May 21, 2024
Public Works
DATE: May 21, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works/City Engineer
Ken Cheng, PE, Senior Civil Engineer
Subject:
Construction Contract Amendment No. 2 for W.R. Forde
Associates, Inc for the Cutting Boulevard and Harbour
Way South Bikeways Project
FINANCIAL IMPACT: The Cutting Boulevard and Harbour Way South Bikeways Project will require a financial allocation of $280,000 from the General Capital Fund. This amount will be dedicated to the completion of construction activities under the
account number 20136031-400708-23G06.
PREVIOUS COUNCIL
ACTION:
November 10, 2020
July 6, 2021
December 20, 2022
STATEMENT OF THE
ISSUE:
City staff is requesting to appropriate $280,000 of the General Capital Funds for the completion of the Cutting Boulevard and Harbour Way South Bikeways Project and
to approve a construction contract amendment with W.R.
Forde Associates, Inc. to complete Cutting Boulevard
and Harbour Way South Bikeways Project. The
requested contract amendment amount is $104,099 for a
total contract amount not to exceed $1,976,806.99. Staff is also requesting authorization for the Director of Public Works to approve construction change orders, if
necessary for the contingency amount of $74,000 to
potentially increase the contract for a total not-to-exceed amount to $2,050,806.99.
AGENDA
REPORT
May 21, 2024
RECOMMENDED ACTION:
ADOPT a resolution to appropriate the General Capital
Fund in the amount of $280,000 for Cutting Boulevard
and Harbour Way South Bikeways Project; AUTHORIZE
the construction contract amendment with W.R. Forde
Associates, Inc, for Cutting Boulevard and Harbour Way
South Bikeways Project in the amount of $104,099.00,
for an amended total contract amount not to exceed
$1,976,806.99; and AUTHORIZE the Director of Public
Works to approve construction change orders, if
necessary, up to an amount of $74,000, to potentially
increase the contract for a total not-to-exceed amount of $2,050,806.99 – Public Works Department (Robert
Armijo 510-620-5477/ Ken Cheng 510-621-1612).
DISCUSSION:
The Cutting Boulevard and Harbour Way South Bikeways Project, integral to the City's Ferry to Bridge to Greenway Complete Streets Plan, aims to significantly enhance urban mobility. Spanning 1.0 mile, the project introduces a 12-foot wide, two-way bikeway, separated from vehicle traffic by a 3-foot-wide safety buffer equipped with bollards and armadillos (small, rounded, semi-rigid traffic delineators). It also includes tailored approaches at two railroad crossings and a 0.35-mile Class I multi-use trail along sections of Cutting Blvd currently lacking sidewalks.
This initiative is supported by a diverse funding mix, including the State Active Transportation Program (ATP) Quick-Build Grant, Metropolitan Transportation Commission (MTC) funding, Transportation Development Act (TDA) Article 3 funds, the General Capital Fund, and the Senate Bill 1 Roadway Maintenance & Rehabilitation Act. This collaborative funding approach underscores the project's importance to the City's broader transportation and infrastructure strategy.
The project's progression faced a temporary halt in late November 2022 due to design modifications required to meet California Public Utility Commission (CPUC) and Burlington North Santa Fe (BNSF) review comments. These adjustments, along with additional unforeseen work beyond the initial contract, have necessitated an increase in the project budget.
City staff proposes extending the pavement treatment (i.e., a Slurry Seal) and revision to parking stalls initially planned for Cutting Boulevard and most of Harbour Way South (south of the Interstate 80 freeway) to include Hoffman Boulevard and a smaller segment of Harbour Way South. This extension is not part of the original project design but is deemed essential for improving road longevity and enhancing the experience for both bicyclists and motorists alike. W.R. Forde provided a cost estimate of the slurry seal as shown in Attachment 5 – Cost Estimate.
May 21, 2024
The additional work’s timeline is as follows: The Construction phase has already begun on April 22, 2024. Slurry seal is scheduled to be performed on May 15, 2024. Following this, a punch list evaluation and close out of the project will be carried out the week of June 3, 2024 to ensure all work meets City standards. Project closeout is anticipated by June 7, 2024.
City staff is recommending City Council approve a resolution for the second contract amendment to increase the contract for W.R. Forde Associates, Inc., in the amount of $104,099 increasing the total contract amount not to exceed $1,976,806.99; and authorize the Director of Public Works to approve construction change orders, if necessary, up to an amount of $74,000, to potentially increase the contract for a total not-to-exceed amount of $2,050,806.99.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – WR Forde Associates, Inc Construction Contract Attachment 3 – First Amendment to Construction Agreement Attachment 4 – Second Amendment to Construction Agreement Attachment 5 – Cost Estimate