June 25, 2024
City Manager's Office
DATE: June 18, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Patrick Seals, Administrative Chief
Nicholas Delgado, Associate Management Analyst
Subject:
FY 2024-2025 Richmond Environmental and Community
Investment Agreement (ECIA) Community Grant Program
Grant Awardee Recommendation
FINANCIAL IMPACT: A total of $606,000 is allocated for the FY 2024-2025 grant cycle (11771018-400201 2A111)
PREVIOUS COUNCIL
ACTION:
December 19, 2023
STATEMENT OF THE
ISSUE:
On July 29, 2014, the City and Chevron Products Company entered into the initial Chevron Modernization Project
Environmental and Community Investment Agreement
(ECIA). Under the ECIA, a competitive grant program was established to fund community programs focused on
community, youth, and youth sports. Staff is bringing forth a subsequent funding recommendation from the ECIA
Grant Review Committee for the FY 2024-2025 Richmond
ECIA Community Grant Program for final review and
approval by the City Council.
RECOMMENDED ACTION: APPROVE a recommendation from the Environmental & Community Investment Agreement (ECIA) Grant Review
Committee for Fiscal Year 2024-2025 grant awards to 16
organizations in an amount not to exceed $491,733;
ADOPT a resolution; and AUTHORIZE the city manager
to negotiate and execute Grant Service Agreements with
approved grantees – City Manager’s Office (Patrick
Seals/Nicholas Delgado 510-620-6512).
AGENDA
REPORT
June 25, 2024
DISCUSSION:
Background
The ECIA provides $90 million in revenue to Richmond over a 10-year period. From this total, $6 million is allocated to fund the competitive grant program.
The FY 2024-2025 grant cycle is allocated in the following ways:
Grant Award
Options
Eligibility Award Decision
Made By
Award Range Total Award
Amount
1 Competitive
Grant Awards
(Relevant for this
Staff Report)
Non-profit organizations
reporting gross receipts of
equal to or less than
$50,000 annually (990N)
City Council
(Recommendations
made by ECIA
Review Committee)
$5,000 - $50,000
$500,000
2 Competitive
Grant Awards
(Relevant for this
Staff Report)
Non-profit organizations
reporting gross receipts of
more than $50,000
annually (990/Audited
Financials)
City Council
(Recommendations
made by ECIA
Review Committee)
3 City Council
Approved
Awards
Organizations that applied
for the ECIA Grant
(categories 1 and 2) but
where not recommended
for funding
City Council
Amounts based
on Council
discretion
$ 56,000
4 Community
Services Mini-
Grant Awards
Non-profit organizations
with 501(c)(3) tax status
with programming
connected to the
Community Services
Department
Community
Services
Department Up to $5,000 $ 50,000
TOTAL $606,000
On December 19, 2023, the City Council approved the Fiscal Year (FY) 2024-2025 Environmental and Community Investment Agreement (ECIA) competitive grant program annual allocation of $606,000 and authorized the release of the Request for Application and Guidelines (Attachment 1) as recommended by the City Council ad hoc committee (ad hoc committee) consisting of Councilmembers Bana, Zepeda, and Willis.
Outreach and Technical Support
Information about the FY 2024-2025 ECIA grant cycle was posted to the City’s website, presented in the City Manager’s Weekly Report, and emailed through various listservs to inform as many organizations as possible of the ECIA grant.
June 25, 2024
Also, City staff members hosted two (2) workshops that focused on completing the ECIA grant application. All grant-related materials and video-recorded training sessions were posted on the City’s ECIA grant webpage.
Evaluation Process
The ECIA grant application was released on December 22, 2023, and applications were due on February 9, 2024. A total of 64 grant applications were received of which 60 eligible applications were submitted to the ECIA Grant Review Committee (Committee) for evaluation and scoring in April 2024. The 60 eligible applications equated to over $2 million in award requests. All applications were evaluated and rated independently by each Committee member using the criteria listed below.
Total Points Available: 110 Points
o Program/Project Description and Concept (Total 40 points) o Impact and Goals (Total 40 points)
o Financial Viability (Total 20 points)
o Richmond-based (10 extra points)
Committee members submitted their scores and evaluations to City staff members in May 2024. City staff members totaled and averaged the scores for each application and generated rankings (a ranking of 1 denoting the highest average score overall, a ranking of 2 denoting the second highest average score overall, etc.). The Committee met on June 7, 2024, to discuss the rankings and propose funding recommendations for City Council’s approval (Attachment 2 – FY 2024-2025 ECIA Grant Evaluation Matrix and Ranking Sheet).
FY 2024-2025 ECIA Grant Award Recommendations
The Committee is recommending that the following 16 organizations receive a total of $491,733 in funding at the “ECIA Committee Recommendation” level for the FY 2023- 2024 grant cycle for Category 1 ($324,106) and Category 2 ($167,627).
June 25, 2024
Category 1 (990N) Recommendations
Organizations with gross receipts less than $50,000
Organization Name Project Titles Requested
Amount
ECIA Committee
Recommendation
STEMSail Richmond Science Sailing After
School
$6,300 $6,300
East Bay Pickleball
Association
BTA Park LIGHTS & WCSYC
Program
$47,806 $47,806
Touch of New Life Youth Public Safety Academy $50,000 $50,000 Center for Lao Studies Lao Arts & Culture Program $25,000 $25,000 Khmu National
Federation Inc.
Cultural Healing Program $50,000 $50,000
Black Neighborhood Youth Empowerment Program $50,000 $50,000 Oshiana Unique
Thompkins Foundation
R.O.M. Joy Club $20,000 $20,000
1Hundred Years
Enterprise Foundation
Credible Messengers $50,000 $50,000
Kings Accountability
Group Inc.
Into Action Youth Mentoring $50,000 $25,000
TOTAL $349,106 $324,106
Category 2 (990) Recommendations
Organizations with gross receipts greater than $50,000
Organization Name Project Titles Requested
Amount
ECIA Committee
Recommendation
Practice Space* Speech and Debate Program $9,000 $9,000 Greater Richmond
Interfaith Program*
GRIP Playground Refurbishment $50,000 $25,000
East Bay Center for the
Performing Arts*
Cross Cultural Arts Education for
Richmond Students
$50,000 $25,000
Watershed Project* Richmond Watershed
Connections
$50,000 $25,000
Earth Team Sustainable Youth Internships $42,627 $42,627
June 25, 2024
Organization Name Project Titles Requested
Amount
ECIA Committee
Recommendation
Latina Center* Growing Young Latin Future
Leaders
$50,000 $16,000
West County Salesian
Youth Club
West County Youth Sports
Enrichment Initiative
$50,000 $25,000
TOTAL $301,627 $167,627
*Organizations who reported annual budgets over $750,000 (per last completed 990s or audited financials).
Next Steps
After approval of the grant award recommendations by City Council, City staff members will enter into grant agreements with awardees. City staff members will manage the contract processes which include, but are not limited to, entering into contracts with grantees, contract administration, serving as a point of contact for all grantees, conducting site visits, reviewing progress reports, and reviewing and approving invoices.
DOCUMENTS ATTACHED:
Attachment 1 – FY 2024-2025 ECIA Grant Application
Attachment 2 – FY 2024-2025 ECIA Grant Guidelines
Attachment 3 – FY 2024-2025 ECIA Grant Program Evaluation Matrix and Ranking (Category 1 - 990N and Category 2 - 990/Audited Financials) Attachment 4 – Resolution Authorizing the City Manager to enter into Grant Service Agreements with the FY 2024-2025 ECIA Grant Awardees