Reso. No. XX-24
RESOLUTION NO. XX-24
A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA,
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO AWARD BIDS AND
EXECUTE CONTRACTS, AND THE DIRECTOR OF PUBLIC WORKS TO APPROVE
CHANGE ORDERS FOR THE RICHMOND ART AND LIGHTING PROJECT
WHEREAS, the City Council will be in recess from July 3, 2024, to September 10, 2024; and
WHEREAS, the Department of Public Works has identified the Richmond Art and Lighting Project as a critical project that needs to proceed to bid and award during the City Council recess to meet grant funding deadlines and project delivery schedules; and
WHEREAS, the Richmond Art and Lighting Project involves installing pedestrian-scale lighting and artwork to enhance local street undercrossings at Macdonald Avenue, Barrett Avenue, and San Pablo Avenue along Interstate 80, and the Harbor Way overcrossing on Route 580, thereby improving safety and the pedestrian experience; and
WHEREAS, all Capital Improvement Program projects will comply with the requirements set for by the California Environmental Quality Act (CEQA) or the National Environment Policy Act (NEPA), if appropriate; and
WHEREAS, delaying the bid and award process for this project could result in missed deadlines, schedule disruptions, and potential loss of grant funding; and
WHEREAS, it is necessary to authorize the City Manager to award bids and execute contracts for this project to ensure timely progression and adherence to the approved budget and schedules; and
WHEREAS, it is also necessary to authorize the Director of Public Works to approve change orders up to 10% of the construction costs, provided these change orders remain within the overall project budget;
WHEREAS, the project is funded by the Clean California funds, with the total budgeted amount of $3.3 million for Fiscal Year 2024-2025; and
WHEREAS, the account strings for these projects have been identified and allocated in the Fiscal Year 2024-2025 budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond hereby authorizes the City Manager or designee to award bids and execute contracts with the lowest responsive and responsible bidder for the Richmond Art and Lighting Project, up to the budgeted amount of $3.3 million.
BE IT FURTHER RESOLVED that the Director of Public Works is authorized to approve change orders up to 10% of the construction costs, provided that such change orders fit within the project budget.
BE IT FURTHER RESOLVED that staff shall ensure that the awarded bids are within the Council-approved budget for Fiscal Year 2024-2025.
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Reso. No. XX-24
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held June 18, 2024, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney