June 18, 2024
Public Works
DATE: June 18, 2024
TO: Mayor Martinez and Members of the City Council
FROM: Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works / City Engineer
Subject: Approval to Award Richmond Art and Lighting Project Bids and Authorize Change Orders During Council
RecessApproval to Award Richmond Art and Lighting
Project Bids and Authorize Change Orders During the City Council Recess
FINANCIAL IMPACT: The Richmond Art and Lighting Project will cost $3.3 million for FY 2024-2025, funded by the Clean California funds (15436431-400708-23031), funded by Clean
California funds (15436431-400708-23031), is estimated
to cost $3.3 million for FY 2024-2025.
PREVIOUS COUNCIL
ACTION:
Not applicable
STATEMENT OF THE
ISSUE:
The City Council's recess from July 3, 2024, to
September 10, 2024, necessitates authorizing the City
Manager to award bids and the Director of Public Works
to approve change orders for the Richmond Art and
Lighting Project. This authorization is critical to meet grant deadlines, maintain project schedules, and avoid
potential funding losses.
AGENDA
REPORT
June 18, 2024
RECOMMENDED ACTION: APPROVE a resolution granting the City Manager or designee the authority to accept bids for the Richmond
Art and Lighting Project, up to the budgeted amount of
$3.3 million and authorizing the Director of Public Works to approve change orders up to 10% of the construction
costs, provided these change orders remain within the
overall project budget – Public Works (Daniel Chavarria 510-620-5478 / Robert Armijo 510-620-5477)
DISCUSSION:
The City Council will be in recess from July 3, 2024, to September 10, 2024. During this period, it is crucial to proceed with the bid and award process for the Richmond Art and Lighting Project proceeding with the bid and award process for the Richmond Art and Lighting Project is crucial to meet grant funding deadlines and adhere to the approved project schedule.
The Richmond Art and Lighting Project aims to enhance local street undercrossingsArts and Lighting Project aims to enhance local street safety, under crossings, and one overcrossing in the City of Richmond by installing pedestrian-scale lighting and artwork.
The project focuses on the Macdonald Avenue, Barrett Avenue, and San Pablo Avenue undercrossingsunder crossings on Interstate 80, as well as and the Harbor Way overcrossing on Route 580. These locations currently suffer from inadequate lighting, which affects pedestrian safety and experience. By adding pedestrian-scale lighting and vibrant artwork, the project seeks to transform these spaces, making them safer and more welcoming for the community.
The addition of lighting will brighten the pedestrian experience, while the artwork will enliven the space, adding color and reducing graffiti by providing less blank canvas for taggers. This project is funded through the Clean California funds and must be completed by December 31, 2024.
Delaying the bid and award process for the Richmond Art and Lighting Project could result in missed grant deadlines, scheduling disruptions, and potential loss of fundingfunding loss. Given the project's significance to the community and the tight timeline, it is essential to move forward with the contracting process during the City Council recessmoving forward with the contracting process during the City Council recess is essential.
June 18, 2024
City staff requests City Council approval of a resolution to authorize the City Manager or designee to award the bid and execute the contract with the lowest responsive and responsible bidder for the Richmond Art and Lighting Project, up to the budgeted amount of $3.3 million. Additionally, City staff requests that the Director of Public Works be authorized to approve change orders up to 10 percent of the construction costs, provided that such change orders fit within the project budget. This authorization will ensure that the project progresses as scheduled and meets all necessary deadlines, maintaining the project's funding and delivery schedule.
DOCUMENTS ATTACHED:
Attachment 1 – Resolution