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RESOLUTION NO. ________
A RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING A NEW CONTRACT WITH SCHAAF AND
WHEELER CONSULTING CIVIL ENGINEERS TO DESIGN FERRY POINT
LIFT PUMP STATION REPLACEMENT FOR AN AMOUNT NOT TO EXCEED $50,000
WHEREAS, on December 1, 2020, the City Council adopted Resolution No. 131-20 authorizing, inter alia, the Public Works Department (the “Department”) to enter into a contract with Schaaf and Wheeler Consulting Civil Engineers (“Schaaf and Wheeler” or the “Vendor”) to design the Ferry Point Lift Pump Station Replacement for an amount not to exceed $375,000; and .
WHEREAS, the backdrop of the City Council’s adoption of Resolution No. 131-20 in 2020 included the following facts:
1.The City of Richmond (the “City”) posted a Request for Proposals for design services to replace the Ferry Point Lift Sewer Pump Station located at the intersection of Brickyard Cove Road and Dornan Road on August 31, 2020; and
2. The City received four (4) design-service proposals on October 23, 2020, which a subsequent, four (4)-person panel (the “Panel”) reviewed and evaluated based on set criteria; and
3. The Panel determined that Schaaf and Wheeler Consulting Civil Engineers (“Schaaf and Wheeler” or the “Vendor”) had the technical expertise to perform the required work and thus recommended that City award the Vendor the contract; and
WHEREAS, following the City Council’s December 1, 2020 adoption of Resolution No. 131-20, which, in part, authorized the Department of Public Works (the “Department”) to contract with Schaaf and Wheeler, the Department entered into a one (1)-year agreement (the “Original Contract”) with the Vendor, effective January 1, 2021 through March 31, 2022, for an amount not to exceed $375,000; and
WHEREAS, the Department is satisfied with the technical expertise and work- product quality that Schaaf and Wheeler demonstrates; still requires the Vendor’s services and wishes to continue its professional relationship with the Vendor; and
WHEREAS, the Department intended to amend Schaaf and Wheeler’s Original Contract, as amended for $50,000 and time (until December 31, 2024) before its expiration date of December 31, 2023 but was unable to do so; and
WHEREAS, the Department experienced several staffing changes, including the retirement of key personnel, during an exceptionally busy work period in which the December 31, 2023 expiration date of the Original Contract passed without notice; and
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WHEREAS, the Original Contract’s amendment window has now closed, and the Department seeks the Council’s adoption of a Resolution to authorize a new sole-source contract for $50,000 with Schaaf and Wheeler, which shall be effective from January 1, 2024 through January 1, 2025.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Richmond as follows:
Section 1. The foregoing recitals are true and correct, and this City Council hereby so finds and determines.
Section 2. The City Council of the City of Richmond hereby authorizes the Public Works Department to enter into a new Contract with Schaaf and Wheeler Consulting Civil Engineers for design services to replace the Ferry Point Lift Pump Station located at the intersection of Brickyard Cove Road and Doman Road.
Section 3. This Resolution shall take effect immediately upon its passage.
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I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a _________ meeting held on ____________by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
________________________________________
Clerk of the City of Richmond
(SEAL)
Approved:
_______________________________
Mayor
Approved as to form:
____________________________
City Attorney