ATTACHMENT 1
Blokamit
City of Richmond
Sole Source Justification
THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY PURCHASE Contact the Purchasing Division and discuss your rationale before completing this form. If Purchasing can help you make this a competitive purchase, then this form will not be required.
Attach this completed/approved form to requisitions when competitive quotes/bids/proposals are not solicited (Required for requisitions > $3,000)
Requested Sole Source Supplier:
Company Name: Verizon Connect Contact Name: Marchand Clark-Hawkins Address: 9868 Scranton Road
City: San Diego State: CA Zip Code: 92121
Phone Number (858) 450-7095 E-Mail [email protected] Duration of Contract: 3 years
Estimated Cost: $ 45,000/fy Funding Source (Account String) 01235031-400209 Is the product/service IT related? Yes No XX _ If Yes, please attach the approved IT Authorization Form For Product: Is the recommended company the manufacturer of the product? Yes XX No For Product: Does the manufacturer sell the items) through distributors? Yes_ No XX Description of Product or Service:
Describe the full scope of work or service contemplated including installation if required; items should include brand, model and part number if applicable; (if additional space is needed, include them in a separate page) GPS monitoring with online information of vehicle emission standards and maintenance service alerts of City of Richmond fleet.
Sole Source Rationale: PLEASE ANSWER ALL THE FOLLOWING QUESTIONS: Explain why the recommended company is the only company that can meet the requirement. Address the following: Are there any other companies who can do this job? What condition (e.g. technological superiority, or performance risks, etc.) exists so that the recommended company has a significant advantage over any other company who can do this job? It is important to sufficiently address the key reason for awarding an order/contract without soliciting competitive bids. The rational must be clear and convincing, avoiding generalities and unsupported conclusions.
In 2009, Equipment Services purchased 150 GPS units from Verizon Connect (formerly Networkfleet) to be installed in City of Richmond vehicles. Verizon Connect provides online vehicle location services, vehicle diagnostics, vehicle speeds, vehicle emissions monitoring and reporting capabilities.
Verizon Connect is the manufacturer and only service provider that is compatible with the hardware currently installed in City of Richmond vehicles. (if additional space is needed, include them in a separate page) Page | 1 Sole Source Form - Rev. May 12, 2016
I acknowledge the City's requirements for soliciting competitive quotes/bids for purchases over $3,000.00 and the criteria for justification for Sole Source purchases. I have gathered the required information, have made a concerted effort to review comparable/equal equipment/services (e.g., market research), and further affirm that there is no conflict of interest involved in the selection made.
Department: Public Works - Fleet Maintenance
Requester Name and Title: Dee Karnes, Fleet Maintenance Superintendent Note: Requester must be able to defend this justification.
Date: 06/14/21 Phone: 510-231-3044
Department Director (Prin) JOSeph M Leach oseph-Mteach, o-City of Richmond, ou=Public Work [email protected], c=US
Date: 2021.07.09 08:39:02 -07'00'
Submit completed form to the Purchasing Division (Prior to submission to City Manager) Finance Director: For B. Brown
APPROVEDAntonio Banuelos DATE: Z, 12,2021
Date: 2021.07.12 0921:44-9700
NOT APPROVED: COMMENTS:
City Manager City Clerk Attesting to Council Approval
(Under $10,000.00) (Over $10,000.00) (Copy of Minutes may be substituted) Note: Richmond Municipal Code Section 2.52.326 Sole Source Procurement requires final approval by the City Manager and/or City Council. Sole Source must be approved by Finance Director, PRIOR to Council Approval.
PROCEDURE
Sole Source purchase/service are exceptions to the normal bidding process and require a detailed justification. In processing Sole Source requests for supplies, services and/or equipment, the Purchasing Division adheres to and is governed by the principles set forth in City of Richmond Municipal Code Section 2.52.326 Sole Source Procurement.
If you are requesting a particular vendor, brand or product, you must make this fact clear on your Sole Source form.
Your request will then be restrictive and non-competitive, and will fall into a sole source category. If the sole source justification is approved, the requisition can be expedited without the normal bidding requirements.
Such a request should not be made unless you are confident that your request is reasonable and appropriately justified to meet the City's requirements and withstand any possible audit. The City's requirements and the format for submitting such requests are contained herein. Sole Source form must be signed by authorized department representative(s). The certification will remain on file for audit purposes.
The following factors DO NOT apply to sole source requests and should not be included in your sole source justification. They will not be considered and only tend to confuse the evaluation process.
1. Personal preference for product or vendor.
2. Cost, vendor performance, and local service (these are generally considered award factors in competitive bidding).
3. Features which exceed the minimum department requirements. 3 | Page
verizon'
connect
June 15, 2021
City of Richmond
Public Works Department, Equipment Services
Liliana Almonte
6 - 13th Street
Richmond, CA 94801
Liliana [email protected]
RE: Contract Amendment
Dear Ms. Almonte
This letter is to inform the City of Richmond that Verizon Connect NWF Inc. (formerly Networkfleet, Inc.) is the sole source manufacturer of the 5200 and 5500 model series hardware that are currently installed and active in the City of Richmond's fleet vehicles. Our records show that as of today's date, there are 7 Active 5200 devices and 136 Active 5500 devices. Both models will only work with Verizon Connect NWF Inc.'s Software Solution. This hardware is not compatible with any other Vehicle Location System We can offer you hardware at the price of $85.00 for the 5500 model device and $85.00 for the 5200 model device and $35 for the harness. We are pleased to continue offering the City's current monthly service pricing of $19.00 per vehicle for the 5500 model devices and $17.00 per vehicle for the 5200 model devices.
The quoted pricing is the same for a 1 year or 2 year term.
Let me know if you have any questions. Please confirm next steps for finalizing the details of the agreement term extension.
Should you have any questions, please feel free to contact me at (858) 401-3103 or marchand.clark- [email protected].
Sincerely,
- DocuSigned by:
Marchand Clark-Hawkins
- 176EE93A7789466..
Marchand Clark-Hawkins
Consultant - Contract Management | Verizon Connect NWF Inc 9868 Scranton Road, San Diego, CA, 92121 USA
Cc: Customer File