April 2, 2024
Police Department
DATE: April 2, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
Sole-Source Contract with Motorrad LLC for Police
Motorcycle Maintenance and Repair
FINANCIAL IMPACT: The proposed expenditure of $30,000 is included in the proposed Fiscal Year 2024-2025 budget, and the
balance will be budgeted for accordingly in subsequent
fiscal years – account string 01191021-400501.
PREVIOUS COUNCIL
ACTION:
n/a
STATEMENT OF THE
ISSUE:
The Richmond Police Department currently owns and
utilizes 8 BMW police motorcycles that require ongoing
maintenance and repairs. The Department seeks to
establish a sole source contract with Motorrad LLC to
provide these services.
RECOMMENDED ACTION:
APPROVE a three-year sole-source contract with
Motorrad LLC to provide ongoing maintenance and repair
services for the police department’s motorcycle fleet, at a cost not to exceed $90,000, for the contract term July 1, 2024, to June 30, 2027, with the option of two, mutually agreed upon, one-year extension terms for an additional cost not to exceed $30,000 per fiscal year – Police
Department (Chief Bisa French 510-621-1802).
DISCUSSION:
The Richmond Police Department (RPD) utilizes eight BMW motorcycles for traffic safety and enforcement. Regular maintenance and service by certified BMW technicians that use original equipment manufacturer (OEM) parts is required to AGENDA
REPORT
April 2, 2024
properly maintain the motorcycles. Motorrad LLC operates SoSo Cycles of both Concord and San Francisco, and they are the closest dealerships to Richmond, CA.
Motorrad LLC has maintained and repaired the police department motorcycle fleet for the past 16 years and provides exceptional service and attention to detail.
As essential tools in law enforcement, Police Motorcycles play a crucial role in ensuring public safety and effective policing. To maintain their operational efficiency and extend their service life, it is imperative that we prioritize and invest in routine maintenance and timely repairs.
Operational Reliability:
Regular maintenance ensures that police motorcycles remain in optimal working condition. Reliability is paramount in emergency situations, where law enforcement officers rely on their vehicles to respond swiftly and effectively. A well-maintained fleet minimizes the risk of breakdowns, contributing to the overall reliability of law enforcement operations.
Public Safety:
Police motorcycles are often deployed in high-stress and high-speed situations. Timely maintenance helps identify and address potential issues before they escalate, reducing the likelihood of accidents or malfunctions. This not only protects our law enforcement officers but also safeguards the well-being of the community they serve.
Cost Savings:
Proactive maintenance practices are cost-effective in the long run. By addressing minor issues before they become major problems, we can prevent costly repairs and extend the overall lifespan of police motorcycles. This approach is fiscally responsible and aligns with our commitment to efficient resource management.
Environmental Impact:
Regular maintenance contributes to reduced emissions and fuel consumption. Properly tuned engines and well-maintained components result in more fuel-efficient vehicles, lowering our carbon footprint and aligning with our city's commitment to environmental sustainability.
In light of the above considerations, RPD staff urges the City Council to approve the three-year sole-source contract with Motorrad LLC to participate in a comprehensive maintenance program for the City’s police motorcycle fleet. This includes regular inspections, scheduled maintenance, and prompt repairs to address any identified issues.
DOCUMENTS ATTACHED:
Attachment 1 – Motorrad LLC Contract
Attachment 2 – Executed Sole-Source Justification