Reso. No. XX-24
RESOLUTION NO. __-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, APPROVING A CONTRACT WITH AUTOMATIC DOOR SYSTEMS INC. FOR INSPECTIONS, REPAIRS, AND REPLACEMENT OF AUTOMATIC AND STOREFRONT DOORS OF CITY-OWNED FACILITIES FOR A THREE (3) YEAR PERIOD FROM OCTOBER 1, 2024 TO SEPTEMBER 30, 2027, IN THE AMOUNT NOT TO EXCEED $150,000 OVER A THREE (3) YEAR TERM, WITH TWO OPTIONAL ONE-YEAR EXTENSIONS FOR A TOTAL AMOUNT NOT TO EXCEED $50,000
WHEREAS, the City of Richmond has more than 4 0 buildings and facilities. Of these sites, 13 locations are secured through the installation and maintenance of a total of 19 automatic doors that are serviced by an on -call, same day repair service contractor whose services include but are not limited to general inspections , maintenance repairs and/or door replacement installation; and
WHEREAS, service to automatic doors are essential for ensuring ADA accessibility, safe emergency evacuations, and security of city facilities particularly automatic doors using S2 Access Control Systems such as in the case of the 440 and 450 Civic Center locations which utilizes said systems which are reported to the City at least bi-yearly; and
WHEREAS, the City has had a contract with Automatic Door Systems, Inc’s, a California Corporation based in San Carlos, CA, as service provider for the abovementioned inspection and maintenance work that expired last June 30, 2024; and
WHEREAS, the City of Richmond Public Works Department – Facilities Maintenance Division issued a Request for Qualifications (RFQ) for Automatic and Storefront Door Inspection and Repair Services via the City of Richmond’s public bidding system, BidsOnLine on April 25, 2024; and
WHEREAS, Automatic Door System Inc. was the sole bidder that submitted its proposal on May 16, 2024; and
WHEREAS, the proposal was evaluated by a panel comprised of City staff members from the Facilities Maintenance Division and upon consideration of the following criteria: conformance to the RFQ terms, completeness of the bid, price, service availability, and references ; the panel recommended the proposal from Automatic Door Systems, Inc.; and
WHEREAS, the contract with Automatic Door Systems, Inc. would be for an amount not to exceed $150,000 for a three -year term (October 1 -2024 to September 30, 2027) with two optional one-year extensions for an amount not to exceed $50,000 for the full term of the extension.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond that a contract with Automatic Door System Inc. is approved for the inspection, repair, and replacement of automatic and storefront doors for a period of three years from October 1, 2024, through September 30, 2027, with a total expenditure not to exceed $150,000. Th e contract includes two optional one-year extensions, at the City's discretion, with an addit ional amount not to exceed $50,000 for the full term of the extension.
*********************
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held [enter date], by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Reso. No. XX-24
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-XX, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on [enter date].
Pamela Christian, Clerk of the City of Richmond
Reso. No. XX-24
CLERK’S
CERTIFICATE
I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:
The foregoing resolution is a full, true and correct copy of Resolution No. XX-XX duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the [X day of Month Year] , of which meeting all the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.
I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting.
Said resolution h as not b een amended, mod ified or rescinded s ince the d ate of its adoption and the same is now in full force and effect.
Dated: , 2024.
City Clerk of the City of Richmond
[SEAL]