April 16, 2024
Public Works
DATE: April 16, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works/City Engineer
Wendy Wellbrock, PE, Senior Civil Engineer
Subject:
Ghilotti Bros., Inc. Contract Amendment #1 for The
Yellow Brick Road Project
FINANCIAL IMPACT: $134,439.32 in the General Capital Fund is available for construction of the Yellow Brick Road Project. This will result in no new impact to the General Fund.
Account String: 20136031-400708-29113 (General
Capital Fund)
PREVIOUS COUNCIL
ACTION:
City Council adopted Resolution 22-21 on March 2, 2021, authorizing the award of a construction contract to
Ghilotti Bros., Inc. for the Yellow Brick Road Project for an amount not to exceed $7,542,695.05.
STATEMENT OF THE
ISSUE:
City staff is requesting approval to amend the
construction contract with Ghilotti Bros., Inc. to complete the Yellow Brick Road Project, in the amount of
$134,439.32, for an amended total contract amount not
to exceed $7,677,134.37, which includes $54,439.32 for
additional unforeseen work and a contingency amount of
$80,000 for potential additional change order work.
AGENDA
REPORT
April 16, 2024
RECOMMENDED ACTION:
ADOPT a resolution amending the construction contract
with Ghilotti Bros., Inc. for the Yellow Brick Road Project in the amount of $134,439.32, for an amended total
contract amount not to exceed $7,677,134.37, which
includes $54,439.32 for project-related work and a
contingency amount of $80,000 for potential additional
change order work; and AUTHORIZE the Director of
Public Works to approve construction change orders, if
necessary, for the contingency amount of $80,000 –
Public Works Department (Robert Armijo 510-620-5477/
Wendy Wellbrock 510-307-8108).
DISCUSSION:
This project is the first phase in the City’s effort to implement the Yellow Brick Road Iron Triangle Walkable Neighborhood Plan, which was adopted by City Council on May 19, 2015. The Yellow Brick Road is a community led effort to designate and implement safe walking and bicycling routes for Iron Triangle Neighborhood residents to increase walking and bicycling modes of transportation to and from places of interest including schools, parks, downtown Richmond (including health care facilities, shopping destinations, Post Office, etc.), the Richmond multimodal station, the Richmond Greenway, and the Bay Trail.
The project limits are 7th Street from Ripley Avenue to Pennsylvania Avenue, 8th Street from Ohio Avenue to Lincoln Avenue, and Pennsylvania Avenue from 2nd Street to Harbour Way. The scope of work includes pedestrian safety improvements including crosswalks, traffic circles, bulbouts, sidewalk and roadway improvements, striping, traffic and pedestrian signals and lighting, and storm drain improvements.
The contract with Ghilotti Bros., Inc. for the Yellow Brick Road project was approved on March 2, 2021, for a total amount not to exceed $7,542,695.05, including construction contingencies. During construction, delays and unforeseen existing conditions required that additional work be performed. This work was not included in the original contract scope but is necessary to maintain accessibility and safe conditions along the Yellow Brick Road project area and will improve the finish of the completed project.
City staff is recommending that the City Council approve a contract amendment to increase Ghilotti Bros., Inc. contract in the amount of $134,439.32, for an amended total contract amount not to exceed $7,677,134.37, which includes $54,439.32 for project- related work and a contingency amount of $80,000 for potential additional change orders; and authorize the Director of Public Works to approve construction change orders, if necessary, up to the contingency amount of $80,000. City staff is in negotiations with Ghilotti Bros., Inc. for remaining additional change orders to complete and close out the project and is not anticipated to exceed $80,000. Any balance remaining at the completion of the project will be returned to the General Capital Fund.
April 16, 2024
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – Original Construction Contract
Attachment 3 – 1st Amendment to the Construction Contract