DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82
CITY OF RICHMOND
STANDARD CONTRACT
Department: Community Development
Project Manager E-mail:
jesus_morales@ci. richmond.ca. us
PR No: Vendor No: 14887
Project Manager: Jesus M. Morales
Project Manager Phone No:
(510)620-6649
P.O./Contract No: ,6365
Description of Services:
Housing Consortium of the East Bay (HCEB) shall provide Rapid Rehousing Navigation Services at Castro encampments in Richmond, California (the "Program").
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. 2.
3. 4.
5. Parties. The parties to this Contract are the City of Richmond (herein referred to as the "City") and the following named Contractor:
Company Name: Housin9 Consortium of the East Bay (HCEB) Street Address: 1204 Preservation Park Way, Suite 200
City, State, Zip Code: Oakland, CA 94612
Contact Person: Darin Lounds
Telephone: (510)832-1382Email: [email protected]
Business License No: 4006-1230 / Expiration Date: December 31, 2022 A California || corporation, [_] limited liability corporation || general partnership,)| limited partnership, |_| individual, [/]non-profit corporation, individual dba as [specify:]
other [specify:]
Term. The effective date of this Contract is December 20, 2022 and it terminates December 31, 2023 unless te rmi n ated as provided he rei n.
Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ 1,264,423 . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.
Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
City's Obliaations, City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82
6. 7.
8. 9.
10. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.
General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)
Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.
Signatures. These signatures attest the parties' Contract hereto:
CONTRACTOR;
Housing Consortium of the East Bay (HCEB)
CITY OF RICHMOND
a municipal corporation
-DocuSlgnedby:
By:
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TLomAs fc. &u/f
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
Title:MayoryMayor1/10/2023
I hereby certify that this Contract
has been approved by City Council.
By:
•DocuSigned by:
fftmJA [Itn'rfuUA.
-C6643BFF4A4340S.
By:
Title
DateSigned:
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'•—6B12486C36BE48E.
Board President
1/6/2023
City Clerk
Approved as to form:
By:
(* The Corporation Chief Financial Officer,
Secretorypg^^y^nt Secretary should sign below)
By: | (MJOW ^lUUU'ttl.
DocuSigned by:
ferTitle:
-803A78BE299343B...
secretary
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Date Signed,.
1/6/2023
LIST OF ATTACHMENTS:
Service Plan
Payment Provisions
Authorized Representatives and Notices
General Conditions
Special Conditions
Insurance Provisions
Standard Contract/EJ/TE 9-26-07
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 For the Contract between the City of
Richmond and
Housing Consortium of the East Bay (HCEB)
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the citY of Richmond, perform the following services and be compensated as outlined below:
The City reserves the right to adjust the Service Specifications, Timeline, and Project Outcomes of the Project Manager as the Project's performance is regularly evaluated.
A. SERVICES TO BE PROVIDED
Contractor shall provide Rapid Rehousing Navigation services for individuals currently residing at the Castro encampment in Richmond, CA. Services to be provided by HCEB include Administration of Housing First Rapid Rehousing Efforts, Identification and Administration of Potential Housing Partners, Housing Navigation, and Housing Trust Fund Administration.
B. SERVICES DETAIL
Program Specifics
Housing Navigation services include:
• HMIS entry and update
• Document Readiness: Assist participants in obtaining all necessary documents for housing programs and housing applications.
• Housing Plan preparation
• Housing appointment support, as necessary
• Housing search initiation and support
o 1 on 1 support
o Facilitate group workshops on housing search strategies and resources • Family/friend reunification, shared housing, transitional housing o Establish a list of non-transitional housing resources, including eligibility, length of stay, program rules, etc.
o Assess eligibility for transitional housing opportunities and make matches • Establish aftercare plans and "warm handoffs" for participants as they leave the program and connect to other community-based services.
• Housing flex fund administration (Castro Housing Trust Fund, in collaboration with the City of Richmond)
DocuSign Envelope ID: C082346B-FE30-479F-A56B-FUAD5C82C82 For the Contract between the City of
Richmond and
Housing Consortium of the East Bay
(HCEB)
Landlord Liaison services include:
• Outreach to individual landlords and landlord associations to promote the program and network
• Maintain ongoing landlord contact through lease up process and occupancy to address issues related to the tenancy of the Castro Encampment residents • Landlord outreach to include non-traditional housing providers • Solicit landlord testimonials to be utilized for marketing and outreach Staffing/Proflrarn^C^
• The Housing Navigation Program Manager will supervise the HCEB team and provide participant-facing services as outlined above. The Program Manager wilt be an exempt position, allowing maximum flexibility of work schedule to best meet the needs of the Castro Encampment participants.
• The Housing Navigator will provide participant-facing services as outlined above. • The Program Assistant / Landlord Liaison will support data entry, funds administration and provide general administrative support:. Additionally, the Program Assistant will be the program point person and outreach to all landlords associated with the program.
a. Enaagement Services to be provided by the Contractor i. Build trusting relationships and develop a rapport that leads to acceptance and openness to receiving or seeking housing navigation services. ii. Inform participants of housing opportunities.
iii. Attend program meetings for participants to introduce services and highlight participant success stories.
iv. Manage flexible funds designed to assist clients with expenses related to vehicle issues (e.g., emergency repairs, registration, etc.).
C. SERVICE OBJECTIVES AND REPORTING
1. Contractor shall meet the following Outcome Objectives a. One hundred percent of program participants will receive Housing Navigation Services
b. One hundred percent of program participants will receive referrals to available housing and shelter options
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 For the Contract between the City of
Richmond and
Housing Consortium of the East Bay
(HCEB)
2. Reporting
a. Reports shall be submitted electronically by Contractor on a weekly basis on Friday of each week.
b. Reports shall be submitted to Vanessa Galloway, Way2Love with a copy to Jesus M. Morales, Housing Manager.
c. Reports will include the following:
i. Total number of program participants receiving housing navigation services during reporting period.
ii. Total number of landlord contacts during reporting period. iii. Number of participants who exited to housing or shelter during the period since the previous report, and cumulatively with outcomes for each. iv. Housing Trust Funds disbursed during reporting period, including amount and purpose of payments
v. Housing Trust Funds disbursed over program period, with running balance of funds remaining
3. Timeline
Tasks
Meet with City Staff and the Castro Encampment Resolution Project Manager to discuss project goals and objectives.
Implementing the Castro Rapid Rehousing Navigation Services, including developing systems, policies, procedures, and recruiting landlords.
Mee^ Castro residents at resiclent meeting.
Initiate and complete resident assessments to determine housing needs, priorities, and develop housing plans.
Place up to 10-15 residents per month through Housing First principles in stable housing situation prioritizing most vulnerable residents, families with children, veterans, and seniors.
Provide weekly and monthly (or as needed) updates and reports to CERP Manager and City staff.
Month
December 2022
December 2022-
January 2023 and
ongoing.
January 2023
January 2023-
February 2023
January 2023-
June 2023
January 2023-
December 2023
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 For the Contract between the City of
Richmond and
Housing Consortium of the East Bay
(HCEB)
4. Project Outcomes and Evaluation
Program
Component
Resident
Assessments
and Housing
Plans
House
residents Phase
1 House
residents Phase
2 Regular
Reporting
Program
Outcome
Identify housing,
behavioral, mental,
and physical health
needs, and
priorities of
residents
Rapid re-housing
of those most
vulnerable and
residents for
Housing First
principles, while
prioritizing
families(children),
veterans, and
seniors
Continued re-
housing of
residents
Provide weekly
updates to CERP
Manager and City
staff.
Indicator/
Measurement
Number of
residents
completing
assessment and
housing plans
Number of
residents housed
within first 45
days of the
contract
Number of
residents housed
on average per
month
Weekly reports
summarizing
activities
Goal
60+
15 10-15
4 per
month
Evaluation
Method
Number of
residents with
housing plans
Lease
agreements and
funding
expended/
committed to
housing
Lease
agreements and
funding
expended/
committed to
housing
Monthly
summary of
weekly activities
including number
of residents
housed
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 For the Contract between the City of
Richmond and
Housing Consortium of the East Bay
(HCEB)
D. Budget
1. Contractor shall comply with the attached Budget.
2. With prior written approval from City, Contractor may modify budget line items of up to fifteen (15%) percent of the indicated line item provided that the total compensation amount is not exceeded.
3. Budget line-item modifications shall not alter any terms of this Agreement, including but not limited to the scope of services, time of performance, or compensation amount.
4. All email requests for budget line-item modifications should be accompanied by a brief note requesting and explaining the changes, including a description of the specific line items and the reasons for the requested change. The email requesting a budget line-item modification should be accompanied by a revised budget with a column for the original budget, a column for the modification amount by line item, and a final column listing the final budget with modification.
5. ADVANCE: Upon execution of this Agreement, City may provide an advance in the amount of $250,000. Advance payments shall be offset against subsequent payments to Grantee at the rate ofone-twelfth (1,12th) of the advanced amount over the life of the Agreement.
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 BUDGET
PROFESSIONAL SERVICES BUDGET
Castro Rapid Rehousing 2022 - 2023
Housing Consortium of the East Bay (HCEB)
City of Richmond
Castro: 70
December 2022-
December 2023
12 months
Castro Encampment
Resolution
I. DIRECT COSTS
A. PERSONNEL
Annual Salary %FTEon
project
Annual Cost
Monthly
Cost
Housing Navigation Program Mgr.58,500100%$ 58,500$ 4,875 Housing Navigator52,000100%$ 52,000$ 4,333
Program Assistant / Landlord Liaison41,600100%$ 41,600$ 3,467 Fringe Benefits @ Raterate:33.00%$ 50,193$ 4,183
SUBTOTAL$ 202,293$ 16,858
Maintenance and Operations
Office Expenses$6,750$563
Office Rental$ 19,200$ 1,600
PPE and other supplies$500$42
Mileage and Transportation4,500375
Communications$1,800150
SUBTOTAL$ 32,750$ 2,729
TOTAL DIRECT COSTS$ 235,043$ 19,587
Admin Costs
12.5 % of total contract costs$ 29,380$ 2,448
HCEB OPERATIONS TOTAL$ 264,423$ 22,035
Transition Funds$ 1,000,000
Total Budget, 12 months$ 1,264,423
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 For the Contract between the City of
Richmond and
Housing Consortium of the East Bay (HCEB)
EXHIBIT B
PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES
THAT EXCEED THE CONTRACT PAYMENT LIMIT UNLESS A CONTRACT
AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}
1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.
2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
3. Contractor shall submit timely invoices to the following address:
Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Jesus ^
PO Box 4046
Richmond, CA 94804-0046
4. All invoices that are submitted by Contractor shall be subject to the approval of the City's Project Manager, Jesus M. Morales _ before payments shall be authorized.
5. The City will pay invoice(s) within 45 days after completion of services to the City's satisfaction. The City shall not pay late fees or interest.
6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 For the Contract between the City of
Richmond and
Housing Consortium of the East Bay (HCEB)
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. Notices. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.
1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
Jesus M. Morales
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804-0046
1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
Darin Lounds
Housing Consortium of the East Bay (HCEB)
1204 Preservation Park Way, Suite 200
Oakland, CA 94612
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82
EXHIBIT D
GENERAL CONDITIONS
1. Independent Contractor. Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
2. Brokers. Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.
3. City Property. The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
4. Patents, Trademarks, Copyrights and Rights in Data. Contractor shall not publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, General Conditions/EJ/TE 01-19-11 1 Of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.
Contractor further agrees to assist City, at City's expense, in every proper way to secure the City's rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.
5. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.
If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.
6. Services. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.
General Conditions/EJ/TE 01-19-11 2 Of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.
7. Records. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.
Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this Contract's termination (or for any further period that is required by law) and until all Federal or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make these records available to authorized representatives of the CITY, the State of California, and the United States Government.
Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor's accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract, or for such longer period as may be required by law.
Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.
City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.
General Conditions/EJ/TE 01-19-11 3 Of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.
8. Changes and Extra Work. All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:
Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.
If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.
In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staffs determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staffs determination.
9. Additional Assistance. If this Contract requires Contractor to prepare plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue General Conditions/EJ/TE 01-19-11 4 Of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.
10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.
City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.
11. Business License. Contractor shall obtain a Richmond Business License before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
General Conditions/EJ/TE 01-19-11 5 Of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82
13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
15.lndemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys' fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys' fees; court: costs; and costs of alternative dispute resolution. Contractor's obligation to General Conditions/EJ/TE 01-19-11 6 Of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor's work or work product by any indemnified party shall not affect, relieve or reduce the Contractor's indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.
The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section
15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
16. Safety. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete General Conditions/EJ/TE 01-19-11 7 Of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 responsibility for the safety of Contractor's employees and any subcontractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.
17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.
19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.
Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.
Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.
Contractor acknowledges that the City's Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City's website at
http://www.ci.richmond.ca.us/workDlacepolicies . Contractor agrees to abide by the terms and conditions of said policies.
20. Limitationsi.ieon Subcontracting and Assionment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated General Conditions/EJ/TE 01-19-11 8 of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership orjoint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
21. Integration. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.
22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.
23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
24. Non-exclusivitv. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and General Conditlons/EJ/TE 01-19-11 9 Of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 City reserves the right to employ other Contractors in connection with the project.
25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.
26. Force Maieure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.
Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.
28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:
All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.
No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
General Conditions/EJ/TE 01-19-11 10 Of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82
29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."
SO.Governina Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.
This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.
31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.
32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
33. Interpretation. This Contract shall be interpreted as if drafted by both parties.
34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
35.Severabilitv. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view General Conditions/EJ/TE 01-19-11 11 Of 13
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.
37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.
Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor's performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
38. Possessorv Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.
39. Performance and Final Acceptance.
Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.
Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.
General Conditions/EJ/TE 01-19-11 12 of 1 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review ofsubmittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.
If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.
40. Survival. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion.
General Conditions/EJ/TE 01-19-11 13of13
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 For the Contract between the City of
Richmond and
Housing Consortium of the East Bay (HCEB)
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
1. HCEB shall assist the City in preparing Cal ICH grant reports.
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 For the Contract between the City of
Richmond and
Housing Consortium of the East Bay (HCEB)
EXHIBIT F
INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated, herein by this reference.
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 Exhibit F
Section 8
City of Richmond Insurance Requirements - Type 5:
Vendors, Suppliers, Small Grant Recipients & Nonprofit
Organizations
In all instances where CONTRACTOR or its representatives will be conducting business and/or providing services to the City of Richmond (City), or will be awarded City of Richmond (City) funds to provide programs or services, the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CH-Y by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers' Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance - the following forms shall be provided and coverage shall be at least as broad as the following;
1. Insurance Sen/ices Office Commercial General Liability coverage (ISO Occurrence Form CG 0001)
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)
3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers' Compensation insurance as required by the State of California including Employer's Liability (for CONTRACTOR'S with employees);
5. Original and Separate Waiver of Subrogation for Workers' Compensation Insurance.
6. Fidelity Bond/Crime Coverage - in an amount stipulated by City depending upon scope of contract.
Required CoverageMinimum Limits
Workers' Compensation and
Employers' Liability
General Liability
(primary and excess limits
combined)
Statutory limits as required by the State of California including $1 million Employers' Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign "Contractor Release of Liability" located at:
http://www.ci.richmond.ca.us/index.asox?nid=61.
$1,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate).
Policy shall also include coverage for liability arising out of the use and operation of any City-owned or City-furnished equipment used or operated by the CONTRACTOR, its personnel, agents or subcontractors.
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
Revised: September 2011
Type 5 - Page 1 of 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 Exhibit F
Section 8
City of Richmond Insurance Requirements - Type 5:
Vendors, Suppliers, Small Grant Recipients & Nonprofit
Organizations
Automobile Liability (If auto Is used.)
Fidelity Bond/Crime Coverage
(Applies if receiving City
funds.)
$1,000,000 per occurrence for bodily injury and property damage.
In an amount stipulated by City depending upon the scope of Contract. (Usually based upon the amount of money the Contractor is handling that could be embezzled over a period of time.)
Required Policy Conditions
Additional Insured Endorsement
Waiver of Subrogation
Endorsement Form
Primary and Noncontributory
A. M. Best Rating
Deductibles and Self-Insured
Retentions
Applicable to General Liability Coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
JTSO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE ENDORSEMENT can be found at:
http://www.ci.richmond.ca.us/index.asDx?nid=61.
Contractor's insurer will provide a Waiver of Subrogation in favor of the City for Workers' Compensation Insurance providing coverage during the life of this contract.
SAMPLE ENDORSEMENT can be found at
http:/ /www.ci.richmond.ca.us/index.asDx?nid=61.
The contractor's insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the contractor shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.
Revised: September 2011
Type 5 - Page 2 of 3
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 Exhibit F
Section 8
City of Richmond Insurance Requirements - Type 5:
Vendors, Suppliers, Small Grant Recipients & Nonprofit
Organizations
Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR'S subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CIT/ from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City's insurance requirements, the City may take such action as it deems necessary to protect the City's interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days' prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
Type 5 - Page 3 of 3
Revised; September 2011
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 ACCORD" CERTIFICATE OF LIABILH-Y INSURANCE
DATE (MMfDD/YYYY)
6/2/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Arthur J. Gallagher & Co.
Insurance Brokers ofCA., Inc.
505 N Brand Blvd, Suite 600
GlendaleCA91203
Licenseff: 0726293
^ACTStarMetry
(A/CNo.Exti: 818.539.8623
AiSwiESS: [email protected]
F^, Nol:818.539.8723
INSURER(S) AFFORDING COVERAGE
INSURER A : Nonprofits' Insurance Alliance ofCA
NAIC#
10023
INSURED
Housing Consortium of the East Bay
4107th Street, Suite 203
Oakland, CA 94607
INSURER B : Technology Insurance Company, Inc42376
INSURER F :
COVERAGESCERTIFICATENUMBER: 1987063231REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
A
A
A
B
A
T/PE OF INSURANCE
xCOMMERCIAL GENERAL LIABILITC
CLAIMS-MADE I X | OCCUR
xPOLICY
OTHER:
AUTOMOBILE LIABILITY
x
x
ANY AUTO
OWNED
AUTOS ONLY
HIRED
AUTOS ONLY
GEN'L AGGREGATE LIMIT APPLIES PER:\TE LIMIT APPLIES PER:
LPERC°f D LOG
ABILITY
-Y
-Y
>
UMBRELLA LIAB
EXCESS LIAB
DED
S(
Al
N(
At
<
HEDULED
TOS
N-OWNED
TOS ONLY
OCCUR
CLAIMS-MADE
RETENTIONS
WORKERS COMPENSATION
AND EMPLOYERS' UABILITT y; N
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBEREXCLUDED?
(Mandatory In NH)
If yes, describe under
DESCRIPTION OF OPERATIONS below
Professional Liability
ADDL
INSD
Y
N/A
SUBR
WVD
Y
POLICY NUMBER
2022-10963
2022-10963
2022-10963-UMB
TWC4100330
2022-10963
POLICY EFF
(MM»DD<Yrm
4/15/2022
4/15/2022
4/15/2022
4/1/2022
4/15/2022
POLICY EXP
(MMfDD/YYYYI
4/15/2023
4/15/2023
4/15/2023
4/1/2023
4/15/2023
LIMITS
EACH OCCURRENCE
DAMAGE TO RENTED
PR.EMISES,(Ea,pccLirrence),
MED EXP (Any one person)
PERSONAL & ADV INJURY
GENERAL AGGREGATE
PRODUCTS - COMP/OP AGG
COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE
(Per accidenO
Comp & Collision
EACH OCCURRENCE
AGGREGATE
PER I I OTH-
STATUTE I I ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEEI
E.L. DISEASE - POLICY LIMIT
Per Claim
Aggregate
$1,000.000
$500,000
$20.000
$1.000.000
$3,000,000
$3.000,000
$
$1.000.000
$
$
$
$500/$500
$5,000,000
$5,000,000
$
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$3,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) Nonprofits' Insurance Alliance of CA - A.M. Best #011845 Policy: Sexual Abuse Liability
Policy* 2022-10963
Carrier: Nonprofits' Insurance Alliance of CA
Policy Term: 4/15/2022 To 4/15/2023
Per Claim: $1,000,000 / Aggregate: $1,000,000
See Attached...
CERTIFICATE HOLDER
City of Richmond
440 Civic Center Plaza
Richmond CA 94804
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
K&AA^J
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 AGENCY CUSTOMER ID:
LOG #:
/^coRtyADDITIONAL REMARKS SCHEDULEPage 1 of 1
AGENCY
Arthur J. Gallagher & Co.
POLICY NUMBER
CARRIERNAIC CODE
NAMED INSURED
Housing Consortium of the East Bay
4107th Street, Suite 203
Oakland, CA 94607
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FQRM TITLE: CERTIFICATE OF LIABILITY INSURANCE Policy: CRIME
Policy* 2022-10963-PROP
Carrier: Nonprofits' Insurance Alliance ofCA
Policy Term: 4/15/2022 To 4/15/2023
Employee Theft: Limit: $50,000 / Deductible: $500
Forgery or alteration: Limit: $50,000 / Deductible: $500 Named Insured: Housing Consortium of the East Bay; Inclusive Communities East Bay, LLC; Magnolia Terrace, LLC; Mentally Handicapped Childrens Organization, Inc., Luella Fuller Group Home; Tri-Valley BMR, LLC; Ashland NSP, LLC, Fairview Homes, LLC.
The City of Richmond, its officers, officials, employees, agents and volunteers are named additional insured with respect to the operations of the named insured.
Waiver of Subrogation on Worker compensation applies in favor of additional insured. The insurance provided in the Commercial General Liability policies are primary and any other insurance shall be excess only and not contributing. Written notice shall be provided at least ten (10) days in advance of cancellation for non-payment of premium and thirty (30) days in advance for any other cancellation or policy change. Endorsement to follow.
ACORD101 (2008/01)© 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks ofACORD
DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 POLICY NUMBER: 2022-10963
Named Insured: Housing Consortium of the East Bay; Inclusive Commu
COMMERCIAL GENERAL LIABILITY
CG20 10 1219
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s)Location(s) Of Covered Operations
Any person or organization that you are required to
add as an additional insured on this policy, under a
written contract or agreement currently in effect, or
becoming effective during the term of this policy. The
additional insured status will not be afforded with
respect to liability arising out of or related to your
activities as a real estate manager for that person or
organization.
All insured premises and operations.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising Injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:
This insurance does not apply to "bodily injury" or
"property damage" occurring after:
1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by
or on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or
CG20 10 12 19© Insurance Services Office, Inc., 2012Page 1 of 6 DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82
2. That portion of "your work" out of which the 2. Available under the applicable Limits of injury or damage arises has been put to its Insurance shown in the Declarations; intended use by any person or organization whichever is less. other than another contractor or subcontractor
engaged in performing operations for a This endorsement shall not increase the principal as a part of the same project, applicable Limits of Insurance shown in the Declarations.
C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III - Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
CG20101219 ©Insurance Services Office, Inc., 2012 Page 2 of 6 DocuSign Envelope ID: C082346B-FE30-479F-A56B-F14AD5C82C82 ILOO 1711 98
COMMON POLICY CONDITIONS
All Coverage Parts included in this policy are subject to the following conditions.
A. Cancellation
1. The first Named Insured shown in the Declara-
tions may cancel this policy by mailing or deliv-
ering to us advance written notice of cancella-
tion.
2. We may cancel this policy by mailing or deliver-
ing to the first Named Insured written notice of
cancellation at least:
a. 10 days before the effective date of cancel-
lation if we cancel for nonpayment of pre-
mium; or
b. 30 days before the effective date of cancel-
lation if we cancel for any other reason.
3. We will mail or deliver our notice to the first
Named Insured's last mailing address known to
us.
4. Notice of cancellation will state the effective
date of cancellation. The policy period will end
on that date.
5. If this policy is cancelled, we will send the first
Named Insured any premium refund due. If we
cancel, the refund will be pro rata. If the first
Named Insured cancels, the refund may be
less than pro rata. The cancellation will be ef-
fective even if we have not made or offered a
refund.
6. If notice is mailed, proof of mailing will be suffi- dent proof of notice.
B. Changes
This policy contains all the agreements between
you and us concerning the insurance afforded.
The first Named Insured shown in the Declarations
is authorized to make changes in the terms of this
policy with our consent. This policy's terms can be
amended or waived only by endorsement issued
by us and made a part of this policy.
C. Examination Of Your Books And Records
We may examine and audit your books and re-
cords as they relate to this policy at any time dur-
ing the policy period and up to three years after-
ward.
D. Inspections And Surveys
1. We have the right to:
a. Make inspections and surveys at any time;
b. Give you reports on the conditions we find;
and
c. Recommend changes.
2. We are not obligated to make any inspections,
surveys, reports or recommendations and any
such actions we do undertake relate only to in-
surability and the premiums to be charged. We
do not make safety inspections. We do not un-
dertake to perform the duty of any person or
organization to provide for the health or safety
of workers or the public. And we do not warrant
that conditions:
a. Are safe or healthful; or
b. Comply with laws, regulations, codes or
standards.
3. Paragraphs 1. and 2. of this condition apply not
only to us, but also to any rating, advisory, rate
service or similar organization which makes in-
surance inspections, surveys, reports or rec-
ommendations.
4. Paragraph 2. of this condition does not apply to
any inspections, surveys, reports or recom-
mendations we may make relative to certifica-
tion, under state or municipal statutes, ordi-
nances or regulations, of boilers, pressure ves-
sels or elevators.
E. Premiums
The first Named Insured shown in the Declara-
tions:
1. Is responsible for the payment of all premiums;
and
2. Will be the payee for any return premiums we
pay.
F. Transfer Of Your Rights And Duties Under This
Policy
Your rights and duties under this policy may not be
transferred without our written consent except in
the case of death of an individual named insured.
If you die, your rights and duties will be transferred
to your legal representative but only white acting
within the scope of duties as your legal representa-
tive. Until your legal representative is appointed,
anyone having proper temporary custody of your
property will have your rights and duties but only
with respect to that property.
ILOO 1711 98Copyright, Insurance Services Office, Inc., 1998Page 1 of 1 D DocuSign Envelope ID: 6DAA27BA-1D62-4BDC-8BC6-8FBD7439D4F3
CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Community DevelopmentProject Manager: Jesus M. Morales Project Manager E-mail:
[email protected]
Project Manager Phone No:
(510)620-6649
P.R. No:Vendor No: 14887P.O./Contract No:,6365
Description of Services:
Housing Consortium of the East Bay (HCEB) shall provide Ra[pid Rehousing Navigation Services at Castro encampments in Richmond, California (the "Program")
Amendment No. 1 modifies the: (2nd or subsequentamendments attach Amendment History page) /Term, Payment Limit and Service Plan
Term and Service Plan
Payment Limit and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Housing Consortium of the East Bay (HCEB)
Company Name:
Street Address: -| 204 Preservation Park Wav, Suite 200 City, State, Zip Code: Oakland, CA 94612
Contact Person: Darin Lounds
Telephone: (510)832-1382Email: [email protected]
Business License No: 4006-1230 / Expiration Date: December 31 , 2023 A California corgoration, limited liability corporation ^general partnership, Jim,ited partnership, | | indivi3ual, |/1 non-profit corporation, individual dba asfspecify:]
other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on January 10,2023 , which original term commenced on December 20, 2022 and terminates December 31, 2024 with an original contract payment limit of $1,264,423.00Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
DocuSign Envelope ID: 6DAA27BA-1D62-4BDC-8BC6-8FBD7439D4F3
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties' agreement hereto:
CONTRACTOR: CITY OF RICHMOND, CALIFORNIA
a municipal corporation
•DocuSlgnedby:
By€A^^ ^WilA^
.U8bU4^;UUlX
Title: Mayor1/24/2024
Housing Consortium of the East Bay (HCEB)
(*The Corporation Chairperson of the Board, President or Vice-l^fescrifiBiii&ttauld sign on the line below.)
By.
^lcft^
77800D4G70B7423...
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
•DocuSlgnedby:
f^tLn (jjjn^MA.
,li64?H-4A43406...
lerb
Approved as to form:
DocuSigntd by:
Byl^L_
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
Title:CEO
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
•DocuSlgned by:
By:_
(Attt'AW ^WAAM'ttt.
003A70D[:200343D...
Title: secretary
Or00001C405040S
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Contract Amendment/EJ/TE 09-26-07
DocuSign Envelope ID: 6DM27BA-1D62-4BDC-8BC6-8FBD7439D4F3 Contract Amendment between the City of Richmond and
Housing Consortium of the East Bay (HCEB)
Amendment No. P.O./Contract No.
1 /6365
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)
1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
December 20, 2022
(Insert original contract commencement date)
and it terminates
June 30, 2024
(Insert new contract termination date)
unless sooner terminated as provided herein."
2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ 934,263.00 . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ 2,198,686.00 _ including expenses."
"The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000."
3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contractor shall, to the satisfaction of the City's Community Development Department, perform the following services and be compensated as outlined below. The City reserves the right to adjust the Service Specifications, Timeline, and Project Outcomes of the Project Manager as the Project's performance is regularly evaluated.
Contractor has and will continue to provide the services below through December 31, 2023. Amendment 1 to the Contract is providing an adjustment to cover the additional salary costs incurred for October, November, and December 2023 in providing the Housing Navigation Services to Castro encampment residents. Starting on January 1, 2024 the Contractor will not be providing housing navigation services. However, they will continue to provide payment services to landlords/property owners per the terms of the Castro residents' lease agreements. Contractor will be charging an administrative fee to process the checks as outlined under Housing and Flex Funds Administration.
Contract Amendment/EJ/TE 9-26-07
DocuSign Envelope ID: 6DAA27BA-1D62-4BDC-8BC6-8FBD7439D4F3
EXHIBIT A
SCOPE OF WORK
A. SERVICES TO BE PROVIDED
Contractor shall provide Rapid Rehousing Navigation services for individuals currently residing At the Castro encampment in Richmond, CA. Services to be provided by HCEB include Administration of Housing First Rapid Rehousing Efforts, Identification and Administration of Potential Housing Partners, Housing Navigation, and Housing Trust Fund Administration.
B. SERVICES DETAIL
Program Specifics
Housing Navigation services include:
• HMIS entry and update
• Document Readiness: Assist participants in obtaining all necessary documents for housing programs and housing applications.
• Housing Plan preparation
• Housing appointment support, as necessary
• Housing search initiation and support
o 1 on 1 support
o Facilitate group workshops on housing search strategies and resources • Family/friend reunification, shared housing, transitional housing o Establish a list of non-transitional housing resources, including eligibility, length of stay, program rules, etc.
o Assess eligibility for transitional housing opportunities and make matches • Establish aftercare plans and "warm handoffs" for participants as they leave the program and connect to other community-based services.
Housing and Flex Funds Administration
• Contractor will coordinate and track payments to landlords/property owners per Castro residents' lease agreements and or other housing obligations, i.e., motel rooms from the Housing Funds. • Issue checks on agreed dates for rent payments per lease agreement. • Make payments and or pay for other services; including but not limited to food, transportation, car repairs and registration, furniture for housing, utilities, storage, housing items, personal hygiene items, rental insurance, and other items.
• Contractor will provide a monthly summary of rental payments made by the end of the following month. For example, for the month ending September 30, the summary of rent payments is due by or before October 31.
Landlord Liaison services include:
• Outreach to individual landlords and landlord associations to promote the program and network DocuSign Envelope ID: 6DAA27BA-1D62-4BDC-8BC6-8FBD7439D4F3 • Maintain ongoing landlord contact through lease up process and occupancy to address issues related to the tenancy of the Castro Encampment residents
• Landlord outreach to include non-traditional housing providers • Solicit landlord testimonials to be utilized for marketing and outreach Staffing/Program Oversight
• The Housing Navigation Program Manager will supervise the HCEB team and provide participant-facing services as outlined above. The Program Manager will be an exempt position, allowing maximum flexibility of work schedule to best meet the needs of the Castro Encampment participants. • The Housing Navigator will provide participant-facing services as outlined above. • The Program Assistant / Landlord Liaison will support data entry, funds administration and provide general administrative support. Additionally, the Program Assistant will be the program point person and outreach to all landlords associated with the program. a. Engagement ^Services to be provided by the Contractor i. Build trusting relationships and develop a rapport that leads to acceptance and openness to receiving or seeking housing navigation services.
ii. Inform participants of housing opportunities.
iii. Attend program meetings for participants to introduce services and highlight participant success stories.
iv. Manage flexible funds designed to assist clients with expenses related to vehicle issues (e.g., emergency repairs, registration, etc.).
C. SERVICE OBJECTIVES AND REPORTING
1,Contractor shall meet the following Outcome Objectives a. One hundred percent of program participants will receive Housing Navigation Services b. One hundred percent of program participants will receive referrals to available housing and shelter options
2. Reporting
a. Reports shall be submitted electronically by Contractor on a weekly basis on Friday of each week. b. Reports shall be submitted to Vanessa Galloway, Way2Love with a copy to Jesus M. Morales, Housing Manager.
c. Reports will include the following:
i. Total number of program participants receiving housing navigation services during reporting period.
ii. Total number of landlord contacts during reporting period. iii. Number of participants who exited to housing or shelter during the period since the previous report, and cumulatively with outcomes for each.
iv. Housing Trust Funds disbursed during reporting period, including amount and purpose of payments
v. Housing Trust Funds disbursed over program period, with running balance of funds remaining DocuSign Envelope ID: 6DM27BA-1D62-4BDC-8BC6-8FBD7439D4F3 3,Timeline
Tasks
Meet with City Staff and the Castro Encampment Resolution Project Manager to discuss project goals and objectives.
Implementing the Castro Rapid Rehousing Navigation Services, including developing systems, policies, procedures, and recruiting landlords.
Meet and greet at Castro residents at resident meeting.
Initiate and complete resident assessments to determine housing needs, priorities, and develop housing plans.
Place up to 10-15 residents per month through Housing First principles in stable housing situation prioritizing most vulnerable residents, families with children, veterans, and seniors.
Provide weekly and monthly (or as needed) updates and reports to CERP Manager and City staff.
Month
December 2022
December 2022-
January 2023 and
ongoing.
January 2023
January 2023-
February 2023
January 2023-
December 2023
January 2023-
December 2023
4. Project Outcomes and Evaluation
Program
Component
Resident
Assessments and
Housing Plans
House residents
Phase 1
House residents
Phase 2
Regular Reporting
Program Outcome
Identify housing,
behavioral, mental,
and physical health
needs, and priorities of
residents
Rapid re-housingof
those most vulnerable
and residents for
Housing First
principles, while
prioritizing
families(children),
veterans, and seniors
Continued re-housing
of residents
Provide weekly
updates to CERP
Manager and City staff.
Indicator/
Measurement
Number of residents
completing assessment
and housing plans
Number of residents
housed within first 45
days of the contract
Number of residents
housed on average per
month
Weekly reports
summarizing activities
Goal
60+
15 10-15
4 per
month
Evaluation Method
Number of residents
with housing plans
Lease agreements and
funding expended/
committed to housing
Lease agreements and
funding expended/
committed to housing
Monthly summary of
weekly activities
including number of
residents housed
DocuSign Envelope ID: 6DAA27BA-1D62-4BDC-8BC6-8FBD7439D4F3
1. Contractor shall comply with the attached Budget.
2. With prior written approval from City, Contractor may modify budget line items of up to fifteen (15%) percent of the indicated line item provided that the total compensation amount is not exceeded.
3. Budget line-item modifications shall not alter any terms of this Agreement, including but not limited to the scope of services, time of performance, or compensation amount.
4. All email requests for budget line-item modifications should be accompanied by a brief note requesting and explaining the changes, including a description of the specific line items and the reasons for the requested change. The email requesting a budget line-item modification should be accompanied by a revised budget with a column for the original budget, a column for the modification amount by line item, and a final column listing the final budget with modification.
5. ADVANCE: Upon execution of this Agreement, City may provide an advance of the Housing funds in an amount up to $800,000.
PERSONNEL
Housing Navigation Program Mrg Lopez, Stephanie
Housing Navigator (CW) Hicks, Eric / Chaena Williams (eff Aug23) Program Assistant/ Landloard Liaison Hari, Francyne
Landloard Liasion / Marion West (terminated 5.3,23)
Ellis,Alonzo ($20/hr)
Fringe Benefits @ .33
Subtotal
OPERATIONS
Office Expenses
Office Rental
PPE and other supplies (including bank fees Sirental Insurance) Mileage and Transportation
Communication
Accounting StaffTime Jan 2024 - June 2024
Subtotal
Total DIRECT COSTS
ICR 12.5% (inlcudes admin / boooking cost to process checks from Jan'24-Jun'24)
TOTAL DIRECT AND INDIRECT COSTS
Contingency, 10%
Housing Flex Funds
Total Contract Amount
PROFESSIONAL SERVICES BUDGET
Castro Rapid Rehousing 2023 - 2024
Housing Consortium of the East Bay (HCEB)
Original Budget
_$_
i_
$_
$
$
$
$
$_
$_
$_
_$_
_$_
_$_
$
_$_
$_
58,500
52,000
41,600
50,193
202,293
6,750
19,200
500
4,500
1,800
32,750
235,043
29,380
264,423
1,000,000
1,264,423
Actual as of
Sept' 23
$_
i_
_$_
$
i_
!_
$
$
$
$
i_
i_
_$_
_$_
_$_
$_
40,068
23,495
37,499
3,531
20,386
27,246
152,224
14,045
26,453
9,785
3,908
1,000
55,190
207,415
25,927
233,341
Oct-23
$ 5,769
$ 5,373
$ 3,727
$ 3,327
$18,196
$ 500
$ 100
$ 150
$ 750
$18,946
$ 2,368
$21,315
Nov-23
$ 6,255
$ 6,373
$ 4,283
$ 3,327
$20,238
$ 500
$ 100
$ 150
$ 750
$20,988
$ 2,624
$23,612
_$,
i_
$
$
_$_
$
!_
!_
!_
A
_!
_$
$_
_$_
Dec-23
6,255
6,373
4,783
3,327
20,738
500
100
150
750
21,488
2,686
24,174
800,000
Jan-Jun 2024
$_
1_
_$_
!_
$_
30,000
30,000
30,000
30,000
60,000
Adjusted Budget
i_
$
i_
i_
i_
i_
i_
$
$
$
$_
1 $_
^
J_
$_
$_
A_
$_
$_
$_
40,068
41,774
55,619
3,531
33,178
37,228
211,397
15,545
26,453
9,785
4,208
1,450
30,000
57,440
298,837
63,605
362,442
36,244
398,686
1,800,000
2,198,686
DocuSign Envelope ID: 6DAA27BA-1D62-4BDC-8BC6-8FBD7439D4F3 Contract Amendment betweenjheCjty of Richmond and
Housing Consortium of the East Bay (HCEB)
Amendment No. P.O./Contract No.
1 / 6365
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on_for one or more of the
following provisions (check those that apply):
Increased contract payment limit by $ 934,263.00 _for a payment limit not to exceed $2,198,686.00
0 Term Amendment (insert: new termination date): June 30, 2024 Service Plan
The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on_ for one or more of the following provisions (check those that apply):
[_] Increased contract payment limit by $ _for a payment limit not to exceed $ 2,198,686^0_.
Term Amendment (insert new termination date):.
Q Service Plan
The third Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on_for one or more of the
following provisions (check those that apply):
Increased contract payment limit by $ _for a payment limit not to exceed $2,198,686,00 .
Term Amendment (insert new termination date):.
D Service Plan
The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on_for one or more of the following provisions (check those that apply):
D Increased contract payment limit by $ _for a payment limit not to exceed $ 2,198,686.00 • .
D Term Amendment (insert new termination date):.
Service Plan
The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on_for one or more of the
following provisions (check those that apply):
D Increased contract payment limit by $ _for a payment limit not to exceed $ 2 19RRR6.00 _.
D Term Amendment (insert new termination date):.
Service Plan
DocuSign Envelope ID: 6DAA27BA-1D62-4BDC-8BC6-8FBD7439D4F3 Exhibit F
Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CHY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CIT/ by virtue of the payment of any loss under such Insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers' Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance - the following forms shall be provided and coverage shall be at least as broad as the following;
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers' Compensation Insurance as required by the State of California including Employer's Liability coverage.
5, Original and Separate Waiver of Subrogation for Workers' Compensation insurance. 6, Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR'S profession (if required.)
Required CoverageMinimum Limits
Workers' Compensation and
Employers' Liability
General Liability
(primary and excess limits
combined)
Statutory limits as required by the State of California including $1 million Employers' Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign "Contractor Release of Liability" found at:
Mta;//iyww.o".richmond.^
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below,
Type 2 - Page 1 of 3
Revised; September 2011
DocuSlgn Envelope ID: 6DAA27BA-1D62-4BDC-8BC6-8FBD7439D4F3 Exhibit F
Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Automobile Liability
Professional Liability or Errors &
Omissions Liability -
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
$1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST
A9.:.$:!-.[I]iJlip.rI
-$1-m I11 lon.'- s.5 -m y iipn-
9y?-r-$-5_ rpJLi[<3D-
REQUIRED _LIMIT
.?l—mjyion-p/p-
- ?-2_ JPJ [I I? D-P/P-
-$5_mjNlon_p/p_
Required Policy Conditions
Additional Insured Endorsement
Primary and Noncontributory
Waiver of Subrogation
Endorsement Form
Deductibles and Self-Insured
Retentions
A. M. Best Rating
Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor Is supplying their product or providing a service then the endorsement must not exclude products and completed operations coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
httD://www.ci.richmond.ca.us/index.asox?nid=61.
The contractor's insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Contractor's insurer will provide a Waiver of Subrogation in favor of the City for Workers' Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
AttD://www.ci.F/c/imond.ca.us//ndex.a^
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage's and cover those insured in the underlying policies.
Type 2 - Page 2 of 3
Revised: September 2011
DocuSign Envelope ID: 6DM27BA-1D62-4BDC-8BC6-8FBD7439D4F3 . Exhibit F
Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR'S subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract, Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City's insurance requirements, the City may take such action as it deems necessary to protect the City's interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days' prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
Type 2 - Page 3 of 3
Revised; September 2011
DocuSign Envelope ID: 6DM27BA-1D62-4BDC-8BC6-8FBD7439D4F3 /\CORtyCERTIFICATE OF LIABILIPf INSURANCE
DATE (MMfDD/Yrrf)
7/7/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsements).
PRODUCER
Arthur J. Gallagher Risk Management Services, LLC
500 N Brand Boulevard, Suite 100
GlendaleCA 91203
License*: OD69293
^iACTStarM^
(AfC.No. Extt: 818.539.8623
51iMDARKS: [email protected]
FAS. N01:818.539.8723
INSURER(S) AFFORDING COVERAGE
INSURER A : Technology Insurance Company, tnc
NAICff
42376
INSURED
Housing Consortium of the East Bay
1204 Presewation Park Way, Suite 200
Oakland, CA 94612
HOUSCON-02INSURERS: Nonprofits Insurance Alliance Group COVERAGESCERTIFICATE NUMBER: 1728453756REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
B
B
B
A
B
T?E OF INSURANCE
xCOMMERCIAL GENERAL LIABILITY
CLAIMS-MADE I X | OCCUR
xPOLIC
OTHE
x
x
ANY AUTO
OWNED
HIRED
GEN'L AGGREGATE LIMIT APPLIES PER:REGATE LIMIT APPLIES PER:
vDjpERC°f D LOG
:i:
AUTOMOBILE LIABILITC
AUTOS ONLY
AUTOS ONLY
UTO
D
3 ONLY
3 ONLY
LELIABILITCHBILITC
.Y
-Y
>
UMBRELLA LIAB
EXCESS LIAB
PEP
sc
Al
N(
Al
(
HEDULED
TOS
IN-OWNED
TOS ONLY
OCCUR
CIAIMS-MADE
_RETENT1QN$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY y f N
ANYPROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
If ves. describe under
DESCRIPTION OF OPERATIONS betow
Professional Liability
ADDL
INSD
Y
N;A
SUBR
WVD
Y
POLICY NUMBER
2023-10963
2023-10963
2023-10963-UMB
TWC4242573
2023-10963
POLICY EFF
(MMfDD/YYYY)
4/15/2023
4/15/2023
4/15/2023
4/1/2023
4/15/2023
POLICY EXP
iMM/DD/vrm
4/15/2024
4/15/2024
4/15/2024
4/1/2024
4/15/2024
LIMITS
EACH OCCURRENCE
DAMAGE TO RENTED
PREMISES (Ea occurrence)
M ED EXP (Any one person)
PERSONAL & ADV INJURY
GENERAL AGGREGATE
PRODUCTS - COMP/OP AGO
COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY (Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE
(Per accident)
Comp & Collision
EACH OCCURRENCE
AGGREGATE
xPER
STATUTE
OTH-
ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE!
E.L. DISEASE - POLICY LIMIT
Per Claim
Aggregate
$1,000.000
$500,000
$20,000
$1,000,000
$3,000,000
$3.000.000
$
$1.000.000
$
$
$
$500/$500
$5,000,000
$5,000,000
$
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$3,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space Is required) Nonprofits' Insurance Alliance of CA - A.M. Best #011845 Policy: Sexual Abuse Liability
Policy#: 2023-10963
Carrier: Nonprofits' Insurance Alliance Group
Policy Term: 4/15/2023 To 4/15/2024
Per Claim: $1,000,000 / Aggregate: $1,000,000
See Attached...
CERTIFICATE HOLDER
City of Richmond
440 Civic Center Plaza
Richmond CA 94804
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
ACORD25(2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
DocuSign Envelope ID: 6DM27BA-1D62-4BDC-8BC6-8FBD7439D4F3 AGENCY CUSTOMER ID: HOUSCON-02
LOG #:
^\CORtfADDITIONAL REMARKS SCHEDULEPage 1 of 1
AGENCY
Arthur J. Gallagher Risk Management Services, LLC
POLICY NUMBER
CARRIERNAIC CODE
NAMED INSURED
Housing Consortium of the East Bay
1204 Preservation Park Way, Suite 200
Oakland, CA 94612
EFFECTIVE DATE:
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: 25 FORM TITLE: CERTIFICATE OF LIABILIT/ INSURANCE IPolicy: CRIME
|Policy#: UC14332375.23-018
ICarrier: Underwriters at Lloyd's, London
I Policy Term: 4/15/2023 To 4/15/2024
Employee Theft: Limit: $500,000 / Deductible: $2,500
IERI'SA: Limit: $500,000
|Theft of money and securities: Limit: $500,000 / Deductible: $2,500 Money and Securities: Limit: $500,000 / Deductible: $2,500 iComputer fraud: Limit: $500,000 / Deductible: $2,500
Fund transfer fraud: Limit: $500,000 / Deductible: $2,500 Money orders and counterfeit paper currency: Limit: $500,000 / Deductible: $2,500 |0ther (Claim expenses): Limit: $150,000
Named Insured: Housing Consortium of the East Bay; Inclusive Communities East Bay, LLC; Magnolia Terrace, LLC; Mentally Handicapped Childrens |0rganization, Inc., Luella Fuller Group Home; Tri-Valley BMR, LLC; Ashland NSP, LLC, Fairview Homes, LLC.
IThe City of Richmond, its officers, officials, employees, agents and volunteers are named additional insured with respect to the operations of the named insured.
Waiver of Subrogation on Worker compensation applies in favor of additional insured. The insurance provided in the Commercial General Liability policies are primary and any other insurance shall be excess only and not contributing. Written notice shall be provided at least ten (10) days in advance of cancellation for non-payment of premium and thirty (30) days in advance for any other cancellation or policy change.
ACORD101 (2008/01)© 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
DocuSign Envelope ID: 6DAA27BA-1D62-4BDC-8BC6-8FBD7439D4F3 POLICY NUMBER: 2023-10963 COMMERCIAL GENERAL LIABILITY
Named Insured: Housing Consortium of the East Bay; Inclusive Commu CG 20 10 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED ~ OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s)
Or Organization(s)Location(s) Of Covered Operations
Any person or organization that you are required to
add as an additional insured on this policy, under a
written contract or agreement currently in effect, or
becoming effective during the term of this policy. The
additional insured status will not be afforded with
respect to liability arising out of or related to your
activities as a real estate manager for that person or
organization.
All insured premises and operations.
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II - Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
2. If coverage provided to the additional insured
is required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:
This insurance does not apply to "bodily injury" or
"property damage" occurring after:
1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by
or on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or
CG201012191 Insurance Services Office, Inc., 2012Page 1 of 6 DocuSign Envelope ID: 6DAA27BA-1D62-4BDC-8BC6-8FBD7439D4F3
2. That portion of "your work" out of which the 2. Available under the applicable Limits of injury or damage arises has been put to its Insurance shown in the Declarations; intended use by any person or organization whichever is less. other than another contractor or subcontractor
engaged in performing operations for a This endorsement shall not increase the principal as a part of the same project, applicable Limits of Insurance shown in the Declarations.
With respect to the insurance afforded to these
additional insureds, the following is added to
Section III - Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
CG 20 10 12 19 © Insurance Services Office, Inc., 2012 Page 2 of 6 DocuSign Envelope ID: 6DM27BA-1D62-4BDC-8BC6-8FBD7439D4F3 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06 (Ed. 04-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 2% of the California workers' compensation premium otherwise due on such remuneration.
Schedule
Person or Organization Job Description
Any person or organization as required by written contract.
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 4/1/2023 Policy No. TWC4242573 Endorsement No. 0 Insured Housing Consortium of The East Bay(Nonprofit Corp.) Premium $ 98,742 Insurance Company Technology Insurance Company, Inc.
Countersigned by
WC 04 03 06
(Ed. 04-84)