Reso. No.
DocID #22290v1
RESOLUTION NO. ____
A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, FOR
EAST BAY PAINT CENTER/BENJAMIN MOORE TO PROVIDE PAINTS AND SUPPLIES
FOR THE MAINTENANCE OF RICHMOND FACILITIES FOR A THREE-YEAR PERIOD FROM JULY 1, 2024, THROUGH JUNE 30, 2027, IN AN AMOUNT NOT EXCEED $150,000 PER YEAR WITH TWO (2) ONE-YEAR OPTIONS TO RENEW IN THE AMOUNT OF $100,000 PER YEAR.
WHEREAS, the Public Works Department maintains all city-owned facilities ; and WHEREAS, painting and painting supplies are a necessary requirement needed to maintain city-owned facilities; and
WHEREAS, on April 9, 2024, the Public Works Department posted a request for qualifications (RFQ) to the City of Richmond’s public bidding system, BidsOnLine; and WHEREAS, fourteen (14) prospe ctive bidders downloaded the information from BidsOnLine ; and
WHEREAS, on April 30, 2024, three (3) bidders submitted proposals to BidsOnLine; and
WHEREAS, the bids submitted were (in alphabetical order): Dunn Edwards Paints, East Bay Paint Center/Benjamin Moore, and PPG Architectural Finishes, Inc.; and WHEREAS , the bids submitted were evaluated by the following City Staff: Carl Capistrano (Public Works Superintendent), Will Santana (Stationary Engineer Supervisor), Clarence Jackson (Electrical Supervisor) ; and
WHEREAS, in evaluating proposals, the panel considered five criteria:
1. Conformance to the terms and conditions of the solicitation;
2. Completeness of the bid and required forms
3. Price
4. Availability of Services
5. References and past performance information (PPI) review WHEREAS, based on the ratings in Table 1, the panel determined that East Bay Paints/Benjamin Moore was the most comprehensive bidder; and
TABLE 1
Bidder Evaluator #1 Evaluator #2 Evaluator #3 Total Score Dunn Edwards Paints 86 55 92 233
East Bay Paint Center/
Benjamin Moore 91 96 97 284
PPG Architectural Finishes, Inc. 77 65 92 234
WHEREAS, the City wishes to execute a contract with East Bay Paint Center/Benjamin Moore for the three (3) years with up to two (2) one year extension opti ons with the approval of the Director of Public Works ; and
WHEREAS, the contract with East Bay Paint Center/Benjamin Moore would be for an amount not -to-exceed $ 150,000/per year for a three -year period (July 1, 2024 – June 30, 2027), for a t otal contract amount not to exceed four hundred fifty thousand dollars ($450,000) ; and
WHEREAS, the City would have the option to issue two (2) one-year extensions to East Bay Paint Center/Benjamin Moore in the amount of $100,000 per year with the approval of the Director of Public Works.
Reso. No.
DocID #22290v1
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond hereby authorizes the Public Works Department issue a three-year contract with East Bay Paint Center/Benjamin Moore in an amount not to exceed $150,000 per year for three (3) year beginning July 1, 2024, through June 30, 2027, for a total contract amount not to exceed four hundred fifty thousand dollars ($450,000) over the three year period.
BE IT FURTHER RESOLVED that the City Council of the City of Richmond authorizes the Public Works Department the option to issue two (2) one-year extensions to East Bay Paints/Benjamin Moore if the performance is deemed satisfactory by the Director of Public Works in an amount not to exceed $100,000 per year for each of the two, one-year extensions, for total amount not to exceed two hundred thousand dollars ($200,000) for the two, one-year extension terms.
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Reso. No.
DocID #22290v1
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held on July 2, 2024, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF
RICHMOND (SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. , finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on July 2, 2024.
Pamela Christian
Clerk of the City of Richmond