WEST CONTRA COSTA TRANSPORTATION ADVISORY COMMITTEE
RESOLUTION 23-05
ADOPTION OF FISCAL YEAR 2023-2024 WORK PROGRAM, BUDGET, AND
MEMBER DUES
WHEREAS, the WCCTAC Joint Exercise of Powers Agreement ("Agreement") authorizes WCCTAC to: annually adopt a work program along with a budget setting forth all operational expenses, together with an apportionment of expenses allocaled to each member agency; make and enter into contracts; apply for and accept grants, develop and administer the Transportation Demand Management ("TDM") Program; and act as fiscal agent for the Subregional Transportation Mitigation Fee Program ("STMP"), and
WHEREAS, the Fiscal Year 2023-2024 proposed work program, budget, and member agency dues were circulated for review by the member agencics, and all comments reccived were duly noted and addressed
NOW THEREFORE, BE IT HEREBY RESOLVED, that the Board of Directors of WCCTAC adopts the Fiscal Year 2023-2024 work program. budget, and member agency dues. and as shown in the attachments to this Resulution, which are incorporated herein by relerence.
The foregoing Resolution was adopted by the WCTAC Board at a regular meeting on June 23. 2023 by the following vote:
AYES: P. Fadelli, R. Xavier, C. Sasi, C. Peeples, J. Giola, C. Zepeda, E. Martinez, T. Hansen, S. Bana, D. Bailey NOES: None
SENT: J. Heckles, R. Saltzman, A. Tave
aul Fadelli, Chair
Attesti
Gallanet
John Nemeth, Executive Director
Approved as to Form:
Kristopher J. Kokotaylo, General Counsel
WCCTAC
FISCAL YEAR 2023-24
WORK PROGRAM
WCCTAC's activities may be grouped into the following five major areas: Planning and Programming (General Operations), Special Projects, Transportation Demand Management (TDM), Sub-regional Transportation Mitigation Fee Program (STMP), and Office Administration.
Planning and Programming (General Operations)
This program area relates to WCCTAC's function as the Regional Transportation Planning Committee (RTPC) for West Contra Costa County under Measure J. It also includes transportation planning efforts resulting from the agency's Joint Powers Agency function.
Activities in this program area are mainly funded with annual member agency contributions and, to a smaller extent, Measure J dollars.
MEASURE J PROGRAMMING
1. Program and administer West County's Measure J projects and programs, including:
a. Low Income Student Bus Pass Program (Measure J 21b)
b. Additional Bus Transit Enhancements (Measure J 19b)
c. Transportation for Seniors and People with Disabilities (Measure J 15b, 20b) d. Sub-regional needs (Measure J 28b)
COUNTY-WIDE AND REGIONAL PLANNING AND FUNDING
2. Work with CCTA on the development of the Countywide Transportation Plan Update.
3. Monitor Action Plan compliance by reviewing certain proposed projects, General Plans or Amendments, and work to advance goals, objectives and actions contained in the West County Action Plan.
4. Partner with CCTA on the development of training sessions to assist local jurisdictional staff with Growth Management Program (GMP) checklist compliance.
5. Participate in follow-up activities related to the countywide Accessible Transportation Strategic Plan.
6. Participate in regional, countywide, sub-regional, and local efforts related to planning, funding, and delivery of priority capital projects in West County.
7. Participate in CCTA's Integrated Transit Plan effort.
8. Monitor the Link21 effort to improve the regional rail network in Northern California and provide input as needed.
9. Monitor local and regional efforts that support transit financial stabilization and keep the WCCTAC Board informed.
10. Monitor the AC Transit Realign effort and keep the WCCTAC Board informed about potential service changes
1-80, I-580 and S.R. 4 CORRIDORS
11. Monitor and participate, if possible, in MC's Bus on Shoulder Study and advocate for its implementation on I-80, consistent with the recommendations in WCCTAC's West County Express Bus Implementation Plan.
12. Monitor the progress of recommendations in MTC's 1-80 Design Alternatives Assessment and keep the WCCTAC TAC and Board informed.
13. Work with MTC, Caltrans, and other agencies to promote capital improvements that may benefit transit in West County.
14. Work with Hercules, CCTA, and CCJPA on securing funding for the Hercules Hub, formerly known as the Regional Intermodal Transportation Center, in Hercules.
15. Work with CCTA to identify funding or address other project development needs for key projects such as the San Pablo Dam Rd interchange or Central Ave. phase 2.
16. Provide updates to the WCCTAC Board on I-80 corridor issues as needed.
17. Continue participating in the 1-580 Open Road Tolling and HOV project led by MTC.
18. Participate in CCTA's State Route 4 Corridor Vision effort.
SUB-REGIONAL ACTIVITIES
19. Seek funding to advance and implement the projects recommended in Phase 2 of the San Pablo Avenue Multimodal Corridor Study with CCTA and ACT and local jurisdictions.
20. Continue advancement of recommendations of: the West County High-Capacity Transit Study, the West Contra Costa County Express Bus Implementation Plan and the San Pablo Avenue Multimodal Corridor Study, Phase 2.
21. Based on the 2015 Cooperative Agreement, participate with WETA, CCTA and Richmond on annual review of the Richmond ferry's ridership, marketing, fare policy, access issues, and capital needs.
22. Monitor plans for transit-oriented development and supporting access improvements at both El Cerrito BART Stations and work with BART and El Cerrito.
23. Assist local jurisdictions in the implementation of a low stress bike network in West County through the identification of funding opportunities.
GRANTS
24. Monitor grant opportunities, inform member agencies, pursue grants if appropriate, provide letters of support to member agencies, and facilitate prioritization of West County candidate projects for grants. Some examples of grant opportunities include State Transportation Improvement Program (STIP) for complete street projects, Active Transportation Program (ATP) grants for pedestrian and bicycle improvements, Program for Arterial System Synchronization (PASS) for adjusting signal timing, as well as federal 5310 grants for senior and disabled transportation.
25. Consider the potential for an on-call consultant that could assist WCCTAC staff in the development of complex grant applications.
26. Take the lead in applying for grants for planning and implementation of multi- jurisdictional improvements, in partnership with member agencies.
FORMAL BODIES
27. Manage or participate in meetings of the: WCCTAC Board, WCCTAC TAC, CCTA Board, CCTA Countywide Bicycle and Pedestrian Advisory Committee (CBPAC), ССТА Administration and Projects Committee (APC), CCTA Paratransit Coordinating Committee (PCC), the Active Transportation Specific Plan (ATSP) Task Force, the West County Mobility Management Group, the West County Senior Coalition, CCTA Technical Coordinating Committee (TCC), CCTA Growth Management Task Force, and the Caltrans District 4 Pedestrian Advisory Committee.
Special Projects
As a Joint Powers Agency, WCCTAC may apply for and receive various grants that advance the transportation goals of West Contra Costa. WCCTAC can also serve as a lead for certain studies or projects using other agency contributions. In the upcoming fiscal year, WCCTAC will:
1. Manage the on-going development of the draft Richmond Parkway Transportation Plan, formerly known as the Richmond Parkway Environmental Justice and Regional Mobility Plan.
2. Manage the Travel Training Program funded by Measure J 28b. This will involve teaching groups and individuals to use fixed route transit (BART, buses, ferry), ADA and non-ADA paratransit, and other mobility services.
3. In partnership with CCTA, the County, and other stakeholders, develop and implement a pilot program aimed at providing medical trips outside of the subregion to senior and disabled residents.
Transportation Demand Management (TDM)
This program promotes transportation alternatives to the single occupant vehicle by encouraging walking, bicycling, transit, carpooling, and vanpooling, and is coordinated with the larger countywide 511 Contra Costa Program. It is funded on a reimbursement basis by Measure J and grants from the Air District. In the upcoming fiscal year, the TDM program will:
1. Manage the Employer-Based Trip Reduction Program, which includes: employer outreach and programs, tabling at community events, transit incentives, funding for bike racks and lockers, funding for EV charging stations.
2. Manage the West County "Pass2Class" program that provides free transit passes to students at the beginning of the school year.
3. Manage the Commuter Benefit program, which includes the countywide programs Guaranteed Ride Home, Try Transit, Take 10, and Secure Your Cycle Programs.
4. Co-lead Bike to Wherever Days 2024 with other regional partners.
5. Participate in TDM plan for the areas around the El Cerrito and Richmond BART stations.
6. Support Local Agency Climate Action plans and efforts that aim to improve access to bicycling, pedestrian facilities, transit, and emerging mobility technology such as shared bicycles and cars, electric bicycles, scooters, and autonomous vehicles.
7. Continue to implement strategy to encourage telework/work from home policies and flexible work hour policies with Contra Costa Employers.
8. Continue to coordinate micro-mobility (scooters, bike rental) planning and implementations around the West County Region, in close partnership with the cities and county.
9. Assist in the promotion of the new City of Richmond Moves shuttle service.
10. Implement the Summer Youth Pass program, which provides discounted bus passes for youth during summer months.
11. Implement and promote annual community walking and biking programs, Winter Walk Challenge and Summer Bike Challenge.
Sub-regional Transportation Mitigation Fee Program (STMP) WCCTAC acts as the trustee for the development impact fees collected by the West County cities and the unincorporated areas of the County. An updated program went into effect on July 1, 2019. Under the updated program, STMP funds are to be used for twenty pre- identified, regionally-benefitting capital projects. In the upcoming fiscal year, WCCTAC will:
1. Collect, administer, and track funds and reporting forms.
2. Provide monitoring reports on revenue collected and status of local reporting.
3. Develop funding agreements with project sponsors for any Board-approved funding allocations.
4. Manager a call for projects based on Board direction, and allocate funds to eligible, Board-approved projects.
5. Respond to inquiries from local agencies and members of the public.
6. Review and process appeal and exemption requests.
7. Monitor and update, as needed, the expiration dates of existing STMP funding agreements.
8. Begin the required five-year review and update of the 2019 STMP and its nexus study.
Modify spreadsheet system to ease program administration and improve monitoring.
Administration
In the upcoming fiscal year, staff will:
1. Maintain, update, and expand content on the WCCTAC website including Zoom videos of board meetings.
2. Continually evaluate work and meeting practices, post Covid.
3. Continue digitizing WCCTAC records including funding agreements, resolutions, and Board and TAC meeting packets.
4. Develop a remote work policy.
5. Explore office options and/or prepare for lease renewal.
6. Update the Joint Powers Agreement
SUMMARY OF ALL ACCOUNTS FY
2023-2024 Final Budget
Activity Actual Original Estimated Proposed Note
FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24
REVENUES
33403 Grants (TDM) 624,036 525,095 l 525,095 596,860
33403 TDM Grant Reallocation 252,561 252,561
34111 Member Contributions 531,744 556,329 556,329 584,874 343xx STMP Fees 975,875 3,770,000 3,905,861 2,130,000
36102 Interest (LAIF) 13,590 18,000 19,827 15,000
39906 Other Grants 312,524 151,109 208,212 444,994
39906 Measure J for Student Bus Pass Program 120,000 98,000 106,416 110,000 39906 Measure J 20b, 21b, 28b for Admin 73,102 100,150 62,233 86,687 TOTAL REVENUES 2,650,871 5,471,244 5,636,534 3,968,415
ExPENSES
Salary, Benefits & Insurance
41000s Salary & Benefits 888,125 972,121 932,299 995,946 41911 Liability Insurance 10,350 9,278 9,278 9,278
Total Salaries, Benefits & Insurance 898,475 981,399 942,577 1,005,224 .....
Professional Services
43600 Professional Services
Financial and IT Services 45,766 43,500 47,778 49,000
Audit 16,106 13,250 12,512
Attorney Services 13,222 12,000 16,043 16,000
Accounting Services 12,316 12,000 12,579 13,100
Program Related Services (TDM) 55,560 35,000 9,165 11,000 Other 2,182 1,000 350
Total Professional Services 145,152 116,750 98,427 103,350 Special Expenses (Project / Program Funding)
44000 Special Dept. Expense
Incentives / Marketing (TDM) 176,558 89,169 182,701 164,060 TFCA Special Project 252,561 252,561
Misc. STMP Project Funding 101,296 6,780,536 406,540 6,391,144 Student Bus Pass Program - WCCUSD 60,000 50,000 57,454 60,000 Student Bus Pass Program - J Swett 60,000 48,000 48,962 50,000 San Pablo Ave Corridor Study 312,255 24,000 53,197 9,829 Richmond Prkwy Corridor Study 127,109 132,388 397,165
Contingency (WCCTAC Operations) 1,522 10,000 3,762 10,000 Total Special Expenses 711,631 7,381,375 .. 1,237,565 7,082,198 Travel & Training
44320 Travel/Training/Mileage/Mbrshp 774 11,750 4,141 7,750 Total Travel/Training 774 11,750 4,141 7,750
......
Office Expenses & Supplies
43500 Office Supplies 4,812 5,900 6,347 6,400
43501 Postage 1,355 1,500 1,576 1,600
43502 TDM Postage 634 1,500 3,275 3,000
43520 Printing, Copier Lease 5,671 6,400 6,187 6,400
43900 Rent/Building 43,328 44,750 43,687 44,500
Total Office Exp & Supplies 55,800 60,050 61,900
TOTAL EXPENSES 1,811,832 8,551,324 242,072 3,260,422
REVENUES - EXPENSES 839,039 (3,080,080) 3,393,752 14,292,007) Beginning Fund Balance 5,929,395
Ending Fund Balance 1,637,388
Notes:
See notes in the attached detail sheets by account.
DETAIL: WCCTAC Operations
FY 2023-24 Final Budget
Activity Actual FY Original FY Estimated Proposed
2021-2022 2022-2023 2022-2023 2023-2024 Notes
REVENUES
34111 Member Contributions 531,744 556,329 556,329 584,874 (a) 36102 Interest - LAIF 192 277
39906 Other - Measure J (20b & 21b) 29,000 29,000 31,000 32,737 (b) Other - Measure 1 28b 44,102 71,150 31,233 53,950 (c)
Caltrans Planning Grant 20,000 35,000 (d)
TOTAL REVENUES 605,038 656,479 638,839 706,561
EXPENSES
Salary, Benefits & Insurance
41000s Salary & Benefits 517,874 564,484 524,733 569,435 (e) 41911 Liability Insurance 5,175 4,639 4,639 4,639
Total Salaries, Benefits & Insurance 523,049 569,123 529,372 574,074 Professional Services
43600 Professional Services
Financial - City of San Pablo 19,395 19,500 20,556 21,000 IT / VOIP phone 11,738 12,500 12,135 13,160
Audit 16,106 13,250 12,512 13,250
Attorney Services 13,222 12,000 16,043 15,000
Accounting Services 5,518 6,000 5,838 6,100
Other 1,832 1,000 350 1,000
Total Professional Services 67,811 54,250 67,434 69,510 Special Department Expenses
44000 Special Dept. Expense
Contingency 1,522 10,000 3,762 10,000
Total Special Department Expenses 1,522 10,000 3,762 10,000 Training & Mileage
44320 Training/Mileage 50 4,000 1,599 2,500
Total Training/Mileage 50 4,000 1,599 2,500
Office Expenses & Supplies
43500 Office Supplies 4,216 4,500 4,556 4,600
43501 Postage 1,355 1,500 1,576 1,600
43520 Printing, Copier Lease 2,591 3,200 3,260 3,300
43900 Rent/Building 21,594 22,750 21,897 22,500
Total Office Expense & Supplies 29,756 31,950 31,289 32,00 TOTAL EXPENSES 622,188 679,323 633,456
88,08
REVENUES - EXPENSES (17,150) (22,844)| 5,383 18,477
Beginning Fund Balance $122,039
Ending Fund Balance $140,516
Reserve - Undesignated $120,000
Reserve - Accumulated Vacation $20,000
Available Balance above Reserve $516
Notes:
(a) FY 23 dues are proposed to be increased by 5.25%.
(b) A portion of Measure J program funds can be used to cover administative expenses. (c) Funds programmed by the Board for Travel Training work. (d) Revenue for Caltrans grant (Richmond Parkway) that can cover some staff time (e) Higher expenses mainly reflect resumption of the travel training program, also 3.5% COLA (f) Contingency per Board Reserve Policy.
DETAIL: Other Reimbursable (Special Projects)
FY 2023-24 Final Budget
Activity Actual FY Original FY Estimated FY Proposed FY 2021-22 2022-23 2022-2023 Note
2023-24
REVENUES
33403 Grants
36102 Interest - LAIF
39906 Other Grants
Student Bus Pass Admin, WCCUSD 60,000 50,000 57,454 60,000 Student Bus Pass Program - J Swett 60,000 48,000 48,962 50,000 Mise Travel Training (non salary) 269 2,627 3,000
San Pablo Ave. Corridor Study 312,255 24,000 53,197 9,829 (a) Richmond Prkwy Corridor Study 127,109 132,388 397,165 (b) TOTAL REVENUES 432,524 249,109 294,628 519,994
EXPENSES
Special Project Expenses
43600 Professional Services
Total Professional Services
44000 Projects
Student Bus Pass Admin, WCCUSD 60,000 50,000 57,454 60,000 Student Bus Pass Program - 1 Swett 60,000 48,000 48,962 50,000 Mise Travel Training (non salary) 269 2,627 3,000
San Pablo Ave. Corridor Study 312,255 24,000 53,197 9,829 (a) Richmond Prkwy Corridor Study 127,109 132,388 397,165 (b) Total Special Project Expenses 49,10 94,62 519,994
TOTAL EXPENSES 432524 519,994
49,10 94,62
REVENUES - EXPENSES
Beginning Fund Balance
Ending Fund Balance :
Notes:
(a) Phase 2 of the San Pablo Ave. Corridor Study has largeley concluded Study is expected to spend the bulk of awailable funds in the upcoming fiscal year.
DETAIL: STMP
FY 2023-24 Final Budget
Activity Actual FY Original FY Estimated Proposed
2021-2022 2022-2023 2022-2023 FY2023-24 Note
REVENUES
34310 County STMP Fees 50,000 2,103,357 750,000
34315 El Cerrito STMP Fees 104,625 800,000 220,769 250,000 34320 Hercules STMP Fees 40,000
34325 Pinole STMP Fees 290,133 20,000 20,067 40,000
34330 Richmond STMP Fees 444,711 1,600,000 1,281,778 750,000 34335 San Pablo STMP Fees 136,406 1,300,000 279,890 300,000 36102 Interest - LAIF 13,398 18,000 19,550 15,000
TOTAL REVENUES 989,273 3,788,000 3,925,411 2,145,000 (a)
EXPENSES
Salary & Benefits
41000s Salary & Benefits (STMP Admin) 65,000 75,000 75,000 80,000 Total Salaries and Benefits 65,000 75,000 75,000 80,000 (b) Funding of STMP Projects
43600 Prof. Services
Total Prof. Services ...
44000 Project Funding
2006 STMP Program:
Hercules Hub - Ph.3 Design 750,000 137,560 612,440
San Pablo Ave. Bridge (Pinole) 62,852 1,520,000 18,980 1,518,168 Pinole Bay Trail at Tennent Ave. 38,444 61,556 61,556
Richmond 1-80/Central Ave. Ph.2 700,000 700,000
Cycle 1 2019 STMP Projects:
Appian Wy Complete St- PE 100,000 100,000
Bay Trail: Pinole Pt. to Pt. Wilson 500,000 500,000
Richmond Ferry to Bridge 241,000 241,000
Hercules RITC: Utility/Track/Signal 300,000 300,000
EC Plaza: Fare gates / Elevator 750,000 250,000 500,000 Del Norte TOD: Complete Sts. 1,189,980 1,189,980
SPA Bridge (City of San Pablo) 668,000 668,000
Total Project Funding 6,780,536 6,391, 144
... . . 206.296
TOTAL EXPENSES 6,855,536 20,500 ,471,14
REVENUES - EXPENSES 8,645,296 (3,067,536) 12,089,167 (4,326,144) Beginning Fund Balance 12,089,167
Ending Fund Balance 7,763,023
STMP receipts are forecasted based on local jurisdictions' estimates and past submittals. 4% of cumulative STMP revenues can be used for admin, but a max. of $80K will be used in FY23.
WCCTAC
FY2024 DUES STRUCTURE
Proposed
WCCTAC Member Agency Percent Share FY 24 Dues
City of El Cerrito 9.1% $54,494
City of Hercules 9.1% $54,494
City of Pinole 9.1% $54,494
City of Richmond 27.2% $163,482
City of San Pablo 9.1% $54,494
Contra Costa County 9.1% $54,494
AC Transit 9.1% $54,494
BART 9.1% $54,494
WestCAT 9.1% $54,494
discount ($14,560)
WestCAT Subtotal $39,934
Total 100.0% $584,874