June 18, 2024
Richmond Housing Authority (RHA)
Economic Development
DATE: June 18, 2024
TO: Chair Martinez and Members of the Richmond Housing
Authority Board of Commissioners
FROM:
Nannette Beacham, Director of Economic Development
Shannon Moore, Chief Assistant City Attorney
Gabino Arredondo, RHA Interim Executive Director
Subject:
Edrington Schirmer & Murphy LLP Contract Amendment
#3
FINANCIAL IMPACT: The cost associated with the contract will be drawn from the Richmond Housing Authority’s Public Housing
Operating Subsidy (Fiscal Year (FY) 23-24, 44545191-
400206, $50,000; FY 24-25, 44545191-400206,
$25,000).
PREVIOUS COUNCIL
ACTION:
May 21, 2019
STATEMENT OF THE
ISSUE:
Staff is requesting that the RHA Board of Commissioners approve a contract amendment for as-needed lease
enforcement and unlawful detainer (UD) legal services
for the RHA’s public housing sites. The current contract has reached its contract limit and term.
RECOMMENDED ACTION:
ADOPT a resolution authorizing Richmond Housing
Authority’s Executive Director to enter into a third
contract amendment with Edrington Schirmer & Murphy
LLP for as needed lease enforcement and unlawful
detainer legal services for an increased contract amount of $75,000 for a new total contract amount not to exceed $450,000 with a new term ending December 31, 2024 –
Richmond Housing Authority (Gabino Arredondo 620-
6606/Shannon Moore 621-1309).
AGENDA
REPORT
June 18, 2024
DISCUSSION:
The Richmond Housing Authority (RHA) requires the use of attorneys who specialize in lease enforcement and unlawful detainer matters. On May 21, 2019, Edrington Schirmer & Murphy LLP was originally selected and approved by the RHA Board of Commissioners through a competitive procurement process and a $375,000 contract was approved for a three-year period with two optional one-year extensions.
The legal services of Edrington Schirmer & Murphy LLP have been satisfactory and continue to be needed due to the fact they are still working on active compliance matters and legal cases. The current legal services contract has reached its contract limit and term. Next steps will include RHA beginning a new Request for Proposals (RFP) procurement process for legal services in late June 2024 with a goal to have new approved firms by September 2024.
To maintain legal services during the interim period between the expiration of the contract with Edrington Schirmer & Murphy LLP and the commencement of a subsequent contract entered into pursuant to RFP processes, RHA seeks approval by resolution to authorize RHA’s Executive Director to enter into a third amendment to the contract with Edrington Schirmer & Murphy LLP. The amended contract will increase the limit by $75,000 for a new total not to exceed amount of $450,000 and extend the term of the contract by a period of six (6) months, for a new contract expiration date of December 31, 2024.
DOCUMENTS ATTACHED:
Attachment 1 - Resolution
Attachment 2 - Draft Amendment #3
Attachment 3 - Amendment #2
Attachment 4 - Amendment #1
Attachment 5 - Original Contract