CITY OF RICHMOND
'EMERGENCY JUSTIFICATION' FORM
THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY PROCUREMENT Vendor Name: Veolia Water North America Amount: $13,000,000 Phone Number: 510-412-2001 E-mail: [email protected] City Contact: Jeff Barich Phone: 510-412-2009
Emergency procurements should be made only...1) to preserve life, health or property; 2) upon a natural disaster; 3) to correct or forestall a shutdown to maintain essential public services; or 4) other unforeseeable events. This form must be forwarded to Procurement Services, with all required backup documentation from the vendor within twenty-four (24) hours or at the earliest possible time on the first normally scheduled work day following the emergency.
Describe the specific nature of the emergency and justification for the selection of the vendor.
Describe items/services purchased, dates, costs, delivery timeframe, etc. Attach any cost comparisons, quotations, Council agenda statements, resolutions, or other pertinent information:
(use additional sheet if necessary)
The Wastewater Treatment Plant discharges wastewater under a National Pollutant Discharge Elimination System (NPDES) Permit # CA0038539. This permit has requirements regarding regulatory requirements for discharge of wastewater to the San Francisco Bay in addition to the treatment and proper disposal of biosolids (also known as "sludge").
The City currently pumps digested sludge (biosolids) to the West County Wastewater District (WCWD) Water Pollution Control Plant (WPCP) for dewatering and disposal. Given WCWD has indicated that they will not accept biosolids from the WWTP as of December 31, 2024, the City will need to implement biosolids dewatering facilities at the WWTP site. With the implementation of these facilities, the City will be responsible for the use and/or disposal of the biosolids and for compliance tasks relating to biosolids treatment and disposal.
The City has a bid from the Design Engineer Myers and Sons for the bid and build of the project.
In order to confirm the current pricing, the City needed to approve the Task Authorization with Veolia as soon as possible. This helped prevent cost increases due to ordering delays.
The City is requesting Emergency Justification so Veolia could lock down the current pricing for this large-scale project.
02/03/04
Emergency Justification Forms must be signed by the Procurement Services Manager before submission to the City Manager or City Council.
Department/Division: Public Works/Water Resource Recovery Department Head Signature:_ _ Date: 06 /18 / 2024
Finance Director Signature: Date: 4 | 18/2024
City Manager Signature: Date:
(Emergency purchases estimating/totaling UNDER $10,000.00 require City Manager's signature) City Council Authorization: Council Date:
(Emergency purchases estimating/totaling OVER $10,000.00 require Council approval. Attach Resolution.) NOTE: FINAL APPROVAL BY CITY MANAGER AND/OR CITY COUNCIL IS REQUIRED IN ACCORDANCE WITH MUNI. CODE SECTION 2.52.334 EMERGENCY PROCUREMENT 02/03/04