IFB-Grinder
INVITATION FOR BID
Grinder - Rental
February 26, 2024
The intent of this Invitation for Bids is to award a multi -year contract to the lowest priced, responsive, responsible bidder for rental of a Grinder and other construction equipment , including operator and delivery. The City anticipates that the grinder will be used up to 46 times per year.
GRINDER:
Contractor shall rent grinding equipment in various sizes between 2ft and 6’8”, Pulverizer, and mechanical sweeper on an as needed basis.
OPERATORS/MAINTENANCE:
The rental rate includes operator, fuel, oil, lubrication, all maintenance, etc., and the delivery charge includes one complete cycle of delivery and pickup.
OVERTIME:
All hours over 8 hours per day will be billable at 1.5 times the hourly rate.
OPERATORS/EXPERIENCE, QUALIFICATIONS:
Operator shall have three (3) years minimum experience to be qualified to operate the equipment.
EQUIPMENT OPERATION:
The Contractor shall provide on an on-call, as needed basis, the rental of one (1) fully operated, fueled and maintained Cold milling machine. The grinder shall be 630 HP Wirtgen w210 or equivalent no more than 5 years old with a front-loading belt and 6’8” drum. The second grinder option to be used shall be a 280 HP Wirtgen w120 or equivalent no more than 5 years old with a front-loading belt and a 48” drum. Move in/move out rates are included in the unit price and no additional payment will be made for travel time to and from job site.
Equipment will be operated for eight (8) hours each day during weekdays M onday through Friday. The City will notify the Contractor seven (7) days in advance of each work period
IFB-Grinder
requirement stating the type of equipment, the site of work and the number of days equipment is to be used. The Contractor shall deliver and unload the equipment at the site before 8:00 a.m. on the day required.
REFERENCES
All bids submitted shall be accompanied by three (3) customer references (preferably local Richmond area or other governmental agencies) for whom the contractor has provided a similar scope of work during the past two (2) years, of comparable settings, complexities and quantities as required of this request for proposals. The references shall include names, addresses, and telephone numbers of the clients for whom prior work was performed and include an explanation of the services provided. These companies will be contacted prior to award of bid.
SUBMITTAL OF BID:
All
questions must be submitted via the electronic BidsOnline system on the Q&A tab by 3:00pm PST, Monday, March 11, 2024. If the City finds it necessary to issue an addendum, prospective Offerors will receive e-mail notification of addendum. Otherwise, answers to questions received will be provided on the Q&A tab. It is the proposer’s responsibility to periodically check the BidsOnline website www.ci.richmond.ca.us/bids for any possible Addenda to the BID that may have been posted.
Electronic Bids shall be submitted via the City’s secure online bidding system. All required sections of the bid must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic bid. The Bid Management System will not accept late proposals and no exceptions shall be made. Contractors will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those Bids that were transmitted successfully.
Please submit your bid electronically through the BidsOnline System, no later than 11:00 a.m., Thursday, March 21, 2024. Bids must be provided on the attached Price Sheet – Attachment A.
Compliance with City Ordinances
The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance (Richmond Municipal Code (RMC) Chapter 2.28), Business Opportunity Ordinance (RMC Chapter 2.50), Local Employment Program Ordinance (RMC Chapter 2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) (
RMC Chapter 2.65), which are incorporated into the
Contract Documents by this reference.
IFB-Grinder
GENERAL GUIDELINES
This BID does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this BID, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract. The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this BID.
The City reserves the right to:
1. Reject any or all Bids.
2. Issue subsequent Requests for Bids.
3. Postpone opening for its own convenience.
4. Remedy technical errors in the Request for Bid.
5. Waive informalities and irregularities in proposals.
Public Records
All proposals submitted in response to this BID become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.
Business Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.
ATTACHMENTS:
Price Sheet – Attachment A
References – Attachment B
City of Richmond Standard Contract – Attachment C
Insurance Requirements – Attachment D
Sanctuary City Compliance Statement – Attachment E