________________________________________ 31
4. Project Monitoring and Oversight ___________________________________________ 31
5. Dispute Resolution _________________________________________________________ 31
6. Termination _______________________________________________________________ 32
7. Waiver of Rights ___________________________________________________________ 33
8. Insurance Requirements ____________________________________________________ 33
9. Stop Work _________________________________________________________________ 34
10. Publicity ___________________________________________________________________ 34
11. Drug-Free Workplace Certification ___________________________________________ 35
12. Americans with Disabilities Act ______________________________________________ 35
13. Air/Water Pollution Violation Certification ___________________________________ 35
14. Payee Data Record Form - STD 204 __________________________________________ 36 Exhibit E, TCC Communications Kit ________________________________ _________________ 37 State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit A, Scope of Work
Exhibit A, Scope of Work
1. Transformative Climate Communities Program Background Both Public Resources section 75242(b) and the Round 4 Transformative Climate Communities Program Guidelines, require SGC to provide the Grantee with technical assistance to assist in the implementation of the TCC Project.
The Office of Planning and Research / Strategic Growth Council (“the SGC”) enters into this Grant Agreement with the City of Richmond (“Grantee”) for funding to retain technical assistance providers (“Provider”) to assist in the implementation of the Richmond Rising:
Implementation Technical Assistance. The SGC and Grantee are collectively referred to as “Parties.”
2. Eligible Implementation Technical Assistance Activities A. The Scope of Work
These funds must be used to assist the Grantee and partners in successfully carrying out the TCC Project implementation. The Technical Assistance provider will perform the work set forth in Attachment 2. This will be referred to as the “Technical Assistance” throughout this Agreement.
Eligible Technical Assistance activities for hired staff or contractors include, but are not limited to, the following:
i) Technical support for implementation of the TCC Project, such as providing subject area expertise;
ii) Project management support to oversee progress of projects and plans implementation, and/or developing processes to collect indicator tracking data and reimbursement documents;
iii) Liaison communications between Grantee and the SGC, the Department of Conservation (“DOC”), and the California Air Resources Board (“CARB”); and iv) Identifying other resources for projects that could complement the TCC program objectives, such as attracting investors to the TCC Project area or applying for other grant opportunities in the TCC Project area.
B. Qualifications for the Technical Assistance Provider Grantee shall ensure that the Technical Assistance provider possess the expertise necessary to provide technical assistance in the areas of need defined by the Grantee in the work plan.
C. Hiring Procedures
Grantee must adhere to its own internal hiring processes when posting for Technical Assistance staff positions or comply with its own competitive bidding and sole sourcing requirements for hiring a contractor.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit A, Scope of Work
To ensure that the Technical Assistance provider will have the necessary qualifications to perform the duties required under this Grant Agreement, Grantee will consult with the Strategic Growth Council in development of the duty statement or scope of work used to hire the Technical Assistance provider.
Grantee will not be reimbursed for Technical Assistance providers that were hired if the Strategic Growth Council was not consulted with for the development of the duty statement/scope of work.
D. Trainings
Grantee agrees to require that the Technical Assistance provider participate in tailored trainings provided by the SGC or DOC that will provide information on TCC Program goals, expectations of the outcome, other available state funding sources, and the reimbursement process.
E. Grant Term
The Grant Term for the Grant Agreement is upon execution and continues through December 31, 2025. All work must be completed no later than June 30, 2025; SGC will not reimburse the Grantee for costs or expenses incurred thereafter. The final invoice must be submitted no later than October 31, 2025.
3. Authorized Signatories
The Executive Director or designee is authorized to sign this Grant Agreement and grant- related documents on behalf of the SGC.
Grantee’s Authorized Signatory or designee is authorized to sign this Grant Agreement and grant-related documents as shown in the Authorized Signatory Form (Attachment 1).
Grantee must keep Authorized Signatory Forms up to date. Within seven (7) working days of any change to the authorized signatory or to the delegated authorized signatory, Grantee shall notify the SGC in writing of the change. The written notice shall be sent as an email attachment to be filed with the Grant Agreement.
4. Representatives
The representatives are the contact people for the SGC and Grantee. The representatives during the term of this Grant Agreement are:
The SGC
Name Title Phone Number Email
Jessica Ison Grant
Manager*
(916) 324-9775 [email protected]
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit A, Scope of Work
Amar Cid TCC
Program
Manager
(916) 324-9775 [email protected]
*Unless otherwise stated within this Grant Agreement, all correspondence and documents to the Strategic Growth Council will be sent to the Grant Manager as described in Document Submission (Exhibit A, Section 6).
The Grantee
Name Title Phone
Number
Email
Lina Velasco Director of
Community
Development
(510) 620-
6841
[email protected]
Beatriz Guerrero
Auna
Project
Coordinator
(510) 620-
5450
[email protected]
The SGC and Grantee must keep the Project Representative(s) up to date. Any changes to the Project Representatives by either the Grantee or the SGC shall be made by providing seven (7) working days advance written notice to the other party. The written notice shall be sent as an email attachment to be filed with the Grant Agreement.
5. Grantee Duties
Grantee shall:
A. Use grant funds from this Grant Agreement for Implementation Technical Assistance.
B. Ensure the selected Provider completes work on time and within budget. This includes meeting all milestones and deliverables, as described in the Work Plan (Attachment 2) and in accordance with the Budget Detail Worksheet (Attachment 4), unless otherwise agreed to by all parties through the amendment process described in Exhibit B, Section
7. C. Submit invoices for reimbursement using the Invoice (Attachment 5) template, including any supporting documents.
D. Submit a final report with the last invoice, using the Final Report template (Attachment 3).
E. Comply with all terms and conditions of this Grant Agreement, including all incorporated documents.
F. Comply with statutes, rules, and regulations applicable to this Grant Agreement.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit A, Scope of Work
G. Maintain an accounting system that accurately reflects all fiscal transactions and provides accounting information, retaining all records and required documents as specified in Exhibit C, Section 4, and providing all required documents during an audit, as specified in Exhibit C, Section 5.
6. Document Submission
A. Email
When this Grant Agreement requires Grantee to send invoices, reports, or other documents to the SGC, Grantee must use the online submission platform and email unless this Grant Agreement specifically requires that the document be sent by mail. All email must contain the Grant Agreement number and Grantee’s name in the subject line.
B. Mail Service/Courier Service
Correspondence and documents submitted through mail, certified mail, or courier service must use the following address:
California Strategic Growth Council
1400 10th Street
Attn: [Grant Manager]
Sacramento, CA 95814
7. Reporting Requirements
When the Project is completed, Grantee must submit a Final Report with the last invoice. To complete and submit the Final Report:
A. Submit the Final Report with the last invoice. If Grantee does not submit the Final Report with the last invoice, then the last invoice will be considered incomplete and returned following process specified in Exhibit D, Section 5.
B. Use the Final Report Template, which is attached as Attachment 3.
C. Make sure the Final Report is signed by the person authorized to sign on the most current Authorized Signatory Form (Attachment 1).
D. Put enough detail in the Final Report to show that Grantee fulfilled the terms of the Grant Agreement and should be paid for completing the project.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 1: Authorized Signatory Form
Attachment 1: Authorized Signatory Form
I hereby verify that I am an authorized Grantee representative and signatory and, as such, can sign and/or delegate authorization to sign and bind Grantee as it relates to the above- referenced Grant Agreement and grant related documents.
Grantee Authorized Signatory:
Name: Shasa Curl Title: City Manager
(Type or Print Name)
Signature: Date:
Delegated Authorized Signatories:
1. Name: Lina Velasco Title: Director of Community Development (Type or Print Name)
Signature: Date:
Document(s) Authorized to sign:
All Grant Related Documents or Grant Agreement
Grant Amendments Budget Amendments Reports
Invoices Other ______
2. Name: Nickie Mastay Title: Deputy City Manager
(Type or Print Name)
Signature: Date:
Document(s) Authorized to sign:
All Grant Related Documents or Grant Agreement
Grant Amendments Budget Amendments Reports
Invoices Other ______
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 1: Authorized Signatory Form
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 2: Work Plan
Attachment 2: Work Plan
TASK 1: Grantee Support – Analyst Onboarding Deliverables and Performance Measures
Timeline
[Start and End Date]
Consultant will continue to support the City and the partners through the onboarding of the TCC Analyst. Consultant will orient the new staff person to the projects, introduce them to the partners, and support project management and grant administration including invoicing and reporting. This will include regular meetings with the City staff team, grant project and plan teams, and SGC as well as production of invoice and report materials that meet SGC’s specifications.
Performance Measures:
Analyst Onboarding
February 2024 to April 2024
TASK 2: CEP Support – CSC Agenda and Presentations
Consultant will assist in the development of meeting agendas for up to four (4) Collaborative Stakeholder Committee meetings. Consultant will develop a presentation template for these meetings as well as populate the template for up to four (4) meetings.
Presentation template,
meeting presentations
February 2024 to June 2024
TASK 3: CEP Support – Website
Consultant will produce a Richmond Rising website that uses the core messaging and updated graphics to orient visitors to the projects and plans, enables project area residents to sign up for emails, and may include an interactive element such as a survey.
Deliverables: Published
website
Performance
Measures: website
published before Public
Kickoff event
February 2024 to April 2024
TASK 4: CEP Support – Public Kickoff
Consultant will assist with the planning and coordination for the TCC Public Kickoff Event. This will include attending event planning meetings, coordinating with partners on their role and contributions to the event, and production of posters and flyers for the event, as well as Consultant attendance at the event.
Deliverables: Updated
logo, updated pamphlet,
invitation postcard design
March 2024 to April 2024
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 2: Work Plan
TASK 5: Project 3 Support – Technical Assistance
Assist Project 3 Project Lead during the Predevelopment phase of Project 3: E-Bike Lending Library project, providing continued guidance and training to Project staff during the design, permitting, and bidding processes.
Performance
Measures: completion of
predevelopment phase
within TCC Grant Year
March 2024 to end of grant
term
The Parties may make minor changes to the timeline and deliverables due without the requirement of an amendment. See Exhibit B, Sections 7 and 8.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 2: Work Plan
Attachment 3: Final Report
Final Report FY 23-24
Grantee Name: Grant Number:
TCC Project Name:
Project Summary
1. Provide a brief summary of the technical assistance needs provided for the TCC Project’s implementation and the work completed under this grant.
Barriers and Accomplishments
2. Describe any goals or objectives that could not be met, as listed in the work plan, and the actual results. Describe any barriers that impeded the progress of the grant, any corrective actions taken, and the outcomes. Discuss how these lessons learned can be useful for other TCC communities.
3. Describe any notable outcomes, findings or conclusions. Report on successful strategies used to achieve the results and how these lessons learned can be useful to other TCC communities.
4. Describe how the Technical Assistance provider and Grantee communicated and managed the work plan and needs that emerged over the course of the grant.
Future Implementation
5. Describe how this grant has impacted the implementation of the TCC Project. Explain:
a. How the work completed under this grant will further the TCC Project’s sustainability goals and strategies.
b. How the work completed under this grant will assist the Grantee in future climate resiliency and community development initiatives.
Feedback
6. Based on your experience with implementation technical assistance, please provide feedback about how SGC can improve future grant programs.
7. Based on the Technical Assistance provider’s experience with integrating into the TCC implementation process, please provide feedback from the provider on the onboarding process from SGC and the Grantee, including:
a. The provider’s ability to get acquainted with the Program b. Helpful onboarding or orientation to the program
c. Improvements in the future.
Attachments
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 2: Work Plan
8. Attach any relevant documents to this report, including annual reports and final reports, Technical Assistance materials, plans, photos, etc. If the documents cannot be sent electronically, notify the Grant Manager.
CERTIFICATION: I certify that this Final Report is accurate and that this project complies with the Agreement. I further certify that any expenditure discussed in this report is allowed under the Agreement and that all funds were expended for the purposes of this Project.
Agreement and that all funds were expended for the purposes of this Project.
Name: Title:
(Type or Print Name)
Signature: Date:
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit B, Budget Detail and Payment Provisions
Exhibit B, Budget Detail and Payment Provisions
1. Payment
A. Except as may be allowed under subsection (B), Grantee will be paid on a reimbursement basis.
i. To receive reimbursement payments of grant funds, Grantee must submit an invoice. ii. Upon receipt and approval of an itemized invoice and required supporting documentation, the SGC agrees to reimburse Grantee for actual expenditures for tasks completed, in accordance with the rates specified in the Budget Detail Worksheet (Attachment 4).
iii. The SGC may withhold final payment until all terms of the Grant Agreement have been satisfied.
iv. The SGC will not reimburse for funds spent on activities that occur prior to grant execution.
v. Invoices may be submitted by the Grantee no more frequently than quarterly (once every 3 months) or as a single invoice at the end of the grant term. Please note, Grantees utilizing advance pay are required to submit progress reports (these progress reports can also include invoices requesting reimbursement payment) no less than on a quarterly basis.
vi. For cost principles, see Exhibit B, Section 5.
B. Advance Pay
i. Through an Advance Pay Pilot Program, SGC is authorized to provide Grantees advance payments of TCC grant awards through July 1, 2025.1 SGC may approve advance payments under this grant at its sole discretion. All requests for advance payments shall be submitted to SGC in writing and utilize the Advance Pay Request form (Attachment 7: Advance Pay Request Form), along with complete documentation of the Grantee’s eligibility for advance payments in accordance with Government Code section 11019.1(c)(2)(A) (as further described below). Any material changes to the request form must be reported to SGC in writing within 30 days.
Advance payments shall not exceed 25% of the total grant award unless the Grantee demonstrates that a larger advance is needed and provides sufficient justification and documentation. All advance payments and the amount of any advance payment is subject to SGC’s sole discretion.
ii. Grantees requesting advance payments under this subsection shall, in their written request, provide complete documentation of their eligibility for advance payments under Government Code section 11019.1(c)(2)(A), as follows:
a. Confirm that SGC has approved Grantee’s itemized budget, spending timeline, and workplan;
1 Added by Statutes of 2022, Chapter 569, Section 15 (AB 156).
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit B, Budget Detail and Payment Provisions
b. Identify the activities to be funded with any advance payment and provide support for the need for the advance payment, which may include but is not limited to, invoices, contracts, estimates, payroll records, and financial records; c. Have no outstanding financial audit findings related to any of the moneys eligible for advance payment and be in good standing with the Franchise Tax Board and Internal Revenue Service;
d. Confirm compliance with all insurance terms of the grant agreement; e. Demonstrate that all funds received as an advance payment will be deposited into a federally insured, interest-bearing account that provides the ability to track interest earned and withdrawals. Any accumulated interest shall be deemed to be grant moneys, subject to federal laws and regulations, and Grantee shall report interest earned on the advance payment to SGC; f. Describe procedures Grantee will use to minimize the amount of time that elapses between the transfer of funds and the spend down of those funds by the Grantee. Further, Grantee shall demonstrate that any previously advanced funds have been spent down or a plan is in place to ensure spend down of those funds in a timely manner;
g. Confirm that Grantee shall provide progress reports on the spend down of advanced funds no less than on a quarterly basis; and
h. Confirm that Grantee shall provide progress reports following the expenditure of an advance payment that includes a summary of work completed, proof of expenditure, and other associated information.
iii. Grantee shall provide money from advance payments to subrecipients in accordance with their grant program requirements. Grantee shall require all entities they subcontract with or award grant money to comply with (f), (g), and (h) of the eligibility requirements listed above. Regardless of any transfer or assignment of advance payments to subrecipients, Grantee shall be liable to the SGC for compliance with this paragraph and for any failures by subrecipients to perform contractual obligations or to comply with the requirements of this section. iv. All unused funding and interest earned provided as an advance payment, but not spent down within the grant timeline, shall be returned to the state.
2. How to Submit Invoices
A. Grantee must submit the invoices to the online submission platform. Following submission, Grantee must email the Invoice (PDF) to [email protected] and copy the TCC Grant Managers on the email. Include the Grant Agreement number and Grantee’s name in the subject line.
B. Grantee shall submit invoices no more frequently than quarterly, in arrears, to the Grant Manager. A request for payment shall consist of:
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit B, Budget Detail and Payment Provisions
i. The Invoice (Attachment 5) on official letterhead and signed by the Authorized Signatory, or authorized designee on file with the SGC (Exhibit A, Section 3), certifying the expenditures are for actual expenses for the tasks performed under this Grant Agreement.
ii. Each cost category and task must correspond to a cost category and task identified in the Budget Detail Worksheet (Attachment 4).
iii. Supporting documentation for reimbursement of funds. Records documenting the completion of individual tasks and deliverables, an estimate of the time spent performing the work, identification of the relevant staff, and the time period over which the work was performed. Examples of acceptable supporting documentation includes but is not limited to: transaction detail reports, payroll reports, time sheets and ledger transactions.
iv. All records must reflect the actual time or money spent, rather than that which was planned or budgeted.
C. Supporting documentation (e.g., timesheets, activity logs, cancelled checks) for matching funds does not need to be submitted to the SGC but should be retained by Grantee in the event of an audit (Exhibit C, Section 5).
D. At any time, the SGC may request hard copies of invoices, reports, supporting documentation, and evidence of progress.
3. Invoice Dispute
In the event of an invoice dispute, see Exhibit D, Section 5.
4. Budget Contingency Clause
A. If the Budget Act of the current year and/or any subsequent years covered under this Grant Agreement does not appropriate sufficient funds for the program, this Grant Agreement shall have no further force nor effect. In this event, the SGC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Grant Agreement, and Grantee shall not be obligated to perform any provisions of this Grant Agreement.
B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the SGC shall have the option to either cancel this Grant Agreement with no liability occurring to the SGC or offer an amendment to reflect the reduced amount.
5. Cost Principles
A. Direct staff, supplies, and materials costs as set forth in the Budget Detail Worksheet (Attachment 4); travel expenses in accordance with Exhibit B Section 6; and indirect costs totaling no more than twelve percent (12%) of the total grant award are eligible for reimbursement.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit B, Budget Detail and Payment Provisions
B. The SGC will reimburse Grantee only for actual expenses incurred during the term of this Grant Agreement, as specified in the Budget Detail Worksheet (Attachment 4).
6. Travel Reimbursement
Travel expenses directly related to the performance of this Grant Agreement will be subject to the State of California travel reimbursement rates in effect during the term of this Grant Agreement.
A. The SGC will only reimburse for actual expenditures incurred for in-state travel as specified here:
i. Accommodation-related travel costs: maximum reimbursement rates based on county as shown here: https://www.calhr.ca.gov/employees/pages/travel- reimbursements.aspx , with no option for approval of an “excess lodging rate.” Hotel bill is required as supporting documentation for hotel-stay reimbursement.
Confirmation booking printouts are not acceptable.
ii. Mileage will be reimbursed at the Reimbursement Rate per Mile for Personal Vehicle as shown here: https://www.calhr.ca.gov/employees/pages/travel- reimbursements.aspx . Google Maps Directions printout required as supporting documentation to show roundtrip start and end locations for mileage reimbursement.
iii. Train or airfare will only be reimbursed to attend meetings with the Strategic Growth Council, and then only if it is the typical method used to get from one location to the other.
iv. No other travel-related costs will be reimbursed through this grant program. v. The SGC will only reimburse for actual expenditures incurred for in-state travel related to the implementation of this grant. Tips and gratuities are not reimbursable items, and must not be included in the total amount for an invoice.
B. Grantee shall maintain, and submit upon request, detailed travel records and supporting documents (e.g., travel request and approval forms, expense claims, invoices, receipts for lodging and transportation) showing the date and purpose of the grant-related travel, destination, and, in the case of travel by automobile, the number of miles driven.
C. Grantee shall ensure travel costs are included in the Budget Detail Worksheet (Attachment 4) and are tied to tasks and deliverables in the Work Plan (Attachment 2).
D. Grantee and any person traveling pursuant to this Grant Agreement shall indemnify and hold harmless the SGC and State of California for any liabilities resulting from such travel.
7. Amendments
A. This section applies to any changes to this Grant Agreement, excluding the following:
a. Changes to the Authorized Signatory Form (Attachment 1). For changes to the Authorized Signatory Form see Exhibit A, Section 3.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit B, Budget Detail and Payment Provisions
b. Changes to project representatives, see Exhibit A, Section 4. c. Changes to the Work Plan and Budget Detail Worksheet, see Exhibit A, Attachment 2, Exhibit B, Attachment 4, and Exhibit B, Section 7.
B. Except as otherwise specified, Grantee must request and obtain prior written approval before any change (amendment) to this Grant Agreement is valid.
C. Request for amendments must:
i. Be prepared, in writing, on official letterhead and signed by the Authorized Signatory or designee on file with the SGC.
ii. Be submitted to the Grant Manager at least two (2) months prior to when the amendment is needed.
iii. Include the Grant Agreement number, a detailed explanation of the proposed amendment, reason for the amendment, and the effect of not approving the request. iv. Include a copy of the document(s) requested for amendment that shows the requested changes.
D. The Grant Manager will respond in writing within fifteen (15) working days from receipt of request to approve or deny the request for amendment, including the reason for the decision.
E. The Grant Manager will process amendments within thirty (30) days of the approval date.
The amendment will not be in effect until both parties have signed the Grant Agreement amendment.
8. Work Plan and Budget Modifications
A. The Grantee must create a basic Work Plan and Budget. Grantee must keep the Work Plan (Attachment 2) and Budget Detail Worksheet (Attachment 4) up to date. Grant Manager must be kept informed of any changes that are being made.
B. Changes up to ten percent (10%) between tasks shall be made by providing written notice with or before submission of an invoice. Changes up to twenty percent (20%) require written approval from the Grant Manager.
C. Changes to the deliverable due dates and minor changes to subtask descriptions shall be made by providing written notice with or before submission of an invoice.
D. Material changes to the Work Plan and Budget shall follow the amendment process, specified in Exhibit B Section 8, including:
i. Changes of more than twenty percent (20%) between tasks ii. Elimination or alteration of tasks or deliverables
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 4: Budget Detail Worksheet
Attachment 4, Budget Detail Worksheet
Task Requested Grant Funds
Task 1: Grantee Support – Analyst Onboarding $46,000
Task 2: CEP Support - CSC Agenda and Presentations $19,000 Task 3: CEP Support – Website $10,000
Task 4: CEP Support - Public Kickoff Coordination $14,000 Task 5: Project 3 Support – Rich City Rides Technical Assistance $56,000 Reimbursable Expenses $5,000
Total $150,000
The Parties may make minor changes to the Budget without the requirement of an amendment. See Exhibit B, Sections 7 and 8.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 5: Invoice
Attachment 5, Invoice
Strategic Growth Council Date:
Transformative Climate Communities Program
Email required invoice documents to: [email protected] and cc the Grant Manager.
Invoice Number:
Grantee Name: Grant Number:
Project Name:
Invoice Period (Start Date) (End Date)
Cost Category Task #1 Task #2 Task #3 Task #4 Total
Personnel (Salaries
and Fringe
Benefits)
Materials and
Supplies
Equipment
Travel
Sub-awardees
Other direct costs
Indirect costs
Current Invoice
Total
Advance Pay
Deduction
Total
Reimbursement
Requested
Cumulative Total
Allocated Total
Advance Pay Summary
Advance Received: ________________________________
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 5: Invoice
Advance Balance: _________________________________
Current Invoice: ____________________________________
Amount Paid Via Invoice: ___________________________
Remaining Advance Balance: _______________________
Interest Earned: _____________________________________
Progress Report:
Work Plan Task # Description of Work Completed
Please refer to specific deliverables in the Budget and Work Plan.
1. Describe how the Provider supported the Grantee with the activities indicated in the scope of work.
2. Describe key accomplishments, activities, or trips.
3. Describe any challenges or obstacles encountered and plans to address those.
4. Do you anticipate any modifications to your Work Plan or Budget in the next few months?
5. Do you need any additional support from the Strategic Growth Council in the next few months?
CERTIFICATION: By my signature below, I certify that I have full authority to execute this payment request on behalf of Grantee. I declare under penalty of perjury, under the laws of the State of California, that this invoice for reimbursement, and any accompanying supporting documents, are true and correct to the best of my knowledge, an all disbursements have been made for the purposes and conditions as outlined in the Grant Agreement.
Print Name: Print Title:
Signature: Date:
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 5: Invoice
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 6, Invoice Dispute Notification
Attachment 6, Invoice Dispute Notification
INVOICE DISPUTE NOTIFICATION
INVOICE DATE
GRANTEE
ADDRESS
INVOICE NUMBER
INVOICE AMOUNT
$
DATE INVOICE RECEIVED
GRANT AGREEMENT NUMBER
The invoice referenced above is disputed for the following reasons:
☐ Request reimbursement for expenses not in the Budget Detail ☐ Invoiced for indirect cost reimbursement ☐ Invoiced for incidental costs or travel costs outside of California ☐ Work performed prior to the Grant start or end date ☐ Insufficient evidence of progress made or task completion ☐ Invoice submitted without using required templates ☐ Insufficient supporting document for reimbursement ☐ Progress Report or Final Report not included with invoice
☐ Invoice not submitted by 5:00 p.m. on the required due date ☐ Request reimbursement through another funding source
☐ Other not listed above:
Comments:
THIS NOTIFICATION IS A FOLLOW UP TO A PHONE CONVERSATION WITH THE GRANTEE OR DESIGNEE WHOSE NAME APPEARS BELOW.
NAME
DATE OF
CONVERSATION
IF YOU HAVE ANY QUESTIONS REGARDING THIS DISPUTE, CONTACT:
NAME
TELEPHONE NUMBER (include Area Code)
STATE OF CALIFORNIA USE ONLY
RETURN A COPY OF THIS NOTIFICATION WITH THE
CORRECTED INVOICE TO:
Grant Manager
Transformative Climate Communities Program
1400 10th Street
Sacramento, California 95814
DATE DISPUTE RESOLVED INITIALS
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 6, Invoice Dispute Notification
RESOLUTION
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 6, Invoice Dispute Notification
Attachment 7: Advance Pay Request Form
Instructions
This request form and an accompanying formal invoice for the requested advance pay amount must be provided for advance payment requests to be reviewed and approved. Grantee shall email the completed form and invoice to OPR/SGC’s Accounts Payable [email protected] with their DOC and SGC Grant Managers copied. Advance payments can be dispersed in one of two (2) ways:
1. A one-time advance payment for 25% of the total grant award.
2. Multiple, smaller installments that collectively equate to 25% of the total grant award.
Regardless of the dispersal method, advance payments cannot exceed 25% of the total grant award. Advance payments will be provided via check. Grantees can expect to receive payment within 45 days of properly submitted, undisputed invoices and advance pay request forms. Please provide the following information.
Make Check Payable To:
Grantee Organization Name [Replace with text]
Billing Address [Replace with text]
City, State, and Zip Code [Replace with text]
Attn: Contact Name [Replace with text]
Grant Agreement Details
Grant Program: [Insert text]
Grant Agreement Number: [Insert text]
Project Name: [Insert text]
Grantee or Fiscal Sponsor: [Insert text]
Contact Name: [Insert text]
Contact Email: [Insert text]
Advanced Payment Dispersal
Is this a one-time payment or smaller installment? [Insert text] Please note: if this is one of multiple installments, Grantee must submit a form for each request.
TOTAL AMOUNT REQUESTED AS ADVANCE PAYMENT: [Insert text] Total Grant Award: [Insert text]
What is the period this advance will cover? From through (Month/Year State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 6, Invoice Dispute Notification
Justification for Request & Overview of Anticipated Expenditures In the text box below, for each entity to receive advance pay (e.g., Grantee, Partners), please include a brief justification for this request and describe how the advanced funds requested will be used, including the amount provided to each entity. Applicant must discuss how this request for advance payment serves disadvantaged, low-income, and under-resourced communities and whether their organization operates with modest reserves and limited cashflow. If this advanced payment is an installment, please only include costs that will be covered in this specific period.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Attachment 6, Invoice Dispute Notification
Authorized Signature
The information contained in this request form is accurate and complete. Partners indicated as recipients of the requested advance funding will be paid by the Grantee in a timely manner. The recipient hereby commits to the development of procedures to ensure that expenditure of advanced funds is done expeditiously and will furnish supporting documentation upon request by the Strategic Growth Council staff. Funds received as an advance payment will be deposited into a federally insured, interest-bearing account that provides the ability to track interest earned and withdrawals. Any accumulated interest will be deemed grant moneys and earned interest will be reported to OPR/SGC. Changes to the information contained in this form will be reported to the OPR/SGC Grant Manager in writing within 30 days.
Name: Signature: Date:
---------------------FOR TCC PROGRAM INTERNAL USE ONLY--------------------- DOC Approval
Grant Manager Name: [Insert text]
Approve (Y/N):
Modify Approve: [Insert text - Why is the approved amount modified?] Approved Modified Amount: [Insert text]
Signature: [Insert text] Date: [Insert text]
SGC Approval
Grant Manager Name: [Insert text]
Required Advance Pay Documentation in SGC Possession (Y/N)? Approve (Y/N):
Modify Approve: [Insert text - Why is the approved amount modified?] Approved Modified Amount: [Insert text]
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit C, General Terms and Conditions
Signature: [Insert text]
Date: [Insert text]
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit C, General Terms and Conditions
Exhibit C, General Terms and Conditions
1. Approval
This Grant Agreement is of no force or effect until signed by both parties. Grantee may not commence performance until such approval has been obtained.
2. Amendment
No change to this Grant Agreement shall be valid unless made in accordance with Exhibit A, Section 3 or 4, or Exhibit B, Section 7. No oral understanding or change not incorporated in this Grant Agreement is binding on any of the parties.
3. Assignment
This Grant Agreement is not assignable by Grantee, either in whole or in part, without the consent of the SGC in the form of an amendment.
4. Records Retention
A. Grantee shall establish an official file containing adequate documentation of all actions taken with respect to the Project, including copies of the Grant Agreement, changes, amendments, letters, email correspondence, financial records, and required reports for a minimum of four (4) years following the final payment of funds or until completion of any action and resolution of all issues which may arise as a result of an audit, whichever is later.
B. Grantee shall adequately protect all records, physical and electronic, from loss, damage, or destruction during the four (4) year retention period.
5. Audit
A. Grant funded projects are subject to audit by the State of California during the grant term and for up to four years following the termination of the grant agreement. Grantee agrees that the SGC, DOC, Department of Finance, Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Grant Agreement. The audit may consist of examining and auditing pertinent books, documents, papers, and records including financial transactions and supporting documents, general accounting systems, internal controls, management practices, policies, and procedures pertaining to the performance of this Grant Agreement.
B. At any time, the SGC, DOC, Department of Finance, Bureau of State Audits, or their designated representative may request to review Grantee’s records to ensure proper grant management. Grantee shall be given advance notice when the grant-funded Project is selected for an audit or review by the SGC, DOC, Department of Finance, Bureau of State Audits, or their designated representative. Grantee agrees to allow the auditor(s) access to such records during normal business hours, excluding State of California holidays, and to allow interviews of any employees who might reasonably have information related to such records. Further, Grantee agrees to include a similar right of the SGC to audit records and interview staff in any subcontract related to performance of State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit C, General Terms and Conditions
this Grant Agreement in accordance with Government Code section 8546.7. Grantee shall comply with the above and be aware of the penalties for violations of fraud and for obstruction of investigation as set forth in Public Contract Code section 10115.10.
6. Indemnification
Grantee agrees to indemnify, defend, and hold harmless the State of California, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all Grantees, partners, subcontractors, suppliers, laborers, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, firm, or corporation who may be injured or damaged by Grantee in the performance of this Grant Agreement.
7. Disputes
Grantee shall continue with the responsibilities under this Grant Agreement during any dispute.
8. Independent Grantee
Grantee, and the agents and employees of Grantee, in the performance of this Grant Agreement, shall act in an independent capacity and not as officers, employees, or agents of the SGC.
9. Non-Discrimination Clause
During the performance of this Grant Agreement, Grantee and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, color, ancestry, national origin, religion, creed, age (over 40), mental disability, physical disability, sex, gender (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, and military and veteran status. Grantee and subcontractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Grantee and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Grant Agreement by reference and made a part hereof as if set forth in full. Grantee and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Grant Agreement.
Grantee shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under this Grant Agreement.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit C, General Terms and Conditions
10. Timeliness
Time is of the essence in this Grant Agreement. The SGC and Grantee will work collaboratively to ensure this Grant Agreement is administered in a timely fashion.
11. Governing Law
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California.
12. Unenforceable Provision
If any provision of this Grant Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Grant Agreement have force and effect and shall not be affected thereby.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit D, Special Terms and Conditions
Exhibit D, Special Terms and Conditions
1. Compliance with Laws and Regulations
By signing this Grant Agreement, Grantee certifies that it shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits and shall secure any new permits required by authorities having jurisdiction over the Project(s), and maintain all presently required permits. Grantee shall ensure that any applicable requirements of the California Environmental Quality Act are met in order to carry out the terms of this Grant Agreement.
2. Subcontractors
The SGC’s contractual relationship is with Grantee, and not any of its subcontractors. Grantee is entitled to make use of its own staff and subcontractors, as identified in the Budget Detail Worksheet (Attachment 4), and will comply with its own competitive bidding and sole sourcing requirements for subcontracts that arise out of or in connection with this Grant Agreement. Grantee shall manage, monitor, and accept responsibility for the performance of its own staff and subcontractors, and will conduct Project activities and services consistent with professional standards for the industry and type of work being performed under this Grant Agreement.
Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the SGC and any subcontractors, and no subcontract shall relieve Grantee of its responsibilities and obligations hereunder. Grantee agrees to be as fully responsible to the SGC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by Grantee. Grantee's obligation to pay its subcontractors is an independent obligation from the SGC’s obligation to make payments to Grantee. As a result, the SGC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.
3. No Third-Party Beneficiaries
This Grant Agreement is not intended for the benefit of any person or entity other than the parties, and no one other than the parties themselves may enforce any of the rights or obligations created by this Grant Agreement.
4. Project Monitoring and Oversight
Project monitoring and oversight is essential to ensure the Project stays within scope and is completed on schedule and within budget in accordance with this Grant Agreement.
5. Dispute Resolution
A. Invoice Disputes
i. In the event of an invoice dispute, the TCC Grant Manager will notify Grantee in writing within fifteen (15) working days of receipt of the disputed invoice. ii. During the dispute, both parties shall deal in good faith to resolve the dispute.
Grantee shall continue to meet its responsibilities and obligations under the terms of this Grant Agreement.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit D, Special Terms and Conditions
iii. If Grantee contests the decision made by the Grant Manager, Grantee shall submit a written “Notice of Dispute” on official letterhead, according to Subsection C below.
B. General Disputes
i. In the event of a dispute unrelated to the dispute of an invoice, Grantee shall first attempt to resolve the dispute with the Grant Manager.
ii. Both parties shall deal in good faith and attempt to resolve the dispute informally. iii. Grantee shall continue to meet its responsibilities and obligations under the terms of this Grant Agreement during a dispute.
iv. If Grantee contests the decision made by the Grant Manager, Grantee shall submit a written “Notice of Dispute” on official letterhead, according to Subsection C below.
C. Contesting a Dispute Decision
i. If Grantee contests a decision made by the Grant Manager, Grantee may submit a written “Notice of Dispute” on official letterhead. The “Notice of Dispute” shall include:
The Grant Agreement number
A complete description of the basis for the dispute
Legal authority or pertinent facts, supporting arguments and documentation Action requested for resolution
The “Notice of Dispute” shall be sent to:
California Strategic Growth Council
Transformative Climate Communities Program
Attn: Program Manager
1400 10th Street
Sacramento, CA 95814
ii. Within 30 days after receipt of the “Notice of Dispute,” the Division Director shall review the dispute and submit a written decision to Grantee, which shall include:
The decision made
An explanation for the decision
Whether the decision shall be conclusive and binding or can be appealed and the steps to take to appeal the decision
6. Termination
A. Completion of Project. This Grant Agreement shall terminate upon completion of the project and payment of the last invoice.
B. Early Termination. Either Party may terminate this Grant Agreement upon thirty (30) days advance written notice by certified mail to the other Party. The notice shall specify State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit D, Special Terms and Conditions
the reason for early termination and may permit Grantee or the SGC to rectify any deficiency(ies) prior to the early termination date.
7. Waiver of Rights
A. Grantee waives any and all rights to any type of express or implied indemnity or right of contribution from the SGC, its officers, agents, or employees for any liability arising from, growing out of, or in any way connected with this Grant Agreement.
B. Grantee waives all claims and recourses against the SGC, including the right to contribution for loss or damage to persons or property arising from, growing out of, or in any way connected with or incident to this Grant Agreement, except claims arising from the gross negligence of the SGC, its officers, agents, and employees.
C. None of the provisions of this Grant Agreement shall be deemed waived unless expressly waived in writing.
8. Insurance Requirements
A. Grantee that is a governmental organization may provide evidence of sufficient self- insurance to satisfy the insurance requirements below.
B. If Grantee is not a governmental organization or is unable to provide evidence of sufficient self-insurance, then the following are the insurance requirements:
a. Grantee must ensure the following insurance policies are obtained and kept in force for the term of this Grant Agreement, with no lapses in coverage, that cover any acts or omissions of Grantee and its employees engaged in carrying out any tasks specified in this Grant Agreement:
i. Workers’ Compensation Insurance in an amount of not less than the statutory requirement of the State of California (California Labor Code § 3700 et seq.).
ii. Commercial general liability insurance in an amount of not less than $1,000,000 per occurrence for bodily injury and property damage combined.
iii. Motor vehicle liability with limits not less than $1,000,000 per accident for bodily injury and property damage combined. Such insurance shall cover liability arising out of a motor vehicle including owned or hired, and non-owned motor vehicles. b. Insurance policies must name the State of California, its officers, agents, employees, and servants as additional insured parties for the commercial general liability and automobile liability insurance, but only with respect to work performed under this Grant Agreement.
C. Grantee is responsible for guaranteeing that a copy of each Certificate of Insurance is submitted to the TCC Grant Manager within sixty (60) calendar days of the Grant Agreement signature. No request for advance payment will be issued until the Certificate of Insurance is received by SGC. The grant number must be included on each submitted Certificate of Insurance.
D. Grantee must notify the TCC Grant Manager prior to any insurance policy cancellation or substantial change of policy, including lapse of coverage, change State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit D, Special Terms and Conditions
in coverage amount, or change in carrier. Grantee shall submit proof of new or updated policy based on insurance requirements within thirty (30) days of policy cancellation or substantial policy change. Failure to provide proof of insurance may result in termination of this Grant Agreement.
E. Grantee is responsible for determining the appropriate level of insurance, if any, for its Partners or subcontractors.
9. Stop Work
If it is determined, at the sole discretion of the SGC, that Grantee is not meeting the terms and conditions of this Grant Agreement, immediately upon receiving a written notice through certified mail from the SGC to stop work, Grantee shall cease all work under this Grant Agreement. The SGC has the sole discretion to determine that Grantee meets the terms and conditions after a stop work order, and to send through certified mail a written notice to Grantee to resume work under this Grant Agreement.
10. Publicity
A. Grantee agrees that it will acknowledge SGC in all publications, websites, signage, invitations, and other media-related and public-outreach products related to the TCC grant. SGC staff will provide SGC logo files and guidance on their usage directly to Grantee. Grantee agrees to adhere to the TCC Communications Kit provided by SGC (Exhibit E). If Grantee is planning an event or announcement, needs sample materials, or needs assistance or advice regarding digital or print materials, press, social media, and/or general communications, please contact your TCC Grant Manager.
B. Long-Form Materials: Long-form written materials, such as reports, must include the following standard language about SGC and TCC:
. The Transformative Climate Communities (TCC) Program funds community-led development and infrastructure projects that achieve major environmental, health and economic benefits in California’s most disadvantaged communities. TCC empowers the communities most impacted by pollution to choose their own goals, strategies and projects to enact transformational change – all with data-driven milestones and measurable outcomes. This program is administered by the California Strategic Growth Council (SGC) which coordinates the activities of State agencies and partners with stakeholders to promote sustainability, economic prosperity, and quality of life for all Californians. www.sgc.ca.gov.
C. Press Releases, Flyers, and Visual Materials: Any informational materials that do not qualify as long-form, but that include at least a paragraph of text, such as press releases, media advisories, short case studies, some flyers, etc., should include following language:
. “[Project Name] is supported by California Strategic Growth Council’s Transformative Climate Communities program with funds from California’s General Fund.
Grantee may at times produce promotional materials that are primarily visual in nature, such as banners, signage, certain flyers, and sharable images for social media. In such cases, when including the above boilerplate language acknowledging SGC support is not practical, State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit D, Special Terms and Conditions
Grantee should instead include the official logo of SGC, preceded by the words “Funded by.”
11. Drug-Free Workplace Certification
In signing this Grant Agreement, Grantee certifies that it will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
A. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
B. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or organization's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations.
C. Every employee who works on this Grant Agreement will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on this Grant Agreement.
Failure to comply with these requirements may result in suspension of payments under this Grant Agreement or termination of this Grant Agreement or both, and Grantee may be ineligible for award of any future State of California agreements if the SGC determines that any of the following has occurred: Grantee has made false certification, or violated the certification by failing to carry out the requirements as noted above (Gov. Code §8350 et seq.).
12. Americans with Disabilities Act
Grantee assures the SGC that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 U.S.C. 12101 et seq.).
13. Air/Water Pollution Violation Certification
Under State of California laws, Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the California Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit D, Special Terms and Conditions
14. Payee Data Record Form - STD 204
This form must be completed by all Grantees that are not another state agency or other governmental entity.
State of California City of Richmond
California Strategic Growth Council SGCXXXXX
Transformative Climate Communities Program Implementation Technical Assistance Grant
Exhibit E, TCC Communications Kit
Exhibit E, TCC Communications Kit
[Insert TCC Communications Kit here.]