July 2, 2024
Library and Community Services
DATE: July 2, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Kate Eppler, Deputy Director of Community Services –
Library
Christopher Larsen, Library Services Manager
Subject:
Sole-Source Contract with Midwest Tape, LLC for Hoopla
Service for Library Patrons
FINANCIAL IMPACT: The contract total amount of $30,000 or $10,000 annually for the three-year term is in the Library operating budget (01242155- 400263).
PREVIOUS COUNCIL
ACTION:
STATEMENT OF THE
ISSUE:
The Library seeks approval of a sole source contract with Midwest Tape, LLC for the Hoopla service. The Hoopla
service provides Library patrons with access to a library of e-books and streaming media, including movies and
television shows.
RECOMMENDED ACTION: APPROVE a sole-source contract with Midwest Tape LLC, for an amount not to exceed $30,000, for a three-
year term beginning July 1, 2024, and ending June 30,
2027, to provide free access to web-based application for e-books and streaming media - Community Services –
Library/LEAP (Kate Eppler 510-620-5452/Christopher
Larsen 510-620-5524).
AGENDA
REPORT
July 2, 2024
DISCUSSION:
Midwest Tape, LLC is the sole proprietary owner of the Hoopla service, which provides Library patrons with access to a library of e-books, audiobooks, movies, and television shows on a monthly credits-per-user basis. The Library determines the number of monthly credits available to patrons.
The Library has been contracting with Midwest Tape, LLC on a year-to-year basis for Hoopla access since 2021. Since 2021, Hoopla checkouts by Richmond Library cardholders have increased from 234 in Fiscal Year 2020-21 to 2,242 to date in Fiscal Year 2023-24. The Library remains committed to providing this convenient, all-ages service as use and interest continues to increase.
As the Hoopla service has seen increased usage among patrons, the Library is seeking to contract with Midwest Tape, LLC for three years for an amount not to exceed $30,000, with an annual amount of $10,000.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract