Justification for Utilizing a Piggyback Contract
City of San Jose, California
Piggyback or Lead Agency: _
Contract No./Description: PO 82915
Vendor(s) Name(s): Dispensing Technology Corporation
We have revlewed and completed due diligence on the aforementioned piggyback contract. As part of the due diligence review, we have confirmed that the contract complies with our procurement rules and practices, We have further confirmed that all purchases will comply with the terms and prices In the control. It has been determined that it is in the best interests of the City to ufilize this confract for the reasons clted below:
Item Issue Comments
1 Is there a Piggyback Purchase Agreement allowing use of the No contract? If "Yes", please allach to this form,
2. Are there local supplers or contractors who could provide the No product or service at competitive rates?
3. A copy of the sollcilation has been obtained from the Yes originating agency and revlewed for compliance with the City's purchasing ordinance, Please attach to this form.
4. A written documentation has been made of a thorough Yes investigation of the current market and determination that the originaling agency's' solictation is the most advantageous Does the cooperative contract provide the most advantageous Yes, competitive bidding was solution? Why? conducted by the City of San
Factors may include advantageous terms, conditions, prices, Jose. qualily, performance, timing, experience & abilly to perform etc.
6. The specifications of the item or service required by the City Yes are not materlally different from those originally specifled in the originaling agency's sollcitalion
7. The price of the purchase is lower than that estimated for Yes the purchase If made directly by the City pursuant to the purchasing ordinance
8. The price of the purchase is within fifteen percent (15%) or Yes $2,500 of the originating agency's solicitation
9. The contract resulting from the original sollcitation is Yes current or the sollcitation is within thirty-six (36) months [from the date of the City's order, or written justification Is provided Justifying use of an older solicitation
Dee Kares 05/14/2024 Dee Karnes
Signature Date Requisitioner Name
The 7. Holy., 05/14/2024 Tawfic Halaby, Deputy
Signalure Date Department Head Name
5/21/2004 Andrea Miller
Signature Date Director of Finance Name
August 22, 2023
) i j
Dispensing Technology Corporation Quote
390 Lombard Street
Oxnard, CA 93030
Phone # 805-388-5575 Date Quote #
Fax # 805-388-5560
[email protected] 5/13/2024 14654
Name / Address Ship To
CITY OF RICHMOND CITY OF RICHMOND PUBLIC WORKS DEPT
FRED CORTEZ FERNANDO CASTRO
#6-13TH STREET #6-13TH STREET
RICHMOND, CA 94801 RICHMOND, CA 94801
USA
P.O. No. Terms Due Date FOB Rep Account #
Net 30 11/15/2023 OXNARD BH C00626
Item Description aly U/M Cost Total
010-019903 THERMOPLASTIC TRAILER, W/ DUAL 1500LB 1 ea 93,500.00 93,500.00T 10,000/14,000LB GWR, LOADING SAFETY
RAILS, TWO 100LB LPG TANKS, IOLB FIRE
EXTINGUISHER AND HYDRAULIC LIFT GATE
W/ 2-5/16 BALL OR PINTLE HITCH PROPANE
SPECIAL up charge for pressure comp pump 1,300.00 1,300.00T SPECIAL trailer under carriage coating up charge 1,600.00 1,600.001 SPECIAL up charge for flush mounted D rings 200.00 200.00T SPECIAL up charge for wire marking, DOW 1890, heat shield 3,000.00 3,000.00T for wires, fuse block for screw type terminals,
SPECIAL up charge for torrsion bar mounted axles 0.00 0.00T SPECIAL ap charge for EZ lube wheel bearings w/ zerk
SPECIAL single orifice bumers for melters 0.00 0.00T
SPECIAL up charge for solar battery charger w/ overcharge 500.00 500.00T protection
MANUF-LABOR MANUFACTURING LABOR 320 en 40.00 12,800.00T Subtotal $112,900.00
Sales Tax (9.75%) $11,007.75
Signature
All Prices Are Subject To Change Without Notice Total $123,907.75 CITY OF 32915| PURCHASE ORDER NUMBER: PO 82915
SANJOSE DATE EXPIRATION DATE BUYER
11/17/22 11/16/23 David Nguyen 408-535-7046
CAPITAL OF SILICON VALLEY
TO: DELIVERY ADDRESS INVOICE ADDRESS
DISPENSING TECHNOLOGY CORP CSJ/PW FLEET MANAGEMENT CSJ/PUBLIC WORKS DEPT - FISCAL 390 LOMBARD STREET 1661 SENTER RD, BIDG E 200 EAST SANTA CLARA STREET 5** FL OXNARD CA 93030 SAN JOSE, CA 95112 SAN JOSE, CA 95113
VENDOR NO. PAYMENT TERMS F.O.B. SHIP VIA VENDOR CONTACT 03731 N30 DEST PREPAID SURFACE TODD WHITE
LINE QTY. DESCRIPTION OF ARTICLES OR SERVICES UNIT PRICE AMOUNT EA DC TRAILER MOUNTED TPM-1500 DUAL 1500LB THERMOPLASTIC 116,100.00 116,100.00
PRE-MELTER SYSTEM WITH STRIPER APPLICATION EQUIPMENT
INCLUDING SHIPPING COSTS
EA GRACO THERMOLAZER 300IC THERMOPLASTIC STRIPING SYSTEM 15,568.00 15,568.00 EA GRACO LINEDRIVER HD RIDE ON ATTACHMENI WITH HITCH SYSTEM TO 8,434.00 8,434.00 COUPLE WITH THE 300IC UNIT
EA GRACO THERMOLAZER 200TC THERMOPLASTIC STRIPING SYSTEM WITH 8,119.00 8, 119.00 4" FLEXIE BOX
EA 6" GRACO ELEXDIE BOX FOR IHERMOLAZER 200TC 1,294.00 1,294.00 EA 8" GRACO FLEXDIE BOX FOR THERMOLAZER 200TC 1,432.00 1, 655.00 EA 12" GRACO FLEXIE BOX FOR THERMOLAZER 200TC 1,655.00
PERIOD: 11/17/22 - 11/16/23
ALL SPECIFICATIONS AND REQUIREMENTS PER CITY OF SAN JOSE PUR-RFQ2022.09.10119 ARE INCORPORATED BY REFERENCE HEREIN.
PRICING PURSUANT TO DISPENSING TECHNOLOGY CORP'S RFB
RESPONSE DATED 10/26/22.
DEPT CONTACT: DARYL FOWLER 408-975-7129
BILLING CONTACT: BRITTANY VU 408-535-8431
VENDOR CONTACT: TODD WHITE 805-388-5575
VENDOR EMAIL: [email protected]
NO PREV PO / RQ 35369 / CC 005327
Sales Tax 14,306.45
This Purchase Order must be signed by the Director of Finance The complete contract shall consist of this Purchase Order, Attachment A Terms 166,908.45 and Conditions attached hereto, plus all of the applicable attachments checked TOTAL → or the Director's authorized designee. No changes are below. In the event of a conflict between Attachment A Terms and Conditions and authorized without a signed revised Purchase Order. the terms and conditions contained in any other attachment hereto or incorporated OUT-OF-STATE-VENDORS:
by reference herein, the terms and conditions of Attachment A shall control. DO NOT CHARGE SALES TAX ON THIS PURCHASE. THE Deal Mur Additional attachments (check attachments) CITY OF SAN JOSE WILL PAY ALL APPLICABLE SALES/USE Dote X22:11710:10:16 c800 Labor Compliance Addendum TAX DIRECTLY TO THE STATE OF CALIFORNIA Scope of Services/Work
Director of Finance or authorized designee Other Page 1 of 1
CITY OF
SAN JOSE
CAPITAL OF SILICON VALLEY
DTC (or Approved Equal) Trailer Mounted TPM-1500 Thermoplastic Pre-Melter PUR-RFQ2022.09.10119
Closing Date: 10/26/2022 12:00:00 PM PT
I:
Solicitation Overview
ty of San José is soliciting responses from qualified vendors for a DTC trailer mounter TPM-1500 thermoplastic pre-melter. ¡HT/SHIPPING REQUIREMENTS: Freight and/or shipping charges shall be at no cost to the City "FOB Destination prepaid unfess otherwise ed in this solicitation.
SALES TAX: Do not include sales tax in your solicitation response. The City will work with the selected vendor to establish the applicable tax for contract award.
ESTIMATED QUANTITIES: Any quantities specified herein are the City's best estimate of the quantities that will be purchased; however, they are not guaranteed. Any variations from these estimated quantities shall not entitle the bidder to an adjustment in unit pricing or rates.
ELECTRONIC SUBMISSION: :
All responses to this solicitation must be submitted online through Biddingo, Including all required forms and documentation, if applicable. Any questions regarding how to register wilh Biddingo or how to submit a response to this solicitation should be directed to Biddingo at (800) 208-1290 or by email to [email protected].
BASIS OF AWARD is Price-Determinative: The award for this solicitation will be based on lowest responsive and responsible base bid that meets all specificalions. The Cily may award by line item, lot, or overall lowest cost after application of local business and small business preferences, if applicable.
LOCAL/SMALL BUSINESS ENTERPRISE PREFERENCE: The Cily's Local and Small Business Enterprise (LE/SBE) Preference is applicable 1o this solicitation. If your business has an office in Santa Clara County and a valid City of San José Business Tax Certificate, then you should refer to the solicitalion documents for further information on applying for this preference. This preference may not be requested after the solicitation closing date/time.
SOLICITATION DOCUMENTS:
Please refer to the solicitation documents, attachments, and forms for further details and requirements.
Solicitation Number PUR-RFQ2022.09.10119
Solicitation Name DTC (or Approved Equal) Trailer Mounted TPM-1500 Thermoplastic Pre-Melter Published Date 09/28/2022
Closing Date 10/26/2022 12:00:00 PM PT
Status Awarded
Question Deadline 10/12/2022. 12:00:00 PM PT
Intent to Respond R 10/17/2022 12:00:00 PM PT
Commodity Code
a Solicitation Documents)
& Download All Documents)
Solicitation Document
@ View Bld Documents Y
By clicking the "View Bid Document" button, you will view the entire official bid document from the Buyer, and the names of all the attachments associated with it. To acquire all the attachments, you must download the entire bid document by clicking the "Download Bid Document" button, which will include all attachments, along with the bid document. →
It to Respond (ITR)
Board
ndments)
# Document Takers
- Bid Result
Company
Dispensing Technology Corp
Company Info
Oxnard, California
Total Bid (Bid Price)
$ 116,110.00
• Bid Award
R Bid General Award Notification 1
Company
Dispensing Technology Corp (Awarded 9)
Company Info
Oxnard, California
Total Bid (Bid Price)
$ 116,110.00 (Awarded 9)
ATTACHMENT A - CITY OF SAN JOSE PURCHASE ORDER
STANDARD TERMS AND CONDITIONS
1 DEFINITIONS: "City" shall mean the City of San José. "Vendor" shall mean the provider of' goods and/or services which are the subject of this purchase order: "Director" shall mean the Director of Finance or Director's authorized designee.
2 CONTRACT: This purchase order, which consists of these standard terms and conditions, and any attachments hereto, evidences City's acceptance of Vendor's offer to provide to City the goods and/ot services which are the subject of this purchase order and constitutes a binding contract therefore upon the terms and conditions set forth herein without further action or agreement of Vendor. In the event of conflict between these standard terms and conditions and the provisions of any attachment hereto these standard terms and conditions shall control. 3 SCHEDULE OF GOODS AND/OR SERVICES; TIME OF PERFORMANCE: Vendor shall supply those goods and/or services which are specified herein, in accordance with the schedule and during the term which are specified herein. Time is of the essence in this purchase order.
Notwithstanding this Section, the Parties agree that the ability of the Parties to provide and use the goods and/or services under this purchase order may be limited if business activities are subject to local, state, or federal mandates and advisories for managing public health and safety related to the COVID-19 pandemic or other force majeure. The Parties agree that the provision of goods and/or services and the payment for such goods and/or services may be postponed of suspended following execution of this purchase order by the City and that the Parties are not required to act on this purchase until the City issues a written notice to proceed. • COMPENSATION; SCHEDULE OF PAYMENT: The compensation to be paid and the method of payment to Vendor for goods and services shall be as set forth herein. Unless otherwise provided herein, payment shall not be due until thirty (30) calendar days after the later to occur of the date performance under this purchase order is completed to the satisfaction of City and the date City receives an acceptable invoice. No payment shall represent a waiver of City's right to inspect for defects. Unless otherwise provided herein, Vendor shall be responsible for all costs and expenses incident to the performance of this purchase order, including without limitation all costs of equipment provided by Vendor, all fees, fines, licenses, bonds, or taxes required of or imposed against Vendor, and all other of Vendor's costs of doing business. 5 CURRENT PRICES OF GOODS: Vendor shall work with the City upon request to demonstrate that prices charged to the City are fair and reasonable compared to the prices Vendor charges to other public entities for the same or substantially similar goods and services. •6 DISCOUNT PERIODS: Payment discount periods shall be calculated from the later of the date this purchase order is completed or the date City receives an acceptable invoice, to the date City's payment is sent.
7 SALES TAXES: Vendor shall separately state on all invoices any sales, use or similar taxes imposed by federal or state government applicable to furnishing of the goods and/or services; provided, however where a tax exemption is available, such tax shall be subtracted from the total compensation and identified. Municipalities are exempt from federal excise and transportation taxes, including the excise tax on gasoline. Exemption certificates will be furnished upon request. 8 PACKING AND SHIPPING OF GOODS; TITLE AND RISK OF LOSS: All goods shall be delivered "free on board destination" to the location specified herein, full freight prepaid except for special or expedited orders. Deliveries of goods shall be made without charge for boxing, crating, Attachment A - City of San José Purchase Order Standard Terns and Conditions Page 1 of 5 carting or storage unless othorwise specified, and goods shall be suitably packed to secure lowest transportation costs, and in accordance with the requirements of common carriers, and in such a manner as to assure against damage from weather or transportation. City's order numbers and symbols must be plainly marked on all invoices, packages, bills of lading and shipping orders.
Packing lists shall accompany each box or package shipment. City's count of weight shall be final and conclusive on shipments not accompanied by packing lists. Shipments for two or more destinations when so directed by City shall be shipped in separate boxes of containers for each destination at no extra charge.
Title to and risk of loss on all goods shall pass to City only upon delivery by Vendor in the manner specified herein and City's acceptance of such goods.
WARRANTIES: Vendor warrants that all goods and services shall be delivered of performed free of all liens, claims, security interest or encumbrances, will conform to applicable specifications, drawings, descriptions and samples, and will be merchantable, of good workmanship and material, and free from defect. Unless manufactured or performed pursuant to detailed design furnished by City, Vendor assumes design responsibility, and warrants that all goods and services shall be delivered or performed free of design defect and suitable for the purposes intended by City, and that neither purchase, use or resale, not delivery or performance thereof shall violate any patent, copyright or similar rights. Vendor's warranties shall run to City and shall not be deemed to be exclusive. City's inspections, approval, acceptance, use of or payment for all or any part of the goods or services shall in no way affect its warranty rights whether or not a breach of warranty had become or should have become evident at the time.
10 CHANGES: City shall have the right by written notice to change the extent of the work covered by this purchase order, the time or place of delivery, the method of shipment or packaging, or to suspend work. The only valid change is a change order signed by the Director. Upon receipt of any such notice, Vendor shall promptly make the changes in accordance with the terms of the notice. If any such changes cause an increase or decrease in the cost of or time for performance, an equitable adjustment shall be negotiated promptly and the purchase order modified in writing accordingly.
Vendor shall promptly deliver to City, and in any event within ten (10) calendar days after receipt of such notice, a statement showing the effect of any such changes in the cost of or time for performance. Failure of Vendor to submit the statement within the above time limit shall constitute its consent to perform the change without increase in compensation or time for performance. 11 TERMINATION FOR DEFAULT OR CONVENIENCE: City may, by written notice to Vendor, terminate this purchase order in whole or from time to time in part for default: (i) if Vendor fails to deliver the goods or to perform the services strictly within the time specified herein, or if no time is specified, within a reasonable time; (ii) if the goods delivered or services performed do not conform to the requirements of this purchase order or if Vendor fails to perform any of the other provisions of this purchase order, or so fails to make progress as to endanger performance of this purchase order in accordance with its terms; or (ill) if the Vendor becomes insolvent. If this purchase order is terminated for default, City, in addition to all other rights afforded by law for Vendor's default, shall have the right to charge Vendor the amount by which the costs of fabricating or procuring the goods or services cancelled from another source exceed the compensation specified herein, and City may set off any such charge against any amounts which may become payable to Vendor under this purchase order or otherwise. City may, by not less than thirty (30) days written notice to Vendor, terminate this purchase order for convenience and without cause. In the event of such termination for convenience, Vendor will be paid for those goods delivered and services Attachinent A - City of San José Purchase Order Standard Terms and Conditions Page 2 of 5 performed pursuant to this purchase order to the satisfaction of City up to the date of termination.
The Director is empowered to terminate this purchase order on behalf of City. 12 INDEMNITY: To the fullest extent permitted by law, Vendor agrees to defend, indemnify and hold harmless the City, its officers, agents and employees, against any claim, loss or liability (collectively, "Claims"), including without limitation Claims for injuries or death to persons or damage to or destruction of property, caused by or resulting from the acts or omissions of Vendor, its officers, agents, employees or subcontractors, in the performance of this purchase order, or the breach by Vendor of any of its obligations under this purchase order. 13 INSURANCE REQUIREMENTS: If applicable, Vendor agrees to have and maintain the insurance policies specified herein. All policies, endorsements, certificates, and/or binders shall be subject to review and approval by the Risk Manager of the City of San José as to form and content. regimens by storet an These insurance requirements are subject to amendment or waiver if so approved in writing by the Risk Manager. Vendor agrees to provide City with a copy of applicable certificates and/or endorsements before work commences under this purchase order. 14 COMPLIANCE WITH THE LAW: Vendor shall in the performance of this purchase order comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments.
15 GOVERNING LAW: City and Vendor agree that the law governing this purchase order shall be that of the State of California.
16 VENUE: In the event that suit shall be brought by either party to this purchase order, the parties agree that venue shall be exclusively vested in the state courts of the County of Santa Clara, or where otherwise appropriate, exclusively in the United States District Court, Northern District of California, San José, California.
17 ASSIGNMENT OF CONTRACT: Vendor shall not assign any of the work to be performed under this purchase order not shall Vendor subcontract for complete or substantially completed goods or major components thereof without the Director's prior written consent. Vendor may assign monies due under this purchase order. City will recognize such assignment, to the extent permitted by law, if City is given proper notice thereof. Any assignment shall be subject to set-off or recoupment for any present or future claim which City may have against Vendor. 18 WAIVER: Vendor agrees that City's waiver of any breach or violation of any provision of this purchase order shall not be deemed to be a waiver of any other provision or a waiver of any subsequent breach or violation of the same or any other provision. City's acceptance of the performance of any of Vendor's performance will not be a waiver of any provision of this purchase order.
19 INDEPENDENT CONTRACTOR: It is understood and agreed that Vendor shall act as and be an independent contractor and not an employee, agent, joint venturer, or partner of City. As an independent contractor, Vendor shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Vendor hereby expressly waives any claim it may have to any such rights. Both parties acknowledge that Vendor is not an employee for state or federal tax purposes, Vendor shall retain the right to perform services for others during the term of this purchase order. 20 CONFIDENTIAL INFORMATION: All data, documents, discussions or other information developed or received by or for Vendor in performance of this purchase order are confidential and not to be disclosed to any person except as authorized by City, or as required by law. 21 OWNERSHIP OF DATA AND MATERIALS: The City shall maintain ownership and control of City's data (if applicable) throughout the purchase order period and in perpetuity. Vendor shall have Attachment A - City of San José Purchase Order Standard Terms and Conditions Page 3 of 5 the right to use the City's data solely to perform services under the purchase order with the City.
Vendor may not use City's data, a subset of City's data, and/or a summary of City's data, or, cause ot permit City's data, a subset and/or a summary thereof, to be used by any third party, outside the scope of the purchase order without the express written consent of the City. Furthermore, City and Vendor agree that Vendor shall own the entire right, title, and interest, including patents, copyrights, and other intellectual property rights, in and to all tangible materials, inventions, works of authorship, software, information and data solely conceived or developed by Vendor in the performance of this purchase order and developed using Vendor's facilities or personnel and that City has the right to use such materials as specified in this purchase order, provided City pays any applicable fees to Vendor. City and Vendor agree that City shall own the entire right, title, and interest, including all patents, copyrights, and other intellectual property rights, in and to all tangible materials, inventions, works of authorship, software, information and data solely conceived or developed by City's facilities or personnel. Work product that is jointly developed using both City and Vendor personnel and facilities shall be jointly owned and may be utilized by either party without restriction or limitation.
22 VENDOR'S BOOKS AND RECORDS: Vendor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, for the date of final payment to Vendor pursuant to this purchase order. Vendor shall maintain all documents and records which demonstrate performance under this purchase order for a minimum of three (3) years, or for any period longer required by law, from the date of termination or completion of this purchase order.
Any records or documents required to be maintained pursuant to this purchase order shall be made available for inspection or audit, at any time during regular business hours, upon written request by City Attorney, City Auditor, City Manager, or a designated representative of any of these officers.
Copies of such documents shall be provided to City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Vendor's business. City may, by written request by any of the above-named officers, require that custody of the records be given to City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Vendor, Vendor's representatives, or Vendor's successor-in-interest, 23 NON-DISCRIMINATION:
a. Prohibition on Discrimination and Preferential Treatment.
Vendor shall fully comply with Chapter 4.08 of the San José Municipal Code and agrees that there shall be no discrimination against, or segregation of, any person, on account of race, sex, color, age, religion, sexual orientation, actual or perceived gender identity, disability, ethnicity, national origin, marital status, or family status, in connection with or related to the performance of City contracts.
b. Compliance Reports.
If directed by the Directot of Office of Equality Assurance of the City, Vendor shall file, and cause any subcontractor to file, compliance reports with the Director of Office of Equality Assurance. Compliance reports shall be in the form and field at such times as may be designated by the Director of Office Equality Assurance. Compliance reports shall contain such information and be supported by such data or records as may be requested by the Director of Office of Equality Assurance to determine whether Vendor or its subcontractor is complying with the nondiscrimination and non-preference provisions of this Agreement and Chapter 4.08 of the Municipal Code.
c. Failure to Comply with Nondiscrimination Provisions.
Attachment A - City of San José Purchase Order Standard Terns and Conditions Page 4 of 5 If the Director of Office of Equality Assurance determines that the Vendor has not complied with the nondiscrimination or non-preference provisions of this Agreement, the CITY may terminate or suspend this Agreement, in whole or in part. Failure to comply with these provisions may also subject Vendor and/or subcontractor to debarment proceedings pursuant to provisions of the San José Municipal Code. Failure to comply with these provisions is a violation of Chapter 4.08 of the San José Municipal Code and is a misdemeanor.
d. Subcontracts.
Vendor shall include provisions a through c above, inclusive, in each subcontract entered into in furtherance of this Agreement so that such provisions are binding upon each of its subcontractors. c. Waiver of Nondiscrimination Provisions.
The nondiscrimination provisions of this Agreement may be waived by the Director of Office of Equality Assurance, if the Director of Office of Equality Assurance determines that the Vendor has its own nondiscrimination requirements or is bound in the performance of this Agreement by the nondiscrimination requirements of another governmental agency, and the nondiscrimination provisions of the Vendor or other governmental agency are substantially the same as those imposed by the City.
24 GIFTS: Vendor represents that it is familiar with the City's prohibition against the acceptance for any gift by a City officer or designated employee, which prohibition is found in Chapter 12.08 of the San José Municipal Code. Vendor agrees not to offer any City officer or designated employee any gift prohibited by said Chapter. The offer or giving of any gift prohibited by Chapter 12.08 shall constitute a material breach of this purchase order by vendor. In addition to any other remedies City may have in law or equity, City may terminate this purchase order for such breach. 25 CONFLICT OF INTEREST: Vendor shall avoid all conflict of interest or appearance of conflict of interest in performance of this purchase order.
26 DISQUALIFICATION OF FORMER EMPLOYEES: Vendor is familiar with the provisions relating to the disqualification of former officers and employees of City in matters which are connected with former duties or official responsibilities as set forth in Chapter 12.10 of the San José Municipal Code ("Revolving Door Ordinance"). Vendor shall not utilize either directly or indirectly any officer, employee, or agent who would be in violation of the Revolving Door Ordinance. 27 WAGE THEFT: Vendor must comply with all applicable federal, state, and local wage and hour laws, regulations, and policies, as required by City Council Policy 0-44 https://www.sanjoscca.gov/home/showdocument?id=12945. Vendor shall include these requirements in each subcontract entered into in furtherance of this purchase order so that such requirements are binding on each subcontractor.
Attachment A - City of San José Purchase Order Standard Terms and Conditions Page 5 of 5 )
ATTACHMENT A - PRODUCT SPECIFICATIONS AND
REQUIREMENTS
1 General Information and Background
The City of San José ("City") is soliciting bids from qualified vendors for a Dispensing :..:
Technology Corporation ("DTC") (or approved equal) trailer mounted TPM- 1500 ...... thermoplastic pre-melters ("Trailer") as specified herein for the Department of Public Works Fleet Division ("Fleet").
General Requirements
2.1 Vendor shall use components, materials, and design practices that are the best available in the industry for the type of operating conditions to which the equipment will be subjected. The Trailer and all other components shall be heavy duty, selected to give maximum performance, service life, safety, and shall meet the minimum requirements of this specification.
2.2 he Trailer and all associated equipment identified herein shall be new and unuser nd the most current production model consisting of parts and materials that are thi proper size, quality, and design for the unit specified. Any components and accessories not specifically mentioned but considered standard and necessary by the manufacturer shall be included.
2.3 Components and accessories listed as standard in the manufacturer's current literature shall not be removed unless it is to upgrade the Trailer or is a necessity due to the addition of an accessory. Vendor shall provide a list of any removed components at pre-construction, if any, for the City's approval. Optional equipment shall be installed in accordance with this specification.
2.4 The Trailer and equipment shall comply with all current local, state, and federal regulations and/or standards applicable for on road trailers including but not limited to the list below:
2.4.1 Department of Transportation (DOT)
2.4.2 Federal Highway Administration, 49 CFR Motor Carrier Safety Regulations and Standards
2.4.3 Federal Motor Vehicle Safety Regulations and Standards (FMVSS)
2.4.4 National Highway Traffic Safety Administration
2.4.5 U.S. Envirommental Protection Agency-Federal Energy Administration
2.4.6 California Velticle Code
2.4.7 California Administrative Code
2.4.8 California Air Resource Board (PERP)
2.4.9 Bay Area Air Quality Management District (BAAQMD)
2.4.10 National Electric Codes (NEC)
2.4.11 Occupational Safety and Health Agency Regulations (OSHA)
2.4.12 Underwriters Laboratory Listings (UL)
2.4.13 Society of Automotive Engineers (SAE)
2.5 Prior to delivery, Vendor shall conduct a standard pre-delivery service on the Trailer and all associated equipment to confirm proper operation. Vendor shall provide a completed checklist to the City for verification.
The Trailer and equipment shall be fully inspected by the City at the time of delivery, Vendor shall correct any deficiencies identified at no additional cost to City, Payment and/or the commencement of a discount period (if applicable) will not be made until the Trailer and equipment meet the City's specifications for construction and operation.
2.7 The City will not accept any prototypes or experimental trailers and equipment.
Installation Requirements
3.1 To ensure rugged dependability, all 12-volt wiring harnesses installed by the Trailer and equipment manufacturer shall conform to all regulations and guidelines as applicable per the following specifications:
3.1.1 Wiring shall be run in loom or conduit where exposed and have grommets or other edge protection where wires pass through metal.
3.1.2 Wiring shall be color, function, and number coded.
3.1.3 Wire colors shall be integral to each wire insulator and run the entire length of each wire.
3.1.4 Harnessing containing multiple wires and using a single wire color for all wires shall not be allowed.
3.1.5 Function and number codes shall be continuously imprinted on all wiring harness conductors at 2.00" infervals. Clarification required at preconstruction meeting.
3.1.6 Exterior exposed wire connectors shall be positive locking, and environmentally scaled to withstand clements such as temperature extremes, moisture, and automotive fluids.
3.1.7 All wire ends not placed into connectors shall be sealed with a heat shrink end cap. Wires without a terminating connector or sealed end cap shall not be allowed.
3.1.8 Any electrical component that is installed in an exposed area shall be mounted using a method that prevents water accumulation.
3.1.9 appliance to allow them to be pulled away from the mounting area for inspection and maintenance work.
3.1.10 Corrosion preventative compound shall be applied to non-waterproof electrical connectors located outside of the cab or body. All non- waterproof connections shall require this compound in the plug to prevent corrosion and for easy separation of the plug.
3.1.11 Any lights containing non-waterproof sockets in a weather-exposed arca shall have corrosion preventative compound added to the socket terminal area.
3.1.12 All electrical terminals in exposed areas shall have DOW 1890 protective Coating applied completely over the metal portion of the terminal.
3.1.13 Rubber coated metal clamps shall be used to support wire harnessing and battery cables rouled along the chassis frame rails.
3.1.14 Heat shields shall be used to protect harnessing in areas where high temperatures exist. Wire harnesses passing near engine exhaust, and burners are to be protected by heat shields.
3.1.15 All braided wire harnesses shall have a permanent label attached for easy identification of the harness part number and fabrication date.
3.1.16 The use of scotch locks or wire nut electrical connectors shall not be acceptable.
3.1.17 All fuse blocks shall use screw type terminals; spade connecters will not be acceptable. They shall also be properly labeled and utilize a clip-on cover. Proper size fuse block shall be used for the númber of fuses required. Fuse blocks shall be favored over inline fuse holders. 4 Pre-Production Drawings
4.1 Vendors shall submit CAD drawings for approved equal products showing the front, rear, top, right, and left side views, overall length, and all dimensions of the Trailer and equipment. These drasings must reflect all dimensions listed under section 10.1.1.
4.2 Within 20 days following the pre-construction meeting, Vendor shall send a set of drawings to City staff for final approval prior to beginning the buikling process. 5 Pre, Mid, and Final Construction Inspections
5,1 City staff shall perform on-site inspections during the manufacturing process. At the pre-construction inspection, all details of the equipment must be finalized fore the build process begins. This meeting is to be in person at tl manufactures location unless otherwise authorized by a City representativ
5.2 The mid construction inspection is to ensure the specifications and workmanship are in accordance and comply with this specification. Mid construction meeting must be arranged during the build process with the equipment being in an approximate 50% slage of completion and prior to final paint or assembly.
5.3 The final construction inspection must be of the completed product before delivery/shipping. The equipment should be ready for service with no pending items. The vendor and/or manufacturer shall notify the City's project manager providing sufficient time to schedule travel arrangements that align with pre- construction, pre-paint mid-construction, and final inspection meetings. 6 Weights and Calculations
6.1 The overall size, weight and stability of the finished Trailer and equipment are critical to the City. All sizes, overall length, height, stability calculations, fully loaded weight of the Trailer, and remaining payload shall be included. The final weight of the Trailer and its load distribution and capacity shall not exceed Federal and State of California weight Jimits pertaining to on road trailers of this type. A weight certificate shall be completed from a certified scale and be presented with Vendor shall assume all responsibility and submit a written document assuring the compatibility and proper weight distribution of the Trailer and accessories.
Delivers
7.1 Delivery shall be within 365 days from the date the vendor receives the City's Purchase Order unless otherwise authorized by City.
7.2 Delivery will be made to the City's Central Service Yard Facility:
7.2.1 1661 Senter Rd
San José, CA 95112
7.2.2 The facility is open from 7:00 a.m. to 3:30 p.m. Deliveries will not be accepted after 3:00 p.m, Pick-up and delivery of Trailer and equipment to and from a City receiving facility shall be the responsibility of the Vendor. The City does not have a loading dock and will be the Vendor's responsibility to make arrangements for off-loading the Trailer and related equipment.
7.3 Vendor shall provide the following documents at the time of delivery to the City with the vehicle:
7.3.1 Titling document or Certificate of Origin with verification of vehicle completed.
7.3.2 Completed and signed pre-delivery service checklist.
7.3.3 All component warranties for the Trailer and equipment with Vendor information for repair. This shall include all information pertaining to additional warranties on components or auxiliary equipment.
7.3.4 Certified weight certificate
7.3.5 Total invoice with PO number stated on document
7.4 In-Service Notification: Equipment not placed in-service immediately upon receipt because of time lag to construct components and/or installation of special equipment shall be warranted from the date the unit is placed in service. The City )
shall notify the Vendor in writing of actual "in-service" date. This dale will be the start date of the warranty period for Trailer and all associated equipment. 8 Warranty Requirements
8.1 Vendor shall include a minimum one-year manufacturer warranty for the Triler and all equipment. The warranty shall begin upon the in-service date of the • ::
equipment.
8.2 Vendor shall be responsible for any travel and shipping expenses associated with warranty repairs including mobile service, transportation of equipment, and parts shipment. All franchised dealers of the Trailer within the State of California shall honor this warranty. The City's established preventive maintenance procedures and practices shall be acceptable to the manufacturer/dealer in lieu of the anutacturer's prescribed procedures, which may form a part of the warranty. arranty certificate and/or card shall be supplied with cach Trailer delivered
8.3 The warranty shall be facilitated through one contact person at the Vendor's company. Documentation shall be provided at the time of delivery which clearly states warranty terms and durations for each equipment and component mounted.
8.4 Vendor shall include a minimum of one-year full Trailer and component warranty in conjunction with any additional individual component warranties that may apply.
All component and systems full warranty literature shall be declared and in writing which shall include all additional warranty expiration dates and terms for the equipment and component warranties in addition to the standard overall warranties below:
8.4.1 Complete Trailer warranty: 1 Year / Unlimited Hours
8.4.2 Engine(s) warranty: 2 Year / 2000 Hours
8.4.3 Striping equipment 1 Ycar / Unlimited hours
9 DMY Registration Paperwork
9.1 Vendor shall register and license the Trailer exempt with the California Department of Motor Vehicles prior to delivery.
9.2 The owner name and address on the CA DMV documents shall read as follows:
City of San Jose
1661 Senter Road Big. F
:....:.
San Jose, CA 95112
10 Product Specifications and Requirements
10.1 Trailer Requirements
10.1.1 The Trailer shall meet the dimensions, construction, and equipment (Formatted: Indent: Left: 0.44", Hanging: 1.13" specified below: SEE ATTACHED DRAWINGS (Formatted: Font: 10 pt
10.1.1.1 Trailer GVWR: 14,000 Ibs.
10.1.1.2 Trailer length: 20 feet 21 lect
10.1.1.3 Trailer width: 102" MAX
10.1.1.4 Trailer deck maximum Height: 28"
10.1.1.5 Trailer deck width: 8 feet 71.5 PLUS LIFT GATE
10.1.1.6 Trailer deck length: 16 feet INCLUDES BUMPER
10.1.2 he Trailer shall be constructed utilizing structural steel tube frame wit eel fenders, and full suspension axles rated to support the declare GWR rating of the Trailer. All joints beteen conjoining material shall be seam welded and have tight fitting proper corresponding angles.
Trailer welds shall be cleaned up with a grinder offering the flushest surface finish possible. All surfaces must be coated with automotive grade exterior coatings. The complete underside of the Trailer must be coated with automotive grade rubberized undercoating material. Final finish materials and colors will be determined and approved at the pre- construction meeting.
10.1.3 The Trailer deck shall have a steel sub frame with 3" structural steel cross members on 12" centers. Deck surface shall be 1/8" steel diamond plate covering entire deck surface, 15" CENTERCROSS SUPPORTS WITH, 3/16. Formatted: Font: 10 pt DIANOND PLATE OR 12" CENTERS, 1/8" DIAMOND PLATE AT FLEET Formatted: Font: 10 pt
10.1.4 The rear of the Trailer shall be approximately 1' Hx 8' W x 4' L steel reinforced raised deck for mounting the pre-melters 11"H× 85W x0 Formatted: Font: 10 pt.
FEET LONG TO-ALLOW SAEELOADING SPACE IN FRONT OF MELTER, Formatted: Font: 10 pt
10.1.5 The front and curb side of Trailer shall be a 36" tall x 1" square tube steel Formatted: Font: 10 pt
safety rail. Street side of safety rail shall be dual steel hinged to allow 180 degree opening to allow side loading of equipment and supplies. SAFETY Formatted: Font: 10 pt RAIL. IS 42" HIGH. 2 X 2 SO TUBE
10.1.6 The curb side between fender and safety rail shall be a steel diamond plate access step approximately 24" wide x 8" deep with 3 points of contact and a removable safety chain for side deck access. STEP IS 22" X Formatted: Font: 10 pt
10.1.7 The Trailer deck shall have eight D-ring tie downs. Each D Ring should fold down flush with the deck surface and be able to swivel. D Rings must be rated at a minimum of 500 Ibs. break away capacity. The mounting location will be determined at the mid-construction trip once the stripping equipment can be placed onto the Trailer to determine the optimal mounting location.
10.1.8 Titi cames poto tails with sexie ply get dual
•Formatted: Font: 10 pt
Formatted: Font: 10 pt, Bold
)
10.1.8.1 Vendor shall provide two UL approved 100lb liquid propane tanks Formatted: Indent: Left: 0,44", Hanging: 1.13", Tab mounted al front of Trailer. The tank mounts shall be integral welded to stops: 1.69", Left location to the rear pre-melter burner system. Bolt on tank racks are not
10.1.8.2 The Trailer shall include a 50 state Environmental Protection Agency and*• (Formatted: Indent: Left: 0.44", Hanging: 1.13" California Air Resource Board compliant Kohler (or approved equal)
9.Shp engine mounted forward of propane tanks top of Trailer front A frame structure.
10.1.9 The Trailer shall include a 1000 Ib. capacity "Tommy lif" hydraulic lift gate on the street side of Trailer, Lif gate platform dimensions shall be 66"-width x 42"-depth. The lift gate shall be mounted at the forward section of Trailer deck just rear of the "A" frame section. The lift gate shall be electric not hydraulic and will get its 12-volt power from the auxiliary Trailer mounted battery utilized with tongue mounted engine.
The lift gate must be able to operate when disconnected from a tow vehicle. The lift gate must feature all electrical protections recommended by the manufactures. The lif gate shall be integrally welded to the Trailer and be secured in the up/ travel position by a safety pin and latch.
The safety pint must be tethered to the lif gate, LIFT GATES 12' WIDEX (Formatted: Font: 10 pt 18" TO ACCOMODATE THE LARGER APPLICATORS.
10.1.10 The Trailer shall include dual axles mounted on a torsion bar suspension rated at 7000 Ibs. cach axle.
10.1.11 The Trailer shall have electric brakes at each Trailer wheel with battery ›ackup break away system. Trailer wiring shall be routed and secured to the Trailer frame. (Surge brakes shall not be accepted)
10.1.12 The Trailer shall have four 16" wheels on 8 stud / lug spindles, with trailer rated radial load range E tires that meet the combined GWR of the Trailer. Trailer wheel bearings shall be EZ lube type with zerk fittings for lubrication.
10.1.13 The Trailer shall be equipped with all LED lighting including taillights, Ligles and return sis per eders and i egemaker lights, reverse
10.1.14 Tute smile to per orce moe elinguter promos within
10.1.15 10.1.16 The Trailer hitch shall be a standard pintle type with adjustable height positions.
10.1.17 The Trailer electrical plug shall be a 7 pin RV style plug that will supply power to the Trailer lighting, brakes, and via tow vehicle receptacle. The Trailer wiring shall comply with ISO standard configuration.
All metal parts on the Trailer including clectrical, propane, an lydraulic lines shall be weather and corrosion resistant by using combination of the following processes: galvanization, rubber coating, stainless steel, high impact PVC, and/or painted with an automotive specific primer and then painted with white urethane enamel and/or powder coating.
10.2 Pre-Melter System Requirements
The pre-melter system with temperature control and continuous agitation shall meet at a minimum the specifications below:
10.2.1 The dual pre-melter shall be mounted at rear of the Trailer with the capacity to heat at minimum 1,200 Ibs. of thermoplastic material each.
The pre-melters shall be built with outer steel jackets and insulated to prevent heat loss with the following specifications:
10.2.2 The pre-melter shall include a safety feed system located at the top of cach pre-melter product tank and fitted with a steel cover housing with an integral product feed door for adding the thermoplastic material from the Trailer deck location. The safety feed system shall include an anti- splash design to prevent accidental splash back of heated material.
10.2.3 The pre-melter product tank shall have a hydraulically driven agitation system consisting of dual agitator paddles and a center auger to continuously mix molten thermoplastic granules. The agitator paddles are attached to 1.5" steel shaft driven by hydraulic motor mounted at the top of each pre-melter lid supported by flange bearings. The agitation system shall rotate in both clockwise and counterclock wise positions controlled by a manual valve that can be set in the desired rotation or the off position.
10.2.4 The pre-melter shall be equipped with knife style sliding material discharge valves and detachable chutes. The valves shall be localed at the rear of the Trailer and operated at ground level standing at rear of Trailer. The discharge valyes shall not require any auxiliary heating to facilitate dispensing of melted product. Product chutes shall be a trough design with raised sides, made of steel and be approximately 3' in length × 8" width. Chutes are detachable using a lynch pin design.
Chutes when in the mounted position shall be at a 90-degrce angle for flowing the molted product.
10.2,5 The pre-melter tank shall include three steel flue vents per tank to allow for proper heat venting. The heat vents shall extend approximately 3' above the top of each Pre-Melter tank and vent away from the product loading area and include rain caps.
10.2.6 The pre-melter tank shail have a cover that is fully removable for complete access for tank cleaning and maintenance.
10.2.7 The pre-melter shall include a digitally controlled liquid propane heating system with the ability to maintain thermoplastic product temperature, with the following components and specifications:
10.2.7.1 The pre-melter shall have a single liquid propane impinged jet type burner. The burner shall have the ability to heat a 1/3 capacity of thermoplastic product at 400 degrees within one hour of starting the healing process. The burner shall bo mounted on a slide out rack that allows for adjustment, cleaning, or replacement of heating jets.
10.2.7.2 The pre-melter shall include an electronic solid-state burner ignition system for lighting the burner shall be provided and housed in a weatherproof enclosure. Gas flow to the burner shall be from LP tanks mounted at front of Trailer and
through a 12y de solenoid valve providing on/off control of gas flow to ensure temperature accuracy and operator safety.
System will automatically shut gas supply off to burners should the burners blow out.
The burners shall have the ability to be controlled with an adjustable range from 0 to 420 degrees Fahrenheit. A Type J thermocouple shall monitor product temperature in product tank. A separate sensor and controller shall be provided for the over temperature safety circuit which shuts down propane flow should temperatures reach 450 degrees Fabrenheit.
10.3 Hydraulic System Requirements
10.3.1 The hydraulic system shall meet the most current SAE specifications contained in SAE J51G-J517 and J1273 for components and performance.
he hydraulic pump shall be mounted directly to the Kohler (c proved equal) engine at the front of the Trailer to provide ti hydraulic system power.
Hydraulic System shall include at a minimum the following components and specifications:
10.3.3.1 Hydraulic system pressure: Factory presct at 1000psi.
10.3.3.2 Hydraulic pump: 2gpm hydraulic pump to supply agitator
10.3.3.3 Hydraulic motors: Two (2) low speed, high torque hydraul notors for product tank agitator
10.3.3.4 Hydraulic reservoir: 5gallon capacity hydraulic reservo vith spin on 10micron filter and side drain
10.3.3.5 Hydraulic valve: 4 way / 3 position valve (forward/reverse) open center valve with integrated pressure relief.
10.4 Engine Requirements
10.4.1 The Trailer shall include a Kohler (or approved equal) 9.5hp engin with the minimum standard features below
10.4.1.1 Engine factory converted to run on propane with safety shut off valve.
.4.1.2 Factory preset engine speed to properly supply hydrau essure require
10.4.1,3 Cooling fan that meets or exceeds specifications outlined by the engine manufacturer.
10.4.1.4 Electric start with 12-volt battery. The battery must be of th proper size to power the lift gate system. If a larger o additional auxiliary battery is required, it shall be include long with all securement, circuit and weather protection
10.4.1.5 or ratine mounted in set modulr frame mounted to front
10.4.1.6 10-watt automatic solar battery tonder charger shall be configured to maintain the onboard auxiliary engine batteries.
System must utilize a solar charge controller to prevent overcharging.
10.5 Safety Equipment Requirements
10.5.1 The Trailer shall include permanent heat shields and warning labels at the burner and pre-melter locations to prevent injury. These labels shall be required at all points that can cause a burn.
10.5.2 Vendor shall provide and mount one 10 lb. fire extinguisher.
10.5.3 The Trailer shall have rear and side frame DOT C2 whist and red reflective striping
The Trailer shall include eight title 13 Whelen Ion T PNTLIA LED amber strobes (or approved equal) mounted at rear, sides and tongue of Trailer.
The Trailer shall include three Whelen Pioneer Nano model # NP6BW LED (or approved equal) work lights or approved. The work lights to illuminate rear of Trailer and cargo area. Work lights shall be mounted in a position to illuminate the most work area around the Trailer.
Il Manuals and Documentation
Vendor shall provide the following manuals at the time of delivery in electronic format for all components, onboard systems, and striping application equipment including the complete schematics for all hydraulic and electrical circuits:
11.1 Two operator manuals for each system identified in this specification, including the operator manuals for any optional striper equipment listed in the Cost Proposal Form the City elects to purchase.
11.2 Tiro complete part manuals that includes a complete part numbers list for each part in all systems with part explosion diagrams, including the part manuals for any optional striper equipment listed in the Cost Proposal Form the City elects to purchase.
11.3 Two repair manuals for all systems in this specification; this shall include diagnostic aids, troubleshooting flow charts ctc. including the repair manuals for any optional striper equipment in listed in the Cost Proposal Form the City elects to 12 Training Requirements
12.1 Vendor shall provide a minimum of eight hours of on-site training within 15 days after delivery to a minimum of 10 City staff personnel.
12.2 Training shall include at a minimum the following:
12,2.1 All aspects of the pre-melter and striping applicator systems maintenance and operation. This shall include all systems and components along with all features, calibrations, and settings.
Printed training materials for each of the 10 staff members at time of training.
12.2.3 Equipment setup, operation, and stowing (including a full in field demonstration).
12,2.4 Daily equipment pre and post inspections.
12.2.5 Settings and calibrations of all onboard systems.
12.2,6 Daily, weekly, monthly, and yearly cleaning and maintenance requirements (this shall include a maintenance schedule and check list for all components and systems).
12.3 Vendor shall provide a factory trained technician that is an expert in the technology and all systems specified herein to provide training.
12.4 The training shall be conducted at the following location City of San José's South Corp. Yard
4420 Monterey Rd
San José, 95111 California
i j
City of San José - Purchasing
SAN JOSE
CAPITAL OF SILICON VALLEY
BID DOCUMENT
DTC (or Approved Equal) Trailer Mounted TPM-1500 Thermoplastic Pre-Melter Bid Number: PUR-RFQ2022.09.10119
Closing Date: 10/26/2022 12:00:00 PT
200 E. Santa Clara St.
San José, California, 95113
DTC (or / oved Equal) Trailer Mounted TPM-1500 Therm stic Pre-Melter
TABLE OF CONTENTS
COVER PAGE
1 INTRODUCTION AND OVERVIEW
2 HOW TO OBTAIN THIS RFQ
3 PROCEDURE FOR SUBMITTING QUESTIONS AND INQUIRIES
4 OBJECTIONS
5 ELECTRONIC SUBMISSION
6 PRICE DETERMINATIVE SELECTION PROCESS
7 CUSTOMER REFERENCES
8 BEST AND FINAL OFFER (BAFO)
9 GROUNDS FOR DISQUALIFICATION
10 GENERAL INFORMATION
11 BRAND NAME OR APPROVED EQUAL
12 NEXT GENERATION
13 LOCAL AND SMALL BUSINESS ENTERPRISE PREFERENCE (LBE/SBE) (if applicable) 14 PUBLIC NATURE OF RESPONSE MATERIAL
15 PROTESTS
16 CITY BUSINESS TAX
17 CALIFORNIA SECRETARY OF STATE REGISTRATION
18 ENVIRONMENTALLY PREFERABLE PRODUCTS AND SERVICES
19 OTHER PUBLIC AGENCY PURCHASES
20 RFQ DOCUMENTS & SUBMITTAL CHECKLIST
A Scope of Services and Requirements
B City's Standard Terms and Conditions - RFQ/RFB
C Insurance Requirements
1 Response Certification Form
2 Request for Local and Small Business Enterprise Preference 3 Request for Approved Equals Form
4 Cost Proposal Form
City of San José - Purchasing
DTC (or Approv jquat) Trailer Mounted TPM-1500 Thermoplasti -Melter 0 COVER PAGE
REQUEST FOR QUOTATION
PUR-RFQ2022.09.10119
DTC (or Approved Equal) Trailer Mounted TPM-1500 Thermoplastic Pre-Melter Release Date: 709/28/2022 PT
Procurement Contact: David Nguyen
Address: 200 East Santa Clara Street
San José, CA 95113-1905
E-mail Address: [email protected]
• 10/12/2022 12:00:00 PT
Deadline for Questions and Objections:
• Objections to specifications and/or questions
• Written Questions/Clarifications
must be submitted in writing using the
• Objections to Specifications/Requirements
Biddingo Question and Answer ufility at
• Requests for Approved Equals
http://www.biddingo.com/sanjose.
3 • Requests for Approved Equals, including all
required supporting documentation, must be
received by email to
[email protected] prior to this
submission deadline.
Due Date and Time: 10/26/2022 12:00:00 PT
Location: Responses must be submitted online through
Biddingo prior to the solicitation due date and
time.
City of San José - Purchasing
DTC (or / oved Equal) Trailer Mounted TPM-1500 Therm stic Pre-Melter 1 INTRODUCTION AND OVERVIEW
The City of San José ("City") is soliciting bids from qualified vendors ("Bidder" or "Bidders") for the products and/or services specified herein. See all solicitation documents, attachments, and forms for further details.
The City will issue a purchase order for the specified items to the lowest cost responsive and responsible Bidder(s). For a period of up to five (5) years from the date of the initial purchase order, the City reserves the right to make additional purchases from the awarded vendors) for the bid items (or next generation equivalents), including warranty. After the first year, the City may consider price adjustment requests pursuant to applicable living/prevailing wages and/or industry index.
This solicitation package contains all of the information and documents necessary to prepare and submit a responsive bid. Vendors are cautioned to read all of the documentation provided and are responsible for complying with all requirements identified herein.
The City, in its sole discretion, may reject any or all bids/responses received. 2 HOW TO OBTAIN THIS RFQ
This solicitation may be downloaded from the Biddingo solicitation posting system at http://www.biddingo.com/sanjose. You may also access this solicitation, along with other City of San José solicitations at https://www.sanjoseca.gov/your-government/departments/finance/purchasing/bid- opportunities.
Vendors wishing to respond to this solicitation must register with Biddingo at http://www.biddingo.com/sanjose. If you need assistance registering, contact Biddingo directly at (800) 208-1290 or by email to [email protected].
All addenda and notices related to this procurement will be posted by the City on Biddingo. In the event that this solicitation is obtained through any means other than Biddingo, the City will not be responsible for the completeness, accuracy, or timeliness of the final solicitation document.
Prospective subcontractors should note that once registered with Biddingo, they may view all organizations (with name and contact information) who download the solicitation document.
There is no cost to the vendor to register with, receive notifications from, or submit responses for City of
City of San José - Purchasing
DTC (or Approved Equal) Trailer Mounted TPM-1500 Thermoplastic Pre-Melter San José solicitations using Biddingo.
3 PROCEDURE FOR SUBMITTING QUESTIONS AND INQUIRIES
All questions and inquiries regarding this solicitation (including, but not limited to, questions about the products or services to be procured, any discrepancies or omissions, or requests for clarifications) must be made through the Question and Answer portal on Biddingo. The City will provide a written response to all questions in the form of an Addendum. Questions answered on the Biddingo Question and Answer portal shall be considered addenda to this solicitation.
The City shall not be responsible for nor be bound by any oral instructions, interpretations, or explanations issued by the City or its representatives. Should discrepancies or omissions be found in this solicitation or should there be a need to clarify this solicitation, requests for clarification should be submitted online through Biddingo.
4 OBJECTIONS
Any objections as to the structure, content, or distribution of this solicitation must be submitted through the Question and Answer portal on Biddingo. Objections must be as specific as possible and must identify the solicitation section number and title, as well as a description and rationale for the objection.
All objections, questions, and inquiries pertaining to this solicitation must be recelved by the Deadline for Questions and Answers for this solicitation.
5 ELECTRONIC SUBMISSION
All responses to this solicitation must be submitted electronically through Biddingo. Bid responses are secure and are not accessible by anyone but the respondent until after the bid end date and time indicated in this solicitation.
Bidders must submit all required documentation. Upload required forms and documentation through Biddingo and submit with your solicitation response.
All documents altached to your bid submittal will be scanned for viruses upon upload. The time required to
Citv of San José - Purchasing
DTC (or ! oved Equal) Trailer Mounted TPM-1500 Therm stic Pre-Melter scan uploaded documents may vary depending on document type, size, etc. and can take up to a few minutes for very large files. It is the sole responsibility of the vendor to ensure that their entire solicitation response is uploaded and submitted prior to the specified solicitation closing date and time so please allow sufficient time to complete this process and/or seek assistance from Biddingo if necessary.
Any questions regarding how to upload attachments or submit a response through Biddingo should be directed to Biddingo at 800) 208-1290 or by email to [email protected].
Please note: Attaching documentation to the bid will not automatically submit your bid. You must click the SUBMIT button before your bid response will be submitted.
Bidders may modify their electronic responses prior to bid close; however, please note that if you modify a submitted response, be sure that you resubmit it prior to the bid closing date and time. It is the sole responsibility of the vendor to ensure that their entire solicitation response is submitted prior to the solicitation closing date and time.
The City is not responsible for any late or incomplete submissions, including those due to technical issues with Biddingo. It is recommended that bidders allow sufficient time to seek assistance from Biddingo in the event there are unforeseen issues that affect the bidder's ability to upload and submit their solicitation response.
The Cily must receive your bid response electronically through Biddingo by the specified due date and time for your bid to be considered.
Until you receive an electronic receipt for your bid submission, you have not submitted your bid. 6 PRICE DETERMINATIVE SELECTION PROCESS
A. Responsiveness: Responses will be examined to ensure that the respondent submitted all required documentation and is responsive to all specifications, requirements, and minimum qualifications (if applicable).
B. Responsibility: Responders must have attributes of trustworthiness, quality, fitness, capacity, and experience demonstrating that they can satisfactorily provide the specified goods and services. This may be verified by the City through multiple sources, including, but not limited to, customer references.
C. Award for this solicitation will be made to the lowest priced responsive and responsible bidder of the total base bid.
D. The City reserves the right, at its sole discretion, to conduct a Technology, Security, and Privacy review to confirm compliance with the City's IT, Security, and Privacy policies and requirements with the awarded vendor at any time during this solicitation process or the resulting contract term as required and applicable.
City of San José - Purchasing
DTC (or Approx ¿qual) Trailer Mounted TPM-150D Thermoplastir g-Melter E. Unless otherwise indicated (e.g. to be awarded by line item or package), each and every line item must be completed to be considered responsive. Partial bids shall not be accepted unless the solicitation specifies that award is to be made by line item.
F. "Unit Price" is the bid price for each item. "Extended Price" of line item "Total" is the estimated quantity multiplied by the "Unit Price."
G. Each line item is to be completed in the space provided in Biddingo. Respondents are cautioned to double check pricing closely prior to bid submittal to ensure accuracy.
H. Final award shall be contingent upon the selected vendors) accepting the City's Standard Terms and Conditlons and Insurance Requirements as specified in this solicitation.
If applicable, the selected vendor(s) shall provide proof of insurance (certificate of insurance) in compliance with the specified Insurance Requirements prior to contract execution.
J. Should the selected vendors) fail to provide proof of insurance as required herein, the City may, in its sole discretion, terminate award to the selected vendors) and award to the next lowest priced responsive and responsible bidders).
7 CUSTOMER REFERENCES
Customer references may be required for this solicitation. Ifrequired, a form will be provided in the Documents section at the end of this bid document. Even if customer references are not required for response submittal, the Cily reserves the right, at its sole discretion, to request and/or check/confact references at any time throughout the solicitation process. Customer references may be evaluated to determine vendor responsibility and/or as part of the Experience and Qualifications Evaluation Criteria if applicable for an evaluative procurement. Initial scoring will be based solely on the information provided by the responding vendor in the submitted Customer Reference Forms.
Therefore, if customer references are required, it is important to provide complete, detailed, and descriptive Information for each customer reference.
8 BEST AND FINAL OFFER (BAFO)
A Best and Final Offer (BAFO) may be held with one or more finalists) if additional information or clarification is necessary to make a final decision. The BAFO may allow finalists) to revise some or all of their original submittals based on additional information provided by the City.
The City will send out the request for a BAFO with instructions addressing the areas to be covered and the date and time by which the BAFO is to be submitted. After receipt of BAFO responses, scores may be adjusted based on the new information received.
City of San José - Purchasing
DC (or/ 'oved Equal) Trailer Mounted TPM-1500 Therm stic Pre-Melter The City will request only one BAFO unless the City's Purchasing Officer determines that another BAFO is warranted.
Vendors are cautioned that the issuance of a BAFO is optional and at the sole discretion of the City.
Therefore, vendors should not assume that there will be an additional opportunity to amend their solicitation responses after the original submission. Vendors may not request an opportunity to submit a BAFO.
9 GROUNDS FOR DISQUALIFICATION
All solicitation respondents are expected to have read and understand the "Procurement and Contract Process Integrity and Conflict of Interest," Section 7 of the Consolidated Open Government and Ethics Provisions adopted on August 26, 2014. A complete copy of the Resolution 77135 can be found at:
https://www.sanjoseca.gov/home/showdocument?id=19565.
Any vendor who violates this policy will be subject to disqualification. Generally, the grounds for disqualification include:
Contact regarding this procurement with any City official or employee or evaluation team member other than the Procurement Contact or Purchasing Officer from the time of issuance of this solicitation until the end of the protest period
Evidence of collusion, directly or indirectly, among vendor respondents in regard to the amount, terms, or conditions of this solicitation or their respective responses.
Influencing any City staff member or evaluation team member throughout the solicitation process, including the development of specifications.
Evidence of submitting incorrect information in response to a solicitation or misrepresenting or failing to disclose material facts during the evaluation process.
In addition to violations of the Process Integrity Guidelines, the following conduct may also result in disqualification:
Offering gifts or souvenirs, even of minimal value, to City officers or employees.
Existence of any lawsuit, unresolved contractual claim, or dispute between the bidder and the City.
City of San José - Purchasing
DTC (or Appro| jqual) Trailer Mounted TPM-1500 Thermoplast *e-Melter Evidence of respondent's inability to successfully complete the responsibilities and obligations of this solicitation.
Respondent's default under any City contract resulting in termination.
Evidence of any wage theft judgements as described in the Certification Form. 10 GENERAL INFORMATION
The City reserves the right to waive any informality or irregularity in any response. Additionally, the City may, for any reason and at its sole discretion, decide not to award a contract as a result of this solicitation or to cancel the solicitation altogether. The City shall not be obligated to respond to any vendor response submitted nor be legally bound in any manner by any submission.
The City is not required to accept the lowest submitted price. If this solicitation is based on an evaluative selection process, responses will be evaluated to determine the most advantageous (best value) response on a variety of factors, including, but not limited to, price, design, quality, features, and performance.
The City reserves the right to accept or reject any items) or groups of items in a response and may elect to award by line items) if it is found to be in the City's best interest to do so.
The City also reserves the right, in its sole discretion, to make multiple awards. In the event the City elects to make multiple awards, awards will be made in rank order (best value or lowest price based on the award selection criteria established for this solicitation) starting with the highest ranked vendor.
In the event any respondent to this solicitation cannot meet a specified budget requirement, the Cily reserves the right to award to the next highest ranked vendor in accordance with the selection criteria set forth for this solicitation.
Freight and/or shipping charges shall be provided at no additional cost to the City, i.e., "FOB Destination Prepaid," unless specified as a separate line item in this solicitation.
Vendors should not include sales tax in their submitted pricing. The City will work with the selected vendor to add sales fax as appropriate and will incorporate it into the final contract.
The City of San José is exempt from federal excise tax, including federal transportation tax. The City will provide an exemption certificate as appropriate.
City of San José - Purchasing
DTC (or / oved Equal) Trailer Mounted TPM-1500 Therm stic Pre-Melter Statistical information contained in this solicitation is for informational purposes only. The City shall not be responsible for the complete accuracy of said data.
Any estimated quantities provided are for quoting purposes only and are not to be interpreted as a guarantee to purchase any amount. Any variations from the estimated quantities does not entitle the vendor to an adjustment in unit pricing or rates.
The City reserves the right to verify any information provided during the solicitation process and may contact any provided references or any other persons or entities known to have contracted with the responding vendor.
The Cily may require audited financial statements as certified by an independent Certifled Public Accountant. Do not submit these documents unless they are requested.
The laws of the State of California shall govern this solicitation process and any resulting agreements, including any required vendor agreements for subscriptions, licensing, maintenance, support, hosting, etc.
All goods and services provided to the City by the successful vendor shall comply with all City policies, rules, and regulations which may be in effect during the term of the agreement, as well as all applicable federal, state, and local statutes, ordinances, and regulations. The successful vendor is also required to comply with all applicable equal opportunity laws and regulations.
The Cily shall not be liable for any pre-contractual expenses incurred by prospective vendors or selected contractors, including, but not limited to, costs incurred in the preparation or submission of solicitation responses. The City shall be held harmless and free from any liability, claims, or expenses whatsoever incurred by, or on behalf of, any person or organization responding to this solicitation.
All products (if applicable) must be of new and unused condition unless otherwise specified in this solicitation.
Failure to carefully read and understand this solicitation in its entirety, including all accompanying documentation, may cause response submittals to be out of compliance or rejected by the City or may legally obligate the respondent to more than it intends or realizes.
Information obtained by any vendor respondent from any officer, agent, or employee of the City shall not affect the risks or obligations assumed by the vendor or relieve the vendor from fulfilling any of these solicitation conditions or any subsequent contract conditions.
Only the response format specified in this solicitation will be accepted as compliant for submitted responses. Failure to fully complete and submit all required forms and documentation may result in
City of San José - Purchasing
DTC (or Approv, qual) Trailer Mounted TPM-1500 Thermoplastic 7-Melter disqualification.
11 BRAND NAME OR APPROVED EQUAL
A specific manufacturer or model is specified in this solicitation. Unless specifically stated as "no substitutions allowed," whenever an item is described by using a brand/trade name for a specific manufacturer and/or a specific model number, it is intended that the words "or equal" apply. "Or equal" means any other brand that is equal or equivalent to the named-brand item in meeting the operational, design, performance, maintenance, quality, and reliability requirements of the City, as determined in the City's sole discretion.
Vendors wishing to request approval of an "or equal" product must submit their Request for Approved Equals Form prior to the Questions and Objections Deadline noted for this solicitation.
Customer references may be required when requesting "or equal" consideration to demonstrate that the requested "or equal" product or product line is deployed in an environment similar to the City's, Refer to the Request for Approved Equals Form for specific details.
All responses offering an equivalent product must include complete manufacturer's descriptive literature for that product demonstrating that the product meets (or exceeds) the specifications provided with this solicitation.
The City reserves the right to test and evaluate the product. The vendor shall bear sole the responsibility and cost for providing any information, test data, or documentation required by the City to fully evaluate the acceptability of the "or equal.", Also, at the vendor's expense, this full evaluation may require independent testing, including destructive testing, at qualified test facilities.
Any specification or requirement that cannot be demonstrated or verified to the satisfaction of the Cily shall result in rejection of the "or equal" request.
All products must be of new, unused condition, unless otherwise specified in this solicitation.
All instructions for requested approved equals must be followed explicitly.
The City, in its sole discretion, will accept or reject requests for approved equals via Biddingo in the form of an addendum.
12 NEXT GENERATION
Cily of San José - Purchasing
DTC (or ! oved Equal) Trailer Mounted TPM-1500 Therm stic Pre-Melter For the term specified in this solicitation (including option terms), the City reserves the right to make additional purchases from the awarded vendors) for the specified items, or their next generation equivalent, including warranty, support, and maintenance.
13 LOCAL AND SMALL BUSINESS ENTERPRISE PREFERENCE (LBE/SBE) (if applicable)
Chapter 4.12 of the San José Municipal Code provides a preference for Local and Small Businesses in the procurement of goods and services that are not specifically precluded from these preferences.
If the basis of an award is price determinative (awarded to the low bidder), the amount for the preference shall be 2.5% of cost for local and an additional 2.5% of cost for small.
If the basis of an award is evaluative (awarded to the best value respondent), the amount of preference shall be 5% of total points for local and an additional 5% of total points for small.
To be considered for Local and Small Business Enterprise Preference, you must complete the Request for Local and Small Business Enterprise Preference Form and submit it with your solicitation response.
Vendors who fail to complete and submit the Request for Local and Small Business Enterprise Preference Form with their solicitation response will not be considered for the preference. This information cannot be submitted after the specified solicitation response submittal deadline.
To receive the LBE preference, you must have both of the following:
A valid San José Business Tax Certificate Number: The business tax certificate number below should match to the address and business name for which the preference is being claimed and must be current as of the solicitation due date. Vendors should verify their information through the City's Business Tax Lookup at https://www.sanjoseca.gov/your-government/departments/finance/business- tax-registration/business-tax-lookup prior to submittal.
A legitimate business presence in Santa Clara County with at least one full time employee: The City has interpreted a legitimate business presence to require:
the local address for which the preference is being requested is of a commercial nature and the primary purpose of the location is to serve as a principal, regional, branch, or satellite business office; or
City of San José - Purchasing
DTC (or Appro) jqual) Traller Mounted TPM-1500 Thermoplasti p-Melter in the case of a business located in a residential dwelling, the business must either be a valid home occupation as an incidental use of the business owner's primary dwelling, or the residential dwelling is exclusively used for a commercial nature and the primary purpose of the location is to serve as a principal, regional, branch or satellite business office The City reserves to right to request additional documentation and supporting information to confirm that the preference should be applied, including, but not limited to, lease agreements, proof of payments, employee information, signage, website, and location.
You must first qualify as an LBE to qualify for the SBE Preference. If you receive the LBE preference and the total number of employees for your firm (regardless of where they are located) is 35 or fewer, you also qualify to receive the SBE preference.
The preference shall only be considered for the prime respondents). However, in the event that the responding firm is a Joint Venture (JV) or Partnership as indicated on the Response Certification Form, the local preference shall apply if any one of the firms in the JV or Partnership meets the definition for a Local Business Enterprise. In order for a JV or Partnership to be considered for the Small Business Enterprise Preference, the aggregate of all of the employees that make up the JV or partnership must meet the definition for a small business.
Refer to the Request for Local and Small Business Enterprise Preference Form for additional details, 14 PUBLIC NATURE OF RESPONSE MATERIAL
All materials submitted in response to this solicitation shall become a public record and retained as property of the City of San José. These materials are subject to disclosure under the State of California Public Records Act (California Government Code Section 6250 et seq.). There are limited and narrow exceptions to this disclosure requirement.
Do NOT inclüde confidential or proprietary information in your response material as it may be disclosed if requested by any member of the public.
If you must include confidential or propriețary information that you believe is exempt from disclosure, you must (1) clearly mark the specific information as "Confidential," "Trade Secret," or "Proprietary;" (2) state the specific provision in the Public Records Act that provides the exemption; and (3) provide the factual basis for claiming the exemption in each specific instance.
In the event you claim such an exemption, you must include a redacted version of your submission and state in the submission the following: "insert Respondent Name] shall indemnify the City and the
City of San José - Purchasing
DTC (or / oved Equal) Trailer Mounted TPM-1500 Therm stic Pre-Melter City's officers, employees, and agents and hold them harmless from any claim or liability and defend against any action brought against the City for City's refusal to disclose trade secrets or other proprietary or confidential information contained in [insert Respondent Name]'s solicitation response to any person making a request. This indemnification obligation shall be through the term of the City's Records Retention Schedule which is four (4) years after the date of award or cancellation of this solicitation for non-awarded vendors and four (4) years after contract termination for awarded vendors."
Failure to meet the requirements set forth in Sections C and D above shall constitute a waiver of your right to exemption from disclosure.
Any material which contains language purporting to render all or significant portions of the submission "Confidential," "Trade Secret" or "Proprietary," or fails to provide the exemption information required above will be considered a public record in its entirety.
Although the California Public Records Act recognizes that certain confidential or proprietary information may be protected from disclosure, the City of San Jose may not be able to establish that the information is a trade secret or otherwise proprietary. If a request is made for information marked "Confidential," "Trade Secret," or "Proprietary," the City will provide the respondent who submitted the information with reasonable notice to seek protection from disclosure by a court of competent jurisdiction.
The City will not disclose any part of any response before it announces a Recommendation of Award or Notice of Intended Award on the grounds that there is a substantial public interest in not disclosing responses during the evaluation process. After the announcement of a Recommendation of Award or Notice of Intended Award, all responses received to this solicitation will be subject to public disclosure. 15 PROTESTS
If an interested party wants to dispute the award recommendation, they must submit their protest in writing to the City's Purchasing Officer within two (2) business days after the Recommendation of Award or Notice of Intended Award is published, detailing the grounds, factual basis, and providing all supporting information. Protests will not be considered for disputes of requirements or specifications, which must be addressed in accordance with the Objections Section above. Failure to submit a timely written protest to the contact listed below will bar consideration of the protest.
Protests must be addressed to the following:
City of San José
City of San José - Purchasing
DTC (or Appro qual Trailer Mounted TPM-1500 Thermoplasti- "e-Melter Attention: Purchasing Officer
200 East Santa Clara Street, 13th Floor
San José, CA 95113
Protests should be submitted by email to purchasing @sanjoseca.gov, with a copy to the Procurement Contact specified for this solicitation.
16 CITY BUSINESS TAX
The awarded vendors) must comply with the San José Municipal Code Chapter 4.76 with respect to the payment of any applicable City Business Tax prior to the commencement of work. Contact Finance/Revenue Management by phone at (408) 535-7055 or [email protected] to determine applicable tax costs. Additional information about the business tax and registration process can be found on the City's website at https://www.sanjoseca.gov/your-government/departments/finance/business-tax-registration. 17 CALIFORNIA SECRETARY OF STATE REGISTRATION
The awarded vendors) must have a current and valid registration with the California Secretary of State to conduct business with the City of San José. You can verify this and find more information through the California Secretary of State website at Search | California Secretary of State. This will be verified by the City prior to contract execution.
18 ENVIRONMENTALLY PREFERABLE PRODUCTS AND SERVICES
The City has adopted an "Environmentally Preferable Procurement" (EPP) policy. The goal is to encourage the procurement of products and services that help to minimize the environmental impact resulting from the use and disposal of these products. The EPP policy may be found on the City's website at https://www.sanjoseca.gov/home/showdocument?id=1268
In accordance with the EPP policy, vendors are encouraged to offer Energy Star, Green Seal, EcoLogo, or EPEAT certified products as applicable. The City also suggests that bidders offer products and services that are produced or delivered with minimal use of virgin materials, maximum use of recycled materials, and reduced waste, energy usage, water utilization, and toxicity in the manufacture and use of products.
Vendors are encouraged to offer Energy Star certified products, products that meet FEMP (Federal Energy Management Program) standards for energy consumption, and products that are produced with recycled materials, where appropriate, unless otherwise specified in this solicitation.
City of San José - Purchasing
DTC (or / aved Equal Trailer Mounted TPM-1500 Therm itic Pre-Melter 19 OTHER PUBLIC AGENCY PURCHASES
It is intended that other public agencies be permitted to purchase under the same terms resulting from this procurement. Any participating public agency shall accept sole responsibility for placing orders, arranging deliveries and/or services, and making payments to the vendor. The City of San José will not be liable or responsible for any obligations, including but not limited to, financial responsibility in connection with participation by other public agencies.
20 RFQ DOCUMENTS & SUBMITTAL CHECKLIST
A Scope of Services and Requirements
This document provides details regarding the City's scope of services and specifications for this solicitation.
Orginal attached file(s)
SegL File Description Required
1 Attachment A - Product Optional
Specifications and
Requirements.docx
Response attached file(s)
Seg. File Description
010-019657 14 000 GVWR:
Thermoplastic Trailer.pdf
2 Filled Out Form 3-B Customer Reference
Form.pdf:
3 Attachment A - Product Specifications
and Requirements Marked Up.docx
B City's Standard Terms and Conditions - RFQ/RFB
City's Standard Terms and Conditions that will be the basis for any resulting agreement.
Orginal attached file(s)
Seg. File Description I Required
1 Attachment B - City's Standard Optional
Purchase Order Terms and
Conditions.docx
City of San José - Purchasing
DTC (or Appro) ¡qual) Trailer Mounted TPM-1500 Thermoplast *e-Melter C Insurance Requirements
The City's Insurance Requirements for which the successful vendors) will be required to provide proof of coverage prior to contract execution.
Orginal attached file(s)
Saga File Description Required
1 Attachment C - Insurance Optional
/Requirements.docx
1 Response Certification Form
Complete, sign, and submit with your response (in Adobe pdf format). This Certification Form must be submitted with your solicitation response.
Orginal attached file(s)
Seq. Descrption Required
1 Form 1 - Response Certification Required
Form.docx
Response attached file(s)
Segr File Description
1 Form 1 - Response Certification Form
Signed.pdf
2 Request for Local and Small Business Enterprise Preference Complete and submit (in Microsoft Word or Adobe pdf format) with your solicitation response if requesting the preference. This form will not be accepted after the solicitation submittal deadline.
Orginal attached file(s)
Description. Required
Seg. Flle
1 Form 2 - Request for Local and Optional
Small Business Preference.docx
3 Request for Approved Equals Form
Must be completed and submitted (in Microsoft Word or Adobe pdf format) prior to the Deadline for Questions
City of San José - Purchasing
DTC (or / sved Equal) Trailer Mounted TPM-1500 Therm tic Pre-Melter and Objections if you wish to request approval of an "or equal" product. See solicitation Cover Page for submittal instructions.
Orginal attached file(s)
Seg. File Description Required
1 Form 3 - Request for Approved Optional
Equals.docx
2 Form 3-B Customer Reference Optional
|Form.docx
4 Cost Proposal Form
Complete and submit (in Microsoft Excel format) with your solicitation response.
Orginal attached file(s)
Seg. File Description Required
1 Form 4 - Cost Proposal Form.xIsx Required
Response attached file(s)
Seg. File Description
1 Form 4-Cost Proposal Form.pdf
2 Form 4 - Cost Proposal Form.xisx
Iter Number Item Name UOM Quantily Unit Price
1 Enter the Total Base Bid from Total Base Bid 1.00 $116,100.00 your completed Form 4 - Cost
Proposal Form
22
City of San José - Purchasing