EXHIBIT A – SERVICE PLAN
REVISED SCOPE OF SERVICES AND COMPENSATION SCHEDULE
American Rivers will continue to support the City of Richmond in implementing the tasks and deliverables in the California Natural Resources Agency’s (CNRA) Urban Flood Protection grant for the Flood Risk Reduction in the Rheem Creek Watershed project to restore Rheem Creek to address creek overflows and flooding in the Rollingwood community through the end of the revised term of the CNRA grant, which has been extended from March 1, 2024 to November 15, 2026.
Term of Services: July 1, 2022 to November 15, 2026
Total Amount: $300,500 (original contract) plus additional amount of $148,200 for a total of $448,700.
Task 1. DIRECT PROJECT MANAGEMENT & ADMINISTRATION
American Rivers (AR) will continue to help the City of Richmond manage the California Natural Resources Agency (CNRA) Flood Risk Reduction in the Rheem Creek Watershed grant, including subcontracting with Restoration Design Group (RDG) and The Watershed Project (TWP).
AR Deliverables:
Prepare and submit signed subcontracts to the City of Richmond Prepare and submit invoices to the City of Richmond
Organize monthly check-in calls with project partners Finalize Operation, Maintenance, Monitoring and Funding Plan Work with the City to provide project reports and/or photographs upon request by the State Prepare and submit Payment Request Form (including proof of payment) to CNRA on behalf of the City
Provide project reports and/or photographs upon request by the State on behalf of the City
Justification for Increase Budget for AR for Task 1:
$55,000 will provide American Rivers funding to provide 33 more months of project management between March 1, 2024 and Nov 15, 2026. This includes monthly meetings March-April and Nov-Dec 2024, bi- monthly meetings druing construciton between May 1 and October 2024, and quarterly meetings between Jan 2025 and Nov 2026. AR will also help the City prepare and submit Payment Request Forms to CNRA on behalf of the City, a service not previously provided by AR.
City Responsibilities:
Provide AR documentation needed to prepare and submit Payment Request Form (including proof of payment) to CNRA
Review project reports prepared by AR and/or photographs upon request by the State Submit CEQA documents to State
Provide evidence of adequate Land Tenure/Site Control to State Submit final site design/plans/specifications (including plant palette) to State Submit evidence of interpretive signage to State
Record deed restriction and submit project closeout package with final payment request to State Submit all documentation for Project completion within 90 days of Project completion, but no later than November 15, 2026
The Watershed Project Responsibilities:
Sign contract between TWP and AR
Prepare and submit invoices to AR
Sign subcontract amendment with Urban Tilth for additional $6,200 to store and re-grow plants Post project construction monitoring of creek water quality, sediment flow, and plant survival and establishment
Lead community outreach and engagement and work with community partners to keep residents informed about the final design and planned construction activities
Justification for Increase Budget for TWP for Task 1:
TWP will amend subcontract with Urban Tilth for $6,200 to store and re-grow plants due to the delay in construction. TWP will conduct monitoring of water quality, sediment flow, and plant survival and establishment for $13,000 to ensure post construction monitoring can continue after phase 2 construction is complete until the end of the contract on Nov 15, 2026. $50,000 will provide TWP funding for continued community outreach and engagement, which includes $25,000 for facilitating community engagement events through the end of 2024 and $12,500 per year for the next two years of ongoing work with the community.
Task 2. CONSTRUCTION
The City will manage the construction of this Capital Improvements Project with support from RDG, who will help provide construction oversight and management to the City.
City Responsibilities:
Oversee construction and landscape contract
Manage contingency
RDG Responsibilities:
Sign contract between RDG and AR
Prepare and submit invoices to AR
Provide construction contract administration to support the City of Richmond
Justification for Increase Budget for RDG for Task 2:
$24K will provide RDG funding for 16 more weeks of construction contract administration to continue to provide construction phase services between May and October 2024. RDG's original scope covers 12 weeks of construction which they exceeded in December 2023.
Budget*
Task Original
Budget Amendment REVISED
Budget
Task 1: Non-Construction Costs - Direct Project
Management & Administration
1.01 AR Personnel $50,000.00 $55,000.00 $105,000.00
1.02 Technical Consultants - TBD $5,000.00 $5,000.00
1.02 Technical Consultants - TWP to Urban Tilth $6,200.00 $6,200.00
1.03 Design and Engineering - RDG $77,500.00 $77,500.00
1.04 Interpretive Sign Design - TWP $3,000.00 $3,000.00
1.05 Environmental Documents (CEQA) - RDG $18,000.00 $18,000.00
1.08 OM&M Funding Plan - AR $10,000.00 $10,000.00
1.09 Monitoring of water quality & sediment flow (pre & post) - TWP $27,000.00 $13,000.00 $40,000.00
1.10 Community Outreach and Engagement - TWP $ 50,000.00 $50,000.00 $100,000.00 Task 1 Subtotal $240,500.00 $124,200.00 $364,700.00 Task 2: Construction
2.12 Construction Oversight and Management - RDG $30,000.00 $24,000.00 $54,000.00 Task 2 Subtotal $30,000.00 $24,000.00 $54,000.00
Task 3: Greening / Revegetation
3.02 Plants to be installed by volunteers - TWP $5,000.00 $5,000.00
3.05 Planting Oversight - TWP $25,000.00 $25,000.00 Task 3 Subtotal $30,000.00 $30,000.00
TOTAL $300,500.00 $148,200.00 $448,700.00
This is an estimate of how funding will be allocated by task. American Rivers will not exceed the total contract amount, but funding allocated within each task may change. Any changes may require an informal or formal amendment from CNRA.
Mileage will be reimbursed at the IRS Standard Mileage Rates. Beginning January 1, 2024, the rate is $0.67/mile. All mileage and other expenses will be included in the total contracted amount.