March 19, 2024
Public Works
DATE: March 19, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Chief Bisa French
Captain Eric Smith
Tawfic Halaby, Deputy Director of Public Works for
Operations & Maintenance
Dee Karnes, Fleet Maintenance Superintendent
Subject:
Contract Award to Stommel, Inc., dba LEHR, for
Outfitting of Emergency Vehicles
FINANCIAL IMPACT: The capacity on this contract will be utilized when funding is available in the Fleet Maintenance Capital
Improvement account in fiscal years 2023-2024, 2024-
2025, and 2025-20256, Account String 50336031-
400705-03B04.
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The Public Works Department is requesting City Council
approval to award a contract to Stommel, Inc., dba
LEHR, for the outfitting of emergency vehicles.
RECOMMENDED ACTION:
APPROVE a contract with Stommel, Inc., dba LEHR, for
the outfitting of emergency vehicles, for a term from
March 1, 2024 to June 30, 2027, in an amount not to
exceed $1,500,000 – Public Works Department and
Richmond Police Department (Daniel Chavarria 510-620-
5478/Captain Eric Smith 510-621-1802).
AGENDA
REPORT
March 19, 2024
DISCUSSION:
The City of Richmond currently has more than one dozen police cars that need to be outfitted with emergency equipment to be assigned to personnel for deployment. More police cars are expected to be ready for similar services in the coming months.
In July 2019, the County of Placer published a Request for Bids for Emergency Response Vehicle Equipment and Installation Services. Stommel, Inc., (LEHR) was awarded the original contract for services, and on July 25, 2023, a one-year extension, effective October 1, 2023, was approved by the Placer County Boad of Supervisors.
The Fleet Maintenance Division is proposing to use the Placer County’s competitive bidding because the majority of specifications requested are identical to that of Richmond’s.
This contract is in compliance with the Richmond Municipal Code Section 2.52.330 Piggyback procurement which allows for a “piggyback” purchase using another agency’s purchase contract if it is in the best interest of the City of Richmond
The City of Richmond has worked with Stommel, Inc, (LEHR) for many years and has been completely satisfied with their work. There is no qualified City of Richmond vendor that can provide this service.
DOCUMENTS ATTACHED:
Attachment 1 – Proposed Contract
Attachment 2 – Piggyback Approval
Attachment 3 – County of Placer Contract