City of Richmond
Request for Qualifications
For
Pest Management Services &
Bird Mitigation and Clean Up Services
Responses must be submitted
no later than 3:00 p.m.
May 16, 2024
Questions regarding this RFQ can be made to:
Khary Clyburn, Maintenance Supervisor
[email protected]
510-620-6925
City of Richmond / Public Works Department
450 Civic Center Plaza
Richmond, CA 94804
Purpose
The City of Richmond is inviting Qualified Service Providers to reply to a Written Request for Qualifications (RFQ) to provide routine and on-call pest control services and bird mitigation and clean up services at various City facilities.
The City will select one or multiple vendors to provide these services. The Qualified Service Provider list will remain in effect for three years, with a not to exceed amount of $100,000 over three (3) years. After three years the list may be updated and / or have a possible two year extension with Department Head approval.
Receipt of Qualifications
One original copy of RFQ and two sealed copies must be submitted no later than 3:00 p.m. on May 16, 2024 at City of Richmond, 450 Civic Center Plaza, Richmond CA 94804 addressed to Khary Clyburn. Incomplete or late RFQ’s will not be considered.
Scope of Services
Contractor is responsible for all materials, supplies, equipment, tools, labor, permits and other services necessary to perform full treatment pest control, bird mitigation and clean up services for all City facilities specified as follows:
A. On-Call Interior and Exterior Pest Control service include inspection and treatment to effectively control and eradicate ants, spiders, black widows, fleas, roaches, earwigs, silverfish, rats, mice, and rodents, plus any other pests not specifically excluded from this contract. City owned structures that may require service include, but are not limited to:
a. Civic Center Campus
b. Libraries
c. Community Centers
d. Aquatics Facilities
e. Fire Houses
f. Police Stations
g. Corporation Yards
This contract also includes termite, pigeon, fly, and mosquito control services.
B. Contractor shall provide pigeon mitigation services including nest/detritus removal and installation of raised-netting systems, spikes, screening and other deterrents as required at various city locations. The unit prices in the fee schedule shall include full compensation for all labor, supervision, materials, equipment, tools, cleanup and incidentals require to bird abatement services, and no other compensation will be allowed. Contractor shall cover or protect any structures or equipment that may be damaged during bird abatement services. Jobs will be quoted individually as needed and there is no guaranteed usage.
C. Contractor shall abide by all local, state, federal, Cal/OSHA, OSHA safety codes, policies, and procedures. Contractor will be responsible for fines incurred if not in compliance with OSHA standards. Before the start of work, Contractor shall post signs and provide barricades to safely protect the public. Contractor shall remove all signs and barricades at the completion of the services.
D. All pesticides must be procured, processed, handled, and applied in strict accordance with the manufacturer’s label, which must be registered with the Environmental Protection Agency (EPA) and California Department of Pesticide Regulation (DPR) for enforcement of the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA).
E. Contractor may not use pesticides in any pest control treatment program required by this contract in any manner inconsistent with its labeling. All pesticides used in the pest control treatment programs must be properly labeled for the control of the target pests against which they are being used and contractor must strictly adhere to label instructions.
F. All indoor facility pest control applications and service calls must be performed after normal business hours for the safety of all City Employees. All outdoor facility pest control applications and service calls shall be performed between the hours of 6:30 a.m. and 2:30 p.m.
G. Contractor shall provide the service of one (1) or more Field Representatives to be responsible for assuring that the services provided under the contract are satisfactory.
The Field Representatives(s) shall be available and able to provide onsite consultation/problem resolution is required by the City’s Project Manager.
H. All insecticides, rodenticides, bait stations; debris and coverings must be removed from the premises covered by this contract at the end of the contract term. Written certification of such removals must be submitted to the appropriate City Project Manager responsible for the service locations.
I. Contractor will be required to provide a monthly report detailing all pesticide applications, rodent abatement stations, and bird abatement services made during the month. Reports must be received by the 15th of the following month.
J. While working on City property, the Contractor’s employees shall wear uniforms with appropriate company name and logo. Contractor’s vehicles shall be clearly marked with appropriate company name and logo.
K. Purchases of materials and services made by the contractor shall be consistent with the City’s Integrated Pest Management Policy and State of California Pesticide Laws & Regulations.
L. Contractor shall respond to any service call within 24hrs during normal business hours (Monday through Friday, 8:00 am through 3:00 pm).
Content of RFQ Response
The service provider’s response shall include the following.
Experience.
Description of services performed.
Cost estimate for services performed, including hourly or daily rates where appropriate.
Names and contact information managers and supervisors. Description of vehicles and equipment to be used.
Brief assessment of the present workload capacity.
List of five (5) verifiable current business references. Verification of California State Contractors License ( if applicable) Verification of compliance with City ordinances (ban the box)
Evaluation
Service Providers will be evaluated on the following:
Experience
References
Licensing and certification
Compliance with City ordinances
Answers to Supplemental Questions
Response time
Cost
Evaluation and Selection
RFQ responses should be concise, well organized, and brief as possible according to the requested information. The review process places considerable emphasis on the responsiveness to the RFQ response to the requirements outlined above. RFQ responses that are not written specifically to this response to this request cannot be given serious consideration.
All RFQ responses will be evaluated on the basis of the criteria listed above in the qualifications section of this RFQ. All service providers that provide a RFQ response will be notified when selections are made.
All firms under consideration of this RFQ will be evaluated by an evaluation committee.
The City reserves the right to request supplemental information that the Evaluation Committee deems necessary to make a selection. The Committee may be supplemented by outside professionals, or professionals from other City departments who can provide additional expertise.
The Selection Committee will evaluate the proposals based on the following factors:
a. EXPERIENCE 30 points
Past, recently completed, or on-going projects that will substantiate experience Understanding of the nature and extent of the services required References
b. QUALIFICATIONS 30 points
Professional experience and qualifications of company Response time to emergency and after hour requests
Ability to perform on short notice and under time constraints Licensing and Certification
c. ORGANIZATION 20 points
Available staff and specialized resources, if any
Capacity and flexibility to meet schedules, including any unexpected work Answers to Supplemental Questions
d. COST 20 points
Proposed rates and fees
Compliance with City Ordinances
o The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance (Richmond Municipal Code (RMC) Chapter 2.28), Business Opportunity Ordinance (RMC Chapter
2.50), Local Employment Program Ordinance (RMC Chapter 2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) (RMC Chapter 2.65), which are incorporated into the Contract Documents by this reference.
Reservation of Rights by the City
The City is no obligation to accept any submittal or to negotiate with any service provider. The City reserves the right to accept submittals which are deemed most favorable and in the best interest of the City after all submittals have been examined and canvassed, to reject any or all submittals, and to be the sole judge of the best service provider suited for the City.
The issuance of this RFQ and the acceptance of an RFQ response does not constitute an agreement by the City that any contract shall actually be entered into by the city.
The City expressly reserves the right to:
Waive any immaterial defect or informality in any RFQ response or proposal procedure.
Reject any or all RFQ responses.
Reissue RFQ.
Procure any service by any other means.
Request additional information and data from any or all companies. Negotiate with any qualified service provider.
The City may confirm any information provided in the service providers submittal, or inspect any of the service providers facilities that would be utilized in connection with performing services under any resulting contract.
Required Documents Submitted with Quote
A blank copy of your company’s employment application. (It will be used to verify compliance with the City’s “Ban the Box” ordinance).
References – a minimum of five (5) verifiable references from local municipalities, building authorities, counties, utility districts, school district, transportation authority, housing authority, or other organization with a similar facility complex. Response to Supplemental Questions.
Required Documents upon Award
Within five days of award, the awarded contractor must sign the purchase of services contract and submit the following documentation. Other documentation may also be needed, and will be noted in the final contract.
Sign the City’s Purchase of Services Contract – Attachment A Provide a “Certificate of General Liability Insurance” with an attached “additional insured endorsement” that names the City of Richmond as additional insured. – Attachment B
Provide a copy of a current “Business License “with the City of Richmond, which will remain in effect for the duration of the project.
Questions
Questions regarding this RFQ are to be directed by e-mail to:
[email protected] , by May 7, 2024 5:00 p.m. All questions should be in writing and such contact shall be for clarification purposes only. Any questions, which in the opinion of the City warrant a reply or material changes to the scope of services or proposal procedures will only be transmitted in writing to all parties receiving this RFQ.
Supplemental Questions
(This page is required to be submitted with Quote)
License
The undersigned hereby declares that he is a Contractor and has been in business for ___ years with store front; has a valid State of California Contractor's License sufficient to qualify as Contractor in this case, and a current City of Richmond, CA Business License (needed upon contract award) ; and will obtain all required permits.
California Contractors License Number: ___________________________________________
Expiration Date: __________________ Classification Number: ________________________
Name: ______________________________ Signature: ____________________________
Title: _______________________________
Service Contact Information
Contractor shall indicate person and phone number to contact for during normal working hours repairs:
Contractor shall indicate person and phone number to contact for after hours repairs:
Experience:
Describe your company’s skills, qualifications, and experience that best qualify your company as a service provider for the City of Richmond. Be specific, thorough, and complete. Information not provided cannot be considered or presumed. In order to be considered, qualifications, skills, and experience must be submitted in writing with this request. _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ ______
(This page is required to be submitted with Quote)
Please answer the following Supplemental Questions
1. What applicable California state contractor licenses does your company and workers posses?
2. What are the qualifications of key personnel?
3. What applicable licenses, certifications’ or required training does your company require employees to have?
4. What is your company’s safety record? Has your company had any serious injuries or deaths for the past three years?
5. How many years has your company been able to successfully operate?
6. Describe your company’s main office, operations facility, warehouse facility, service personnel, support staff, vehicles, available equipment, and specialized equipment? Please be specific.
Supplemental Questions
(This page is required to be submitted with Quote)
QUESTIONS
1. PLEASE INDICATE YOUR CALIFORNIA
STATE CONTRACTOR’S LICENSE NUMBER
AND TYPE(S) (IF ANY):
#
TYPE(S):
2. PLEASE INDICATE YOUR CALIFORNIA
STATE DEPARTMENT OF PESTICIDE
REGULATION (DPR) LICENSE #:
#
3. DOES YOUR FIRM OFFER 24/7 SERVICES?
YES NO
4. IF THE ANSWER TO QUESTION #3 IS
“YES,” IN HOW MANY HOURS CAN ONE
OF YOUR TECHNICIANS BE ON-SITE AT A
RICHMOND LOCATION AFTER BEING
CONTACTED BY CITY STAFF?
HOURS
PRICING
1. PLEASE INDICATE YOUR HOURLY
LABOR RATE:
$ PER HOUR
2. PLEASE INDICATE YOUR OT / AFTER
HOURS RATE:
$ PER HOUR
3. PLEASE INDICATE THE DAYS AND
TIMES OF THE WEEK TO WHICH THE
AFTER HOURS RATE WOULD APPLY:
4. BILLING CLOCK BEGINS UPON (CHECK
ONE):
DEPARTURE FROM VENDOR LOCATION
ARRIVAL AT CUSTOMER LOCATION
5. BILLING CLOCK ENDS UPON
(CHECK ONE):
DEPARTURE FROM VENDOR LOCATION
ARRIVAL AT CUSTOMER LOCATION
6. PLEASE INDICATE YOUR MINIMUM
CALL OUT CHARGE:
$
7. PLEASE INDICATE A PRICE TO
PROVIDE AND INSTALL 100 LINEAR
FEET OF SPIKING ON ROOF (LABOR &
MATERIALS):
$
9. PLEASE INDICATE A PRICE TO
INSTALL 25 8’ DIAMETER BIRD
SPIDERS ON AIR CONDITIONING
EQUIPMENT ON A ROOF.
$
10. PLEASE DESCRIBE ANY ADDITIONAL
FEES & CHARGES NOT COVERED
ABOVE (VEHICLE CHARGES,
MILEAGE/FUEL SURCHARGES,
DOUBLE-TIME, ETC.).
References
(This page is required to be submitted with Quote)
A minimum of five (5) verifiable references from local municipalities, building authorities, counties, utility districts, school district, transportation authority, housing authority, or other organization with a similar facility complex whom the bidder has provided a similar scope of work during the past two (2) years, of comparable settings, complexities and quantities as required of this request for proposal.
These companies will be contacted prior to award of proposal.
1. Name of Business: ________________________________________________________ Address: _______________________________________________________________ Approx. size of company: __________ Dates of service: _________________ Contact person: _______________________ Phone number: ( ) __________ E-mail address: __________________________________
2. Name of Business: _________________________________________________________ Address: _______________________________________________________________ Approx. size of company: __________ Dates of service: _________________ Contact person: _______________________ Phone number: ( ) _____ E-mail address: _____________________________
3. Name of Business: __________________________________________________________ Address: ________________________________________________________________ Approx. size of company: __________ Dates of service: _________________ Contact person: _______________________ Phone number: ( ) _____ E-mail address: ______________________________
4. Name of Business: ________________________________________________________ Address: _______________________________________________________________ Approx. size of company: __________ Dates of service: _________________ Contact person: _______________________ Phone number: ( ) __________ E-mail address: __________________________________
5. Name of Business: ________________________________________________________ Address: _______________________________________________________________ Approx. size of company: __________ Dates of service: _________________ Contact person: _______________________ Phone number: ( ) __________ E-mail address: __________________________________