Agenda — Richmond City Council, September 10, 2024 (part 1 of 3)

PLEASE NOTE: HYBRID MEETING FORMAT

- REGULAR MEETING OF THE RICHMOND CITY COUNCIL

Tuesday, September 10, 2024, 5:00 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
Members:

Eduardo Martinez, Mayor at Large
Melvin Willis, Councilmember District 1
Cesar Zepeda, Councilmember District 2
Doria Robinson, Councilmember District 3
Soheila Bana, Councilmember District 4
Gayle McLaughlin, Councilmember District 5
Claudia Jimenez, Vice Mayor, District 6

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http://www.ci.richmond.ca.us/4157/City-ofRichmond-Council-Meetings

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HOW TO SUBMIT PUBLIC COMMENTS:

In Person: Anyone who desires to address the City Council on items appearing on the agenda, including Open Forum, must complete and file a pink speaker’s card with the City Clerk prior to the City Council’s consideration of the item. Once the City Clerk has announced the item, no person shall be permitted to speak on the item other than those persons who have submitted their names to the City Clerk. Each speaker will be allowed up to TWO (2) MINUTES to address the City Council on NON-PUBLIC HEARING items listed on the agenda. Speakers are allowed up to THREE (3) minutes on PUBLIC HEARING items.

Via Zoom: Anyone who desires to address the City Council on items appearing on the agenda, including Open Forum, must raise their hand once public comment is open. The public speakers attending in person will be called first, followed by Zoom participants. Only those public speakers that have their hand raised once the speakers are called will be recognized.

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**The mayor will announce the agenda item number and open public comment when appropriate.

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2 Via mail: received by 1:00 p.m. the day of the meeting, sent to 450 Civic Center Plaza, 3rd Floor, Office of the Clerk, Richmond, CA 94804.

Via eComments: eComments are available once an agenda is published. Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until the conclusion of public comments for the agenda item. Email your comment to [email protected] should you have difficulty submitting an eComment during a meeting.

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Emails MUST contain in the subject line 1) public comments – Open Session prior to Closed Session; 2) public comments – Open Forum; or 3) public comments agenda item #__ [include the agenda item number].

Properly labeled public comments will be considered a public record, put into the official meeting record, available after the meeting as supplemental materials, and will be posted as an attachment to the meeting minutes when the minutes are posted: http://www.ci.richmond.ca.us/Archive.aspx?AMID=31

The City cannot guarantee that its network and/or the site will be uninterrupted. To ensure that the City Council receives your comments, you are strongly encouraged to submit your comments in writing in advance of the meeting.

Procedures for Removing Items from the Consent Calendar: Members of the public who request to remove an item from the consent calendar must first discuss the item with a staff member by phone or a back-and- forth email discussion, and state the name of the staff member when requesting removal of the item from the consent calendar (by 2 p.m. the day of the meeting).

Any member of the City Council who would like to remove an item from the consent calendar must notify the appropriate staff person and the City Clerk’s Office prior to the meeting. Although members of the City Council are encouraged to ask questions and share concerns with staff ahead of the meeting, they are not required to do so.

The Clerk’s Office must be informed of any requests to remove items from the Consent Calendar. Items removed from the Consent Calendar shall be placed at the end of the agenda for consideration.

CONDUCT AT MEETINGS: Richmond City Council meetings are limited public forums during which the City strives to provide an open, safe atmosphere and promote robust public debate. Members of the public, however, must comply with state law, as well as the City’s laws and procedures and may not actually disrupt the orderly conduct of these meetings. The public, for example, may not shout or use amplifying devices, must submit comment cards and speak during their allotted time, may not create a physical disturbance, may not speak on matters unrelated to issues within the jurisdiction of the City Council or the agenda item at hand, and may not cause immediate threats to public safety.

Click here for City Harassment Policy

Accessibility for Individuals with Disabilities: Upon request, the City will provide for written agenda materials in appropriate alternative formats, or disability-related modification or accommodation, including auxiliary 9-10-24 cc mtg.
3 aids or services and sign language interpreters, to enable individuals with disabilities to participate in and provide comments at/related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least two days before the meeting. Requests should be emailed to [email protected] or submitted by phone at 510-620-6513, ext. 9, or 510-620-6509.

Requests made by mail to City Clerk’s Office, City Council meeting, 450 Civic Center Plaza, Richmond, CA 94804 must be received at least two days before the meeting. Requests will be granted whenever possible and resolved in favor of accessibility.

Unless otherwise noted in an agenda description, all actions taken by the Council include a determination that CEQA does not apply (i.e., the action is not a project and therefore exempt from CEQA).

Disclaimer: The City Clerk's Office translates agendas to enhance public access. Translated agendas are provided as a courtesy and do not constitute legal notice of the meeting or items to be discussed. In case of discrepancy, the English agenda will prevail.

Pages
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4 A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION 5:00 p.m.

B. ROLL CALL
C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9) One case•
C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
Agency Representatives: Sharrone Taylor and Jack Hughes• Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
Property: Point Molate (site of former Naval Shipyard Depot) Agency Negotiator: Dave Aleshire
Negotiating Parties: East Bay Regional Park District & Tribe & Upstream Pt. Molate LLC
Under negotiation: Price and terms of payment
•
Property: 1689 Regatta Boulevard
Agency Negotiators: Nannette Beacham, Anne Lanphar
Negotiating Parties: DiCon Fiberoptics, Inc.

Under negotiation: Price and terms of payment
•
C.4 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) Winehaven v. City of Richmond•
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
E. ADJOURN TO CLOSED SESSION
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5 F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
6:30 p.m.

G. PLEDGE OF ALLEGIANCE
H. ROLL CALL
I. STATEMENT OF CONFLICT OF INTEREST
J. AGENDA REVIEW
K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE DURING

CLOSED SESSION
L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum) L.1 NEW EMPLOYEE REPORT - 1st Tuesday
M. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember)(public comments allowed under Open Forum)
N. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
O. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
O.1 City Attorney's Office
O.1.a Nepotism in City Boards, Commissions, Committees and Task Forces
11 ADOPT an ordinance (second reading) preventing the appointment of immediate family members of City Councilmembers, the City Manager, or City Department Heads, from serving on Richmond boards, commissions, committees, and task forces, and limiting an individual’s participation to one such City body at a time – City Attorney’s Office (Dave Aleshire 510-620-6509).

O.1.b Approve a 7th amendment to the legal services agreement with Allen, Glaessner, Hazelwood & Werth LLP
17 APPROVE a seventh amendment to the legal services agreement with Allen, Glaessner, Hazelwood & Werth LLP increasing compensation by an amount not to exceed $250,000, for a new contract amount of $1,510,000, and term ending June 30, 2025 - City Attorney’s Office (Shannon Moore 510-620-6505/Kimberly Chin 510- 620-6709).
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6 O.2 City Clerk's Office
O.2.a City Council Meeting Minutes 63
APPROVE the minutes of the June 4, June 18, June 24, June 25, July 2, July 12, August 13, and August 14, 2024, City Council regular and special meetings - City Clerk's Office (Pamela Christian 510-620- 6513).

O.2.b Cancellation of the September 17 and November 5, 2024, Regular City Council meetings
129
APPROVE the cancellation of the September 17 and November 5, 2024, Regular City Council meetings - City Clerk’s Office (Pamela Christian 510-620-6513).

O.2.c League of California Cities Designation of Voting Delegates and Alternates
131
DESIGNATE Mayor Eduardo Martinez as voting delegate and Vice Mayor Claudia Jimenez as an alternate to represent the City of Richmond at the Annual Business Meeting of the League of California Cities’ 2024 Annual Conference, to be held in Long Beach at the Long Beach Convention Center, Wednesday, October 16 through Friday, October 18, 2024 – City Clerk’s Office (Pamela Christian 510-620-6513).

O.3 City Council
O.3.a Request $2,000 for the El Sobrante Stroll 137
APPROVE an allocation of $2,000 for the El Sobrante Stroll from the City’s Fiscal Year 2024-2025 festival budget – Councilmember Soheila Bana (510-620-6743).

O.4 Finance Department
O.4.a Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the Month of June 2024 139
RECEIVE the City’s Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the month of June 2024 – Finance Department (Andrea Miller 510-620- 6740).

O.4.b Amendment of Authorized Signatures on The Local Agency Investment Fund (LAIF)
163
ADOPT a resolution revising the authorization list on the Local Agency Investment Fund (LAIF) account to reflect the current staff assignments in the Finance Department – Finance Department (Andrea Miller 510-620-6740).
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7 O.5 Human Resources
O.5.a Contract Amendment for Municipal Resource Group (MRG) and Peer Advocates
167
APPROVE contract amendments with Municipal Resources Group (MRG) and Peer Advocates in the amounts of $100,000 per contract, for the total contract limit amounts not to exceed $300,000 per contract, for a total of $600,000, for facilitation, conflict resolution, consultation and/or training services – Human Resources Department (Sharrone Taylor/Nickie Mastay 510-620-6602).

O.6 Library and Community Services
O.6.a Contract with National Institute for Criminal Justice Reform for Data Management and Visualization Services
274
APPROVE a contract with the National Institute for Criminal Justice Reform to provide data management and visualization services for an amount not to exceed $26,400 with a contract term from October 1, 2024, to March 31, 2025 – Community Services Department (Sam Vaughn 510-620-5404/Michael Romero 510-620-6791).

O.7 Mayor's Office
O.7.a Mexican Independence Day and the Independence Days of Latin American Countries in the month of September
309
PROCLAMATION recognizing Mexican Independence Day and the Independence Days of Latin American Countries in the month of September - Mayor Martinez (510-620-6503) and Councilmember Cesar Zepeda (510-620-6593).

O.7.b September as National Service Dog Month 312
PROCLAMATION recognizing September as National Service Dog Month - Mayor Eduardo Martinez (510-620-6503) and
Councilmember Doria Robinson (510-620-6568).

O.7.c Appointment of Lorene Holmes Dees to the Commission on Aging 315 APPOINT Lorene Holmes Dees to the Commission on Aging with an unexpired term that ends May 19, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.7.d Appointment of Rachel Lockett to the Planning Commission 318 APPOINT Rachel Lockett to an unexpired term on the Planning Commission with a term that expires on June 30, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
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8 O.7.e Appointment to the Richmond Shimada Friendship Commission 320 APPOINT Liana Ngo to the Richmond Shimada Friendship
Commission with a term expiring on December 31, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.7.f Appointment to the Richmond Youth Council 323
APPOINT Jayden White to the Richmond Youth Council to fill a vacant seat with a term that expires on October 1, 2025 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.8 Police Department
O.8.a Second Amendment to the Contra Costa County Animal Services Agreement
325
APPROVE and AUTHORIZE funding in the amount of $1,239,566 for Contra Costa County Animal Services for the Fiscal Year 2024-2025, for a total contract amount not to exceed $3,130,321; and extend the contract termination date to June 30, 2025, for a term from July 1, 2022, through June 30, 2025 – Police Department (Chief Bisa French 510-621-1802).

O.8.b Three-year Contract with Enformion to Provide Data Analytics to Richmond Police Department Staff.
338
APPROVE a three-year contract with Enformion, a data analytics company that provides public records and data solutions for government agencies, for a total of $250,000, for the contract term from September 11, 2024, through September 10, 2027, with two one-year mutually agreed upon extensions at $85,000 for each extension year – Police Department (Chief Bisa French 510-621- 1802).

O.9 Public Works
O.9.a Resolution to Award a Contract to Automatic Door Systems, Inc. for As-Needed Repairs and Service
460
ADOPT a resolution to award a three-year contract with Automatic Door Systems, Inc. beginning on October 1, 2024, and ending on September 30, 2027, in an amount of $150,000, with two optional one-year extensions for a total amount of $50,000 for both extension years – Public Works Department (Daniel Chavarria 510-620- 5478/Tawfic Halaby 510-620-548/Carl Capistrano 620-6896/Will Santana 510-620-6696).
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9 O.9.b Resolution to Award a Contract to Pestec for Routine and On-Call Pest Control, Bird Mitigation and Clean-Up Services
514
ADOPT a resolution to award a three-year contract for $100,000 with Pestec beginning on October 1, 2024, and ending on September 30, 2027, with two optional one-year extensions for a total amount of $50,00 for both option years – Public Works Department (Carl Capistrano 510-620-6896/Daniel Chavarria 510-620-5478/Tawfic Halaby 510-620-5482).

O.9.c Resolution Approving a Temporary Waiver of Competitive Bidding and Advanced Authorization to Purchase Sixteen Pursuit-Rated Police Vehicles
573
ADOPT a resolution approving a temporary waiver of competitive bidding and advanced authorization to purchase up to 16 pursuit- rated police vehicles in an amount not-to-exceed $1,185,000 – Public Works Department (Daniel Chavarria 510-620-5478/Tawfic Halaby 510-620-5482/Dee Karnes 510-231-3044).

P. NEW BUSINESS
P.1 Renaming the Section of Spring Street South of Cutting Blvd to Pedie Perez Avenue to Memorialize the Life of Richard “Pedie Perez III 579
ADOPT a resolution of intent to rename a section of Spring Street south of Cutting Blvd to Pedie Perez Avenue to serve as a tribute to Richard "Pedie" Perez III, and DIRECT the city clerk to set a hearing date on the matter for September 24, 2024 - Councilmember Soheila Bana (510-620-6743).

Q. ADJOURNMENT
________________________
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10

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September 10, 2024

City Attorney's Office

DATE: September 10, 2024
TO: Mayor Martinez and Members of the City Council
FROM:

David Aleshire, City Attorney

Subject:

Nepotism in City Boards, Commissions, Committees and
Task Forces
FINANCIAL IMPACT: No financial impact at this time.

PREVIOUS COUNCIL
ACTION:

April 2, 2024

STATEMENT OF THE
ISSUE:

Without such nepotism prevention, individual Council
Members or City Executives may obtain undue influence
over the City’s boards, commissions, committees, and
task forces.

This Ordinance will Prevent Nepotism During the
Appointment Process for Richmond Boards,
Commissions, Committees, and Task Forces, and Limit
Individual Participation to One such City body at a time.

RECOMMENDED ACTION:

ADOPT an ordinance (second reading) preventing the
appointment of immediate family members of City
Councilmembers, the City Manager, or City Department
Heads, from serving on Richmond boards, commissions,
committees, and task forces, and limiting an individual’s participation to one such City body at a time – City
Attorney’s Office (Dave Aleshire 510-620-6509).

AGENDA
REPORT
11

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September 10, 2024
PREVIOUS COUNCIL MEETINGS:

On April 2, 2024 : City Council provided direction to the City Attorney to prepare an Ordinance for review by the Council.

DISCUSSION:

I. Nepotism in Appointments to Boards, Commission, Committees and Task Forces.

In past administrations City elected officials have appointed family relatives to serve on various Richmond boards, commissions, committees and task forces (together, “bodies”).

This is problematic because the Richmond City Charter seats all nominating authority for appointments to these bodies with the Mayor. The City Council is delegated only approval authority over the Mayor’s nominations. This provides an opportunity for certain Richmond elected officials to exert disproportionate influence over these important appointed bodies that assist in setting essential policy for the City.

The City Attorney’s Office reviewed nepotism ordinances and r esolutions of various California cities pertaining to appointments to such city bodies and discussed their findings with the Council on April 2, 2024. Research identified only a handful of cities that to date have acted to prevent nepotism in city bodies, including the cities of Westminster, Santa Monica, Laguna Niguel and Garden Grove. Each of these cities has passed limitations on the appointment of relatives of City Councilmembers to their city’s bodies.

The Council appeared to support the following limitations on appointments to City bodies:

Relatives: The City of Richmond does not currently have a policy limiting the appointment of relatives of seated City Council Members, the City Manager, or City Department Heads to City bodies, although the Council expressed interest in creating such a policy and seemed to support a definition of family member as follows: “Immediate family members, including, spouse, registered domestic partner, parent, sibling, child, in-law, grandparent or grandchild, or an y other legally related person living in the same household as a currently seated City Council Member, City Manager, or City Department Head.”

Business Associates: The Council also expressed interest in preventing the appointment of business associates of currently seated City Council Members, the City Manager, or City Department Head to City bodies. The category may be defined as: “Any person who receives income , whether from investments or as compensation from the same entity, whether it be a 12

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September 10, 2024
commercial or non-profit entity, as a currently seated City Council Member, City Manager, or City Department Head.”

Under the provisions above, there are currently seated appointees whose appointments would be prohibited by the proposed ordinance. The Council appears to agree that such appointees should be permitted to serve out their current terms as indicated below:

Current Term: The Council also appeared to support the concept that, upon implementation of the new ordinance, a currently seated appointee who would otherwise be excluded from serving on a City body should be permitted to complete their current term, thus allowing: Any person currently serving on a City Board, Commission, Committee or Task Force upon adoption of this ordinance, who would otherwise be disqualified by the terms of this Section 3.14.030, may serve out the remainder of their current term.”

II. LIMITING A PERSON’S SERVICE TO ONE CITY BODY AT A TIME The Council appeared to support the policy of limiting service on City bodies to one body at a time to allow for greater and more diverse participation on the City’s bodies. The suggested Ordinance therefor limits “individual participation to a single City body [to allow] for greater and more diverse participation.”

DOCUMENTS ATTACHED:

Attachment 1 – Ordinance (proposed)

13 DocID #22667v1
ORDINANCE NO. __-24 N.S.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF RICHMOND

LIMITING SERVICE TO SERVING ON ONLY ONE CITY BODY AT A TIME AND

ESTABLISHING A NEPOTISM POLICY FOR BOARDS, COMMISSIONS,

COMMITTEES AND TASK FORCES

WHEREAS, maximizing public participation in government effectuates fundamental principles of democracy; and
WHEREAS, the residents of Richmond have a strong commitment to participating in their local government; and
WHEREAS, the City of Richmond (“City”) has established numerous boards, commissions, committees, and task forces to facilitate public participation in government and thereby ensure representation of diverse viewpoints and interests; and WHEREAS, limiting individual participation to a single City body allows for greater and more diverse participation; and
WHEREAS, permitting an individual with close familial ties or close business associations with one or more elected City officials to be appointed to a City board, commission, committee, or task force may facilitate the influence or the appearance of influence of the elected City official over the respective member of such board, commission, committee or task force; and WHEREAS, such influence or the appearance of influence should be avoided; and WHEREAS, the City is committed to merit -based hiring and employment system, and nepotism in hiring and employment practices is antithetical to such a merit -based civil service system.

NOW, THEREFORE, the City Council of the City of Richmond does ordain as follows:

SECTION 1. Article III (Boards and Commissions) of the City of Richmond Municipal Code is hereby amended by adding the following:
“Section 3.14. COMMISSIONS GENERALLY

3.14.010 – Commissions Generally
This Chapter is not specific to particular boards and commissions but applies to all City boards and commissions.

3.14.020 – Service on Only One City Body.

A. One Appointment
14 DocID #22667v1
A person may be appointed to serve on only one City Board, Commission, Committee, or T ask Force at a time.

B. Complete Term
Any person currently serving on a City Board, Commission, Committee or Task Force upon adoption of this ordinance, who would otherwise be disqualified by the terms of this Chapter, may serve out the remainder of their current terms but will thereafter be subject to the restrictions of Section 3.14.020.

3.14.030 Nepotism Restrictions
A. Purpose.

The purpose of this section is to restrict an elected City official appoin ting a relative or business associate to a City board, commission , committee or task force. This is intended both to include wider participation on City bodies, and limit undue influences or the appearance of influence by the elected City official over the board member, commissioner, or task force member.

B. Relatives.

A relative of a currently seated City Council Member, City Manager, or City Department Head shall not be eligible for appointment to any City board, commission, committee or task force. “Relative” means a spouse, registered domestic partner, parent, sibling, child, in-law, grandparent or grandchild, or any other legally related person living in the same household as a currently seated City Council Member, City Manager, or City Department Head.

C. Business Associates.

A business associate of a currently seated City Council Member, City Manager, or City Department Head shall not be eligible for appointment to any City Board, Commission, Committee or Task Force. “Business Associate” means an y person who receives income , whether from investments or as compensation from the same entity, whether it be a commercial or non -profit entity, as a currently seated City Council Member, City Manager, or City Department Head.

D. Current Term.

Any person currently serving on a City Board, Commission, Committee or Task Force upon adoption of this ordinance, who would otherwise be disqualified by the terms of this Section

3.14.030, may serve out the remainder of their current term.” SECTION 2. If any section, subsection, paragraph, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be unconstitutional or invalid, the remaining portions of this Ordinance shall remain in full force and eff ect. The City Council hereby declares that it would have passed each section, subsection, paragraph, sentence, clause or phrase of this Ordinance irrespective of the unconstitutionality or invalidity of any section, subsection, paragraph, sentence, clause or phrase. 15 DocID #22667v1
SECTION 3. This Ordinance becomes effective thirty days after final adoption.

*****************************
First introduced at a regular meeting of the City Council of the City of Richmond held on ____________ and finally passed and adopted at a regular meeting held on ___________ by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

________________________________________
Clerk of the City of Richmond

(SEAL)

Approved:

_______________________________
Eduardo Martinez, Mayor

Approved as to form:

____________________________
Dave Aleshire, City Attorney

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September 10, 2024

City Attorney's Office

DATE: September 10, 2024
TO: Mayor Martinez and Members of the City Council
FROM: Dave Aleshire, City Attorney
Shannon Moore, Chief Assistant City Attorney
Kimberly Chin, Senior Assistant City Attorney

Subject: Approve a 7th amendment to the legal services
agreement with Allen, Glaessner, Hazelwood & Werth
LLP
FINANCIAL IMPACT: The Allen, Glaessner, Hazelwood & Werth LLP LSA will be paid from the fiscal year 2024-2025 Risk Management
General Liability Fund (50182316 400206).

PREVIOUS COUNCIL
ACTION:

September 6, 2020
October 5, 2021
May 17, 2022
December 20, 2022
June 20, 2022
April 2, 2024

STATEMENT OF THE
ISSUE:

To ensure the City of Richmond has appropriate
representation relating to general litigation, the City Attorney’s Office requests approval of a 7th Amendment
to the Legal Services Agreement with Allen, Glaessner,
Hazelwood & Werth LLP increasing the compensation by
an amount not to exceed $250,000.

RECOMMENDED ACTION: APPROVE a seventh amendment to the legal services agreement with Allen, Glaessner, Hazelwood & Werth
LLP increasing compensation by an amount not to
exceed $250,000, for a new contract amount of
$1,510,000, and term ending June 30, 2025 - City
Attorney’s Office (Shannon Moore 510-620-
6505/Kimberly Chin 510-620-6709).

AGENDA
REPORT
17

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September 10, 2024

DISCUSSION:

Allen, Glaessner, Hazelwood & Werth LLP (AGHW) currently provides special counsel services defending the City of Richmond in a variety of municipal litigation, including but not limited to the defense of the City in tort/dangerous condition, personal injury, and inverse condemnation litigation under a Legal Services Agreement (LSA) originally executed in 2020. AGHW has been representing the City in these types of lawsuits since 2013 and routinely handles several such cases at any one time. The firm is on the City Attorney Office’s approved 2021 Request for Qualifications (RFQ).

AGHW has the experience and expertise necessary to continue to represent the City of Richmond in pending and future dangerous condition, inverse condemnation, and personal injury litigation. The City Attorney’s Office requests approval of the Seventh Amendment to the LSA with AGHW increasing the contract amount by $250,000 to an amount not to exceed $1,510,000 with term ending June 30, 2025, so that AGHW can continue to defend and represent the City in current litigation and accept future cases as they arise. Rates for AGHW during the contract period are as follows: Partners at $270 per hour; Associates at $235 per hour, and Paralegals at $120 per hour.

DOCUMENTS ATTACHED:

Attachment 1 – Amendment 7 (proposed)
Attachment 2 – Amendment 6
Attachment 3 – Amendment 5
Attachment 4 – Amendment 4
Attachment 5 – Amendment 3
Attachment 6 – Amendment 2
Attachment 7 – Amendment 1
Attachment 8 – Original Contract
18 Seventh Amendment to Agreement for Legal Services
DocID #25533v1
A-1

SEVENTH AMENDMENT TO AGREEMENT FOR LEGAL SERVICES

BETWEEN

THE CITY OF RICHMOND
AND

ALLEN, GLAESSNER, HAZELWOOD & WERTH

This Seventh Amendment to the Agreement for Legal Services between the City of Richmond (“City”) and ALLEN, GLAESSNER, HAZELWOOD & WER TH (“Special Counsel ”) (the " Seventh Amendment") is entered into as of September 10 , 2024 by and between the City and Special Counsel with reference to the following facts:

RECITALS

WHEREAS, the City and Special Counsel entered into that certain Legal Services Agreement (“Original Agreement”) for representation of the City and City-related entities on September 6, 2020 for an amount not to exceed $100,000.00 for term ending June 30, 2022; and

WHEREAS, the City and Special Counsel entered into t he First Amendment to the Original Agreement to increase the compensation by $200,000 on March 2, 2021; and

WHEREAS, the City and Special Counsel entered into a Second Amendment to the Original Agreement to increase the compensation by $200,000 on October 5, 2021; and

WHEREAS, the City and Special Counsel entered into a Third Amendment of the Original Agreement to extend the term to June 30, 2023 and to increase the compensation by $210,000 on May 17, 2022; and

WHEREAS, the City and Special Counsel entered into a Fourth Amendment of the Original Agreement to extend the term to December 31 , 2023 and to increase the compensation by $250,000 on December 20, 2022; and

WHEREAS, the City and Special Counsel entered into a Fifth Amendment of the Original Agreement to extend the term to June 30, 2024 and to increase the compensation by $150,000 on June 20, 2023; and

WHEREAS, the City and Special Counsel entered into a Sixth Amendment of the Original Agreement to extend the term to June 30, 2025 and to increase the compensation by $150,000 on April 2, 2024; and

WHEREAS, the City now desires for Special Counsel to continue its representation of the City and increase the compensation; and

WHEREAS, the City now desires for Special Counsel to continue its representation of the City and to increase the compensation by $250,000; and

WHEREAS, the City and Special Counsel desire to further amend the Original Agreement pursuant to this Seventh Amendment.

19 Seventh Amendment to Agreement for Legal Services
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NOW, THEREFORE, in consideration of the recitals hereo f, and other mutual covenants and promises contained herein and for other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and Special Counsel agree as follows:

1. Amendment. Exhibit A of the Original Agreement, “Scope of Work and Schedule of Fees & Charges,” is hereby amended to read as shown in Attachment 1 to this Seventh Amendment.

2. Effect of Seventh Amendment. Except as provided in this Seventh Amendment, all other terms of the Original Agreement shall remain in full force and effect, and this Seventh Amendment increases the compensation limit by Two Hundred Fifty Thousand Dollars ($250,000.00).

3. Counterparts. This Seventh Amendment may be executed in counterparts each of which shall be an original and all of which shall constitute one and the same instrument.

IN WITNESS WHEREOF , the City and Special Counsel have caused this Seventh Amendment to be effective as of the last date written above.

CITY OF RICHMOND ALLEN, GLAESSNER, HAZELWOOD & WERTH

________________________ By __________________________ Mayor
Title _________________________

Attest:

By: _____________________
City Clerk

Approved as to form:

By: _____________________
City Attorney
20 Seventh Amendment to Agreement for Legal Services
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Attachment 1

SCOPE OF WORK AND SCHEDULE OF FEES & CHARGES

Scope of work:

Special Counsel shall represent and defend City of Richmond in pending and future dangerous condition of public property, personal injury litigation, and other municipal law litigation as assigned by the City Attorney

(City of Richmond Contact Attorney: Shannon L. Moore, Chief Assistant City Attorney)

Schedule of Fees & Charges:

Hourly Rates

PARTNER(S) $270/hour
ASSOCIATE(S) $235/hour
PARALEGAL $120/hour

Compensation:

Only those costs and expenses set forth in Section III of Exhibit "B", entitled "Reimbursements" shall be paid to Special Counsel.

Total compensation for legal services and reimbursements shall be charged in accordance with Exhibits "A" and "B" and shall not exceed of One Million Five Hundred Ten Thousand Dollars ($1,510,000) for attorneys’ fees and reimbursements.

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RICHMOND, CALIFORNIA, June 4, 2024

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Evening Open Session was called to order at 4:32 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin, Doria Robinson, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez. Absent: Councilmembers Melvin Willis and Cesar Zepeda arrived after the roll was called.

C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Winehaven v. City of Richmond
 Guidiville Rancheria of California, et al. v. United States of America, et al.  North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
 Hanlees Hilltop Buick et al. v. City of Richmond
C.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  One case
C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
Jonathan Livingston gave comments in person. Brian Lewis and Ira gave comments via teleconference.
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E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 4:38 p.m. Closed Session adjourned at 6:33 p.m.

F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 6:40 p.m. by Mayor Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez.

Absent: None.

I. STATEMENT OF CONFLICT OF INTEREST
Councilmember Zepeda recused himself from the vote on Item P.1 (Approval of Engineer’s Report and Intent to Levy Assessments for Hilltop Landscape Maintenance District Fiscal Year 2024-2025).

J. AGENDA REVIEW
Item O.4.a (Update Guiding Fiscal Policy and Purchasing Policy) was continued to the June 18, 2024, meeting.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Winehaven v. City of Richmond
 Guidiville Rancheria of California, et al. v. United States of America, et al.  North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
 Hanlees Hilltop Buick et al. v. City of Richmond
Status report was given. No reportable action was taken.

C.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED
LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  One case
Discussed. Direction was given to the City Attorney to proceed with the matter. No reportable action was taken.

C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:
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1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Status report was given. Direction was given to the negotiator.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl presented a PowerPoint that highlighted the following:

Parchester Village Community Paint scheduled for Saturdays in June and July at the Parchester Village Community Center; Bay Area Roller Derby held on June 1, 2024, at the Richmond Memorial Auditorium; Richmond Rainbow Pride held on June 2, 2024, at the Civic Center Plaza; Richmond Rising Collaborative Stakeholder Committee Meeting scheduled for June 5, 2024, at 6:00 p.m. in the Nevin Community Center; Booker T.

Anderson Community Center Grand Reopening scheduled for June 6, 2024, from 5:00 p.m. to 7:00 p.m. at the Booker T. Anderson Community Center; RPAL Carnival scheduled for June 14th from 5:00 to 11:00 p.m., June 15th and June 16th from 2:00 to 11:00 p.m. at Barrett Avenue and 25th Street; Juneteenth Parade and Festival scheduled for June 22, 2024, from 10:00 a.m. to 6:00 p.m. at Nicholl Park.

L.1 NEW EMPLOYEE REPORT - 1st Tuesday
Director of Human Resources Sharrone Taylor presented a PowerPoint that highlighted new hires in the following departments/divisions: Library; Community Crisis Response Program; Recreation; Police; Community Development; and Public Works.

M. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per
Councilmember)(public comments allowed under Open Forum) Councilmember Zepeda reported attendance to the following: Richmond Rainbow Pride, the Contra Costa College Pride flag-raising ceremony, the Parchester Village Community Paint event, the North Richmond Sea Level Rise meeting, and the Nystrom/Coronado 6th grade graduation.

Vice Mayor Jimenez reported attending Richmond Rainbow Pride and thanked the organizers of the event. Vice Mayor Jimenez also reported attending a District 6 resident potluck.

Councilmember Bana announced that there was a National Gun Violence Awareness day event scheduled for June 7, 2024, from 5:30 p.m. to 7:30 p.m. at the Civic Center Plaza.

Councilmember Bana also reported that she would be visiting De Anza high school to award certificates to students who completed the Dating Matters pilot training.

Councilmember Bana also reported the following: visited Via Verde where students of YES Nature to Neighborhoods were educating neighbors; and attended the MLK mural unveiling at King elementary school.

Councilmember McLaughlin reported attending Richmond Rainbow Pride and the Marina Bay Farmer's Market. Councilmember McLaughlin announced that on the second 65 cc04June2024 – jc/prc

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Sundays of the month the Marina Bay Farmer's Market has special activities such as art, recreation, and musicians. Councilmember McLaughlin invited the community to the Booker T. Anderson Community Center Grand Reopening scheduled for June 6, 2024, from 5:00 p.m. to 7:00 p.m. at the Booker T. Anderson Community Center.

Councilmember Robinson reported attending the MLK mural unveiling at King elementary school and also went on a tour of the Richmond Museum of History with the Black Historical Legacy Committee. Councilmember Robinson also thanked Richmond firefighters for their efforts in fighting a major housefire in District 3.

Councilmember Willis reported attending a Prologis presentation at Hilltop Community Church. Councilmember Willis also reported attending Richmond Rainbow Pride and thanked the organizers of the event.

Mayor Martinez reported attending a senior music event at De Anza High School and an art show at Aspire school.

N. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
The following individuals gave comments in person:

Cordell Hindler gave comments on smoke shops in the City and the crime rate. Mr.

Hindler expressed concerns regarding overworked City staff and the living conditions at Nevin Plaza.

Liz Woods expressed concerns regarding overgrown weeds around Civic Center Plaza.

Ms. Woods gave comments on safety and living condition at Nevin Plaza.

Rick Perez gave comments regarding a recent incident involving Richmond police. Mr.

Perez expressed appreciation for the existing cultural training for Richmond officers and suggested that law enforcement culture also needs to be addressed.

Patricia Perez expressed concerns regarding Police brutality in the City of Richmond.

Mark Wassberg gave comments regarding gun violence prevention.

Daniel Nathan-Heiss gave comments regarding new ideas to generate revenue in the City to boost economic development.

Irania DeLamora gave comments regarding the Parchester Village Community Paint event. Ms. DeLamora suggested that there be more variety in the types of community events held in the City.

Philena Cosby gave comments regarding noise issues at Nevin Plaza.

The following individuals gave comments via teleconference:

Susan Wehrle gave comments regarding road safety issues on Solano Avenue and the need for traffic calming actions to be taken.

Arto Rinteela thanked the councilmembers that attended the Prologis presentation regarding Hilltop Mall. Mr. Rinteela announced that there would be an upcoming RNCC meeting in the Council Chambers on June 10, 2024. Mr. Rinteela gave comments regarding the Neighbor-to-Neighbor Grant.

Tiffany Elvin suggested the addition of new crosswalks, improved lighting, and enhanced sidewalks to the Solano Avenue area to address safety concerns. 66 cc04June2024 – jc/prc

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O. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Councilmember Melvin Willis
Seconded by Vice Mayor Claudia Jimenez
To approve all items on the consent calendar excluding item O.4.a (Update Guiding Fiscal Policy and Purchasing Policy).

O.1 City Clerk's Office
O.1.a Resolution calling and giving notice of municipal election on November 5, 2024
ADOPT a resolution: (1) Calling and Giving Notice of the holding of a Municipal Election to be held on Tuesday, November 5, 2024, for the election of certain officers as required by the provisions of the Charter of the City of Richmond; (2) Requesting the Board of Supervisors of Contra Costa County to consolidate the Municipal Election with the Statewide General Election; and (3) Adopting regulations for candidates pertaining to the candidates’ statements submitted to the voters, cost of the candidates’ statements and other fees, word limit for candidates’ statements; and actions to be taken for a tie vote – City Clerk’s Office (Pamela Christian 510-620-6513).

Adopted Resolution No. 47-24
O.2 City Council
O.2.a Observe National Gun Violence Awareness Day and Request for Funding Allocation
PROCLAMATION observing National Gun Violence Awareness Day; and DIRECT staff to APPROPRIATE a $5,000 budget from the general fund to be used in support of activities including but not limited to a community vigil, educational outreach, and a public gathering to foster community solidarity against gun violence – Councilmember Bana (510-672-3490) and Mayor Eduardo Martinez (510-620-6503).

O.3 Economic Development
O.3.a Collection of Assessments for Downtown Richmond Property and Business Improvement District (DRPBID)
ADOPT a resolution allowing the City of Richmond to levy the property tax rolls of property owners subject to assessment under the Downtown Richmond Property and Business Improvement District (DRPBID) on the annual 2024-2025 property tax rolls – Economic Development 67 cc04June2024 – jc/prc

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Department (Lizeht Zepeda 510-620-6653/Antonio Banuelos 510-620- 6741/Kyle Lam 510-620-6802/Nannette Beacham 510-620-1306).

Adopted Resolution No. 48-24
O.4 Finance Department
O.4.a Update Guiding Fiscal Policy and Purchasing Policy REVIEW and ADOPT updates to the Guiding Fiscal Policy and Purchasing Policy – Finance Department (Shasa Curl/ Nickie Mastay 510- 620-6609/ Andrea Miller 510-620-6790/ Mubeen Qader 510-412-2077/ Antonio Banuelos 510-620-6741).

Continued to the June 18, 2024, City Council meeting.

O.4.b Master Fee Schedule Update
ADOPT an ordinance (second reading) adjusting the dollar amount for proposed Developer Impact Fees using the two-and four-year phase in approach and other new user fees for services – Finance Department (Andrea Miller/Mubeen Qader/Antonio Banuelos 510-620-6741).

Adopted Ordinance No. 06-24 N.S.

O.4.c State Audit Supplemental Update
RECEIVE a report regarding the City’s Corrective Action Plan update to State Audit No. 2021-806 – City Manager’s Office/Finance Department (Andrea Miller 510-620-6790/Mubeen Qader 510-412-2077)
O.5 Human Resources
O.5.a Amend the Salary Schedule
ADOPT a resolution amending the salary schedule to add the senior permit technician classification, and to retitle and amend the salary for plan check engineer – Human Resources Department (Sharrone Taylor/Nickie Mastay 510-620-6602).

Adopted Resolution No. 49-24
O.6 Library and Community Services
O.6.a Accept and Appropriate Pacific Library Partnership Grant for Link+ ADOPT a resolution to ACCEPT and APPOPRIATE into the Fiscal Year 2023-2024 Library budget a Pacific Library Partnership grant for Link+ in the amount of $8,130 – Community Services Department (LaShonda White 510-620-6828/Kate Eppler 510-620-5452).

Adopted Resolution No. 50-24
O.6.b ARPA-Funded Opportunities for Soccer Fields and Other Improvements at Shields Reid Park, Martin Luther King, Jr. Park, and Wendell Park.

RECEIVE an update related to soccer field and park improvements; APPROVE the recommended park design concepts at Shields Reid Park, Martin Luther King, Jr. Park, and Wendell Park, including the installation of artificial turf at Shields Reid Park; and AUTHORIZE the Director of Public Works to award the park project bid and execute the contract with the lowest responsive/responsible bidder for the stated park projects provided that the award is within the Council-approved budget – City 68 cc04June2024 – jc/prc

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Manager’s Office/Community Services Department/Public Works Department (Shasa Curl 510-620-6512/LaShonda White 510-620- 6828/Daniel Chavarria 510-620-5478).

O.7 Police Department
O.7.a Air Purifying Respirators for Richmond Police Department Special Weapons and Tactics Team Members
APPROVE the purchase of air purifying respirators from LC Action Police Supply for an amount not to exceed $38,338.31 – Police Department (Chief Bisa French 510-621-1802).

O.8 Public Works
O.8.a Abatement Report from the Public Works Director
RECEIVE a written abatement report from the public works director - Public Works Department (Daniel Chavarria 510-620-5478).

O.8.b Contract with Delta Grinding, Inc. for As-Needed Pavement Grinding and Sweeping Services
APPROVE a contract with Delta Grinding, Inc. in the amount of $1,500,000 for as-needed grinder and sweeper services, for a three-year period beginning July 1, 2024, and ending June 30, 2027, with two additional one-year options to extend for an amount of $500,000 per extension year – Public Works Department (Daniel Chavarria 510-620- 5478/Rob Chelemedos 510-231-3007).

O.8.c Contract Amendment No. 1 with Verizon Connect NWF, Inc.

APPROVE a first contract amendment to the standard contract with Verizon Connect NWF, Inc., extending the term to June 30, 2026, and increasing the payment limit by $120,000, for an aggregate amount not to exceed $270,000 – Public Works Department (Daniel Chavarria 510-620- 5478/Dee Karnes 510-231-3044).

P. BUDGET SESSION
P.1 Approval of Engineer’s Report and Intent to Levy Assessments for Hilltop Landscape Maintenance District Fiscal Year 2024-2025
DISCUSS and ADOPT a resolution approving the Engineer’s Report for Fiscal Year 2024-2025 for the Hilltop Landscape Maintenance District; DECLARE the City Council’s intention to levy and collect annual assessments; and SET a public hearing about the proposed increased assessment for June 25, 2024, at 6:30 PM in the City Council Chambers at 440 Civic Center Plaza in the City of Richmond – Public Works Department (Daniel Chavarria 510-620-5478/ Robert Armijo 510- 620-5477).

Director of Public Works Daniel Chavarria introduced the matter. President of SCI Consulting Group John Bliss presented a PowerPoint highlighting the following: background and purpose; fiscal impact; method of assessment apportionment; zone map; zone 1 overview; special and general benefits; and Fiscal Year 2024-2025 budget development next steps. Cesar Zepeda gave comments in person. Discussion ensued.

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specifying how much staff was assigned exclusively to each. Council also asked that this report include the areas that each group of staff was assigned to (location and number of parks), and a comparison of how much money from the general fund goes to staffing and services.

Motion by Councilmember Melvin Willis
Seconded by Councilmember Gayle McLaughlin
To adopt a resolution approving the Engineer’s Report for Fiscal Year 2024-2025 for the Hilltop Landscape Maintenance District and declare the City Council’s intention to levy and collect annual assessments and set a public hearing about the proposed increased assessment for June 25, 2024, and direct staff to report back to Council on how the City can improve service levels in general based on the discussion.

Ayes (5): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Melvin Willis, Vice Mayor Claudia Jimenez and Mayor Eduardo Martinez
Abstentions (1): Councilmember Doria Robinson
Conflict (1): Councilmember Cesar Zepeda
Passed (5 to 0)
Adopted Resolution No. 51-24
P.2 Approval of Engineer’s Report and Intent to Levy Assessments for Marina Bay Landscaping and Lighting Maintenance District (LLMD) for Fiscal Year 2024-2025
DISCUSS and ADOPT a resolution approving the Engineer's Report for Fiscal Year 2024-2025 for the Marina Bay Landscaping and Lighting Maintenance District (LLMD); DECLARE the City Council’s intention to levy and collect annual assessments; and SET a public hearing about the proposed increased assessments for June 25, 2024, at 6:30 PM in City Council Chambers at 440 Civic Center Plaza in the City of Richmond – Public Works Department (Daniel Chavarria 510-620-5478/ Robert Armijo 510-620-5477).

Director of Public Works Daniel Chavarria introduced the matter. Principal Consultant of Willdan Financial Tony Thrasher presented a PowerPoint highlighting the following: boundary map; zones; improvements and services; Fiscal Year 2024-2025 rates; proposed budget; next steps. Discussion ensued.

Council requested that staff return with similar analysis information as that requested for item P.1.

Motion by Councilmember Gayle McLaughlin
Seconded by Councilmember Melvin Willis
To adopt a resolution approving the Engineer's Report for Fiscal Year 2024-2025 for the Marina Bay Landscaping and Lighting Maintenance District (LLMD), declare the City Council’s intention to levy and collect annual assessments and set a public hearing about the proposed increased assessments for June 25, 2024, and direct staff to return with an analysis including the same type of information as the requested analysis for item P.1.
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Ayes (5): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Melvin Willis, Vice Mayor Claudia Jimenez and Mayor Eduardo Martinez
Abstentions (2): Councilmember Cesar Zepeda, and Councilmember Doria Robinson
Passed (5 to 0)
Adopted Resolution No. 52-24
P.3 Review and Direction on Budget Checklist and changes to Proposed Budget REVIEW the budget checklist for the Fiscal Year 2024-25 Proposed Operating Budget and Fiscal Year 2024-29 Five-Year Capital Improvement Plan; and PROVIDE DIRECTION to staff prior to final budget adoption – City Manager’s Office/Finance Department (Nickie Mastay 510-620-6609/Andrea Miller 510- 620-6790/Mubeen Qader 510-412-2077).

Deputy Director of Finance Mubeen Qader introduced the matter. Deputy City Manager Nickie Mastay, Deputy Director of Finance Mubeen Qader, and Director of Public Works Daniel Chavarria presented a PowerPoint highlighting the following: Fiscal Year 2024-2025 budget development next steps; Councilmember questions; total general fund budget; total non-general fund revenue budget; total non-general fund expenditure budget; initial Fiscal Year 24- 25 budget adjustments.

Cordell Hindler gave comments in person. Heather Bristow, Kelsey Linnett, Sue VanHattum, and Arto Rinteela gave comments via teleconference. Discussion ensued.

Council suggested restructuring the current process on how projects were placed on the traffic calming list in order to give people from every neighborhood an opportunity to bring forward their traffic safety concerns for evaluation.

Council requested the following: comprehensive details on the overall cost of legal services, presented in a way where it was clear what vendor was being paid for the service and also specifying whether a consultant or internal staff was providing the service; details on the timeline for when temporary speed feedback trailers and enhancing crosswalks were going to be installed in the Solano Avenue area; details clarifying how much of the funds allocated for traffic calming in Fiscal Year 2024-2025 were additional funds or carry over from the prior Fiscal Year; update on previously approved council direction regarding the port in the next presentation; a breakdown of Public Works department positions and other Full Time Equivalents (FTEs) by division; and more information on surplus fund amounts. Council also suggested budgeting to purchase more traffic trailers.

Q. NEW BUSINESS
Q.1 Final Written Report of the Raftelis Workforce Analysis and PowerPoint Presentation
RECEIVE the final written report from Raftelis Financial Consultants regarding their workforce analysis – City Manager’s Office/Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602). This item was continued from the May 28, 2024, meeting.

Continued to the June 18, 2024, City Council meeting.

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Q.2 Traffic Calming Division within the Department of Public Works RECEIVE a presentation outlining the proposal to create a Traffic Calming Division within the Department of Public Works to address street, pedestrian, and bicycle safety concerns in the City; and DIRECT the allocation of funds to hire 2 Full-Time Equivalents (FTEs) in the Department of Public Works to manage the street calming, complete streets in an integrated and environmentally sustainable manner – Vice Mayor Claudia Jimenez (510-620-6565), Councilmembers Gayle McLaughlin (510-620-6636) and Doria Robinson (510-620-6568).

Vice Mayor Claudia Jimenez introduced the matter. Othering and Belonging Institute Transportation Planner Richard Aviles presented a PowerPoint highlighting the following: work completed thus far by the Othering and Belonging Institute; what they have heard so far; case study findings; key informant interview findings; and proposal.

Cordell Hindler gave comments in person. Heather Bristow gave comments via teleconference.

Council requested that the essence of what was presented be incorporated into what was approved along with data collection in collaboration with the Police department.

Motion by Councilmember Melvin Willis
Seconded by Mayor Eduardo Martinez
To direct staff to allocate the funds for two Full-Time Equivalents (FTEs) in the Department of Public Works to manage street calming, complete streets in an integrated and environmentally sustainable manner.

R. ADJOURNMENT
There being no further business, the meeting adjourned at 10:48 p.m., to meet again on June 18, 2024, at 6:30 p.m.

Clerk of the City of Richmond Mayor

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RICHMOND, CALIFORNIA, June 18, 2024

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Evening Open Session was called to order at 4:33 p.m. by Vice Mayor Claudia Jimenez.
(Mayor Martinez appointed Vice Mayor Jimenez to chair the meeting due to his illness.

Mayor Martinez participated in the meeting via teleconference in accordance with the " Just Cause" provision outlined in Assembly Bill 2449, regarding remote participation in legislative body meetings).

B. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez (via teleconference). Absent: None.

C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Wu v. City of Richmond, et al.
 Winehaven v. City of Richmond
 Guidiville Rancheria of California, et al. v. United States of America, et al.  North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
C.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  One Case
C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
 One Case
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
There were no public comments.

E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 4:35 p.m. Closed Session adjourned at 6:24 p.m.
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F. JOINT SPECIAL MEETING OF THE RICHMOND HOUSING AUTHORITY /

RICHMOND CITY COUNCIL
The Joint Special Meeting of the Richmond Housing Authority / Richmond City Council was called to order at 6:27 p.m. by Vice Chairperson/Mayor Claudia Jimenez. (Chairperson/Mayor Eduardo Martinez appointed Vice Chairperson/Mayor Jimenez to chair the meeting due to his illness. Chairperson/Mayor Martinez participated in the meeting via teleconference in accordance with the " Just Cause" provision outlined in Assembly Bill 2449, regarding remote participation in legislative body meetings).

G. PLEDGE OF ALLEGIANCE
Vice Chairperson/Mayor Jimenez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Commissioners/Councilmembers Soheila Bana, Gayle McLaughlin, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Chairperson/Mayor Claudia Jimenez, and Chairperson/Mayor Eduardo Martinez (via teleconference). Absent: Housing Authority Tenant Commissioner Jaycine Scott arrived after the roll was called.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. REPORT FROM THE EXECUTIVE DIRECTOR
Interim Richmond Housing Authority (RHA) Executive Director Gabino Arredondo announced that the Contra Costa County Housing Authority's affordable housing waitlists were open until June 27, 2024. Mr. Arredondo advised that the city's RHA staff was providing support at City Hall for applicants to apply on June 21, 24, and 25, 2024.

K. AGENDA REVIEW
None.

L. HOUSING AUTHORITY CONSENT CALENDAR
Motion by Commissioner/Councilmember Zepeda
Seconded by Commissioner/Councilmember Willis
To approve both items on the Housing Authority Consent Calendar.

Ayes (8): Commissioners/Councilmembers Bana, McLaughlin, Robinson, Willis, Zepeda, Vice Chairperson/Mayor Jimenez, Chairperson/Mayor Martinez, and Housing Authority Tenant Commissioner Scott.

Absent (0): None.

Passed (8 to 0)
L.1 Edrington Schirmer & Murphy LLP Contract Amendment #3 ADOPT a resolution authorizing Richmond Housing Authority’s Executive Director to enter into a third contract amendment with Edrington Schirmer & Murphy LLP for as needed lease enforcement and unlawful detainer legal services for an increased contract amount of $75,000 for a new total contract amount not to exceed $450,000 with a new term ending December 31, 2024 – Richmond Housing Authority (Gabino Arredondo 620-6606/Shannon Moore 621-1309).

Adopted Resolution No. 2196
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L.2 Rental Assistance Demonstration (RAD) Program Application for Richmond Village.

ADOPT a resolution authorizing the Richmond Housing Authority to submit a Rental Assistance Demonstration (RAD) application and any Section 18 Disposition application elements required to support blending RAD and Section 18 Disposition programs to the U.S. Department of Housing and Urban Development (HUD) for Richmond Village - Richmond Housing Authority (Gabino Arredondo 620-6606).

Adopted Resolution No. 2197
M. JOINT RICHMOND HOUSING AUTHORITY / RICHMOND CITY COUNCIL

BUDGET SESSION
M.1 Proposed Richmond Housing Authority Budget for Fiscal Year (FY) 2024- 2025
ADOPT a joint resolution approving the proposed Fiscal Year (FY) 2024-2025 Richmond Housing Authority (RHA) budget, with total estimated revenues of $4,319,879 and total estimated expenditures of $4,671,805.57; and APPROVE an RHA subsidy from the City of Richmond General Fund in the amount of $351,926.57, which will provide sufficient revenue to match anticipated expenditures and balance the RHA budget to $4,671,805.57 in estimated revenues and $4,671,805.57 in expenditures - Richmond Housing Authority/Finance Department (Gabino Arredondo/Rita Martinez 510-621-1300).

City Manager Shasa Curl introduced the matter. Interim RHA Executive Director Gabino Arredondo and Senior Accountant Rita Martinez presented a PowerPoint that highlighted the following: RHA proposed amended budget; revenue and expenditures; asset repositioning; and financial audits. Discussion ensued. The council requested additional information concerning the expenditures for the RHA rental truck.

Motion by Commissioner/Councilmember Zepeda
Seconded by Housing Authority Tenant Commissioner Scott To adopt said joint resolution.

Ayes (8): Commissioners/Councilmembers Bana, McLaughlin, Robinson, Willis, Zepeda, Vice Chairperson/Mayor Jimenez, Chairperson/Mayor Martinez, and Housing Authority Tenant Commissioner Scott.

Absent (0): None.

Passed (8 to 0)
Adopted Resolution Nos. 2198 and 53-24
N. ADJOURNMENT
There being no further business, the meeting adjourned at 6:49 p.m.

O. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 6:49 p.m. by Vice Mayor Jimenez.
(Mayor Martinez appointed Vice Mayor Jimenez to chair the meeting due to his illness.

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P. ROLL CALL

Present: Councilmembers Bana, McLaughlin, Robinson, Willis, Zepeda, Vice Mayor Jimenez, and Mayor Martinez (via teleconference). Absent: None.

Q. STATEMENT OF CONFLICT OF INTEREST
None.

R. AGENDA REVIEW
Items T and U (report from the city manager and reports of officers) were postponed to the June 25, 2024, City Council meeting.

Item W.1.a. (Point Molate Alliance and North Coast Rivers Alliance settlement agreements) was removed from the Consent Calendar for discussion after the Open Forum.

Item W.5.a (Raftelis workforce analysis) was continued to the June 25, 2024, City Council meeting.

S. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
Item C.1 (existing litigation), the Wu matter was discussed and direction was given to the city's negotiators to work on a settlement. The Winehaven, Guidiville Rancheria, and North Coast Rivers Alliance/Point Molate Alliance matters were not discussed.

Item C.2 (anticipated litigation-significant exposure), a status report was given and no reportable action was taken.

Item C.3 (anticipated litigation-initiation), was not discussed.

T. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
Postponed to the June 25, 2024, City Council meeting.

U. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per
Councilmember)(public comments allowed under Open Forum) Postponed to the June 25, 2024, City Council meeting.

V. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remained on the Consent Calendar or items not on the agenda – were limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council was prohibited)
The following individuals gave comments in person:

Cordell Hindler expressed concerns regarding safety along 23rd Street. Mr. Hinder recommended creating a vibrant community by encouraging volunteers to pick up litter and installing parking meters to increase city revenue.

Rosemary Crawford-Henry expressed concerns regarding the cost of Richmond property taxes and city services. Ms. Crawford-Henry inquired about the status of street sweeping on South 18th Street, bonds for Doctor's Hospital, and funding for sewer replacement.

Daniel Nathan-Heiss gave comments regarding the city's potential to be an enviable economy in the Bay Area and beyond. Mr. Heights encouraged the community to work together to improve economic development.
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Mark Wassberg gave comments regarding youth transgender identity. Mr. Wassberg expressed concerns regarding the council's position on Chevron. Mr. Wassberg also gave comments regarding Richmond Progressive Alliance.

Andrea McKelvy acknowledged Chevron for providing to the unhoused. Ms. McKelvy inquired about the city's funding that was allocated for unhoused assistance and permanent housing.

Oscar Garcia objected to the council's late-hour discussions on agenda items concerning businesses on 23rd Street. Mr. Garcia also expressed concerns regarding the council meeting's attendee overflow area located in the Richmond Memorial Auditorium as a potential Brown Act violation.

W. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar were considered to be routine and noncontroversial. The items were enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item was deemed to have received the action recommended.)
Motion by Councilmember Willis
Seconded by Councilmember Zepeda
To approve all items on the Consent Calendar except Items W.1.a (settlement agreements) and W.5.a (Raftelis workforce analysis).

Ayes (7): Councilmember Bana, Councilmember McLaughlin, Councilmember Robinson, Councilmember Willis, Councilmember Zepeda, Vice Mayor Jimenez, and Mayor Martinez
Passed (7 to 0)

W.1 City Attorney's Office
W.1.a Settlement Agreements with Point Molate Alliance and North Coast Rivers Alliance
APPROVE proposed agreements with Point Molate Alliance and North Coast Alliance to settle attorney fees claims in North Coast Rivers Alliance v. City of Richmond, Contra Costa Co. Sup. Ct. Case No. N20- 1528 (Consolidated with Case No. N20-1474) for a total of settlement amount of $1,225,000 – City Attorney’s Office (Dave Aleshire, 510-620- 6509).

City Attorney Dave Aleshire introduced the matter and gave an oral report.

Don Gosney gave comments. Discussion ensued.

Motion by Councilmember McLaughlin
Seconded by Councilmember Willis
To approve said settlement agreements.

Ayes (7): Councilmember Bana, Councilmember McLaughlin, Councilmember Robinson, Councilmember Willis, Councilmember Zepeda, Vice Mayor Jimenez, and Mayor Martinez
Passed (7 to 0)

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W.2 City Clerk's Office
W.2.a Placing Richmond Election Reform Act (RERA) Initiative on the November 5, 2024, General Election Ballot
ADOPT a resolution to submit to the City of Richmond electorate at the General Municipal Election to be held on November 5, 2024, an initiative to amend the Charter to hold a primary election for Councilmembers before the general election each election year – City Clerk’s Office (Pamela Christian 510-620-6513).

Adopted Resolution No. 54-24
W.2.b City Council Meeting Minutes
APPROVE the minutes of the special April 23, 2024, and regular May 21 and May 28, 2024, meetings - City Clerk's Office (Pamela Christian 510- 620-6513).

W.3 Community Development
W.3.a Contract Amendment No. 2 with Macias Gini & O'Connell, LLP APPROVE a second contract amendment with Macias Gini & O’Connell, LLP to increase the contract limit by $9,900, for a total amount not to exceed $35,150, and to extend the term to December 31, 2026, with two additional one-year options not to exceed an additional $9,900 per extension to potentially increase the total not-to-exceed contract amount up to $54,950, to continue assisting in preparing federal and state income tax returns for 2023-2025 for the Richmond Neighborhood Stabilization Corporation – Community Development Department (Lina Velasco 510- 620-6706).

W.3.b San Francisco Foundation Grant for Housing Fellow ACCEPT and APPROPRIATE $16,600 in grant funds; AUTHORIZE the city manager to execute a grant agreement with San Francisco Foundation; and APPROVE a sole source contract with Kaitlyn Quackenbush Consulting, in an amount not to exceed $16,600, for the term June 1, 2024, through August 31, 2024, to support the City in implementing its recently adopted Equitable Land Disposition Policy – Community Development Department (Lina Velasco/Jesus Morales 510-620-6649).

W.3.c Contract with Oliver’s Tow, Inc. to remove Recreational Vehicles (RVs) APPROVE a contract amendment no. 1 with Oliver’s Tow, Inc., for additional $50,000, for a total not-to-exceed contract amount of $100,000, to support the removal and dismantling of Recreational Vehicles relinquished at the citywide encampments by those placed in housing - Community Development Department (Lina Velasco/Jesus Morales 510- 620-6649).

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W.3.d Homekey Purchase and Sale Agreement Amendments and Funding Resolution
ADOPT a resolution ratifying the city manager’s administrative amendments to the Purchase and Sale Agreement to acquire the Motel 6 located at 425 24th Street for Permanent Supportive Housing, and restating the City’s funding commitments and Project Co-applicants, Novin Development Corporation and Trinity Center Walnut Creek – Community Development Department (Lina Velasco 510-620-6841/Jesus Morales 510-620-6649).

Adopted Resolution No. 55-24
W.3.e Amendment No. 2 to Contract with Housing Consortium of the East Bay (HCEB) for Rapid Rehousing and Housing Navigation Services for the Castro Encampment Resolution Funding Round 1 Project
APPROVE an Amendment No. 2 to the contract with Housing Consortium of the East Bay to increase the contract amount by $300,000, for a total not to exceed contract amount of $2,498,686, for a term through July 31, 2024, to pay anticipated costs related to services provided at the Castro Encampment – Community Development Department (Lina Velasco/Jesus Morales 510-620-6649).

W.4 Finance Department
W.4.a Fiscal Year 2024-25 Annual Appropriations Limit
ADOPT a resolution approving the Fiscal Year 2024-25 appropriations limit for the City of Richmond pursuant to Article XIIIB of the Constitution of the State of California – Finance Department (Andrea Miller 510-620-6790/ Mubeen Qader 510-412-2077).

Adopted Resolution No. 56-24
W.4.b Investment and Cash Balance Report and Monthly Overtime Reports for the Month of April 2024
RECEIVE the City’s Investment and Cash Balance Report and Monthly Overtime Reports for the month of April 2024 – Finance Department (Andrea Miller 510-620-6740).

W.4.c Contract with BerryDunn for Recreation Fee Study
APPROVE a contract with BerryDunn, in an amount not to exceed $50,000, to provide a Recreation Department Fee Study with a term beginning July 1, 2024, and ending June 30, 2025 – Finance Department (Andrea Miller/ Antonio Banuelos 510-620-6741).

W.5 Human Resources
W.5.a Final Written Report of the Raftelis Workforce Analysis and PowerPoint Presentation
RECEIVE the final written report from Raftelis Financial Consultants regarding their workforce analysis – City Manager’s Office/Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).

This item was continued from the May 28, 2024, and June 4, 2024, meetings.

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W.6 Library and Community Services
W.6.a Booker T. Anderson Jr. Community Center Fitness Equipment Purchase APPROVE a contract with Gym Doctors for the purchase and installation of fitness equipment at Booker T. Anderson Community Center in an amount not to exceed $60,000, for a term beginning June 18, 2024, and ending on December 31, 2025 - Community Services Department (LaShonda White 510-620-6828/Ranjana Maharaj 510-620-6972/Tetteh Kisseh 510-620-6919).

W.6.b Production Agreement Contract with Pyro Spectacular North Inc. for 3rd of July Fireworks Display
APPROVE the Production Agreement contract with Pyro Spectaculars North Inc. to provide a fireworks display show for Richmond on July 3, 2024, at the Richmond Marina in an amount not to exceed $103,185, and for a term beginning June 1, 2024, ending on December 31, 2024 – Community Services Department (LaShonda White
510-620-6828/Ranjana Maharaj 510-620-6972/Kymberlyn
Carson-Thrower 510-620-6789).

W.7 Mayor's Office
W.7.a Reappointment of Lily Rahnema to the Environment Community and Investment Agreement (ECIA) Grant Review Ad Hoc Committee REAPPOINT Lily Rahnema to the ECIA Grant Review Ad Hoc
Committee, term expires, March 31, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

W.7.b Juneteenth Proclamation
PROCLAMATION recognizing June 19, 2024, as Juneteenth in the City of Richmond – Mayor Eduardo Martinez (510-620-6503),
Councilmembers Melvin Willis (510-620-2050), and Doria Robinson (510-620-6568).

W.8 Police Department
W.8.a Richmond Police Department’s County Operated Child Interview Center (CIC) Services.

APPROVE the sole-source contract with Contra Costa County on behalf of its Employment and Human Services Department for the contract term July 1, 2021, to June 30, 2026, in an amount not to exceed $75,000 – Police Department (Chief Bisa French 510-621-1802).

W.8.b Sole Source Contract with Chaplin & Hill Investigative Services LLC.

APPROVE a sole source contract with Chaplin & Hill Investigative Services LLC, for an amount not to exceed $50,000, for the term June 19, 2024, to June 30, 2027 – Police Department (Chief Bisa French 510-621- 1802).

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W.9 Public Works
W.9.a Approve a Contract with Lorbel Inc. for Generator Inspections, Testing and Maintenance of all City Emergency Generators
ADOPT a resolution to award a contract with Lorbel Inc. for inspections, testing and repair services of all emergency generators for all City of Richmond Facilities for a period of three years for total contract amount not to exceed $150,000, with two, one-year options to renew for $40,000 per year - Public Works Department (Daniel Chavarria 510-620- 5478/Tawfic Halaby 510-620-5482/Carl Capistrano 510-620-6896).

Adopted Resolution No. 57-24
W.9.b Adoption of Amendments to the Joint Exercise of Powers Agreement for the West Contra Costa Transportation Advisory Committee (WCCTAC) and Authorization for the City Manager to Execute Necessary Documents.

APPROVE a resolution to approve the amendments to the Joint Exercise of Powers Agreement (JPA) for the West Contra Costa Transportation Advisory Committee (WCCTAC) and authorize the City Manager to execute any necessary documents pursuant to the approval of the JPA amendments – Public Works (Daniel Chavarria 510-620-5478 / Robert Armijo 510-620-5477).

Adopted Resolution No. 58-24
W.9.c Marina Bay Parkway Force Main Relocation Project Completion ADOPT a resolution to accept the Marina Bay Parkway Force Main Relocation Project as complete to enable the City to release the contractor’s bonds and retention payment; and ALLOCATE and APPROPRIATE the necessary funds from the Wastewater Fund in the amount of $356,786 for the two change orders that were necessary for addressing unforeseen project conditions – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510-620-5477).

Adopted Resolution No. 59-24
W.9.d Contract Amendment #1 with Mack5 for Project and Construction Management of the Shields-Reid Park Improvement Project APPROVE contract amendment number one with Mack5 for the Project and Construction Management Services under the Shields-Reid Park Improvement Project (#23028) in the amount of $78,300 for a total contract amount not to exceed $629,700, with an existing contract term ending December 31, 2025 – Public Works Department (Robert Armijo 510-620-5477/Josef Munoz 510-672-2407).

W.9.e Grit and Aeration Project, Issuance of a Task Authorization for Additional Unforeseen Work
ADOPT a resolution approving a task authorization for additional unforeseen work for the Grit and Aeration Basin project located at the Richmond Wastewater Treatment Plant in the amount of $4,875,580, for a new total amount not to exceed $50,482,068, for the period expiration of December 31, 2024 – Public Works Department (Daniel Chavarria 510- 620-5478/Jeffrey Barich 510-412-2009).

Adopted Resolution No. 60-24
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W.9.f Purchase of a Vehicle Alignment Machine
APPROVE the purchase of a wheel alignment machine from Mohawk Lifts, LLC, in an amount not to exceed $80,000 – Public Works Department (Daniel Chavarria 510-620-5478/Dee Karnes 510-231-3044).

W.9.g Sole Source Contract with Bosco Oil dba Valley Oil for Bulk Fuel Delivery
APPROVE a six-month sole-source contract with Bosco Oil dba Valley Oil, beginning on July 1, 2024, and ending on December 31, 2024, in an amount not to exceed $500,000 – Public Works Department (Daniel Chavarria 510-620-5478/Dee Karnes 510-231-3044).

W.9.h Purchase of Thermoplastic Equipment
APPROVE the purchase of trailer-mounted thermoplastic equipment from Dispensing Technologies Corporation, in an amount not to exceed $124,000 – Public Works Department (Daniel Chavarria 510-620- 5478/Dee Karnes 510-231-3044).

W.9.i Contract with Pablo Restorations Roofing and Waterproof APPROVE a contract with Pablo Restorations Roofing and Waterproof to waterproof and perform spot repairs on the roof of Fire Station 63, in an amount not to exceed $73,385.70, from May 22, 2024, to June 30, 2026 – Public Works Department (Daniel Chavarria 510-620-5478/Carl Capistrano 510-620-6896).

W.9.j List of Projects for Fiscal Year 2024-25 Road Maintenance and Rehabilitation Account Funding Under Senate Bill 1
ADOPT a resolution approving the project list for Senate Bill 1 Road Maintenance and Rehabilitation Account funding for Fiscal Year 2024-25 – Public Works Department (Daniel Chavarria 510-620-5478/Tawfic Halaby 510-620-5482).

Adopted Resolution No. 61-24
W.9.k Groundwork Richmond Contract Amendment to Support Urban Forestry APPROVE a contract amendment No. 1 with Groundwork Richmond to increase the contract amount by $686,889, for a total not to exceed amount of $1,031,889, for a term beginning July 1, 2024, through June 30, 2026, to continue administering the City’s urban forestry program to be funded by the Environmental and Community Investment Agreement urban forestry funds – Community Development Department/Public Works Department (Lina Velasco 510-621-1231/Daniel Chavarria 510-620- 5478).

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W.9.l Approval to Award Richmond Art and Lighting Project Bids and Authorize Change Orders During the City Council Recess
APPROVE a resolution granting the City Manager or designee the authority to accept bids for the Richmond Art and Lighting Project up to the budgeted amount of $3.3 million and authorizing the Director of Public Works to approve change orders up to 10% of the construction costs, provided these change orders remain within the overall project budget – Public Works (Daniel Chavarria 510-620-5478 / Robert Armijo 510-620-5477).

Adopted Resolution No. 62-24
X. NEW BUSINESS
X.1 Consideration of an Oil Refining Business License Tax Ballot Measure for November 5, 2024, Election
ADOPT a resolution submitting the Proposed Oil Refining Business License Tax Ballot Measure to the voters at the November 5, 2024, election and AUTHORIZE the City Attorney’s Office and staff to finalize any necessary documents relating to the ballot measure – City Attorney’s Office (Dave Aleshire 510-620-6509).

Mayor's Office Chief of Staff Shiva Mishek introduced the matter. Kerry Guerin, Attorney for Communities for a Better Environment Action and Asian Pacific Environmental Network Action, presented a PowerPoint that highlighted the following: need for new revenue; opportunities in Richmond Refining Business License Tax; negative public refining impacts; general tax vs. special tax; proposed tax and examples; Measure T (2008) oil refineries tax; Measure U (2020) gross receipts tax; 50-year tax automatic expiration; and proposed ordinance. The following individuals gave comments in person: Lejon Reese, Jim Hollis, Aisiyeh Zakerrmosala, Patrick Scott, Kevin Taylor, Jason Christianson, Greg Bosworth, Rafael Castro-Chavez, Sandrine Demathieu, Richelle Ledesma, Katherine Lee, Harsheet Subedi, Brandon Dawkins, Jose Luis Abastida, Alma Gutierrez, Todd Osterberg, Orin Wakefield, Luisa Laracuente, Kristin Frost, Elsa Stevens, Karen Duran, Martine Johannessen, Keala Uchoa, Isa Flores-Jones, Andrew Parrino, Daniela Dickey, Israel Leon, Theresa Matthews, Ken Wohlgeschaffen, John-Paul Fredeluces, Stephen Dole, James Ashcroft, Anthony Vescuso, Khaled Turkmani, Sam Parino, Anna Morgan, Lekha Thomas, Sue Wilson, Lazuli Trujano, Aaloni Chess, Kat Ramos, Anna Curtis, Angel Gonzalez, Rauly Butler, Jane Perry, Kandice McDonald, Timothy Jefferies, Connor Dickey, Jay Perrette, Thomas Holman, Kelly Colomb-Jennings, Mark Hughes, Kris Battleson, Zack Ziegler, Tolly Graves, Ernest Lompa, Mauricio Molina, Jesus Castillo, Greg Reed, Ken Mertes, Brady Boswell, Reina Wright, Hamed Eksivi, Daniel Vise, Brian Peacock, Linsi Crain, Byron Smith, Logan Czujko, Cliff Wiest, Linda Overra, Theo Lequesne, Tristan Cunanan, Gloria Johnson, Janet Johnson, Sam Smith, Jose Abastido, Rocky Chau, Andrea Zuniga, Michael Barglow, Paul Cochran, Denise Wong, Amy Zhou, Jesus Castillo, Chris Leman, Zenaida Gomez, Jason Gallia, Lucky Hoey, Rennae Ross, Angel Greer, Mark Orcutt, Felicia Harper, Alma Gutierrez, Laurie Mintzer, Mark Wassberg, Kristiana Lompa, Randy Joseph, Oscar Garcia, Mike Dreiling, and Janet Johnson.

The following speakers gave comments via teleconference: Clair Brown, Woody Hastings, Sara Cantor, Isabella Zizi, Benjamin Therriault, Michael Gilksohn, Jovanka Beckles, Jamin Pursell, Sara Theiss, Laura (last name not stated), Jane Courant, Selena Perez, Carolyn (last name not stated), Theresa Dixon, Rona 83 cc18June2024 – sl/prc

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Fernandez, Sylvia A., River (last name not stated), and Emily Ross. Discussion ensued.
(At 10:58 p.m. - a motion by Mayor Martinez calling the question to end the discussion and vote on the matter died for the lack of a second). (At 11:00 p.m. - a motion by Councilmember Willis, seconded by Vice Mayor Jimenez, to extend the meeting until the end of Item X.1, passed by the unanimous vote of the City Council).

Motion by Councilmember Willis
Seconded by Councilmember McLaughlin
To adopt said resolution and authorize staff as recommended with the understanding per the proposed ordinance, Section 13.58.280 (City Council Authority to Amend), "the City Council has the right and authority to amend this Chapter, to further its purposes and intent (including but not limited to amendment for more efficient administration as determined by the City Council), in any manner that does not increase a tax rate, or otherwise constitute a tax increase for which voter approval is required by Article XIII C of the California Constitution, pursuant to Section 9217 of the California Elections Code. However, the City Council shall not have the authority to decrease the tax imposed by this Chapter and any such decrease in the tax imposed by this Chapter shall require the approval of a majority of the City’s voters voting on such a measure".

Ayes (7): Councilmember Bana, Councilmember McLaughlin, Councilmember Robinson, Councilmember Willis, Councilmember Zepeda, Vice Mayor Jimenez, and Mayor Martinez
Passed (7 to 0)
Adopted Resolution No. 63-24
Y. BUDGET SESSION
Y.1 Fiscal Year (FY) 2024-25 Proposed Operating Budget and FY 2024-25 to 2028-29 Proposed Five-Year Capital Improvement Plan (CIP) Budget ADOPT resolutions approving: (1) Fiscal Year (FY) 2024-25 Proposed Operating Budget, and (2) FY 2024-25 to FY 2028-29 Proposed Five-Year Capital Improvement Plan Budget – City Manager’s Office/Finance Department (Shasa Curl 510-620-6512/ Nickie Mastay 510-620-6609/ Andrea Miller 510-620- 6790/Mubeen Qader 510-412-2077).

Continued to the June 24, 2024, City Council meeting.

Z. ADJOURNMENT
The meeting was adjourned to Monday, June 24, 2024, at 4:30 p.m. to hear Item Y .1 (budget session).

Pamela Christian, Clerk of the City of
Richmond
Eduardo Martinez, Mayor

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RICHMOND, CALIFORNIA, JUNE 24, 2024

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

THE JUNE 24, 2024, CITY COUNCIL MEETING WAS A CONTINUATION OF THE MEETING ADJOURNED ON JUNE 18, 2024, TO HEAR ITEM Y.1 ONLY.

O. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The continuation of the June 18, 2024, Regular Meeting of the Richmond City Council adjourned to June 24, 2024, was called to order at 4:36 p.m. by Vice Mayor Jimenez.

P. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin, Doria Robinson, Melvin Willis, Cesar Zepeda, and Vice Mayor Claudia Jimenez. Absent: Mayor Eduardo Martinez.

Y. BUDGET SESSION
Y.1 Fiscal Year (FY) 2024-25 Proposed Operating Budget and FY 2024-25 to 2028-29 Proposed Five-Year Capital Improvement Plan (CIP) Budget ADOPT resolutions approving: (1) Fiscal Year (FY) 2024-25 Proposed Operating Budget, and (2) FY 2024-25 to FY 2028-29 Proposed Five-Year Capital Improvement Plan (CIP) Budget – City Manager’s Office/Finance Department (Shasa Curl 510-620-6512/ Nickie Mastay 510-620-6609/ Andrea Miller 510-620- 6790/Mubeen Qader 510-412-2077).

City Manager Shasa Curl introduced the matter. Ms. Curl presented a PowerPoint that highlighted the following: overview; organizational priorities; and documentary transfer tax reduction. Director of Finance Andrea Miller presented the following: total General Fund proposed budget; expenditure and revenue adjustments; historical documentary transfer tax data; and legal costs. Director of Public Works Daniel Chavarria presented Measure J uses with the June 30, 2024, projected fund balance and paving funding sources. Director of Community Development Lina Velasco presented the Motel 6 Civic Center Homekey Project and support for unhoused residents. Ms. Miller presented potential FY 2023-2024 unspent fund requests and grants received. Deputy City Manager of Community Services LaShonda White presented FY 2023-2024 and 2024-2025 grants disbursed and General Fund public safety investments. Deputy Director of Community Services Recreation Ranjana Maharaj presented Booker T. Anderson Community Center work completed. Deputy Director of Community Services Library Kate Eppler presented the Main Library renovation. Public Works Capital Projects Manager Josef Munoz presented the Boorman Park completion.

Ms. Miller presented the FY 2024-2025 Non-General Fund revenue budget.

Deputy City Manager of Internal Services Nickie Mastay presented the following:
proposed position control reallocations to implement City Council policies; hiring and vacancy data; and bargaining units Memorandum of Understanding expiration schedule. Ms. Miller highlighted the importance of adopting the budget by the end of June and the next steps. Daniel Barth gave comments in person.

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Discussion ensued. The council requested and/or suggested the following: $1 million back into unhoused intervention services when the unspent funds matter was returned for council consideration in October 2024, and potentially allocate funds for a tiny or supportive housing project; the city's grant sources; expand dog waste stations throughout the city in next year's budget; $50,000 budget for a gun violence prevention initiative; increase the poet laureate's stipend from $1,000 to $10,000 per year adding the duty of holding poetry contests at the city's three high schools plus an additional $3,000 for contests awards; granting process to host community healing circles and outreach to reduce gun violence; update on the city's grants management and potential availability of immediate grant funds; consider placing a green compost bin per new law with the proposed trash enclosure at the back of the library; explicit process for council to vet projects regarding unspent funds requests before they were presented to the public; skilled staff on the tree crew; transparent policy for adding and subtracting items from budgets; reserves percentage based on the original budget from last year; estimate of unspent funds amount; unspent funds projects be grant funded; a discussion regarding the Point Molate Bay Trail Erosion Project at a city and East Bay Regional Parks District liaison meeting; report to the council in September 2024 regarding the establishment of aTraffic Calming Division and staffing; monthly reports regarding documentary transfer tax including amounts of every transfer since the tax was established similar to the graphic Vice Mayor Jimenez previously sent to the finance director; $200,000 to fully fund the city's proposed street vendors program; month and year of approvals for the projects listed on the unspent funds requests; information regarding implementing a non-competitive grants program when the budget was available; quarterly reports of the actuals and projections for expenses and revenues; and invoices for each department in the next 60 days.

Motion by Vice Mayor Jimenez
Seconded by Councilmember McLaughlin
To adopt resolutions approving the proposed operating and Capital Improvement Plan budgets with the following changes: add $50,000 to an initiative to reduce gun violence; increase the poet laureate's stipend to $10,000; allocate $5,000 to LEAP (city's literacy program) for graduations; add an extra $100,000 for street vendors for a total $200,000; and commit from the unspent funds, $1 million to fill the gap for unhoused interventions.

A friendly amendment was made by Councilmember Bana to allocate $3,000 for prizes of poetry contests and other expenses for the three high schools.

A friendly amendment was made by Councilmember Robinson as a part of passing the budget, to direct Public Works staff to increase the dedicated staffing to General Fund parks, streetscapes, and medians; before the end of fiscal year 2024-2025, increase the skill sets capacity of the tree crew to include supervisory skills, arborist skills, and someone who could create and follow an integrated management plan; two plus staff with Class B driver license to drive their specialized truck; and two plus staff who had the ability to make cuts and prune the trees.

The friendly amendments were accepted. Further discussion ensued.

Another friendly amendment was made by Councilmember Robinson to create a process to bring forward, vet, and vote on projects considered for unspent funds; and any traffic calming projects (not included in the 18 projects) should go through the assessment process that was created by Public Works. The friendly amendment was accepted.
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The motion maker added to the motion that the allocations for the requested changes could be from the unspent funds; and staff could return to the council at a later date to discuss the poet laureate.

Ayes (6): Councilmember Bana, Councilmember McLaughlin, Councilmember Robinson, Councilmember Willis, Councilmember Zepeda, and Vice Mayor Jimenez
Absent (1): Mayor Martinez
Passed (6 to 1)
Adopted Resolution Nos. 64-24 and 65-24

Z. ADJOURNMENT
There being no further business, the meeting adjourned at 7:28 p.m., to meet again on July 2, 2024, at 6:30 p.m.

Pamela Christian, Clerk of the City of
Richmond
Eduardo Martinez, Mayor

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RICHMOND, CALIFORNIA, June 25, 2024

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Evening Open Session was called to order at 4:33 p.m. by Mayor Eduardo Martinez.

City Clerk Pamela Christian announced that, in accordance with the "Just Cause" provision outlined in Assembly Bill 2449 regarding remote participation in legislative body meetings, Councilmember Bana requested to attend the meeting remotely due to a medical procedure.

Motion by Mayor Eduardo Martinez
Seconded by Councilmember Gayle McLaughlin
To approve Councilmember Bana to attend the meeting remotely.

Ayes (5): Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez.

Absent (2): Councilmember Soheila Bana, and Councilmember Melvin Willis.

Passed (5 to 0)

B. ROLL CALL

Present: Councilmembers Soheila Bana (via Zoom), Gayle McLaughlin, Doria Robinson, Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez.

Absent: Councilmember Melvin Willis arrived after adjourning to Closed Session.

C. CLOSED SESSION
C.1 PUBLIC EMPLOYEE PERFORMANCE EV ALUATION (Government Code Section 54957)
 Title: City Attorney
C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Tokoi v. City of Richmond
 Hanlees Hilltop Buick et al. v. City of Richmond
 Surplus Property Authority of the City of Richmond v. Riggers Loft Wine Company et al.

C.3 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
 Property: 1689 Regatta Boulevard
Agency Negotiators: Nannette Beacham, Anne Lanphar
Negotiating Parties: DiCon Fiberoptics, Inc.

Under negotiation: Price and terms of payment
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C.4 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.5 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9) • One Case
C.6 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
• Two Cases
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
None.

E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 4:36 p.m. Closed Session adjourned at 6:31 p.m.

F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 6:34 p.m. by Mayor Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana (in person), Gayle McLaughlin, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez. Absent: None.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
Item P.8.b (Community Police Review Commission Appointment) was removed from the Consent Calendar for discussion and moved up to be heard right after Open Forum. 89 cc25June2024 – jc/prc

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A correction was made to Item P.4.c (Contract with Mithun to Prepare the City’s Sea Level Rise Adaptation and Resiliency Plan). The following revisions were made on pages 4 and 6 of the staff report:

Task 2: Community Engagement will need to be revised to include a subcontract with a community engagement organization the Watershed Project to provide additional public outreach. The City of Richmond will issue an RFP for selection of the community engagement subcontractor to include a scope of work consisting of;The Watershed Project’ s involvement could consist of additional public and stakeholder meetings, community consultation in developing a workforce development plan, multilingual outreach materials, and supplemental outreach efforts to ensure proactive and equitable community involvement is a priority in developing the Sea Level Rise Adaptation and
Resiliency Plan.

Task 2: Community engagement Watershed Project subcontract and design team coordination for community engagement
The Clerk announced that there was a revision made to Item Q.3 (Sidewalk V endor Ordinance) that would be detailed during the item presentation.

Item Q.3 (Sidewalk V endor Ordinance) was moved up to be heard as the first item under Public Hearings before Items Q.1 and Q.2.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 PUBLIC EMPLOYEE PERFORMANCE EV ALUATION (Government Code Section 54957)
 Title: City Attorney
Discussed. No reportable action was taken.

C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Tokoi v. City of Richmond
 Hanlees Hilltop Buick et al. v. City of Richmond
 Surplus Property Authority of the City of Richmond v. Riggers Loft Wine Company et al.

Direction was given to the negotiator for Tokoi v. City of Richmond. Hanlees Hilltop Buick et al. v. City of Richmond was not discussed. Status report was given, and no reportable action taken for Surplus Property Authority of the City of Richmond v.

Riggers Loft Wine Company et al.

Under negotiation: Price and terms of payment

Discussed. Direction was given.

C.4 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
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Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Not discussed.

C.5 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  One Case
Discussed. A subcommittee was appointed to work with Council on the matter.

C.6 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
 Two Cases
Not discussed.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl presented a PowerPoint that highlighted the following:

Richmond Moves ribbon cutting ceremony held on June 20, 2024, at the Civic Center Plaza; Juneteenth Parade and Festival held on June 22, 2024, at Nicholl Park; Contra Costa Housing Authority waitlist open through June 27, 2024; Fireworks scheduled for July 3, 2024, at Marina Bay Park; Ride Today Survey open to Richmond residents online at:https://docs.google.com/forms/d/e/1FAIpQLScGTfLt1zMUR7FsBgLdQ6yDNkLfN8C Ff-2YZeXhOG8T5ivmQ/viewform
M. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per
Councilmember)(public comments allowed under Open Forum) Councilmember Bana presented members of community-based organizations with certificates of recognition for their work against gun violence.

Councilmember Zepeda invited the community to the Point Richmond Music 25th anniversary event scheduled for June 28, 2024, and announced that the event would be held every last Friday of the month during the summer.

Councilmember Robinson reported on the Black Historical Legacy project organized by some neighborhood councils with the goal of establishing a black history museum in Richmond. Councilmember Robinson invited the community to the following events:

Juneteenth flag raising ceremony scheduled for June 27, 2024, at the Civic Center Plaza; and beautification volunteer day at the Wellness Trail on Marina Way scheduled for June 29, 2024.

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N. COMMENDATIONS, PRESENTATIONS, AND PROCLAMATIONS
N.1 Proclamation from East Bay Municipal Utility District (EBMUD) to the City of Richmond Parks and Landscaping Division
RECEIVE a proclamation from the East Bay Municipal Utility District (EBMUD) recognizing the successful collaboration between the City of Richmond Parks and Landscaping Division and the University of California Gardeners of Contra Costa County that restored and maintains the garden at the Richmond Civic Center Plaza - Councilmember Doria Robinson (510-620-6568).

East Bay Municipal Utility District Community Affairs Representative Y'Anad Burrell introduced the item and presented the proclamation to UC Master Gardener Program V olunteer Coordinator Dawn Kooyumjian and Parks & Landscaping Superintendent Greg Hardesty. Cordell Hindler gave comments in person.

O. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
The following individuals gave comments in person:

Cordell Hindler expressed concerns regarding safety along 23rd Street. Mr. Hindler gave comments regarding beautification efforts around the City and revenue enhancement ideas.

Rigoberto Morales expressed concerns regarding his housing stability due to the pending demolishment of his current shelter.

Loren Matthis shared how she was personally affected by gun violence. Ms. Matthis recognized the Keyz 2 the Future program's efforts to help children in the community that may have been affected by gun violence.

Keycha Gallon gave comments expressing the need for increased funding to create more programs aimed at helping youth affected by gun violence.

Randy Joseph gave comments regarding gun violence and intervention through youth programs. Mr. Joseph gave comments on the increase in youth experiencing homelessness.

Robert Linhart gave comments regarding his struggles as a landlord working with the City to provide housing for the unhoused.

Mark Wassberg gave comments regarding recent shootings and homicides in the City.

Bendrick Foster gave comments regarding his ongoing efforts to combat gun violence in the City. Mr. Foster urged the Council to assist in funding programs that offer youth guidance in areas such as career preparation.

Dewanda Joseph gave comments regarding recent gun violence incidents in the City. Ms.

Joseph urged the Council to collaborate with local organizations on a treatment plan to promote mental and emotional wellness in the community. Ms. Joseph gave comments regarding the need for beautification throughout the City.

Caitlin Powell, Shawn Saadipourg, and Francisco Lopez-Linares expressed concerns regarding potential negative impacts of the proposed Oil Refining Business License Tax.

Dante Gaines suggested that Council bring back the Team Center and allocate funds towards mental health resources for youth.
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John Holman gave comments regarding his work mentoring youth interested in becoming barbers.

Patrick Scott urged the Council to support the community by funding more youth programs and activities.

Kimberly Graves expressed concern regarding the sort of speech allowed during public comment. Ms. Graves gave comments regarding the negative impacts housing laws have on mom-and-pop landlords.

Jamin Pursell thanked City staff for putting together the recent Juneteenth events. Mr.

Pursell suggested that Council seek initiatives to fund more community events.

Fahim Reese gave comments regarding the importance of supporting the youth and financial literacy.

The following individuals gave comments via teleconference:

Karen Duran gave comments regarding the importance of investing in child/family services and more community events. Ms. Duran gave comments in support of adding the Oil Refining Business License Tax initiative on the upcoming election ballot.

P. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Vice Mayor Claudia Jimenez
Seconded by Councilmember Melvin Willis
To approve all items on the consent calendar excluding item Item P.8.b (Community Police Review Commission Appointment).

Passed (7 to 0)

P.1 City Attorney's Office
P.1.a Resolution Amending Richmond’s Conflict of Interest Code ADOPT a resolution amending the City of Richmond’s Conflict of Interest Code to ensure that all City positions required to file Statements of Economic Interest are properly identified – City Attorney’s Office (Dave Aleshire 510-620-6509).

Adopted Resolution No. 66-24
P.1.b First Amendment to the Legal Services Agreement with the Law Office of Todd Simonson
APPROVE a first amendment to the legal services agreement with the Law Office of Todd Simonson for $140,500, for a total amount not to exceed amount of $150,000 and with a term ending June 30, 2025 – City Attorney’s Office (Dave Aleshire 510-620-6509/Shannon Moore 510-620- 6505/Sharrone Taylor 510-620-6803).
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P.1.c Legal Services Agreement with Burke, Williams & Sorensen, LLP, to provide legal services related to the Chevron Refinery Wet Gas Scrubber Project.

APPROVE a legal services agreement with Burke, Williams & Sorensen, LLP for $500,000, to provide legal services related to California Environmental Quality Act (CEQA) and land use for the Chevron Refinery Wet Gas Scrubber Project, with a term initiating June 25, 2024, ending on June 30, 2026 – City Attorney’s Office (Shannon Moore 510- 620-6505/Lina Velasco 510-620-6841).

P.1.d Legal Service Agreement Amendments with Three Firms to Perform Confidential Personnel Investigations
APPROVE amendments to the legal services agreement with Kramer Workplace Investigations, Oppenheimer Investigations, and Ellis Investigations to extend the term to June 30, 2025, and increase the limit for an amount not-to-exceed $100,000 for Kramer Workplace Investigations, contract amount not-to-exceed $170,000 for Oppenheimer Investigations Group, and contract amount not-to-exceed $200,000 for the Ellis Investigations to conduct confidential personnel investigations – City Attorney’s Office/Human Resources Department (Dave Aleshire/Shannon Moore/Nickie Mastay/Sharrone Taylor 510-620-6600).

P.2 City Council
P.2.a Request a presentation from the Fire Department on the Community Wildfire Protection Plan (CWPP).

REQUEST a presentation from the Fire Department on the Community Wildfire Protection Plan - Councilmember Soheila Bana (510-672-6503).

P.3 City Manager's Office
P.3.a Establishment of a Community Crisis Response Program Community Advisory Board and Proposed Bylaws
APPROVE the establishment of a Community Crisis Response Program Community Advisory Board, and the proposed bylaws drafted and recommended by the Reimagining Public Safety Community Task Force – Community Services Department (LaShonda White 510-620-6512/Sam Vaughn 510-620-5404).

P.3.b FY 2024-2025 Richmond Environmental and Community Investment Agreement (ECIA) Community Grant Program Grant Awardee
Recommendation
APPROVE a recommendation from the Environmental & Community Investment Agreement (ECIA) Grant Review Committee for Fiscal Year 2024-2025 grant awards to 16 organizations in an amount not to exceed $491,733; ADOPT a resolution; and AUTHORIZE the city manager to negotiate and execute Grant Service Agreements with approved grantees – City Manager’s Office (Patrick Seals/Nicholas Delgado 510-620-6512).

Adopted Resolution No. 67-24
P.4 Community Development
P.4.a Contract with The Glen Price Group
APPROVE a contract with The Glen Price Group, in an amount not to exceed $50,000, with a term beginning July 1, 2024, and expiring on 94 cc25June2024 – jc/prc

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December 31, 2025, to conduct Place-Based Workforce Development Strategy and Implementation Plan for the City of Richmond under the Transformative Climate Communities implementation grant - Community Development Department/Community Services Department (Lina Velasco/Beatriz Guerrero Auna 510-620-5450/Tamara Walker 510-307- 8006).

P.4.b Contract Amendment No. 2 with 4 Leaf, Inc.

APPROVE a contract amendment No. 2 with 4 Leaf, Inc. to increase the contract amount by $1,000,000, for a total contract amount not to exceed $1,750,000, through December 31, 2025, to provide on-call plan check and inspection services, including building and code enforcement-related inspections – Community Development Department (Lina Velasco 510- 620-6841).

P.4.c Contract with Mithun to Prepare the City’s Sea Level Rise Adaptation and Resiliency Plan
AUTHORIZE the city manager to finalize the negotiation and execute a professional services contract with Mithun/Environmental Science Associates (ESA), not to exceed $400,000, for the preparation of framework components for a Sea Level Rise Adaptation and Resiliency Plan for the Richmond shoreline - Community Development Department (Lina Velasco/Kristi Ellerbroek 510-620-6888).

P.5 Economic Development
P.5.a FY 2023-2024 & 2024-25 Neighborhood Public Art Mini Grant Awards APPROVE a recommendation from the Richmond Arts and Culture Commission (RACC) for Fiscal Year (FY) 2024-25 to grant Neighborhood Public Art mini-grant awards to nine selected artists, for a total combined amount not to exceed $65,000, for a term beginning as early as August 1, 2024, and ending June 30, 2025; and $36,000 for FY 2023-2024 grantees; and AUTHORIZE the city manager or their designee to negotiate and execute agreements and amendments with approved grantees - Economic Development Department (Nannette Beacham 510-621-1306/Winifred Day 510-620-6952).

P.6 Finance Department
P.6.a Liens and Special Assessments for Unpaid Garbage Collection Service Fees
ADOPT a resolution authorizing placement of liens and special assessments for unpaid garbage collection service fees on Contra Costa County’s property tax records – Finance Department (Andrea Miller/Mubeen Qader 510-620-6740/Antonio Banuelos 510-620-6741).

Adopted Resolution No. 68-24
P.7 Library and Community Services
P.7.a Contract for Library Print Magazines and Newspapers Subscription Management Services
APPROVE a contract with EBSCO Information Services for a three-year term from July 1, 2024, to June 30, 2027, in an amount not to exceed $48,000, to manage magazine and newspaper for subscription services for 95 cc25June2024 – jc/prc

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the Richmond Public Library – Community Services Department (Kate Eppler 510-620-5452/Christopher Larsen 510-620-5524).

P.7.b Fiscal Year 2024-2025 North Richmond Mitigation Fee Expenditure Plan APPROVE the Fiscal Year 2024-2025 North Richmond Waste and Recovery Mitigation Fee Expenditure Plan, identifying the activities authorized to be funded with Mitigation Fee revenue and respective funding allocations for the period of July 1, 2024, to June 30, 2025, as recommended by the North Richmond Waste and Recovery Mitigation Fee Joint Expenditure Planning Committee – Community Services Department (LaShonda White 510-620-6828/Lori Reese-Brown 510-620-6869).

P.8 Mayor's Office
P.8.a Richmond-Shimada Friendship Commission Reappointment REAPPOINT Jamie Brown to the Richmond Shimada Friendship Commission, term expires December 31, 2026 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503.)
P.8.b Community Police Review Commission Appointment
APPOINT Marisol Cantu to the Community Police Review Commission to an unexpired term that expires November 1, 2026 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

Chief of Staff of the Mayor’s Office Shiva Mishek introduced the item and provided details highlighting the following: Community Police Review Commission duties and requirements; board and commission appointment process; proposed appointee's qualifications; and reasons why the mayor’s office selected the proposed appointee. Randy Joseph, Andrew Melendez, Oscar Garcia, Alfredo Angulo, Ben Therriault, and Jamin Pursell gave comments in person. Miguel, Emily Ross, Raymond Wendell, Halimah Houston, Helen Haggerson, Marisol Cantu, Karen Duran, Lydia Perdomo, and Jordana Bitar gave comments via teleconference. Discussion ensued.

Mayor Martinez made a motion calling the question to end the discussion and vote on the matter and Councilmember McLaughlin seconded the motion. Councilmember Willis made a substitute motion to approve the appointment and Councilmember McLaughlin seconded the motion.

Mayor Martinez withdrew his motion.

Motion by Councilmember Melvin Willis
Seconded by Councilmember Gayle McLaughlin
To appoint Marisol Cantu to the Community Police Review Commission to an unexpired term that expires November 1, 2026.

Ayes (7): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez
Passed (7 to 0)
P.8.c Historic Preservation Commission Appointment
REAPPOINT Michael Hibma to the Historic Preservation Commission, term expires July 31, 2028 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

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P.9 Police Department
P.9.a Resolution Authorizing a Sole-Source Procurement Process for Selected Specialized Police Department Services.

ADOPT a resolution authorizing the city manager to execute reoccurring contracts for Fiscal Years 2024-2025 and 2025-2026 with Contra Costa County and the State of California at an aggregate annual amount of $1,172,500. Services contracted with Contra Costa County include the following: California Law Enforcement Telecommunications System (CLETS) - $11,000; California Identification Division (CAL ID) - $250,000; Automated Regional Information Exchange System (ARIES) - $50,000; All County Criminal Justice Information System (ACCCJIN) - $25,000; Martinez Detention Facility intake fees - $50,000; alcohol/toxic drug and crime scene evidence analysis - $375,000; Sexual Assault Response Team (SART) examinations- $40,000; annual jail inspection and audit - $1,000; Coroner & Gunshot Residue (GSR) examination and analysis - $10,000; out of state inmate extradition - $4,000; Law Enforcement Training Center - $100,000; Department of Information Technology - $40,000; East Bay Regional Communication System Authority (EBRCS) - $200,000. The State of California contracted services including Live Scan fingerprinting - $16,500 – Police Department (Chief Bisa French 510-621-1802).

Adopted Resolution No. 69-24
P.10 Public Works
P.10.a Abatement Report from the Public Works Director
RECEIVE a written abatement report from the Public Works Director - Public Works Department (Daniel Chavarria 510-620-5478).

P.10.b Additional Grant Funds from the California Natural Resources Agency (CNRA) for the Rheem Creek Flood Risk Reduction Project; Amend UST Testing Services, Inc.’s Construction Contract; Amend American Rivers Inc.’s Project/Grant
ADOPT a resolution to ACCEPT and APPROPRIATE additional grant funds in the amount of $631,400 from California Natural Resources Agency (CNRA) for the Rheem Creek Flood Risk Reduction Project for a total grant award of $2,230,244; and APPROVE an amendment to UST Testing Services, Inc. contract in the amount of $179,481, for an amended total contract amount not to exceed $1,535,990, and AUTHORIZE the Director of Public Works to approve additional change orders up to $18,000, if necessary; and APPROVE an amendment to American Rivers’ contract in the amount of $148,200, for an amended total contract amount not to exceed $448,700 – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510-620-5477).

Adopted Resolution No. 70-24
P.10.c Hilltop Landscape District Office Trailer and Yard Lease APPROVE a seventh lease amendment with North Richmond Properties, Inc., in an amount not to exceed $33,726.48, for a month-to-month for a one-year term, for the rental of two office trailers and space to store containers and landscaping equipment – Public Works Department (Daniel Chavarria 510-620-5478/Greg Hardesty 510-620-6920).
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P.10.d Approval to Accept and Award Boorman Park Project Bids and Authorize Change Orders Due to Project Grant Deadlines and Council Recess ADOPT a resolution granting the city manager the authority to accept bids and award contracts for the Boorman Park Remediation and Revitalization Projects; and AUTHORIZE the Director of Public Works to approve change orders up to 10 percent of the construction costs, provided the award and change orders remain within the Council-approved budget for Fiscal Year 2024-2025 – Public Works Department (Daniel Chavarria/Robert Armijo/Josef Munoz 510-620-5478).

Adopted Resolution No. 71-24
P.10.e Contract with Security Signal Devices Inc. for Intrusion and Fire Alarm System Monitoring
APPROVE an after-the-fact contract with Security Signal Devices Inc. to pay for services provided for intrusion and fire alarm system monitoring for City buildings in amount not-to-exceed $16,314.70, for the term November 16, 2022, through October 1, 2023, funded by budgeted Fiscal Year 2023-2024 professional services - Public Works Department (Daniel Chavarria 510-620-5478/Carl Capistrano 510-620-6896).

P.10.f Sodium Bisulfite Facility and Chlorine Building Upgrade Project Completion and Financial Close-Out
ADOPT a resolution to increase the contract for the Sodium Bisulfite (SBS) Project in the amount of $666,419 for a total amount not to exceed $7,096,210; and ACCEPT the Sodium Bisulfite (SBS) Facility and Chlorine Building upgrade project as complete – Public Works Department (Daniel Chavarria 510-620-5478 / Robert Armijo 510-620- 5477).

Adopted Resolution No. 72-24
P.10.g Emergency Justification for the Replacement of the Dornan Drive Force Main Sanitary Sewer Line
ADOPT a resolution for the Emergency Justification authorizing Veolia Water to manage (on behalf of the City of Richmond) subcontracts with W.R. Forde Construction for $2,726,808, Questa Engineers for $20,970, and a contingency of $642,721, to replace the Dornan Drive Force Main Sanitary Sewer Line in an amount which will not exceed $3,390,500 - Public Works Department (Robert Armijo 510-620-5477/ Mary Phelps 510-621-1269)
Adopted Resolution No. 73-24
P.10.h Approve a three-year contract with East Bay Paint Center to provide paint, stains, equipment, etc., for the City of Richmond facilities.

ADOPT a resolution to award a contract with East Bay Paint Center for the paints, stains, thinners, and painting supplies for the use, care and maintenance of City of Richmond Facilities for a period of three years for total contract amount not to exceed $150,000 per year, for a total not to exceed amount of $450,000 with two, one-year options to renew for $100,000 per year with approval from the Director of Public Works - Public Works Department (Daniel Chavarria 510-620-5478/Carl Capistrano 510-620-6896).

Adopted Resolution No. 74-24
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Q. PUBLIC HEARINGS
Q.1 Approval of 2024-2025 Hilltop Landscape Maintenance District Annual Assessments
HOLD a public hearing and ADOPT a resolution approving the Engineer’s Report and ordering the levy and collection of assessments in the Hilltop Landscape Maintenance District for the Fiscal Year 2024-2025, providing for a three percent increase in annual assessments – Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510-620-5477).

Director of Public Works Daniel Chavarria introduced the item. President of SCI Consulting Group John Bliss presented a PowerPoint highlighting the following:
public hearing objective; fiscal impact; zone map rates; proposed action; and next steps. Discussion ensued.

Council requested monthly reports of the Hilltop Landscape Maintenance District budget and the removal of the Hilltop District Neighborhood Council's name as the advisory group from the next report.

Mayor Martinez opened the public hearing. Cordell Hindler gave comments in person. April Roy gave comments via teleconference. Mayor Martinez closed the public hearing.

Motion by Councilmember Cesar Zepeda
Seconded by Councilmember Melvin Willis
To adopt a resolution approving the Engineer’s Report and ordering the levy and collection of assessments in the Hilltop Landscape Maintenance District for the Fiscal Year 2024-2025, providing for a three percent increase in annual assessments.

Ayes (7): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez Passed (7 to 0)
Adopted Resolution No. 75-24
Q.2 Approval of FY 2024-2025 Marina Bay Landscape and Lighting Maintenance District Assessments and Engineer’s Report
HOLD a public hearing and ADOPT a resolution approving the Engineer’s Report for the Marina Bay Landscaping and Lighting Maintenance District for Fiscal Year 2024-2025, providing for a three percent increase in annual assessments – Public Works Department (Daniel Chavarria 620-5478/Robert Armijo 620-6920).

Director of Public Works Daniel Chavarria introduced the item. Principal Consultant of Willdan Financial Tony Thrasher presented a PowerPoint highlighting the following: boundary map; Fiscal Year 24-25 rates; and proposed budget. Discussion ensued.

Mayor Martinez opened the public hearing. Cordell Hindler gave comments in person. Mayor Martinez closed the public hearing.

Council requested to also include the Marina Bay Landscaping and Lighting Maintenance District with monthly reports as requested for item Q.1.

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Motion by Councilmember Melvin Willis
Seconded by Councilmember Gayle McLaughlin
To adopt a resolution approving the Engineer’s Report for the Marina Bay Landscaping and Lighting Maintenance District for Fiscal Year 2024-2025, providing for a three percent increase in annual assessments.

Ayes (7): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez Passed (7 to 0)
Adopted Resolution No. 76-24
Q.3 Sidewalk Vendor Ordinance
HOLD a public hearing to INTRODUCE an ordinance (first reading) adding new Chapter 7.42 Sidewalk Vending regulations in the Richmond Municipal Code consistent with state law and AUTHORIZE the city manager or her designee to execute any agreements necessary to establish and implement a Mobile Vendor Plaza Program aimed at creating opportunities for sidewalk vendors and other interested parties to continue their businesses in a regulated and licensed manner.

The Ordinance is not a project under the California Environmental Quality Act (CEQA), in that it maintains the existing physical environment and prevents changes in the environment (CEQA Guidelines Section 15378(a)). It is also exempt under Guidelines Sections 15060(c)(2) and Section 15061(b)(3) - Community Development Department/Public Works Department (Lina Velasco 510-620-6841/Daniel Chavarria 510-620-5478).

Vice Mayor Jimenez introduced the item. Director of Community Development Lina Velasco presented a PowerPoint highlighting the following: background; SB 946 - California Government Code sections 51036-51039; SB 946 Dos and Don'ts; time, place, and manner restrictions; summary of ordinance; summary of key regulations; revision to 7.42.020 (b); mobile vendor plaza program; Lot 1 (Marina and Macdonald); Lot 2 (16th and Macdonald); Lot 3 (Nevin/13th street); and next steps.

The public hearing was opened by Mayor Martinez.

Cordell Hindler, Mark Wassberg, Tom Cloman, Gloria Vicente, Oscar Garcia, Silvia Vicente, Luz Dary Leon Oquendo, Andrew Melendez, Jamin Pursell, and Alfredo Angulo gave comments in person. Tania Pulido gave comments via teleconference.

Mayor Martinez closed the public hearing.

Discussion ensued. Council suggested the following: creating a map to indicate where sidewalk vending will be permitted; utilizing vacant lots around the City as designated locations for vendors to operate; clarification in the ordinance around allowed hours of operation in areas other than residential or school zones; more details in the ordinance regarding rules for vending from vehicles; prohibiting the use of grills on sidewalks; and creating informational pamphlets that include vendor's rights and places to report violations in both English and Spanish. A motion was made by Mayor Martinez and seconded by Councilmember Willis to move the item. City Manager Shasa Curl stated staff would come back to Council with proposed revisions to the ordinance at a later date.

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Motion by Mayor Eduardo Martinez
Seconded by Councilmember Melvin Willis
To introduce the first reading of an ordinance adding new Chapter 7.42 Sidewalk Vending regulations in the Richmond Municipal Code consistent with state law and authorize the city manager or her designee to execute any agreements necessary to establish and implement a Mobile Vendor Plaza Program aimed at creating opportunities for sidewalk vendors and other interested parties to continue their businesses in a regulated and licensed manner.

Ayes (7): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez Passed (7 to 0)
R. STUDY AND ACTION SESSION
R.1 Final Written Report of the Raftelis Workforce Analysis and PowerPoint Presentation
RECEIVE the final written report from Raftelis Financial Consultants regarding their workforce analysis – City Manager’s Office/Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602). This item was continued from the May 28, 2024, and June 4, 2024, meetings.

Deputy City Manager Nickie Mastay introduced the item. Deputy City Manager Nickie Mastay and Raftelis Senior Manager Rebekka Hosken presented a PowerPoint highlighting the following: state audit recommendations; overview of workforce analysis; project scope; project timeline; Raftelis' analysis; proposed report outline; citywide staffing overview; city context (staffing and revenue 2005-present); vacancies; overtime; workload vs. work planning; workload drivers; work planning; priority setting; core service level matrix; core service levels matrix results; report outcomes; response to the state auditor; summary of recommended new positions; looking ahead; reallocate existing resources; and grow revenues.

Cordell Hindler and Ben Therriault gave comments in person.

R.2 Presentation on proposed November 2024 $20B Affordable Housing Bond RECEIVE a presentation from the Bay Area Housing Finance Authority and the Contra Costa County Department of Conservation and Development on the proposed November 2024 $20 billion Affordable Housing Bond - Councilmembers Soheila Bana (510-620-6743) and Gayle McLaughlin (510-620- 6636).

Continued to the September 24, 2024, meeting.

R.3 Richmond Arts Initiative, Arts District Consultant RFP Search Summary of Recommendations
RECEIVE a 10-minute presentation from both consulting services applicants from the Request for Qualifications (RFQ) and Request for Proposals (RFP) to establish an Arts District; and APPROVE a contract with Independent Arts and Media as Fiscal Agent for Richmond Renaissance or Ceres Policy Research to develop a Strategic Plan for a sustainable Art District, in an amount not to exceed $50,000, with a term ending December 31, 2024 - Economic Development Department (Winifred Day 510-620-6952).

Arts and Culture Manager Winifred Day introduced the item. 101

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At 10:54 p.m. Councilmember Bana left the meeting.
(At 10:54 p.m. - a motion by Councilmember McLaughlin, seconded by Councilmember Willis, to extend the meeting to 11:30 p.m. passed by the following vote: Ayes: Councilmembers McLaughlin, Robinson, Zepeda, Willis, Vice Mayor Jimenez, and Mayor Martinez. Noes: None. Absent:

Councilmembers Bana. Abstain: None).

At 10:56 p.m. Mayor Martinez left the meeting. Vice Mayor Jimenez assumed the responsibility of chair.

Ratha Lai and Kyndelle Johnson of Richmond Renaissance presented a PowerPoint that highlighted the following: who they are; years of combined experience; community organizations and interest; background and project summary; methodology and scope of services; phases of project; client inclusion points; master plan contents; and staffing/qualifications.

Ceres Policy Research, Director of Research Kerby Lynch presented a PowerPoint that highlighted the following: Richmond's art scene; proposal overview; qualifications of Ceres Policy; community led evaluation experience; methodological approach; value added services; project needs/methodology; budget; cost information and community engagement.

Jamin Pursell gave comments in person. Barbara Goldstein, Amanda Eichler, and Jenny Balisle gave comments via teleconference.
(At 11:26 p.m. - a motion by Councilmember McLaughlin, seconded by Councilmember Willis, to suspend the rules and extend the meeting to finish items R.3 (Richmond Arts Initiative, Arts District Consultant RFP Search Summary of Recommendations) and R.4 (Presentation of the Economic Development Commission’s Vision for Taste of Richmond 2024) passed by the following vote: Ayes: Councilmembers McLaughlin, Robinson, Willis, Zepeda, and Vice Mayor Jimenez. Noes: None. Absent: Councilmembers Bana and Mayor Martinez. Abstain: None).

Discussion ensued.

Motion by Vice Mayor Claudia Jimenez
Seconded by Councilmember Gayle McLaughlin
To have the two applicants come back to Council, on the first meeting in September, with a refined proposal that was in alignment with the direction of establishing an art corridor along Macdonald Avenue and 23rd Street in the areas specified in Slide 9 of a presentation dated October 2023, (link to the slide:
https://www.ci.richmond.ca.us/DocumentCenter/View/70341/62524-CC- MEETING-MINUTES-ATTACHMENT-RER3); more specificity around the questions Councilmember Robinson made during the discussion (Councilmember Robinson’s questions: Does your plan include an assessment of the built environment along the proposed corridors? What are the assets and what is the potential? What kinds of physical assets exist that can be invested in to be improved or repurposed? Other than surveys, focus groups and listening sessions, how will that information be gathered and incorporated into the proposed plan?) regarding the built environment and also more specificity around outreach in the defined area which includes the nearby neighborhood councils, business owners, organizations, and the Richmond Neighborhood Coordinating Council; and direct staff to return with a detailed draft budget indicating how remaining American Rescue Plan Act funds for art not allocated toward the Request For Proposal are going to be used.
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Ayes (5): Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Melvin Willis, Councilmember Cesar Zepeda, and Vice Mayor Claudia Jimenez
Absent (2): Councilmember Soheila Bana, and Mayor Eduardo Martinez Passed (5 to 0)
R.4 Presentation of the Economic Development Commission’s Vision for Taste of Richmond 2024
RECEIVE a presentation from the Economic Development Commission on the new direction and vision for the 2024 Taste of Richmond; and request an appropriation in the amount of $10,000 to help support the 2024 Taste of Richmond event – Councilmember Cesar Zepeda (510-620-6593).

Economic Development Commissioner Christina Kenney introduced the item and presented a PowerPoint that highlighted the following: key question regarding Taste of Richmond; cost vs. benefit analysis; Taste of Richmond: restaurant week; restaurant buy-in; collaboration; internships; Richmond Chamber of Commerce Best of Richmond; and next steps. Discussion ensued.

Motion by Councilmember Melvin Willis
Seconded by Councilmember Doria Robinson
To appropriate $10,000 from the general fund to help support the 2024 Taste of Richmond event.

S. ADJOURNMENT
There being no further business, the meeting adjourned at 12:38 a.m. in memory of Flora Evans, to meet again on July 2, 2024.

Clerk of the City of Richmond Mayor

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RICHMOND, CALIFORNIA, July 2, 2024

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Open Session was called to order at 3:07 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Gayle McLaughlin, Doria Robinson, Melvin Willis, Cesar Zepeda, and Mayor Eduardo Martinez. Absent: Councilmember Soheila Bana and Vice Mayor Claudia Jimenez were absent for the entire meeting.

Chief Assistant City Attorney Shannon Moore suggested adding an additional closed session item to the agenda pursuant to Government Code Section 54952(b)(2) because the city received notice of a filing of a writ of mandate after the July 2, 2024, City Council agenda was published. Ms. Moore requested the matter be placed on the agenda as follows: (1) conference with legal counsel - existing litigation (Government Code Section 54956.9), case name "Coalition for Richmond's Future and Daniela Dickey vs.

Pamela Christian, City of Richmond City Clerk; Kristin B. Connelly, Contra Costa County Clerk, and does"; and (2) conference with legal counsel - anticipated litigation (significant exposure to litigation under Government Code Section 54956.9(d)(2) and (3) as "one case".

Motion by Mayor Martinez
Seconded by Councilmember Zepeda
To add the suggested closed session item to the agenda.

Ayes (5): Councilmember McLaughlin, Councilmember Robinson, Councilmember Willis, Councilmember Zepeda, and Mayor Martinez
Absent (2): Councilmember Bana and Vice Mayor Jimenez
Passed (5 to 2)

C. CLOSED SESSION
C.1 LIABILITY CLAIMS (Government Code Section 54956.9)
 Claimant: Patrick Jackson
 Claimant: Kwesi Guss
 Claimant: Gary Miner
 Claimant: Shanita Harris

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C.2 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Hanlees Hilltop Buick et al. v. City of Richmond
 Agress v. City of Richmond
C.3 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (initiation of litigation pursuant to paragraph (4) of Subdivision (d) of Government Code Section 54956.9)
 Two Cases
C.4 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.5 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
 Property: Point Molate (site of former Naval Shipyard Depot) Agency Negotiator: Dave Aleshire
Negotiating Parties: East Bay Regional Park District & Tribe & Upstream Point Molate LLC
Under negotiation: Price and terms of payment
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
The following individuals gave comments in person regarding Item C.5 (Point Molate property negotiation): David Helvarg, Toney Wright, Debbie Bayer, Robert Cheasty, and Pam Stello. The following individuals gave comments via teleconference regarding Item C.5: Sally Tobin, Norman La Force, and Tarnel Abbott.

E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 3:23 p.m. Closed Session adjourned at 6:39 p.m.

F. REGULAR MEETING OF THE RICHMOND HOUSING AUTHORITY
The Regular Meeting of the Richmond Housing Authority was called to order at 6:42 p.m. by Chairperson Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Chairperson Martinez led the Pledge of Allegiance to the flag.

H. ROLL CALL

Present: Commissioners Gayle McLaughlin, Doria Robinson, Melvin Willis, Cesar Zepeda, Chairperson Eduardo Martinez, and Housing Authority Tenant Commissioner 105

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Jaycine Scott. Absent: Commissioner Soheila Bana and Vice Chairperson Claudia Jimenez were absent for the entire meeting.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
No changes.

K. HOUSING AUTHORITY OPEN FORUM
There were no public comments.

L. HOUSING AUTHORITY CONSENT CALENDAR
Motion by Tenant Commissioner Scott
Seconded by Commissioner Willis
To approve the item on the Housing Authority Consent Calendar.

Ayes (6): Commissioners McLaughlin, Robinson, Willis, Zepeda, Chairperson Martinez, and Tenant Commissioner Scott.

Absent (2): Commissioner Bana and Vice Chairperson Jimenez.

Passed (6 to 2)
L.1 Standing Purchase Order (PO) For Maintenance, Repair, And Unit Turnover Activities for Public Housing Sites
ADOPT a resolution authorizing a standing purchase order with HD Supply for an amount not to exceed $280,000, for maintenance, repairs, and unit turnover activities ending June 30, 2026 - Richmond Housing Authority (Gabino Arredondo 621-1300).

Adopted Resolution No. 2199
M. ADJOURNMENT
There being no further business, the meeting adjourned at 6:45 p.m.

N. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 6:45 p.m. by Mayor Martinez.

O. ROLL CALL

Present: Councilmembers McLaughlin, Robinson, Willis, Zepeda, and Mayor Martinez.

Absent: Councilmember Bana and Vice Mayor Jimenez were absent for the entire meeting.

P. STATEMENT OF CONFLICT OF INTEREST
Councilmember Robinson recused herself from voting on Item V .4.c (Environmental Protection Agency Community Change grant) because her employer was applying for the same grant.

Q. AGENDA REVIEW
City Clerk Pamela Christian announced a correction for Item V .12.a (Residential Rental Housing Fee) due to the Rent Board adopting its budget on Friday, June 28, 2024, and lowering the rental housing fees by $1. The Fiscal Year 2024-2025 rental housing fees were revised to $238 per controlled rental unit and $135 per partially covered rental unit. 106

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R. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
Chief Assistant City Attorney Shannon Moore reported that all items were discussed except Item C.2 (Agress case) and Item C.4 (labor negotiations). Ms. Moore stated there were no reportable actions on the items discussed.

S. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl reported on the following July 2024 events: Third of July Fireworks at Marina Bay Park; cooling centers were available during the heat advisory at Nevin Park, and the county's Employment and Human Services Department building located at 1305 Macdonald Avenue; and the Contra Costa Housing Authority waitlist deadline was extended to July 18, 2024, with in-person application support at Richmond City Hall.

Deputy City Manager Community Services LaShonda White announced that the city's Reimagining Public Safety Community (RPSC) Task Force sunsetted on June 30, 2024, after four years of service. Ms. White presented a PowerPoint that highlighted the following: task force accomplishments and metrics; community outreach; and acknowledgments to members and staff liaisons.

S.1 NEW EMPLOYEE REPORT - 1st Tuesday
Director of Human Resources Sharrone Taylor presented a PowerPoint that highlighted June 2024 new hires and promotions in the following departments/divisions: Public Works; City Attorney's Office; Economic Development; Recreation; and Police.

T. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS) (limited to two minutes per Councilmember) (public comments were allowed under Open Forum)
Councilmember Robinson reported on the following: the city's Historic Preservation Commission reached a compromise on an ongoing issue regarding Brickyard Cove’s historic kilns and chimney; Wellness Trail volunteer cleanup days on July 20 and August 24, 2024; and the Juneteenth flag-raising event at the Civic Center.

Councilmember Zepeda reported on the following: Wellness Trail volunteer cleanup days; Point Richmond Music Festival every last Friday of the month; Parchester mural event on July 13, 20, and 27, 2024; and new art exhibits in the Council Chamber.

Councilmember Willis reported on the following: Richmond community tool lending library; volunteer cleaning of Pennsylvania Avenue medians; the Clean Slate Program; parking enforcement along the 23rd Street corridor; and concerns with ticketing senior residents of the Terraces at Nevin. Councilmember Willis requested an update from staff regarding the lighting outage on the Pennsylvania Avenue overpass.

Councilmember McLaughlin acknowledged staff for work on the Clean Energy and Home Decarbonization Project and the Sea Level Rise Adaption and Resiliency Plan.

Councilmember McLaughlin announced a Sea Level Rise Summit on September 28, 2024, in the Council Chamber.

Mayor Martinez reported on his participation in a Bloomberg Philanthropies conference in Baltimore, Maryland.

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U. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remained on the Consent Calendar or items not on the agenda were limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council was prohibited)
Don Gosney gave comments regarding the oaths of elected leaders to represent constituents. Mr. Gosney expressed concerns regarding protection from the council and disrespect.

Patricia Perez commended the Richmond Police Department (RPD) for its improvements under new leadership. Ms. Perez gave comments regarding the judicial system and an RPD incident that occurred on May 5, 2024.

Rick Perez advised that he was working on a street name change in honor of his son, Richard "Pedie" Perez. Mr. Perez expressed concerns regarding the timing of the street name procedures. Mr. Perez gave comments in memory of Adey Teshager of the Safe Return Project organization.

Cordell Hindler recommended the council hold a joint meeting with the West Contra Costa Unified School District to collaborate. Mr. Hindler expressed concerns regarding overgrown weeds near the Richmond Memorial Auditorium. Mr. Hindler also expressed concerns regarding the long hours staff waited to present items at the last council meeting.

Andrew Bassak gave comments regarding Item V .1.e (approval of Measure U settlement agreement). Mr. Bassak requested the council to waive or exclude the business tax late penalty fee.

Vanessa Calloway gave comments clarifying that the Way 2 Love organization did not owe rental payments as alleged by a landlord at a previous council meeting. Ms.

Calloway explained there was a transition in housing services funds. Ms. Calloway acknowledged the landlord for opening his properties to unhoused families.

Kimberly Graves expressed concerns regarding the city's rent control ordinance, staff salary increases, and the allowable annual rent increase. Ms. Graves informed the council she was not allowed to move back into her rental property and urged the council to re-evaluate its morality.

Mark Wassberg gave comments regarding the presidential debate broadcasted on June 27, 2024.

Ken Wohlgeschaffen, Michelle McGoon, Esperanza Pineda, and Caitlin Powell gave comments in support of the Richmond Chevron Refinery. The group highlighted refinery air quality improvements, safety, community volunteering, and the mutual aid agreement with the Richmond Fire Department.

Michelle Milam acknowledged Richmond's Juneteenth Celebration participants and the city for increased funding. Ms. Milam highlighted Juneteenth's history and the legacy of race equity.

Amanda Mahan reported that the building located at 3220 Macdonald Avenue was dirty and needed to be cleaned.

Raymond Landry advised that the Independent Holiness Church received a notice that it was charging a fee to house unhoused individuals. Mr. Landry clarified that the church did not receive a fee to provide housing, it was the church that provided resources to organizations to provide housing.

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The following individual gave comments via teleconference:

Emily Ross acknowledged city staff, the council, and the RPSC Task Force for its work.

Ms. Ross gave comments in memory of Adey Teshager.

Tarnel Abbott expressed healing wishes for Julie Perez and sympathy to Vice Mayor Jimenez for the loss of a family member. Ms. Abbott expressed concerns regarding city vacancies in union positions, particularly in the Public Works Department. Ms. Abbott gave comments regarding race and economic equity.

Jessi Taran expressed concerns regarding the Supreme Court decision that allowed municipalities to criminalize homelessness by banning encampments. Ms. Taran suggested assigning city cleaning tasks to unhoused individuals in exchange for shelter.

Ms. Taran urged the council to include unhoused residents in discussions regarding homelessness.

Rodney Brown expressed condolences to the family of Adey Teshager and victims of gun violence. Mr. Brown announced the Soulful Softball Sunday's 10th Anniversary event at Nicholl Park on August 18, 2024. Mr. Brown announced the upcoming release of a film called "Community Love" that was premiering in Richmond October 2024.

V. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar were considered to be routine and noncontroversial. These items were enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item was deemed to have received the action recommended.)
Motion by Councilmember Zepeda
Seconded by Councilmember Willis
To approve all items on the Consent Calendar.

V.1 City Attorney's Office
V.1.a Legal Services Agreement
APPROVE a legal services agreement with Neumiller & Beardslee, to provide legal advice and representation for employment matters in an amount not to exceed $200,000, for a term beginning June 17, 2024, to June 30, 2027 – City Attorney’s Office (Kimberly Chin 510-620- 6709/Shannon Moore 510-620-6505).

V.1.b Second Amendment to the Legal Services Agreement with Goldfarb & Lipman LLP for land use matters, including Denham II litigation.

APPROVE a second amendment to the legal services agreement with Goldfarb & Lipman LLP, and increase the compensation by $150,000 for an amount not to exceed $525,000 – City Attorney’s Office (Dave Aleshire 510-620-6509/Shannon Moore 510-620-6505).

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V.1.c Nepotism in City Boards, Commissions, Committees and Task Forces INTRODUCE an ordinance (first reading) preventing the appointment of immediate family members of City Councilmembers, the City Manager, or City Department Heads, from serving on Richmond boards, commissions, committees, and task forces, and limiting an individual’s participation to one such City body at a time – City Attorney’s Office (Dave Aleshire 510- 620-6509).

V.1.d Agreement with Safe Organized Spaces Richmond for Work Related to the Clean California Grant for Encampment Services
APPROVE the agreement with Safe Organized Spaces Richmond to employ unhoused individuals for illegal dumping mitigation, provide housing support services for encampment residents, and provide supportive wellness services for encampment residents, in the amount of $109,546.96, with a term ending December 31, 2024 – City Attorney’s Office (David Aleshire 510-620-6509)
V.1.e Approval of Settlement Agreement
APPROVE settlement agreement and AUTHORIZE staff to proceed with Ordinance amending Measure U to create Class Q for automobile dealers - City Attorney's Office (Dave Aleshire 510-620-6509).

V.2 City Council
V.2.a Exploring Incentives to Encourage All-Electric Buildings in New Construction
DIRECT staff to explore incentives to provide to developers that refrain from using natural gas in new construction buildings and return to City Council in the fall with recommendations – Councilmembers Cesar Zepeda (510-620-6593) and Gayle McLaughlin (510-620-6636).

V.2.b Richmond Fire Department and West Contra Costa Fire Safe Council collaboration for an open house at Fire Station 64
APPROVE the collaboration between the Richmond Fire Department and the West Contra Costa Fire Safe Council (WCCFSC) to host an Open House at Fire Station 64 on October 6th, in recognition of National Fire Prevention Week and to utilize department funds in combination with donations raised by WCCFSC not to exceed $2,500 - Councilmember Soheila Bana (510-672-6743).

V.3 Community Development
V.3.a Sidewalk Vendor Ordinance
ADOPT an ordinance (second reading) adding new Chapter 7.42 Sidewalk Vending regulations in the Richmond Municipal Code consistent with state law and AUTHORIZE the city manager or her designee to execute any agreements necessary to establish and implement a Mobile Vendor Plaza Program aimed at creating opportunities for sidewalk vendors and other interested parties to continue their businesses in a regulated and licensed manner. The Ordinance is not a project under the California Environmental Quality Act (CEQA), in that it maintains the existing physical environment and prevents changes in the environment (CEQA Guidelines Section 15378(a)). It is also exempt under Guidelines Sections 15060(c)(2) and Section 15061(b)(3) - Community Development 110

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Department/Public Works Department (Lina Velasco 510-620-6841/Daniel Chavarria 510-620-5478).

Adopted Ordinance No. 07-24 N.S.

V.3.b Contract Amendment with RCF Connects for Unhoused Services APPROVE a contract amendment No. 4 with RCF to add $1,403,658.17 in additional funding for the Richmond Housing First Emergency Housing Assistance Programs and the Encampment Resolution Fund (ERF 2R), for a total contract amount not to exceed $4,365,376.12, for a term extending through June 30, 2025 – Community Development Department (Lina Velasco/Jesus Morales 510-620-6706).

V.3.c Sole-Source Contract with Contra Costa County to Provide Project Management & Services Support for Encampment Resolution Funding 2 (ERF-2R)
AUTHORIZE the city manager or designee to negotiate and execute a sole-source contract with Contra Costa County Health, Housing & Homeless to provide Project Management, Care Management, and Interim Housing Solutions for the Encampment Resolution Funding Round 2 project for an amount not to exceed $1,238,102, for a term beginning July 15, 2024, through July 15, 2025; and DIRECT staff to return in September to report to the Council and community regarding the contract scope and project activities – Community Development Department (Lina Velasco/Jesus Morales 510-620-6649).

V.4 Economic Development
V.4.a Negotiations with the Top-Ranked Proposal for Solid Waste Collection Agreement Request for Proposal (RFP).

ADOPT a resolution authorizing the city manager and/or her designee to proceed with negotiations with the top-ranked proposal, Richmond Sanitary Services Inc, a subsidiary of Republic Services for the City’s solid waste collection services and franchise agreement – Economic Development Department (Samantha Carr 510-620-5407).

Adopted Resolution No. 77-24
V.4.b Acceptance of the Painting Project at 1322 and 1325 Canal Blvd ADOPT a resolution accepting the painting project of 1322 and 1325 Canal Boulevard completed under Fresh Start Painting; and AUTHORIZE the Port Director to execute associated documents to record the project – Economic Development Department (Charles Gerard 510-215-4600).

Adopted Resolution No. 78-24
V.4.c Authorization to Apply for the EPA Community Change Grant ADOPT a resolution authorizing the city manager and/or her designee to execute all documents necessary to apply for and verify the parties’ commitments toward project implementation of the Environmental Protection Agency Community Change grant including entering into a Memorandum of Understanding (MOU) with co-applicants – Economic Development Department (Nannette Beacham 510-620-1306/Samantha Carr 510-620-5407/Yahna Williamson 510-620-6574).

Adopted Resolution No. 79-24. Councilmember Robinson was recused.
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V.4.d Environmental Support for Terminal 1 Site
APPROVE a sole-source contract with WSP USA Environmental & Infrastructure, Inc. (formerly Wood Environment & Infrastructure Solutions, Inc.) for a total amount not to exceed $196,600, through August 31, 2026, to complete ongoing environmental support, including groundwater monitoring and reporting in compliance with the clean-up order issued by the Regional Water Quality Control Board – Economic Development Department (Charles Gerard 510-620-6792).

V.4.e Allen Brothers Steak and Seafood Facility Public Art Mural and Mosaic Tile Project
ADOPT a resolution to APPROPRIATE $250,000 in Arts & Culture private developer funds; and APPROVE two contracts, one with Hungry Ghost Productions in the amount of $210,000, for the installation of a mural, and another with Wilma Wyss in the amount of $40,000, for the installation of mosaic tabletops at the Allen Brothers Steak and Seafood Facility located at 211 West Cutting Boulevard, for the term beginning July 3, 2024, through June 30, 2025 – Economic Development Department (Nannette Beacham 510-621-1306/Winifred Day 510-620- 6952).

Adopt Resolution No. 80-24
V.4.f Contract with Renaissance Entrepreneurship Center for Assistance for Small Businesses Impacted by COVID-19
APPROVE the professional services contracts with Renaissance Entrepreneurship Center to provide assistance to small businesses impacted by COVID-19, in an amount not to exceed $650,000 with a term ending December 31, 2026; and AUTHORIZE the city manager or her designee to negotiate and approve additional scope(s) of work, if necessary, for additional amounts not to exceed $100,000 – Economic Development Department (Nannette Beacham 510-621-1306/Lizeht Zepeda 510-620-6653/Kyle Lam 510-620-6802).

V.5 Finance Department
V.5.a Investment and Cash Balance Report and Monthly Overtime Reports for the Month of May 2024
RECEIVE the City’s Investment and Cash Balance Report and Monthly Overtime Reports for the month of May 2024 – Finance Department (Andrea Miller 510-620-6740).

V.5.b Proposed Fourth Amendment to the Contract with Via Actuarial Services Formerly Known as Van Iwaarden Associates
APPROVE the fourth amendment to the contract with VIA Actuarial Services, formerly known as Van Iwaarden Associates, for actuarial services necessary for retiree healthcare plan and pension fund management, increasing the contract amount by $21,500 for a total not to exceed amount of $166,500, and extend the contract term through June 30, 2025 – Finance Department (Andrea Miller/Mubeen Qader 510-620- 6740).

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V.6 Human Resources
V.6.a Second contract amendment with Gallagher Benefits Services (FKA Koff and Associates)
APPROVE a first amendment to the contract with Koff & Associates for $50,000, for a total not-to-exceed amount of $100,000, for recruitment services with a term ending June 30, 2025 – Human Resources Department (Nickie Mastay/Sharrone Taylor 620-6602).

V.6.b Contract with the Century Group for Recruitment and Temporary Staffing Services on an As-Needed Basis
APPROVE a contract with the Century Group for recruitment and temporary staffing services for the term of July 2, 2024, through June 30, 2025, in an amount not to exceed $100,000 – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).

V.6.c Du-All Safety Three-year Contract
APPROVE a three-year contract with Du-All Safety in the amount of $480,960 divided equally over the next three fiscal years for the purpose of administering the City’s safety program - Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).

V.6.d Agreement with George Hills Company, Inc.

APPROVE a three-year (Fiscal Year 24-25 – Fiscal Year 26-27) contract with two optional one year extensions with George Hills Company, Inc. to provide third-party administration of general liability claims received by the City in an amount not to exceed $ 660,000 – Human Resources Department (Nickie Mastay 510-620-6609/Sharrone Taylor 510-620- 6803).

V.6.e Amend the salary schedule
ADOPT a resolution amending the salary schedule to add the Lending Library Specialist classification – Human Resources Department (Sharrone Taylor/Nickie Mastay 510-620-6602).

Adopt Resolution No. 81-24
V.6.f Cooperative Personnel Services - HR (CPS) Consulting Services Third Contract Amendment
APPROVE a third amendment to the Cooperative Personnel Services HR Consulting (CPS) contract to amend the scope of services for the Fiscal Year 2023-24 Fire Promotional recruitments and training, and increase the payment limit by $200,000, for a new total contract amount not to exceed $639,080 – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).

V.6.g Amend Position Control
ADOPT a resolution to amend staffing and position control – Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).

Adopted Resolution No. 82-24

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V.7 Information Technology
V.7.a Proposed Thirteenth Amended Contract with Tyler Technologies for License, Maintenance, Training, and Services
APPROVE an amendment to extend the term to the agreement with Tyler Technologies for Software as a Service (SaaS) for the MUNIS Enterprise Resource Planning (ERP) System for a single extended term of one year, or twelve months, with a not to exceed amount of $672,556 – Information Technology Department (Sue Hartman 510-620-6874).

V.7.b Resolution Confirming Standing Orders and Outline Agreements for Technology Related on Demand Hardware, Software, and Services from Various Vendors
ADOPT a resolution authorizing the Division of Information Technology to use standing orders/outline agreements for technology related goods and services from pre-approved vendors in support of essential City of Richmond hardware, software, and services, in an amount not to exceed $750,000 per year per vendor for Fiscal Years 2024-2025 through 2027- 2028 with review and approval from the City Attorney’s Office - Information Technology Department (Sue Hartman 510-620-6874).

Adopted Resolution No. 83-24
V.8 Library and Community Services
V.8.a Sole-Source Contract with Midwest Tape, LLC for Hoopla Service for Library Patrons
APPROVE a sole-source contract with Midwest Tape LLC, for an amount not to exceed $30,000, for a three-year term beginning July 1, 2024, and ending June 30, 2027, to provide free access to web-based application for e-books and streaming media - Community Services Department (Kate Eppler 510-620-5452/Christopher Larsen 510-620-5524).

V.8.b Sistas on the Links Grant Funds for the Summer Youth Golf Program ADOPT a resolution to ACCEPT and APPROPRIATE grant funds in the amount of $3,500 from the Sistas on The Links Golf Club for a summer youth golf program – Community Service Department (LaShonda White/Ranjana Maharaj/Tetteh Kisseh 510-620-6919).

Adopted Resolution No. 84-24
V.8.c Zumba contract with Oscar I. Solano Jr. Dba ZumbaRico Fitness APPROVE a contract with Oscar I. Solano, Jr. DBA ZumbaRico Fitness, to provide Zumba and Aqua Zumba classes with a term beginning July 2, 2024, through June 30, 2027, in an amount not to exceed $105,000 – Community Services Department (LaShonda White/Ranjana
Maharaj/Tetteh Kisseh 510-620-6919).

V.8.d Sole-Source Contract with Playaway Products LLC
APPROVE the sole-source contract with Playaway Products LLC for a term beginning July 1, 2023, and ending June 30, 2026, in an amount not to exceed $20,000 per year and $60,000 over the life of the contract to provide and support Launchpad tablets and Wonderbooks designed for library circulation - Community Services Department (Kate Eppler 510- 620-5452/Christopher Larsen 510-620-5524).
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V.8.e First Contract Amendment with Jason Corburn for Data Storage and Data Management Services.

APPROVE the first contract amendment with Jason Corburn to provide data storage and processing costs, and a data visualization tool built exclusively for the Office of Neighborhood Safety, extending the term to June 30, 2026, and increasing the contract amount by $90,000, for a not to exceed total contract amount of $130,000 – Community Services Department (LaShonda White 510-620-6828/Sam Vaughn 510-620-5422).

V.8.f Contract with FolgerGraphics Inc. to Print and Mail Recreation Activity Guides
APPROVE a contract with FolgerGraphics, Inc., to print two editions of the Recreation Activity Guides annually in Fiscal Years 2024-2025, 2025- 2026, and 2026-2027, for a total not to exceed contract amount of $135,000, and for a contract term beginning July 2, 2024, through June 30, 2027 - Community Services Department (LaShonda White 510-620- 6828/Ranjana Maharaj 510-620-6972/Angelica Howay 510-620-6796).

V.8.g Contract with Cheryl Maier
APPROVE a contract with Cheryl Maier to serve as the American Job Centers of California (AJCC) Coordinator for the Richmond Workforce Development Board (RWDB) for a term commencing July 1, 2024, and ending June 30, 2025, for a total compensation amount not to exceed $20,000 – Community Services Department (LaShonda White 510-620- 6828/Tamara Walker 510-307-8006).

V.8.h Contract Amendment with Oakland Private Industry Council to Serve as a Contracting/Vendor Pay Agent for the RichmondWORKS Program APPROVE an amended contract with the Oakland Private Industry Council to provide additional services as the Contracting/Vendor Pay Agent for RichmondWORKS, Workforce Innovation and Opportunity Act (WIOA), and other grant-funded program participants, increasing the contract payment limit by $280,397, for a total not to exceed amount of $860,306.38, with the term ending June 30, 2025 – Community Services Department (LaShonda White 510-620-6828/Tamara Walker 510-307- 8006).

V.8.i Amended Contract with Express Employment Professionals APPROVE an amended contract with Express Employment Professionals to provide as-needed temporary staffing services, increasing the compensation limit by $35,000, for a total compensation amount not to exceed $45,000, and for a term ending December 31, 2024 – Community Services Department (LaShonda White 510-620-6828/Tamara Walker 510-307-8006).

V.8.j Purchase of Two Ford Transit Vans for the Community Crisis Response Program
APPROVE the purchase of two Ford Transit vans for a total cost of $108,200 for the Community Crisis Response Program - Community Services Department (LaShonda White 510-620-6828/Sam Vaughn 510- 620-5404/Michael Romero 510-620-6791/Dee Karnes 510-231-3044).

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V.8.k Agreements with Lyft Inc. and UBER Inc. to Provide Transportation Services to Ambulatory Richmond Paratransit Riders
APPROVE the service agreements with Lyft, Inc., and UBER Inc. to provide transportation services for ambulatory (non- wheelchair) Paratransit clients in an amount not to exceed $200,000 annually for each vendor, for a three-year term beginning July 1, 2024, and ending June 30, 2027, with an option for two additional one-year extensions at $200,000 for each option year per vendor – Community Services Department (LaShonda White 510-620-6828/Lori Reese 510-620-6512).

V.9 Mayor's Office
V.9.a Appointment(s) to the Design Review Board
APPOINT Ben Kellman and Bahar Biazar to the Design Review Board, to fill vacant positions, terms expire March 17, 2026 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

V.9.b Commission on Aging Appointment
APPOINT Rev. Donna Decamp to the Commission on Aging, to fill an unexpired term, term expires May 19, 2027 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

V.9.c Appointment(s) to the Design Review Board
APPOINT Karlyn Neel to the Design Review Board, filling a vacant position, term expires March 17, 2026 - Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

V.9.d Appointment of Richmond representative for Public Bank East Bay APPOINT Mayor Eduardo Martinez as the Richmond representative to the Public Bank of the East Bay — Mayor's Office (Mayor Eduardo Martinez 510-620-6503).

V.10 Police Department
V.10.a RPD Sole-Source Contract with Veritone for Redaction Software as a Service
APPROVE the sole-source contract with Veritone for their Redact Software as a Service (SaaS) for a contract amount of $49,500 for the period July 1, 2024, through June 30, 2027 – Police Department (Chief Bisa French 510-621-1802).

V.11 Public Works
V.11.a Piggyback Contract with Angeles Contractor, Inc.

APPROVE an agreement with Angeles Contractor, Inc. in an amount not to exceed $300,000 for a term ending June 7, 2025 – Public Works Department (Daniel Chavarria 510-620-5478/Carl Capistrano 510-620- 6896).

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V.11.b Marina Bay Park Computer Irrigation System Upgrade APPROVE a sole-source contract with SiteOne Landscape Supply to upgrade the computer irrigation system at Marina Bay Park, in an amount not to exceed $13,656.23, for a term beginning July 1, 2024, through June 30, 2025; and APPROPRIATE $13,656.23 to account string
11533931-400642 – Public Works Department (Daniel Chavarria/Tawfic Halaby/Greg Hardesty 510-620-6920).

V.11.c Lincoln Elementary SRT Construction Contract Termination Letter ADOPT a resolution to terminate a construction contract with Corcus Construction, Inc.; DIRECT Public Works staff to rebid the Lincoln Elementary School Safe Route to School Improvement Project CML- 5137(055); AND RE-APPROPRIATE funds in the General Capital Fund in the amount of $103,831 and Engineering Grants Fund in the amount of $496,000 in Fiscal Year 2024-25 - Public Works Department (Robert Armijo 510-620-5477/Ken Cheng 510-621-1612).

Adopted Resolution No. 85-24
V.11.d Grant City Manager Authority to Award Traffic Calming Project Bids and Authorize Public Works Director to Approve Change Orders During Council Recess
ADOPT a resolution authorizing the city manager to award bids and execute contracts with the lowest responsive and responsible bidder for the Traffic Calming 18 Locations Project up to the budgeted amount of $1.6 million; and AUTHORIZE the Director of Public Works to approve change orders up to 10 percent of the construction costs, provided these change orders remain within the overall project budget - Public Works Department (Daniel Chavarria 510-620-5478/ Robert Armijo 510-620- 5477).

Adopted Resolution No. 86-24
V.11.e Proposed Contract Amendment for the Fiscal Year 2024-25 Phase I Grade 5 RAA Sewer Line Replacement and/or Rehabilitation of the Sanitary Sewer Collection System as stated in the Baykeeper Settlement Agreement ADOPT a resolution authorizing the issuance of a Task Authorization to Veolia Water to manage (on behalf of the City) subcontracts with: APB General Engineering, VW Housen and Questa Engineers to replace and/or rehabilitate additional sanitary sewer pipelines in the amount of $2,523,963 - Public Works Department (Robert Armijo 510-620- 5479/Mary Phelps 510-621-1269).

Adopted Resolution No. 87-24
V.11.f Resolution Authorizing the City Manager to Execute Recurring Contracts and Agreements
ADOPT a resolution authorizing the city manager to execute recurring contracts per Fiscal Year, as adopted annually by each governing board (not to exceed) as listed: Contra Costa County - North Richmond Storm Drain Pump Station $75,000, Clean Water Program $385,000; California State Water Resources Control Board - WWTP National Pollutant Discharge Elimination System (NPDES) $125,000, City of Richmond Stormwater NPDES permit $40,500, Sanitary Sewer Overflow Waste Discharge Requirement (WDR) Permit $45,500; Other Agencies - West 117

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County Agency $850,000, Stege Sanitary District Sewer Use Fees $43,500, Caltrans $125,000, West Contra Costa Transportation Advisory Committee (WCCTAC) $167,000, Contra Costa Transportation Advisory Committee (CCTAC) $27,000 - Public Works Department (Daniel Chavarria 510-621-5478/Mary Phelps 510-621-1269).

Adopted Resolution No. 88-24
V.11.g Contract with Pavement Coatings Co. for the 2024 Slurry Seal Project ADOPT a resolution to AWARD a construction contract to Pavement Coatings Co., the lowest responsive and responsible bidder, for implementation of the 2024 Slurry Seal Project, in the amount of $2,957,767,68; and AUTHORIZE the Director of Public Works to approve change orders, if necessary, for up to a fifteen-percent contract contingency amount of $443,665.15, for a total not-to-exceed contract amount of $3,401,432.83; and APPROPRIATE funds in the amount of $885,431.83 in the Senate Bill 1 Road Maintenance and Rehabilitation Act Fund 1019 – Public Works Department (Daniel Chavarria 510-620- 5478/Tawfic Halaby 510-620-5482).

Adopted Resolution No. 89-24
V.11.h Sole-Source Contract with Schaaf & Wheeler to finish Ferry Point Pump Station project
APPROVE a sole-source contract with Schaaf & Wheeler for a total not- to-exceed amount of $50,000 for a term ending on January 1, 2025, to finish the construction-related engineering services for the Ferry Point Pump Station Project – Public Works Department (Daniel Chavarria 510- 620-5478/Jeffrey Barich 510-412-2009).

Adopted Resolution No. 90-24
V.11.i Contract with Forster & Kroeger Landscape Maintenance, Inc., for Point Molate vegetation management
APPROVE a six-month contract with Forster & Kroeger Landscape Maintenance, Inc., beginning on July 1, 2024, and ending on December 31, 2024, in an amount not to exceed $45,000 – Public Works Department (Daniel Chavarria 510-620-5478/Greg Hardesty 510-620-6920).

V.11.j Contract Amendment #2 Ninyo & Moore for Materials Testing Services APPROVE a second contract amendment with Ninyo & Moore, in the amount of $500,000, for ‘as-needed’ construction materials testing services, for a new total contract amount not to exceed $1,350,000 – Public Works Department (Daniel Chavarria 510-620-5478/ Jene Levine- Snipes 510-307-8132).

V.11.k Authorize the City Manager to Award and Execute a contract for up to $300,000 for the Storm Drainage Rate Study during the City Council’s recess.

ADOPT a resolution granting the city manager the authority to AWARD and EXECUTE a contract to the consultant firm selected by a review panel of City Staff in an amount not to exceed $300,000 - Public Works Department (Daniel Chavarria 510-620-5478/Robert Armijo 510-620- 5477/Jeffrey Barich 510-412-2009)
Adopted Resolution No. 91-24
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V.11.l Resolution Approving Emergency Contract with Veolia for the Sludge Thickener Project at the Wastewater Treatment Plant
ADOPT a resolution approving the emergency justification contract for the Sludge Thickener Project located at the Richmond Wastewater Treatment Plant in an amount not to exceed $13,000,000 (construction cost plus 15.25 percent contingency) – Public Works Department (Robert Armijo 510-620-5477/Jeffrey Barich 510-412-2009).

Adopted Resolution No. 92-24
V.11.m Sole-Source Contract with Contra Costa Electric
APPROVE a sole-source contract with Contra Costa Electric in an amount not to exceed $28,800, including a 20 percent contingency, for emergency repair and maintenance of the City Hall backup generator transfer switch, with a one-year term – Public Works Department (Daniel Chavarria 510- 620-5478/Carl Capistrano 510-620-6896).

V.11.n Contract with Hi-Tech Emergency Vehicle Services for Apparatus Repairs APPROVE a three-year contract with Hi-Tech Emergency Vehicle Services for as-needed repairs to police and fire apparatus for an aggregate amount not to exceed $255,000 – Public Works Department (Daniel Chavarria 510-620-5478/Dee Karnes 510-231-3044).

V.11.o Contract with Owen Equipment Sales for As-Needed Repairs APPROVE a three-year contract with Owen Equipment Sales for parts and as-needed repairs, for an aggregate amount not to exceed $120,000 – Public Works Department (Daniel Chavarria 510-620-5478/Dee Karnes 510-231-3044).

V.12 Rent Program
V.12.a Resolution Establishing the Fiscal Year 2024-25 Residential Rental Housing Fee
ADOPT a resolution establishing the Fiscal Year 2024-25 Residential Rental Housing Fee in the amount of $239 $238 per Controlled Rental Unit, and $136 $135 per Partially Covered Rental Unit – Rent Program (Nicolas Traylor 510-620-6564).

Adopted Resolution No. 93-24
W. PUBLIC HEARINGS
City Clerk Pamela Christian announced that it was time, pursuant to public notice, to hold a public hearing on two items.

W.1 Public Hearing to Consider the Director’s Report on Sewer Service Charges for the Collection of the Sanitary and Storm Fees for Fiscal Year 2024-25 HOLD a public hearing; and ADOPT a resolution approving the Director’s Report of sewer service charges for Fiscal Year 2024-25 allowing for the sanitary and stormwater fees to be collected on the annual 2024-25 tax rolls – Public Works Department (Daniel Chavarria 510-620-5478/Mary Phelps 510-620-1269).

Deputy Director of Public Works Robert Armijo introduced the matter. Water Resource Division Manager Mary Phelps gave an oral report. Mayor Martinez declared the public hearing opened. There were no public comments. Mayor Martinez closed the public hearing. Discussion ensued. 119

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Motion by Councilmember Willis
Seconded by Councilmember Zepeda
To adopt said a resolution.

Ayes (5): Councilmember McLaughlin, Councilmember Robinson, Councilmember Willis, Councilmember Zepeda, and Mayor Martinez Absent (2): Councilmember Bana and Vice Mayor Jimenez
Passed (5 to 2)
Adopted Resolution No. 94-24
W.2 Sidewalk Vending Fee
HOLD a Public Hearing; and ADOPT a Resolution approving adoption of permit fees for sidewalk vending and setting administrative fines for violations including vending without a special business permit - Community Development Department/Public Works Department/Finance Department (Daniel Chavarria/Lina Velasco/Andrea Miller 510-621-1220).

Deputy Director of Public Works Robert Armijo introduced the matter and presented a PowerPoint that highlighted the following: fiscal impact; regulatory background; ordinance details; proposed fees; administrative fines for violations; and enforcement and compliance. Discussion ensued. Staff clarified that the $200 administrative fine for the second violation with a permit was correctly stated in the staff report and presentation; and was incorrect in the resolution. The council requested tracking all vendor complaint interactions including demographics, frequency, name, location/region, and date/time of complaints.

Mayor Martinez declared the public hearing opened. The following individuals gave comments in person: Cordell Hindler, Mark Wassberg, and Rock (last name not stated). Tarnell Abbott and Jessi Taran gave comments via teleconference.

Mayor Martinez closed the public hearing. Further discussion ensued. The council requested staff to ensure street vendors were made aware of the financial hardship fee and penalty waivers and Spare the Air Day.

Motion by Councilmember Robinson
Seconded by Councilmember McLaughlin
To accept the proposed fees but not operationalize them until the following have been operationalized: a clear vendor outreach plan so vendors know that a permit is required and the rules to abide by; a clear protocol for tracking interactions and demographics to ensure and prevent selective enforcement; a clear way to submit and track complaints, locations, and vendors; and create at least a pilot of the Mobile Vendor Program that outlines ways people can get support capacity building the financial hardship program.

A friendly amendment made by Councilmember McLaughlin was accepted to correct the typographic error at the bottom of page two on the resolution. The fee for the second violation should have been $200 and not $250.

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X. NEW BUSINESS
X.1 Placing the Instant Runoff Voting Election Reform Act (IRV) Initiative on the November 5, 2024, General Election Ballot
ADOPT a resolution to submit to the City of Richmond electorate at the General Municipal Election to be held on November 5, 2024, an initiative to amend the City Charter to replace its current plurality voting method with that of Instant Runoff V oting (IRV) and AUTHORIZE the City Attorney’s Office and staff to finalize any necessary documents relating to the ballot measure – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

Mayor's Office Chief of Staff Shiva Mishek introduced the matter and the following community member consultants: California Rank Choice V oting Institute Executive Director Marcela Miranda-Caballero, FairV ote Elections Consultant Steven Hill, and California Rank Choice V oting Institute V olunteer Legal Chair Paul Haughey. Ms. Mishek presented a PowerPoint that highlighted the following: the current plurality voting system; instant runoff voting (IRV); charter language; ballot measure details; and financial costs. The following individuals gave comments in person: Don Gosney, Mark Wassberg, and Jose Abastida. The following individuals gave comments via teleconference: Michael Gilksohn, Janet Johnson, Jane Courant, Lynne Therriault, Marisol Cantu, Benjamin Therriault, Amber Hatfield, Emily Ross, and Tarnel Abbott. Discussion ensued. The Council suggested the following: modify the proposed Initiative Text (Exhibit A) to clarify the language in the last sentence of Section 3 (Instant Runoff V oting); clarify and define ongoing costs; and add to the ballot question to the voters, a date certain to commence IRV with an opt-out option per Mr. Hill's advice that typical language used would be, "unless the election officials indicate that for technical reasons the voting equipment is not ready in which case there will be an opt-out for one election cycle".

Motion by Councilmember McLaughlin
Seconded by Councilmember Willis
To adopt said resolution and authorize the City Attorney's Office and staff to finalize any necessary documents related to the ballot measure making sure that some change of language in terms of the question posed to the voters occurred and also in the Initiative Text (Exhibit A) it was made more clear in the last sentence of Section 3 (Instant Runoff V oting) as follows, "At each round of counting, the candidate with the fewest votes is eliminated, and the votes given to the second choice are given to that candidate, and those voters who have had their first choice eliminated would have their votes go to their second choice candidate, which is then considered the operative vote, and continues in subsequent rounds if needed" .

Ayes (5): Councilmember McLaughlin, Councilmember Robinson, Councilmember Willis, Councilmember Zepeda, Mayor Martinez Absent (2): Councilmember Bana and Vice Mayor Jimenez
Passed (5 to 2)
Adopted Resolution 96-24

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X.2 Solicit Polling Agency to Poll the Community Regarding a Bond for New Public Safety Building, Expand the Library, Upgrade the Martin Luther King Jr. (MLK) Community Center
DIRECT the city manager or designee to develop and issue a Request for Proposal to retain a polling company to poll the community regarding the placement of a bond measure on the November 2024 ballot to construct a public safety building, upgrade fire departments, expand and enhance the main library, and upgrade community centers (such as MLK and Nevin); AUTHORIZE the city manager or designee to enter into a contract with a polling company for up to $50,000; DIRECT the City Attorney’s Office to draft a bond measure and supporting documents for Council to review, and CALL two special meetings – the first meeting to consider the resolution of necessity related to the bond measure and first reading of the bond measure ordinance and a second meeting to occur no later than July 31, 2024 to consider polling results and adopt the final bond measure for the November 2024 ballot; and APPROPRIATE $50,000 from the general fund - Councilmember Cesar Zepeda (510-620-6593).

Councilmember Zepeda introduced the matter. Michelle Milam gave comments in person. The following individuals gave comments via teleconference: Marisol Cantu, Emily Ross, and Ben Therriault. Deputy Director of Internal Services Nickie Mastay introduced Mark Northcross of NHA Advisors. Mr. Northcross presented a PowerPoint that highlighted the following: executive summary; preliminary assumptions; current vs. general obligation bond scenarios tax rates; and impact on baseline homeowner. Discussion ensued. The council granted the following speakers one additional minute for public comment: Michelle Milam, Marisol Cantu, and Ben Therriault. Further discussion ensued. (At 11:00 p.m. - a motion by Councilmember McLaughlin, seconded by Councilmember Zepeda, to extend the meeting to vote on Item X.2, passed by the unanimous vote of the City Council).

Motion by Councilmember Zepeda
To move forward with the recommended action, especially the poll; and if the poll comes back in favor, proceed with the other steps, died for the lack of a second.

The council requested staff to consider establishing a community process for an all-facilities needs assessment to determine the best funding mechanisms.

Y. ADJOURNMENT
There being no further business, the meeting adjourned in memory of Adey Teshager at 11:05 p.m., to meet again on September 10, 2024, at 6:30 p.m.

Pamela Christian, Clerk of the City of
Richmond
Eduardo Martinez, Mayor

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RICHMOND, CALIFORNIA, July 12, 2024
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Open Session was called to order at 9:33 a.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Gayle McLaughlin, Doria Robinson, Melvin Willis, and Mayor Eduardo Martinez. Absent: Councilmember Cesar Zepeda arrived after the roll was called. Councilmember Soheila Bana and Vice Mayor Claudia Jimenez were absent for the entire meeting.

C. CLOSED SESSION
C.1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8)
 Property: Point Molate (site of former Naval Shipyard Depot) Agency Negotiator: Dave Aleshire
Negotiating Parties: East Bay Regional Park District & Tribe & Upstream Point Molate LLC
Under negotiation: Price and terms of payment
D. PUBLIC COMMENT BEFORE CLOSED SESSION
The following individuals gave comments in person: David Helvarg, Toni Hanna, Sally Tobin, Toney Wright, Norman LaForce, Regina Gilligan, Debbie Bayer, Tim Laidman, Robert Cheasty, Roger Huddle, and Alix Mazuet. The following individuals gave comments via teleconference: Jeanne Kortz, Shawn Dunning, Paul Carman, Pam Stello, Jack Scheinman, and Erin Freeman.

E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 10:07 a.m. The Closed Session adjourned at 10:45 a.m.

F. SPECIAL COUNCIL MEETING OF THE RICHMOND CITY COUNCIL The Special Meeting of the Richmond City Council was called to order at 10:50 a.m. by Mayor Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Martinez led the Pledge of Allegiance to the flag.

H. ROLL CALL

Present: Councilmembers McLaughlin, Robinson, Willis, Zepeda, and Mayor Martinez.

Absent: Councilmember Bana and Vice Mayor Jimenez were absent for the entire meeting.

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I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
No changes.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
City Attorney Dave Aleshire stated there was no reportable action taken on Item C.1 (Point Molate real property negotiation).

L. NEW BUSINESS
L.1 Disposition of 81.56 acre Developable Property at former Point Molate Naval Facility by Letter of Intent
APPROVE entering into the Letter of Intent (LOI) and execution by the Mayor with any final technical changes made by the City Attorney – City Attorney’s Office (David Aleshire 510-620-6509).

City Attorney Dave Aleshire introduced the matter. Mr. Aleshire provided an overview of prior events regarding Point Molate and the terms of the proposed Letter of Intent. The following individuals gave comments in person: Diana Wear, Norman LaForce, Sally Tobin, Martha Gruelle, Tarnel Abbott, Nina Smith, Jim Hanson, Jovanka Beckles, Robert Cheasty, Marilyn Langlois, David Helvarg, and Colin Coffey. The following individuals gave comments via teleconference:

Doria Mueller-Beilschmidt, Paul Carman, and Shawn Dunning. Discussion ensued.

To approve the staff recommendation.

Ayes (5): Mayor Eduardo Martinez, Melvin Willis, Cesar Zepeda, Doria Robinson, and Gayle McLaughlin
Absent (2): Soheila Bana and Vice Mayor Claudia Jimenez Passed (5 to 2)

M. ADJOURNMENT
There being no further business, the meeting adjourned at 12:23 p.m., to meet again on September 10, 2024, at 6:30 p.m.

Pamela Christian, Clerk of the City of
Richmond
Eduardo Martinez, Mayor

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1 RICHMOND, CALIFORNIA, August 13, 2024

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. SPECIAL OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED

SESSION
The Richmond City Council Open Session was called to order at 5:15 p.m. by Mayor Eduardo Martinez.

City Clerk Pamela Christian announced that the city council would reconvene following closed session for the city attorney to provide a report on final decisions made during closed session. Ms. Christian also announced that Councilmember Gayle McLaughlin would be joining the meeting remotely in accordance with Assembly Bill 2449.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin (via Zoom), Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez. Absent: None.

C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Coalition for Richmond’s Future & Daniela Dickey v. Pamela Christian, the City Clerk of the City of Richmond; Kristin B. Connelly, County Clerk, Recorder and Registrar of V oters
C.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  One case
D. PUBLIC COMMENT BEFORE CLOSED SESSION
The following individuals gave comments in person: Sue Wilson, Michelle Milam, Kelly Griffin, Tim Simmons, Sean Stalbaum, Tolly Graves, Josiah Brandman, Ben Therriault, Gregory Everetts, Debra Grabelle, and Josh Anijar.

The following individuals gave comments via teleconference: John Varga, Yvette Williams, Shane Johnson, Christopher Lehman, Kymberlyn Carson-Thrower, and Fred Brown Jr.

E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 5:39 p.m. Closed Session adjourned at 8:42 p.m. and open session reconvened at 8:43 p.m. with all councilmembers present.

Chief Assistant City Attorney Shannon Moore reported the outcome of the closed session items as follows:

C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) 125

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2  Coalition for Richmond’s Future & Daniela Dickey v. Pamela Christian, the City Clerk of the City of Richmond; Kristin B. Connelly, County Clerk, Recorder and Registrar of V oters
C.2 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  One case
Direction was given to City negotiators to complete negotiations by the start time of the special meeting scheduled for August 14, 2024, and to present the final agreement.

Mayor Martinez announced that the council would need to adjourn the special meeting scheduled for Wednesday, August 14, 2024, by 2:00 p.m. in order to give the city clerk enough time to provide the County Elections Division with the proper documentation to remove a measure from the November 5, 2024, ballot if approved.

Open session adjourned at 8:45 p.m. to meet again on Wednesday, August 14, 2024, at 12:00 p.m.

Clerk of the City of Richmond Mayor

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RICHMOND, CALIFORNIA,

SPECIAL CITY COUNCIL MINUTES

August 14, 2024, 12:00 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. SPECIAL MEETING OF THE RICHMOND CITY COUNCIL
The Special meeting was called to order at 12:16 p.m. by Mayor Eduardo Martinez.

B. PLEDGE OF ALLEGIANCE
Mayor Eduardo Martinez let the Pledge Allegiance to the Flag.

C. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin, Doria Robinson, Melvin Willis, Cesar Zepeda, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez.

Absent: None.

D. STATEMENT OF CONFLICT OF INTEREST
None
E. AGENDA REVIEW
None.

F. NEW BUSINESS
F.1 Resolution rescinding Resolution No. 63-24 and a resolution approving a settlement agreement with Chevron Corporation
ADOPT a resolution rescinding (“Rescinding Resolution”) Resolution No. 63-24, which would remove from the November 5, 2024, ballot a proposed business license tax on oil refining and ADOPT a resolution approving a settlement agreement (“Tax Agreement Resolution”) with Chevron Corporation– City Attorney’s Office (Dave Aleshire 510-620-6509).

Michael Colantuano from Colantuono, Highsmith & Whatley, PC, gave an overview of the item.

Mark Wassberg, Andrea Zuniga, John Gioia, Brian Hubinger, Rauly Butler, Connie Cho, Sue Wilson, Megan Zapanta, Jose Abastida, Josh Anijar, Jamin Pursell, Sean Staulbaum, and Kerry Guerin gave comments in person.

Elsa Stevens, Shana Lazaro, Sylvia Arredondo, Ben Therriault, Jane Courant, Lazuli, Martine Johannessen, Christoper Lehman, Rita Barouch Anuoluwapo Olabode Halimah Houston, and Lujain Al-Sleh gave comments via Zoom. 127

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Vice Mayor Jimenez stated that if the Chevron Refinery was sold that the original provisions of the settlement agreement stand and Chevron Government Affairs Manager, Brian Hubinger publicly agreed.

A motion made by Mayor Martinez, seconded by Councilmember Robinson, rescinded Resolution No. 63-24, and adopted Resolution No. 97-24, by the following vote:

Ayes (7): Mayor Eduardo Martinez, Melvin Willis, Cesar Zepeda, Doria Robinson, Soheila Bana, Gayle McLaughlin, and Vice Mayor Claudia Jimenez Passed (7 to 0)

G. ADJOURNMENT
There being no further business, the meeting adjourned at 1:46 p.m., to meet again on September 10, 2024.

Clerk of the City of Richmond Mayor

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September 10, 2024

City Clerk's Office

DATE: September 10, 2024
TO: Mayor Martinez and Members of the City Council
FROM:

Pamela Christian, City Clerk
Subject:

Cancellation of the September 17 and November 5,
2024, Regular City Council meetings
FINANCIAL IMPACT: There is no financial impact with this item

PREVIOUS COUNCIL
ACTION:

None

STATEMENT OF THE
ISSUE:

The Richmond City Council currently meets every first,
third, and fourth Tuesday of each month unless special
exceptions are indicated within the Charter, Council
Rules and Procedures, or approved by the City Council.

RECOMMENDED ACTION:

APPROVE the cancellation of the September 17 and
November 5, 2024, Regular City Council meetings - City
Clerk’s Office (Pamela Christian 510-620-6513).

DISCUSSION:

The Richmond City Council has regularly scheduled meetings every first, third, and fourth Tuesday of every month unless exceptions are indicated within the Charter, Council Rules and Procedures, or approved by the City Council.

With approval of this item, the regular meetings scheduled for Tuesday, September 17 and November 5, 2024, will be cancelled. The cancellation of the Tuesday, September 17, 2024, meeting avoids holding four consecutive meetings. The AGENDA
REPORT
129

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September 10, 2024
cancellation of the Tuesday, November 5, 2024, meeting is recommended due to the General Election being held on the same day.

Council Rules and Procedures state that “Any future regular or special meeting may be canceled by a vote of a majority of the members of the City Council during a regular or special meeting.”

Schedule listed below:

Date Comment
September 17, 2024 No meeting – Cancelled
September 24, 2024 Regular Meeting – in person/hybrid
October 1, 2024 Regular Meeting – in person/hybrid
October 15, 2024 Regular Meeting – in person/hybrid
October 22, 2024 Regular Meeting – in person/hybrid
November 5, 2024 No meeting – Cancelled
November 19, 2024 Regular Meeting – in person/hybrid
November 26, 2024 Regular Meeting – in person/hybrid
December 3, 2024 Regular Meeting – in person/hybrid
December 17, 2024 Regular Meeting – in person/hybrid

DOCUMENTS ATTACHED:

None
130

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September 10, 2022

City Clerk's Office

DATE: September 10, 2024
TO: Mayor Eduardo Martinez and Members of the City Council FROM:

Pamela Christian, City Clerk

Subject:

Voting Delegate and Alternate – League of California
Cities 2024 Annual Conference
FINANCIAL IMPACT: The financial impact will be the travel, registration, and hotel expenses for the voting delegate and the alternate or alternates to attend the Annual Conference – to be
paid from the mayor’s and councilmember’s travel
budgets.

PREVIOUS COUNCIL
ACTION:

2023

STATEMENT OF THE
ISSUE:

The League of California Cities makes an annual request to member cities to designate a voting delegate and
alternate(s) to attend the Annual Business Meeting of the League of California Cities’ Annual Conference.

RECOMMENDED ACTION:

DESIGNATE Mayor Eduardo Martinez as voting delegate
and Vice Mayor Claudia Jimenez as an alternate to
represent the City of Richmond at the Annual Business
Meeting of the League of California Cities’ 2024 Annual Conference, to be held in Long Beach at the Long Beach
Convention Center, Wednesday, October 16 through
Friday, October 18, 2024 – City Clerk’s Office (Pamela
Christian 510-620-6513).

AGENDA
REPORT
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September 10, 2022
DISCUSSION:

An Annual Business Meeting is held each year at the League of California Cities’ Annual Conference. During the Business Meeting, the members consider and vote on resolutions to establish policies for the League. It is important that each member city participate in the business meeting to ensure they have the opportunity to be a part of the decision-making process for League policies.

Attendance and participation at the Business Meeting is restricted to cities that have designated a voting delegate and an alternate. Both the voting delegate and the alternate must be registered for the Annual Conference.

The Annual Conference will be held October 16 through 18 in Long Beach at the Long Beach Convention Center, and the deadline to submit the names of the delegate and alternate is Wednesday, September 24, 2024.

DOCUMENTS ATTACHED:

Attachment 1 – 2024 League of California Cities voting delegate packet dated July 10, 2024
132

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

DATE: Wednesday, July 10, 2024

TO: Mayors, Council Members, City Clerks, and City Managers

RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 16-18, 2024 Long Beach Convention Center

Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 18, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 25. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 25, 2024
133

For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 25. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly

134

1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org

General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

135
Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a member-
informed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 136

Page 1 of 2 ends

September 10, 2024

City Council

DATE: September 10, 2024
TO: Mayor Martinez and Members of the City Council
FROM:

Councilmember Soheila Bana

Subject:

Request $2,000 for the El Sobrante Stroll
FINANCIAL IMPACT: The requested $2,000 contribution will be allocated from the $5,000 budgeted for the Nowruz Festival within the
City’s fiscal year (FY) 2024-2025 festival budget. This contribution will assist in covering event costs, including entertainment, materials, and logistical support, ensuring the success of this important community event (Account
01251151 400322).

PREVIOUS COUNCIL
ACTION:

The City Council approved a $2,000 contribution for the 2023 El Sobrante Stroll.

STATEMENT OF THE
ISSUE:

Request $2,000 for the El Sobrante Stroll
RECOMMENDED ACTION:

APPROVE an allocation of $2,000 for the El Sobrante
Stroll from the City’s Fiscal Year 2024-2025 festival
budget – Councilmember Soheila Bana (510-620-6743).

AGENDA
REPORT
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Page 2 of 2 ends

September 10, 2024
DISCUSSION:

The El Sobrante Stroll has been a tradition of the El Sobrante community for the last 26 years. It takes place annually, on the third Sunday of September, and involves closing off the San Pablo Dam Road between El Portal and Appian Way. There are booths for local, government, and non-profit businesses, children's activities, food trucks, live music, and other activities. A typical Stroll is attended by roughly 25,000 people over the course of the day and is promoted to West Contra Costa County communities including El Sobrante, Richmond, San Pablo, Hercules, and Pinole.

The Stroll is organized by the non-profit El Sobrante Chamber of Commerce, and the net proceeds from the Stroll help fund programs and projects for the community and especially the businesses in the community.

The cost is approximately $2,000 to provide three ADA-compliant restroom units, three regular units, and three handwashing stations. Since many of our El Sobrante Valley residents live in Richmond, the organizers thought of reaching out to the City for help with this.

The City of Richmond logo would be included in the promotional email blasts and social media advertising, and organizers could provide a booth to the City as part of this package.

The City is encouraged to assign one or two staff members to manage the booth. Other departments such as the Police Department and Fire Department are invited to participate by having safety vehicles or equipment staged at the Stroll.

For more information about the El Sobrante Stroll, please visit The El Sobrante Chamber of Commerce Monthly Newsletter

DOCUMENTS ATTACHED:

None
138

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September 10, 2024

Finance Department

DATE: September 10, 2024
TO: Mayor Martinez and Members of the City Council
FROM:

Andrea Miller, Director of Finance
Mubeen Qader, Deputy Director of Finance
Jerry Gurule, Accounting Manager
Subject:

Investment and Cash Balance Report, Monthly Overtime
Reports, and Documentary Transfer Tax Report for the
Month of June 2024
FINANCIAL IMPACT: There is no fiscal impact due to this agenda item.

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

City staff is requesting that the City Council receive the City’s Investment and Cash Balance Report, Monthly
Overtime Reports, and Documentary Transfer Tax
Report for the month of June 2024.

RECOMMENDED ACTION:

RECEIVE the City’s Investment and Cash Balance
Report, Monthly Overtime Reports, and Documentary
Transfer Tax Report for the month of June 2024 –
Finance Department (Andrea Miller 510-620-6740).

DISCUSSION:

Investment and Cash Balance Report
It is the policy of the City of Richmond (City) to invest public funds in a manner which prioritizes safety and liquidity over yield while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public AGENDA
REPORT
139

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September 10, 2024
funds. In accordance with California Government Code Section 53 646 and the City’s Investment Policy, the Director of Finance shall report monthly on the City's pooled and Bond funds to the City Manager and City Council and shall report quarterly on other investments.

The Investment and Cash Balance Report is a monthly report of the City’s pooled cash balance which include General Fund, Special Revenue, Debt Service, Capital Projects, Enterprise, Internal service, Trust & Agency, Redevelopment/Successor Agency, and any other Funds investment activities under the direction of the City.

The Portfolio Management Report represents the monthly bank balances, along with market balances of permitted investments according to the City’s Investment Policy.

Investment in the Local Agency Investment Fund (LAIF), CalTrust, money market, agency bonds, certificates of deposits, and corporate notes are all allowable by California Government Code Section 536 01 and permitted according to the City of Richmond’s Investment Policy updated October 17, 2023.

This investment report was prepared after the April 30, 2024, Special City Council meeting where direction was provided to add additional restrictions to the City of Richmond’s Investment Policy and reflects the portfolio as of June 30, 202 4. Based on the policy direction received during the special City Council meeting, City Council directed City staff to review and modify the City of Richmond’s Investment Policy to add additional restrictions eliminating the investment of City funds in ind ustries that facilitate violence, war, oppression, and apartheid. City staff has been directed to present Investment Policy modifications and recommendations for socially responsible investments to City Council for consideration which will occur at the September 24, 2024, City Council meeting.

The City is allowed to prefund future Pension and Other Post -Employment Benefits (OPEB) costs in accordance with the City’s Pension and OPEB policies. These funds are invested according to the polic ies funding objectives and funding guidelines. The City maintains a Section 115 C ombination Trust for City -OPEB & Pension administered by Public Agency Retirement Services (PARS) and a California Employers’ Retiree Benefit Trust (CERBT) administered by California Publ ic Employees’ Retirement System (CalPERS) for RPOA -OPEB. Each Trust is comprised of a diversified portfolio of investments consistent with the Trust’s objectives and liquidity requirements.

Overtime Reports
The overtime reports for the month of June 2024 provides a summary of budget-to-actual overtime usage by department for miscellaneous and sworn staff. Year-over-year and month-over-month totals are included for sworn staff.

140

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September 10, 2024
Documentary Transfer Tax
At the June 2 4, 2024, City Council budget hearing, City Council requested monthly updates of the Documentary Transfer Tax received by the City of Richmond from the County of Contra Costa for the sale of properties in Richmond. As this being the most volatile revenue stream for the City, the amounts received month-to-month can vary from approximately $300,000 to over $3 million. As shown in the report, a few large sales can alter the amount received by millions.

For FY 2023-24, the City budgeted $13.3 million in the Documentary Transfer Tax category and only received $8.6 million, equating to a difference of $4.7 million.

DOCUMENTS ATTACHED:

Attachment 1 – Investment and Cash Balance Report for June 2024 Attachment 2 – Overtime Report for June 2024
Attachment 3 – Overtime Public Safety Report for June 2024 Attachment 4 – Documentary Transfer Tax Report for June 2024 141
142
143
144
145
146
147
148
149
150
151
152
153
154
Attachment 2 - Overtime Report June 2024
PERIOD 12, JUNE 2024
100%
Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE
BUDGET
PCT
GENERAL FUND (summary)
400031 OVERTIME/General 1,725,650 118,617 1,844,267 2,230,458 (386,191) 121% 400032 OVERTIME/Sworn 9,282,969 2,561,865 11,844,834 11,341,088 503,747 96% TOTAL GENERAL FUND 11,008,619 2,680,482 13,689,101 13,571,546 117,555 99% Overtime By Department

CITY CLERK
Administration 20,000 - 20,000 25,934 (5,934) 130% Two staff members are required for every council meeting.

COMMUNITY DEVELOPMENT
General Plan Code Enforcement 20,000 20,000 40,000 3,007 36,993 8%

FINANCE -
Administration - - - 16 (16) - Was short-staffed earlier in the fiscal year General Accounting - - - 1,321 (1,321) - Was short-staffed earlier in the fiscal year Payroll - - - 67,038 (67,038) - Was short-staffed earlier in the fiscal year Accounts Payable 600 - 600 954 (354) 159% Short-staffed.

Revenue Collection 5,000 - 5,000 9,977 (4,977) 200% Short-staffed.

TOTAL FINANCE 5,600 - 5,600 79,306 (73,706) 1416%

HUMAN RESOURCES
Administration - - - 916 (916) - POLICE
Administration 490,227 - 490,227 503,461 (13,234) 103% CAD Dispatch System 680,625 70,886 751,511 766,166 (14,655) 102% Slightly over threshold for new hire training RM System 4,000 - 4,000 2,236 1,764 56% Parking Enforcement 6,000 - 6,000 7,343 (1,343) 122% Sworn Administration 4,800,000 1,908,965 6,708,965 6,634,274 74,691 99% TOTAL POLICE 5,980,852 1,979,851 7,960,703 7,913,479 47,224 99% FIRE
Administration 2,000 - 2,000 839 1,161 42% Suppression - - - 324,944 (324,944) - 7 Personnel's OT is being charged to general OT object (400031) instead of sworn OT (400032). A correction to this line item will move these expenditures.

Sworn Suppression 4,453,872 652,900 5,106,772 4,577,226 529,546 90% Sworn Prevention 29,097 - 29,097 19,101 9,996 66% Sworn Prv-Chvrn Insp - - 535 (535) -

Page 1 of 3155 ends

Attachment 2 - Overtime Report June 2024
100%
Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE
BUDGET
PCT
Sworn Training - - - 109,953 (109,953) - 1 Battalion Chief's OT is being charged to Training instead of Suppression.

A correction to this line item will move these expenditures.

TOTAL FIRE 4,484,969 652,900 5,137,869 5,032,597 105,272 98%

OFFICE OF NEIGHBORHOOD SAFETY
Administration - 5,000 5,000 680 4,320 14%

PUBLIC WORKS & ENGINEERING SVCS
Facility Maintenance Administration - - - 118 (118) - Stationary Engineers 10,000 - 10,000 10,665 (665) 107% Stationary Engineers had after hours calls Building Services 3,000 - 3,000 7,594 (4,594) 253% Special assignment to build offices on the 2 nd floor of Engineering Utility Sections 132,000 - 132,000 136,770 (4,770) 104% Weekend cleaning of the Aquatic centers, stripping and waxing of floors at community centers.

Electric 25,000 - 25,000 23,583 1,417 94% Parks & Landscape Admin 200,000 - 200,000 208,802 (8,802) 104% Tree work and extensive weed abatement in various locations that are open spaces and busy roadways.

Streets Administration 36,000 (30,000) 6,000 49 5,951 1% Street Sweeping 1,100 - 1,100 189 911 17% Pavement Maintenance 41,447 10,000 51,447 22,272 29,175 43% Traffic Signs & Lines 4,885 20,000 24,885 11,847 13,038 48% Equipment Services 8,000 - 8,000 18,868 (10,868) 236% To catch up on outstanding work, clerical and maintenance.

Abatement Services 27,000 - 27,000 38,580 (11,580) 143% Abatement staff had Dumpster Day work on the 15th, 22nd and 29th TOTAL PUBLIC WORKS 488,432 - 488,432 479,338 9,094 98%

LIBRARY
Library Administration - 6,000 6,000 12,228 (6,228) 204% Admin support fo Deputy City Manager, Library Commission, and staffing shortages.

COMMUNITY SERVICES
Recreation Services/Cities of Service - 23 23 148 (125) - Tool Lending Library OT Recreation Administration - 1,371 1,371 1,371 - 100% Administrative staff were tabling at several weekend and evening events in July.

Booker T Center 250 - 250 204 46 82% Nevin Center 1,000 864 1,864 1,864 - 100% Short-staffed during summer camp Shields Reid 37 123 161 161 - 100% Short staffed during summer camp Recreation Complex 1,000 - 1,000 1,137 (137) 114% Short-staffed.

Parchester Center 200 533 733 733 - 100% Short-staffed.

May Valley Center - 1,616 1,616 1,616 - 100% Short-staffed.

Recreation DPRC 500 250 750 545 205 73% Senior Center 300 (243) 57 - 57 0% Senior Center Annex 250 47 297 297 - 100% Staff participated in fireworks events.

Aquatics 2,028 3,283 5,311 5,674 (362) 107% Short-staffed.

Convention Center - 7,000 7,000 6,017 983 100% Increased rentals required staff overtime

Page 2 of 3156 ends

Attachment 2 - Overtime Report June 2024
100%
Threshold

ORIGINAL

BUDGET TRANSFERS REVISED
BUDGET
YTD

EXPENDED

AVAILABLE
BUDGET
PCT
Plunge 2,200 1,854 4,054 4,296 (242) 106% Short-staffed.

TOTAL COMMUNITY SERVICES 7,766 16,721 24,487 24,062 425 98%

ECONOMIC DEVELOPMENT PROGRAM
Administration 1,000 1,000 - 1,000 0% TOTAL GENERAL FUND 11,008,619 2,680,472 13,689,091 13,571,546 117,544 99%

NON-GENERAL FUND
Overtime By Fund
1012 HILLTOP LANDSCAPE MAINT DIST 20,000 - 20,000 33,970 (13,970) 170% The Hilltop crew completed weed abatement around the lake and High Fire Zones
1015 MARINA BAY LNDSCP & LIGHT DIST 25,300 - 25,300 18,792 6,508 74% 1018 RENT CONTROL 2,500 - 2,500 915 1,585 37% 1050 CR-PLANNING & BUILDING 9,500 - 9,500 2,212 7,288 23% 1051 CR-PLANNING & BUILDING - 13,000 13,000 3,026 9,974 23% 1055 ENCROACHMENT SVCS 8,000 - 8,000 18,396 (10,396) 230% To inspect services completed by PG&E and it corresponds with a permit and the funds should go back to that line
1303 KIDS FIRST INITIATIVE - - - 2,124 (2,124) - 4001 PORT OF RICHMOND - - - 123 (123) - 4003 WASTEWATER ADMINISTRATION - - - 15,088 (15,088) - 4003 WASTEWATER PRE-TREATMENT 7,500 - 7,500 5,807 1,693 77% 4006 STORMWATER - - - 645 (645) - 4404 RHA-NEVIN PLAZA - 1,908 1,908 2,156 (248) 113% On-call services from tenants after hours and weekends. 4405 RHA-NYSTROM VILLAGE - 4,491 4,491 4,452 39 99% 5001 INSURANCE RESERVES - - - 946 (946) - TOTAL NON-GENERAL FUNDS 72,800 19,399 92,199 108,651 (16,452) 118%

Page 3 of 3157 ends

Attachment 3 - Overtime Public Safety Report for June 2024 City of Richmond
Public Safety Sworn Overtime
Fund: 0001 - General Fund
Period 1 2 3 4 5 6 7 8 9 10 11 12 Average
Month July August September October November December January February March April May June YTD YTD Remaining Monthly Target % 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Total $ Total % Budget Expense

ORIGINAL
BUDGET

REVISED
BUDGET
FY2016-17 Overtime - Sworn 3,169,000 3,169,000 313,703 373,243 423,224 469,661 339,483 327,177 348,076 361,458 349,723 365,735 425,407 563,317 4,660,207 147.1% (1,491,207) 388,350.56 FY2017-18 Overtime - Sworn 3,169,000 3,169,000 569,194 440,670 445,282 459,402 452,278 396,762 322,524 497,979 455,202 554,449 509,368 466,567 5,569,677 175.8% (2,400,677) 464,139.77 FY2018-19 Overtime - Sworn 3,433,019 3,433,019 482,143 537,369 655,866 437,794 524,577 430,398 367,322 512,595 422,587 497,767 536,209 505,966 5,910,592 172.2% (2,477,573) 492,549.37 FY2019-20 Overtime - Sworn 5,000,000 4,800,000 473,963 469,392 491,205 509,931 449,751 473,935 390,897 498,501 501,383 479,696 560,031 439,159 5,737,844 119.5% (937,844) 478,153.64 FY2020-21 Overtime - Sworn 2,497,290 3,533,043 275,202 246,822 296,775 382,618 306,787 278,293 205,529 303,631 307,092 357,284 323,537 368,366 3,651,935 103.4% (118,892) 304,327.96 FY2021-22 Overtime - Sworn 5,165,434 5,165,434 379,016 408,253 487,481 423,830 333,006 307,152 255,420 330,788 314,524 336,044 304,989 366,419 4,246,922 82.2% 918,512 353,910.14 POLICEFY2022-23 Overtime - Sworn 5,165,435 4,800,000 373,491 355,649 399,628 355,866 377,889 401,964 396,783 474,403 463,499 416,775 496,542 449,394 4,961,883 103.4% (161,883) 413,490.26 FY2023-24 Overtime - Sworn 4,800,000 6,708,965 487,105 925,716 477,693 462,417 470,347 531,204 424,452 626,680 478,293 593,735 568,535 588,097 6,634,274 98.9% 74,691 552,856.16 FY2016-17 Overtime - Sworn 2,486,914 2,486,914 268,353 267,582 178,894 164,200 149,136 147,981 227,796 267,960 182,993 246,898 233,383 316,924 2,652,102 106.6% (165,188) 221,008.47 FY2017-18 Overtime - Sworn 2,486,914 2,486,914 268,465 345,174 291,221 359,542 367,182 310,508 336,315 176,449 132,298 196,306 203,912 166,108 3,153,480 126.8% (666,566) 262,789.99 FY2018-19 Overtime - Sworn 2,509,914 2,509,914 257,785 245,946 179,272 171,370 219,937 204,997 261,780 216,596 196,343 310,702 220,368 275,166 2,760,261 110.0% (250,347) 230,021.77 FY2019-20 Overtime - Sworn 4,305,402 2,509,914 295,166 277,886 286,016 300,083 332,654 382,084 347,492 328,467 350,709 302,505 264,571 325,335 3,792,969 151.1% (1,283,055) 316,080.74 FY2020-21 Overtime - Sworn 1,993,165 3,193,165 398,678 380,282 417,982 393,922 267,819 345,928 341,403 305,081 172,961 261,923 263,518 286,039 3,835,537 120.1% (642,372) 319,628.09 FY2021-22 Overtime - Sworn 3,629,097 4,334,499 334,236 434,974 358,578 358,251 352,789 327,832 448,493 410,429 297,215 355,475 725,409 438,807 4,842,489 111.7% (507,990) 403,540.77 FIREFY2022-23 Overtime - Sworn 4,334,499 4,334,499 444,959 444,457 414,638 401,115 402,116 379,882 443,531 475,560 339,814 398,079 369,477 435,057 4,948,685 114.2% (614,186) 412,390.41 FY2023-24 Overtime - Sworn 4,482,969 5,135,869 524,969 473,094 348,296 346,854 363,759 315,266 363,100 382,930 381,442 417,762 431,523 357,820 4,706,814 91.6% 429,055 392,234.47 FY2023-24 TOTAL 9,282,969 11,844,834 1,012,073 1,398,810 825,989 809,271 834,106 846,470 787,552 1,009,610 859,735 1,011,497 1,000,058 945,917 11,341,088 95.7% 503,747 945,090.63

BUDGET ACTUALS TOTAL

Page 1 of 1 ends

158
Documentary Transfer Tax
The City of Richmond receives Documentary Transfer Tax from the County for the sale of properties in Richmond. As one of the most volatile revenue stream s for the City, the amounts received can vary month- to-month from the low $300 thousand to the highs of $3 million. A few large sales can widely swing the revenues.

In FY2023-24, the City budgeted $13.3 million in the Transfer Tax category and only received $8.6 million, equating to a difference of $4.7 million.

As a reminder, Measure H, approved by Richmond voters in November 2018, went into effect at the end of December 2018. M easure H increased the real estate transfer tax from 0.7 percent to 1.25 percent for properties with a sale price of over $1 million but below $3 million, 2.5 percent for properties with a sale price between $3 - $10 million, and

3.0 percent for properties with a sale price over $10 million.

The charts below highlight the volatility of this revenue stream. Table 1 shows the total Transfer Tax received each fiscal year since the passage of Measure H with a high of nearly $20 million in FY2020-21.

T
able 1
Table 2 shows each monthly payment going back to FY2018- 19. Of note are the very high payments received certain months, including 4 monthly payments over $3 million during these past 6 years while at the same time seeing 8 payments under $400 thousand.

FY2018-19 FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023-24 Transfer Tax 8,016,886 8,722,257 19,866,835 18,612,107 10,416,847 8,600,534 -
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
Transfer Tax
Attachment 4 – Documentary Transfer Tax Report for June 2024 1 of 4
159
Table 2
July August September October November December January February March April May June FY2018-19 498,037 508,343 348,117 440,189 462,542 437,400 225,541 487,419 809,257 733,536 1,524,100 1,542,404 FY2019-20 475,202 514,221 489,633 581,608 406,167 676,059 2,578,200 344,488 460,000 1,345,764 444,160 406,756 FY2020-21 1,464,754 529,696 5,088,852 508,011 2,522,185 883,461 569,095 357,803 621,601 4,312,603 2,130,037 878,737 FY2021-22 784,937 642,394 3,405,874 1,620,476 689,214 701,028 419,082 944,682 3,047,276 926,132 1,675,993 3,755,021 FY2022-23 1,086,045 520,354 517,718 580,839 1,250,243 785,993 682,509 244,636 2,034,519 970,348 1,253,543 490,102 FY2023-24 465,705 425,650 368,966 507,066 1,357,082 407,488 356,203 336,787 439,035 582,710 627,785 2,726,059 -
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
Documentary Transfer Tax
Attachment 4 – Documentary Transfer Tax Report for June 2024 2 of 4
160
Action City Split
$490.00
$4,991.00
$2,982.00
$6,860.00
$4,585.00
$3,395.00
$4,900.00
$4,284.00
$5,635.00
$1,095,000.00
$742.00
$3,955.00
$13,125.00
$6,265.00
$3,605.00
$4,095.00
$4,900.00
$4,445.00
$5,684.00
$6,020.00
$21,162.50
$4,480.00
$4,151.00
$2,590.00
$4,676.00
$2,695.00
$5,173.00
$13,662.50
$17,812.50
$13,187.50
$5,852.00
$14,812.50
$4,270.00
$14,375.00
$2,555.00
$3,955.00
$2,800.00
$4,025.00
$13,437.50
$3,696.00
$4,585.00
$14,887.50
$4,305.00
$4,900.00
$4,900.00
$4,445.00
$3,360.00
$6,202.00
$2,450.00
2024-0057067 06/14/2024 16:47 06/14/2024 16:47:00
2024-0057285 06/17/2024 09:47 06/17/2024 09:47:00
2024-0057338 06/17/2024 10:39 06/17/2024 10:39:00
2024-0056956 06/14/2024 15:23 06/14/2024 15:23:00
2024-0057027 06/14/2024 16:29 06/14/2024 16:29:00
2024-0057033 06/14/2024 16:32 06/14/2024 16:32:00
2024-0056579 06/14/2024 09:16 06/14/2024 09:16:00
2024-0056632 06/14/2024 10:22 06/14/2024 10:22:00
2024-0056796 06/14/2024 12:51 06/14/2024 12:51:00
2024-0056402 06/13/2024 14:31 06/13/2024 14:31:00
2024-0056428 06/13/2024 15:14 06/13/2024 15:14:00
2024-0056546 06/14/2024 08:41 06/14/2024 08:41:00
2024-0056075 06/13/2024 09:25 06/13/2024 09:25:00
2024-0056388 06/13/2024 14:17 06/13/2024 14:17:00
2024-0056397 06/13/2024 14:26 06/13/2024 14:26:00
2024-0055876 06/12/2024 13:59 06/12/2024 13:59:00
2024-0055891 06/12/2024 14:05 06/12/2024 14:05:00
2024-0055917 06/12/2024 14:20 06/12/2024 14:20:00
2024-0055438 06/11/2024 16:06 06/11/2024 16:06:00
2024-0055593 06/12/2024 10:17 06/12/2024 10:17:00
2024-0055850 06/12/2024 13:51 06/12/2024 13:51:00
2024-0054236 06/10/2024 07:45 06/10/2024 07:45:00
2024-0055102 06/11/2024 11:32 06/11/2024 11:32:00
2024-0055107 06/11/2024 11:48 06/11/2024 11:48:00
2024-0054065 06/07/2024 14:27 06/07/2024 14:27:00
2024-0054147 06/07/2024 15:06 06/07/2024 15:06:00
2024-0054151 06/07/2024 15:06 06/07/2024 15:06:00
2024-0053931 06/07/2024 12:35 06/07/2024 12:35:00
2024-0053992 06/07/2024 13:50 06/07/2024 13:50:00
2024-0053999 06/07/2024 13:55 06/07/2024 13:55:00
2024-0053550 06/06/2024 14:34 06/06/2024 14:34:00
2024-0053554 06/06/2024 14:40 06/06/2024 14:40:00
2024-0053710 06/07/2024 09:00 06/07/2024 09:00:00
2024-0053427 06/06/2024 12:02 06/06/2024 12:02:00
2024-0053454 06/06/2024 12:34 06/06/2024 12:34:00
2024-0053464 06/06/2024 12:39 06/06/2024 12:39:00
2024-0053271 06/06/2024 08:28 06/06/2024 08:28:14
2024-0053369 06/06/2024 10:21 06/06/2024 10:21:00
2024-0053393 06/06/2024 11:20 06/06/2024 11:20:00
2024-0053050 06/05/2024 13:01 06/05/2024 13:01:00
2024-0053132 06/05/2024 14:31 06/05/2024 14:31:00
2024-0053209 06/06/2024 07:45 06/06/2024 07:45:00
2024-0052502 06/04/2024 11:09 06/04/2024 11:09:00
2024-0052723 06/04/2024 16:08 06/04/2024 16:08:00
2024-0052789 06/05/2024 08:05 06/05/2024 08:05:00
2024-0052224 06/03/2024 16:18 06/03/2024 16:18:00
2024-0052369 06/04/2024 08:49 06/04/2024 08:49:00
2024-0052443 06/04/2024 09:44 06/04/2024 09:44:00
Document No. Recording Date/Time Transaction Date/Time
For Richmond
2024-0052111 06/03/2024 15:04 06/03/2024 15:04:00
KRISTIN B. CONNELLY, CLERK-RECORDER
County of Contra Costa
555 Escobar Street * Martinez, CA 94553
Recorder (925) 335-7900 * Fax (925) 335-7926
Transfer Tax Monthly Detail by City
Report Date & Time
07/05/2024 14:46
City: Rm Richmond
For Month: June 2024
Attachment 4 – Documentary Transfer Tax Report for June 2024 3 of 4
161
$4,690.00
$2,779.00
$4,340.00
$6,993.00
$12,812.50
$4,585.00
$4,732.00
$3,311.00
$4,760.00
$3,150.00
$5,600.00
$2,940.00
$4,865.00
$4,550.00
$5,320.00
$3,640.00
$22,850.00
$4,690.00
$12,675.00
$3,150.00
$4,830.00
$1,085.00
$2,723.00
$2,835.00
$3,437.00
$2,660.00
$6,986.00
$6,986.00
$6,986.00
$102,875.00
$4,200.00
$6,643.00
$6,020.00
$1,050,000.00
$2,726,059.00
Total $ of Cap docs 2,673,930.00$ $2,726,059.00
Total Count of Cap docs 63 83 Count:
2024-0062301 06/28/2024 16:17 06/28/2024 16:17:00
Total For Richmond
Total:
2024-0062179 06/28/2024 14:39 06/28/2024 14:39:00
2024-0062257 06/28/2024 15:29 06/28/2024 15:29:00
2024-0062276 06/28/2024 15:59 06/28/2024 15:59:00
2024-0061995 06/28/2024 11:37 06/28/2024 11:37:00
2024-0062020 06/28/2024 12:01 06/28/2024 12:01:00
2024-0062167 06/28/2024 14:33 06/28/2024 14:33:00
2024-0061300 06/27/2024 11:27 06/27/2024 11:27:00
2024-0061419 06/27/2024 13:20 06/27/2024 13:20:00
2024-0061987 06/28/2024 11:31 06/28/2024 11:31:00
2024-0061040 06/26/2024 16:10 06/26/2024 16:10:00
2024-0061044 06/26/2024 16:19 06/26/2024 16:19:00
2024-0061140 06/27/2024 08:41 06/27/2024 08:41:00
2024-0060659 06/26/2024 10:12 06/26/2024 10:12:00
2024-0060779 06/26/2024 11:47 06/26/2024 11:47:00
2024-0060782 06/26/2024 11:48 06/26/2024 11:48:00
2024-0060234 06/25/2024 10:24 06/25/2024 10:24:00
2024-0060450 06/25/2024 15:28 06/25/2024 15:28:00
2024-0060474 06/25/2024 16:28 06/25/2024 16:28:00
2024-0059770 06/24/2024 11:47 06/24/2024 11:47:00
2024-0059947 06/24/2024 15:17 06/24/2024 15:17:00
2024-0059965 06/24/2024 15:33 06/24/2024 15:33:00
2024-0059370 06/21/2024 15:11 06/21/2024 15:11:00
2024-0059505 06/24/2024 08:18 06/24/2024 08:18:00
2024-0059547 06/24/2024 08:51 06/24/2024 08:51:00
2024-0058741 06/20/2024 15:15 06/20/2024 15:15:00
2024-0058888 06/21/2024 08:19 06/21/2024 08:19:00
2024-0059188 06/21/2024 12:17 06/21/2024 12:17:00
2024-0058566 06/20/2024 11:39 06/20/2024 11:39:00
2024-0058698 06/20/2024 14:46 06/20/2024 14:46:00
2024-0058720 06/20/2024 14:59 06/20/2024 14:59:00
2024-0057454 06/17/2024 13:44 06/17/2024 13:44:00
2024-0057565 06/17/2024 15:24 06/17/2024 15:24:00
2024-0057955 06/18/2024 12:37 06/18/2024 12:37:00
Attachment 4 – Documentary Transfer Tax Report for June 2024 4 of 4
162

Page 1 of 2 ends

September 10, 2024

Finance Department

DATE: September 10, 2024
TO: Mayor Martinez and Members of the City Council
FROM:

Andrea Miller, Director of Finance
Mubeen Qader, Deputy Director of Finance
Jerry Gurule, Accounting Manager
Subject:

Amendment of Authorized Signatures on The Local
Agency Investment Fund (LAIF)
FINANCIAL IMPACT: There is no fiscal impact due to this agenda item.

PREVIOUS COUNCIL
ACTION:

N/A

STATEMENT OF THE
ISSUE:

The City needs to revise the list of authorized signatures on the Local Agency Investment Fund (LAIF) to reflect
the current staff assignments in the Finance Department.

LAIF requires that the City Council adopt a resolution
approving the authorized signatures.

RECOMMENDED ACTION:

ADOPT a resolution revising the authorization list on the Local Agency Investment Fund (LAIF) account to reflect
the current staff assignments in the Finance Department – Finance Department (Andrea Miller 510-620-6740).

DISCUSSION:

The Local Agency Investment Fund (LAIF) is a voluntary program created by a California statute. It began in 1977 as an investment alternative for California’s local governments and special districts and is part of the Pooled Money Investment Account (PMIA). The PMIA began in 1955, and oversight is provided by the Pooled Money Investment Board (PMIB), an Investment Committee. The PMIB members are the State AGENDA
REPORT
163

Page 2 of 2 ends

September 10, 2024
Treasurer, Director of Finance, and the State Controller. LAIF is an important investment/cash management vehicle for the City of Richmond’s financial operations.

The Finance Department has experienced a number of personnel changes due to retirements, turnover from attrition, and new hires to replace staff. As a result, signature cards on the LAIF accounts are outdated and need to be revised to reflect current staff assignments. The State of California Local Investment Agency requires the adoption of a resolution to update the signature cards.

DOCUMENTS ATTACHED:

Attachment 1 – LAIF Resolution
164
CC Reso No. ____

Page 1 of 2 ends

CITY COUNCIL RESOLUTION NO. -----

RESOLUTION OF THE COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA

REVISING THE LIST OF AUTHORIZED SIGNATURES FOR TRANSFER OF

FUNDS FROM THE LOCAL AGENCY INVESTMENT FUND TO DELETE OLD

ACCOUNT SIGNERS AND TO DESIGNATE THE CURRENT AUTHORIZED

SIGNERS IN THE FINANCE DEPARTMENT
WHEREAS, the City of Richmond is required to maintain and periodically update the List of Authorized Signatures of city employees authorized to make deposits or withdrawals of money in the Local Agency Investment Fund; and
WHEREAS, subsequent to the October 1 7, 2023, Changes to List of Authorized Signatures, the City of Richmond revised the authorization list due to several staffing changes in the Finance Department in order to make deposits or withdrawals of money in the Local Agency Investment Fund on the following account: 98-07-724.

NOW THEREFORE BE IT RESOLVED, that the following City of Richmond officers holding the title(s) specified herein below or their successors in office are hereby authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund and may execute and deliver any and all documents necessary or advisable in order to effectuate the purposes of this resolution and the transactions contemplated hereby:

Andrea Miller Finance Director/Treasurer
Mubeen Qader Deputy Director of Finance
Antonio Banuelos Accounting Manager
Jerry Gurule Accounting Manager
Wynonna Perez Accountant II
Ana Angel Delgado Accounting Assistant
BE IT FURTHER RESOLVED, that the City Council of the City of Richmond, California, hereby amends the Changes to List of Authorized Signatures to reflect the current staff assignments in the Finance Department.
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * 165
CC Reso No. ____

Page 2 of 2 ends

I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond at a regular meeting thereof held _______________, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor
Approved as to form:

City Attorney
State of California }
County of Contra Costa : ss.

City of Richmond }
I certify that the foregoing is a true copy of Resolution No._____, finally passed and Adopted by the City Council of the City of Richmond at a regular meeting held on ____________.

Clerk of the City of Richmond
166

Page 1 of 2 ends

September 10, 2024

Human Resources

DATE: September 10, 2024
TO: Mayor Martinez and Members of the City Council
FROM:

Nickie Mastay, Deputy City Manager – Internal Services
Sharrone Taylor, Director of Human Resources

Subject:

Contract Amendment for Municipal Resource Group
(MRG) and Peer Advocates
FINANCIAL IMPACT: The total fiscal impact will not exceed $600,000. The funds are budgeted in the FY 2024-2025 budget and will
be budgeted in future year budgets as required. (Human
Resources 01181016 -400201)

PREVIOUS COUNCIL
ACTION:

April 6, 2021
February 21, 2023

STATEMENT OF THE
ISSUE:

City Council approval is needed to amend the contract
payment limit for Municipal Resource Group (MRG) and
Peer Advocates for facilitation, conflict resolution,
consultation, and training on an as-needed basis.

RECOMMENDED ACTION:

APPROVE contract amendments with Municipal
Resources Group (MRG) and Peer Advocates in the
amounts of $100,000 per contract, for the total contract limit amounts not to exceed $300,000 per contract, for a total of $600,000, for facilitation, conflict resolution, consultation and/or training services – Human Resources Department (Sharrone Taylor/Nickie Mastay 510-620-
6602).

AGENDA
REPORT
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September 10, 2024

DISCUSSION:

In 2021, the Human Resources Department requested to engage four entities to assist with facilitation, conflict resolution, consultation, and training. Since then, the Human Resources Department has implemented contracts with Municipal Resources Group and Peer Advocates. They are actively working on or slated to start facilitation services with several City departments. In partnership with these agencies, the City has addressed internal issues and provided training and mentorship. Last year, on February 21, 2023, City Council granted an extension of time and increased the payment limit to $200,000 per contract.

Throughout the past year, the City has seen significant advantages from the collaborative efforts of MRG and Peer Advocates in workforce development. They are assisting with very important projects, including the establishment of the Transportation Division within the Public Works Department.

These entities have been vital in the City of Richmond, sustaining the strides made in enhancing employee relations. This involves a focus on enhancing communication and fostering positive interpersonal relationships within several customer-facing departments, which are consistently required to deliver exemplary service to the public on a daily basis.

The Human Resources Department would like to continue our partnership with these well-qualified agencies and to continue this vital work to bring about a positive and permanent City-wide cultural shift. Therefore, we request contract amendments to increase the payment limits for each contract. The contracts will be as-needed and for a total amount not to exceed $300,000 per contract.

DOCUMENTS ATTACHED:

Attachment 1 – Municipal Resources Group Contract
Attachment 2 – Municipal Resources Group Contract Amendment 1 Attachment 3 – Municipal Resources Group Contract Amendment 2 Attachment 4 – Municipal Resources Group Contract Amendment 3 (Proposed) Attachment 5 – Peer Advocates Contract
Attachment 6 - Peer Advocates Contract Amendment 1
Attachment 7 – Peer Advocates Contract Amendment 2 (Proposed)

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CITY OF RICHMOND

CONTRACT AMENDMENT
Department: Project Manager:

Project Manager E-mail:

Project Manager Phone No:

P.R. No: Vendor No: P.O./Contract No:

Description of Services:

Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)

Term, Payment Limit and Service Plan
Payment Limit and Service Plan

Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]

2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.

3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.

222
Contract Amendment/EJ/TE 09-26-07

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Signatures. These signatures attest the parties’ agreement hereto:

CITY OF RICHMOND, CALIFORNIA
a municipal corporation

By _______________________

Title:

I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.

By _______________________
City Clerk

Approved as to form:

By_______________________
City Attorney

List of Attachments:

1. Amendment Provisions

2. Updated Insurance Certificates

CONTRACTOR:

______________________________

(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)

By____________________________

Title:________________________

(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)

By:___________________________

Title:________________________

(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.

223
Contract Amendment between the City of Richmond and

Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)

1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:

"2. Term. The effective date of this Contract is

____________________________________________________________ (Insert original contract commencement date)

and it terminates

___________________________________________________.
(Insert new contract termination date)

unless sooner terminated as provided herein."

2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:

"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ including expenses."

“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”

3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:

Contract Amendment/EJ/TE 9-26-07

224
Contract Amendment between the City of Richmond and

Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (AMENDMENT HISTORY)

The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The third Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

225
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 1 of 3

Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.

CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)

Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.

General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
226
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 2 of 3

Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.

227
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 3 of 3

Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors

CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.

The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements

Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.

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CITY OF RICHMOND

CONTRACT AMENDMENT
Department: Project Manager:

Project Manager E-mail:

Project Manager Phone No:

P.R. No: Vendor No: P.O./Contract No:

Description of Services:

Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)

Term, Payment Limit and Service Plan
Payment Limit and Service Plan

Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

267
Contract Amendment/EJ/TE 09-26-07

7. Signatures. These signatures attest the parties’ agreement hereto:

CITY OF RICHMOND, CALIFORNIA
a municipal corporation

By _______________________

Title:

I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.

By _______________________
City Clerk

Approved as to form:

By_______________________
City Attorney

List of Attachments:

1. Amendment Provisions

2. Updated Insurance Certificates

CONTRACTOR:

______________________________

(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)

By____________________________

Title:________________________

(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)

By:___________________________

Title:________________________

268
Contract Amendment between the City of Richmond and

Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)

1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:

"2. Term. The effective date of this Contract is

____________________________________________________________ (Insert original contract commencement date)

and it terminates

___________________________________________________.
(Insert new contract termination date)

unless sooner terminated as provided herein."

2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:

"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ including expenses."

3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:

Contract Amendment/EJ/TE 9-26-07

269
Contract Amendment between the City of Richmond and

Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (AMENDMENT HISTORY)

The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The third Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):

Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.

Term Amendment (insert new termination date):________________________

Service Plan

270
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 1 of 3

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).

3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.

6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
271
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 2 of 3

Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o

Required Policy Conditions
Additional Insured Endorsement

Applicable to General Liability coverage.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

272
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:

Professional Services

Type 2 – Page 3 of 3

Subcontractors

Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .

The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements

273

Page 1 of 2 ends

Richmond City CouncilSeptember 10, 2024

Richmond City Council
September 10, 2024