June 25, 2024
Police Department
DATE: June 25, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
Resolution Authorizing a Sol e-Source Procurement
Process for Selected Specialized Police Department
Services.
FINANCIAL IMPACT: The Police Department contracts with Contra Costa County and the State of California for reoccurring
services related to police operations. These services and the estimated funds required to be encumbered are listed in the proposed Police Department operating budget for
each of the fiscal years. The Police Department budget
and associated contract line items are subject to annual review and approval by the City Council. The annual
aggregate amount of these contracts is $1,172,500
(01191021-400201/01191021-400209/01191021-
400501).
PREVIOUS COUNCIL
ACTION:
n/a
STATEMENT OF THE
ISSUE:
Each fiscal year, the Richmond Police Department
budget includes line-item contracts for services provided by state and county agencies. The proposed resolution
authorizes the City Manager to execute the contracts, or purchase requisitions, associated with these annual line items approved in the budget by City Council. Approving the resolution will expedite the contract process and
improve overall efficiency.
AGENDA
REPORT
June 25, 2024
RECOMMENDED ACTION: ADOPT a resolution authorizing the city manager to execute reoccurring contracts for Fiscal Years 2024-2025 and 2025-2026 with Contra Costa County and the State
of California at an aggregate annual amount of
$1,172,500. Services contracted with Contra Costa
County include the following: California Law Enforcement Telecommunications System (CLETS) - $11,000;
California Identification Division (CAL ID) - $250,000; Automated Regional Information Exchange System
(ARIES) - $50,000; All County Criminal Justice
Information System (ACCCJIN) - $25,000; Martinez
Detention Facility intake fees - $50,000; alcohol/toxic drug and crime scene evidence analysis - $375,000;
Sexual Assault Response Team (SART) examinations-
$40,000; annual jail inspection and audit - $1,000;
Coroner & Gunshot Residue (GSR) examination and
analysis - $10,000; out of state inmate extradition -
$4,000; Law Enforcement Training Center - $100,000;
Department of Information Technology - $40,000; East
Bay Regional Communication System Authority (EBRCS)
- $200,000. The State of California contracted services including Live Scan fingerprinting - $16,500 – Police
Department (Chief Bisa French 510-621-1802).
DISCUSSION:
Each fiscal year, the City of Richmond Police Department enters various contracts with Contra Costa County and the State of California for services related to police operations. The costs of these services are based on fee schedules, Memoranda of Understandings, and/or legislative action(s). Each contract, and the estimated annual expense, is listed as a line item in the Richmond Police Department fiscal year operating budget. These contracts are for mandatory operating expenses associated with the day-to-day operations of the Police Department and include access to Department of Justice and County records, fingerprint identification, forensic lab analysis, booking fees, jail access, inmate extradition, radio maintenance, and recruit officer training.
To improve administrative efficiency, City staff is requesting City Council adoption of a resolution authorizing the City Manager to execute specific contracts, and/or purchase requisitions listed in the resolution provided the contract, or requisition, amounts do not exceed the amounts listed for each fiscal year. Other than the exclusion of animal services, and adjustments made to rates affected by population increases, this resolution is identical to the prior years adopted resolutions including Resolution 158-20 for fiscal years 2020-2021 and 2021-2022, and Resolution 87-22 for fiscal years 2022-
June 25, 2024
2023 and 2023-2024 (See Attachment 1). The contracts and estimated expenses are as follows:
CONTRA COSTA COUNTY:
Contract Amount
California Law Enforcement Telecommunications System (CLETS) $11,000 California Identification Division (CAL ID) $250,000
Automated Regional Information Exchange System
(ARIES)
$50,000
All County Criminal Justice Information System (ACCCJIN) $25,000 Martinez Detention Facility intake fees $50,000
Alcohol/toxic Drug and Crime Scene Evidence Analysis $375,000 Sexual Assault Response Team (SART) examinations $40,000 Annual Jail Inspection and Audit $1,000
Coroner & Gunshot Residue (GSR) examination and analysis $10,000 Out of State Inmate Extradition $4,000
Law Enforcement Training Center $100,000
Department of Information Technology $40,000
East Bay Regional Communication System Authority (EBRCS) $200,000
STATE OF CALIFORNIA:
Contract Amount
State of California contracted services including Live Scan fingerprinting
$16,500
DOCUMENTS ATTACHED:
Attachment 1 – Proposed Resolution