Reso. No. XX-24
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RESOLUTION NO. __-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING A TEMPORARY WAIVER OF BIDDING
REQUIREMENTS FOR PURCHASE OF PURSUIT-RATED POLICE VEHICLES,
AUTHORIZING STAFF TO CONTACT LOCAL VENDORS TO GET BEST
AVAILABLE PRICES AND PLACE ORDERS FOR PURSUIT-RATED POLICE
VEHICLES AND AUTHORIZING THE CITY MANAGER OR DEPUTY CITY
MANAGER TO NEGOTIATE PROCUREMENT AGREEMENTS AND ISSUE
PURCHASE ORDERS FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $1,185,000 TO
PURCHASE UP TO SIXTEEN PURSUIT-RATED POLICE VEHICLES INCLUDED IN THE BUDGET ADOPTED BY CITY COUNCIL FOR FISCAL YEAR 2024-2025
WHEREAS, the City of Richmond has a fleet of over 480 items of rolling stock, including a wide variety of vehicles and equipment, from fire engines to police vehicles to road graders to turf mowers; and
WHEREAS, the fleet is regularly maintained and repaired, and the City of Richmond has a replacement schedule for each item, identifying the year purchased, the planned lifetime, and the year and cost of the expected replacement; and
WHEREAS, each fleet item will eventually reach the end of its useful life when it becomes unsafe, does not meet federal or state standards, or is more expensive to maintain than to replace, and n ew vehicle or equipment purchases are required to ensure that each department has the appropriate vehicles and equipment necessary to satisfy departmental needs; and
WHEREAS, the Richmond Police Department is in need of sixteen pursuit -rated police vehicles and the funding for these vehicles was allocated in the Fiscal Year 2024 -2025 budget adopted by City Council; and
WHEREAS, the City of Richmond has historically ordered vehicles through a public bid process, or from a government purchasing cooperative, and vehicle deliveries have normally occurred within the same fiscal year; and
WHEREAS, global supply chain issues, limited pursuit-rated vehicle production, high demand by local law enforcement agencies, declining inventories, and protracted delivery schedules for special -order vehicles, create a challenge for the City to replace pursuit -rated vehicles with any certainty of pricing or delivery date; and
WHEREAS, these circumstances have created a new first-come, first-served paradigm for procuring pursuit-rated vehicles, and the City’s typical procurement time frame is on the order of six months for development of procurement documents, initiation of the bid period, pre -bid meetings and issuance of addenda, accepting and reviewing proposals, vendor selection and any follow-up negotiations, development of agenda documents, routing of documents through the agenda management system, contract award, and contract execution; and
WHEREAS, there is a very narrow window for procuring pursuit -rated vehicles, that opens in September, and it is increasingly unlikely that these pursuit-rated police vehicles will be delivered in a timely manner if they are procured through the traditional public bid process or from a government purchasing cooperative.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond does hereby ordain the following:
Authorizes the temporary waiver of the bidding requirements for purchase of pursuit-rated police vehicles during Fiscal Year 2024-2025 Authorizes staff to contact local vendors, including Folsom Lake Ford (Folsom, California), Downtown Ford Sacramento (Sacramento, California), an d Towne Ford Sales (Redwood City, California) to get best available prices and place orders for pursuit -rated police vehicles during the narrow window of availability for
Reso. No. XX-24
DocID #26963v1
placing orders and,
Authorizes the City Manager or Deputy City Manager to negotiate procurement agreements and issue purchase orders for a total not-to-exceed amount of $1,185,000.00, for the purchase of up to sixteen pursuit -rated police vehicles included in the budget adopted by City Council for Fiscal Year 2024-2025.
*********************
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held September 10, 2024, by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-XX, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on September 10, 2024.
Pamela Christian, Clerk of the City of Richmond
Reso. No. XX-24
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CLERK’S
CERTIFICATE
I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:
The foregoing resolution is a full, true and correct copy of Resolution No. XX-XX duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the [X day of Month Year] , of which meeting all the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.
I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting.
Said resolution h as not b een amended, mod ified or rescinded s ince the d ate of its adoption and the same is now in full force and effect.
Dated: , 2024.
City Clerk of the City of Richmond
[SEAL]