June 18, 2024
Library and Community Services
DATE: June 18, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
LaShonda White, Deputy City Manager- Community
Services
Ranjana Maharaj, Deputy Director of Community
Services Recreation
Tetteh Kisseh, Recreation Supervisor
Subject:
Booker T. Anderson Jr. Community Center Fitness
Equipment Purchase
FINANCIAL IMPACT: The proposed $60,000 expenditure is included within the Community Services-Recreation budget (01253251-
400201).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Community Services-Recreation is requesting City
Council approval to purchase and install fitness
equipment from Gym Doctors as a replacement for
vandalized and stolen equipment when the facility was
closed due to a fire.
RECOMMENDED ACTION:
APPROVE a contract with Gym Doctors for the purchase
and installation of fitness equipment at Booker T.
Anderson Community Center in an amount not to exceed
$60,000, for a term beginning June 18, 2024, and ending on December 31, 2025 - Community Services
Department (LaShonda White 510-620-6828/Ranjana
Maharaj 510-620-6972/Tetteh Kisseh 510-620-6919).
AGENDA
REPORT
June 18, 2024
DISCUSSION:
The Booker T. Anderson Community Center (Center) building was shut down in October 2020 due to a fire. During the closure, the fitness equipment in the facility was vandalized and/or stolen by unauthorized persons who entered the facility. Currently, the Center lacks functioning fitness equipment.
Staff contacted several fitness equipment vendors to inquire if the vandalized equipment at the Center could be salvaged. The vendors informed City staff that the equipment was dated and that getting parts to repair it would be challenging. Therefore, City staff were advised to replace the fitness equipment.
Staff solicited bids for purchasing and installing new fitness equipment through the City’s bids online system. Eighty-seven vendors were notified, and three vendors submitted a bid. The bids were rated by City staff using the below-mentioned criteria:
The proposal/methodology and approach to the project (i.e. ability to provide services as outlined in the City’s request, demonstrated knowledge of work, etc.) Experience demonstrated in providing fitness equipment services (i.e., references and past performance)
Proposer qualification to complete the required work promptly Cost of the proposal
SUMMARY OF BIDDING INFORMATION
VENDOR NAME AMOUNT RATING TEAM
SCORES
RANK
Gym Doctors $54,627.10 262 1
Opti-Fit (Fitness Solutions) $52,215.93 232 2
Pro-Tech Gym Service, Inc. $160,103 182 3
Upon careful review of the quotes, City staff recommends that the City Council award the bid to Gym Doctors to provide and install the fitness equipment at the Center. Gym Doctors proposed a better approach to the project scope, has more experience completing projects as requested in the bid package, and has excellent qualifications.
Gym Doctors previously worked with Community Services-Recreation in the maintenance of the fitness machines, and they have always been timely and professional in their service to the City of Richmond.
DOCUMENTS ATTACHED:
Attachment 1 – Contract with Gym Doctors
Attachment 2 – Bid Packet