(September 24, 2024)
City Clerk's Office
DATE: September 24, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Pamela Christian, City Clerk
Subject:
Carahsoft/DocuSign Agreement
FINANCIAL IMPACT: $15,170.70 from General Fund, account string 01141013-400209
PREVIOUS COUNCIL
ACTION:
Prior approval by the City Council was on September 30, 2021.
STATEMENT OF THE
ISSUE:
The City of Richmond is currently using DocuSign as its electronic signature solution. The request is for a one- year extension.
RECOMMENDED ACTION:
APPROVE a fourth contract amendment with
Carahsoft/DocuSign piggybacking on CMAS contract #3-20- 70-2247G between the State of California and
Carahsoft/DocuSign for the term of September 30, 2024, to September 29, 2025, in an amount not to exceed $15,170.70 - City Clerk's Office (Pamela Christian 510-620-6513).
DISCUSSION: The City of Richmond is “piggybacking” on the State of California’s award to Carahsoft/DocuSign based on competitive solicitation with CMAS contract#3- 20-70-2247G. CMAS contracts are established through a competitive bid process conducted by the State of California. Because of this, all pricing, products and/or AGENDA
REPORT
(September 24, 2024)
services offered must have been previously bid and awarded on a Federal GSA schedule. Our CMAS contract is based on Carahsoft GSA Schedule 47QSWA18D008F.
Without having to go to bid, an agency may request a copy of the CMAS contract from Carahsoft. The cost of these services is based on an allotted amount of envelopes processed. The benefits of using DocuSign include sending and signing agreements securely from virtually any device. DocuSign signature eliminates manual tasks, increases convenience for both customers and employees, and improves employee productivity.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract
Attachment 2 – Contract Amendment #2
Attachment 3 - Contract Amendment #3
Attachment 4 – Carahsoft/DocuSign Quote#48860770
Attachment 5 - Contract Amendment #4
Attachment 6 – CMAS Contract# 3-20-70-2247G