April 16, 2024
Public Works
DATE: April 16, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works / City Engineer
Ken Cheng, PE, Senior Civil Engineer
Subject:
Award Construction Contract for an As-Needed Concrete
Contractor and Request for Funds Transfer
FINANCIAL IMPACT: Transfer American Rescue Plan Act (ARPA) funding (13636031-400645-01A05) in the amount of $461,717
from Street Improvements to the American with
Disabilities Act (ADA) Miscellaneous Sidewalk Rehab
Program (13636031-400644-01A04). The remaining
budget is in General Capital Fund (20136031-400644-
01A04)
PREVIOUS COUNCIL
ACTION:
Resolution No. 139-23 (Adopted December 5, 2023) – A
Resolution of the Council of the City of Richmond,
California, adopting and appropriating American Rescue
Plan Act (ARPA) and Environmental and Community
Investment Agreement (ECIA) Funds
STATEMENT OF THE
ISSUE:
Award a construction contract for As-Needed Concrete
Contractor for Sidewalk Construction, ADA Curb Ramp,
and Miscellaneous Concrete Repair to Calico California
Constructores Inc. in an amount not to exceed
$1,500,000 with an option to extend contract for one (1) year and add additional capacity in the amount of
$500,000, and transfer ARPA funding from street
improvements to sidewalk improvements.
AGENDA
REPORT
April 16, 2024
RECOMMENDED ACTION:
ADOPT a resolution to AUTHORIZE the city manager or
their designee to execute a contract with Calico California Constructores Inc. in an amount of $1,500,000, for a term ending December 31, 2025, with an option to extend the
contract for one year and add additional capacity in the amount of $500,000; and APPROVE the transfer of
American Rescue Plan Act (ARPA) funds in the amount
of $461,717 from street improvement project (13636031-
400645-01A05) to sidewalk improvement project
(13636031-400644-01A04) – Public Works Department
(Daniel Chavarria 510-620-5478/Ken Cheng 510-621-
1612).
DISCUSSION:
On March 13, 2024, the City issued a public invitation for bids for the As-Needed Concrete Contractors for the Americans with Disabilities Act (ADA) Miscellaneous Sidewalk Rehab Program via BidsOnline. The bidding process concluded on March 28, 2024, attracting one (1) submission. After careful evaluation, City staff have identified Calico California Constructores Inc., proposing to award a contract valued at $1,500,000. The contractor was selected based on their bid being responsive to the project’s requirements and responsible in their execution capabilities. The contract is set to conclude on December 31, 2025, with the option for a one-year extension.
The scope of work, to be conducted across various neighborhoods within the City of Richmond’s right of way, encompasses a range of tasks. These include repairs to concrete sidewalks, driveway aprons, flares, curbs, gutters, and ADA curb ramps, alongside other miscellaneous concrete works and related incidental activities necessary for ADA compliance and adherence to City standards.
To support this initiative, funds from the General Capital Fund will be utilized.
Additionally, this program will also require reallocating $461,717 from the American Rescue Plan Act (ARPA) to bolster the sidewalk rehab program’s resources.
Construction activities under this contract will be initiated based on Work Authorizations from City staff, with the expectation of ongoing work throughout the contract duration.
The contractor will outline detailed construction schedules following the issuance of Work Authorizations.
Accordingly, City staff recommends that the City Council: (1) AUTHORIZE the City Manager or their designee to finalize and execute an as-needed concrete contractor for sidewalk construction, ADA curb ramp, and miscellaneous concrete repair contract with Calico California Constructores Inc valued at $1,500,000 with an option to extend contract for one (1) year and add additional capacity in the amount of $500,000; and (2) APPROVE the transfer of ARPA funds totaling $461,717 from the street improvement
April 16, 2024
project (13636031-400645-01A05) to the sidewalk improvement project (13636031- 400644-01A04).
ENVIRONMENTAL DOCUMENTATION:
In accordance with CEQA guidelines Class 1 - Section 15301, Class 2 - Section 15302, and Class 3 - Section 15303, the As-Needed Concrete Contractors for Sidewalk Construction, ADA Curb Ramp, and Miscellaneous Concrete Repair is exempted from CEQA review.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – Bid Documents
Attachment 3 – Bid Results
Attachment 4 – Contract Construction Agreement