November 19, 2024
Police Department
DATE: November 19, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Bisa French, Chief of Police
Subject:
Approve a Three-year Contract with Sharjo, LLC dba
ServiceMaster Restoration Services
FINANCIAL IMPACT: The estimated first-year expenditure of $15,000 will come from the Richmond Police Department approved Fiscal
Year 2024 -2025 budget, with remaining contract years
budgeted appropriately (Account string 01191021 -
400538)
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The City of Richmond Police Department is seeking a 3 - year contract with Sharjo, LLC dba ServiceMaster
Restoration Services, a cleaning and biohazardous
material cleanup service. ServiceMaster offers these
services for various City locations and crime scenes.
RECOMMENDED ACTION:
APPROVE a three -year contract with Sharjo, LLC dba
ServiceMaster Restoration Services for routine cleaning and on-call biohazard cleanup services in an amount not to exceed $45,000, effective November 20, 2024, through November 19, 2027, with two one-year extension options and not to exceed amount of $30,000 for the total
extended term - Police Department (Chief Bisa French
621-1802).
AGENDA
REPORT
November 19, 2024
DISCUSSION:
The Richmond Police Department is seeking a contract with Sharjo, LLC dba ServiceMaster Restoration Services to ensure that our community is served with effective and timely crime scene cleaning. ServiceMaster has extensive knowledge of regulatory guidelines for biohazard cleanup. Their expertise ensures that all cleaning procedures comply with local, state, and federal laws, protecting the city from potential legal liabilities.
ServiceMaster offers a broad array of services beyond crime scene cleaning, i ncluding trauma abatement and hazardous waste disposal. This versatility allows the Police Department to depend on a single provider for multiple needs, thereby streamlining operations and improving efficiency.
Biohazardous Management Services:
Trauma Abatement Cleaning and Restoration
Blood Removal • Drug Paraphernalia Removal
Death Scene Remediation
Crime Scene Cleaning and Restoration
Tear Gas Contamination
Clandestine Meth Lab Cleaning and Restoration
Hoarding Cleanup
Deodorization Services
Biohazard Cleaning
Partnering with ServiceMaster Restoration Services, a company with 38 years of experience and a robust infrastructure, will provide dedicated resources to handle these sensitive situations effectively.
ServiceMaster will allocate a mi nimum of two crew members specifically for the Police Department, with over 20 additional staff available as needed. Their Benicia and Concord branches are equipped with the necessary tools, supplies, and expertise to respond promptly to any requests, ensu ring a professional and timely cleanup. This capability is vital not only for public safety but also for maintaining the integrity of ongoing investigations.
Furthermore, if additional resources are needed, ServiceMaster can easily draw from their multiple branches across the Bay Area, ensuring comprehensive support. By securing this contract, the Richmond Police Department will enhance its operational efficiency and commitment to creating a safe environment for our community.
The Police Department is requesting approval of a three-year contract with Sharjo, LLC dba ServiceMaster Restoration Services to manage routine cleaning services and community and crime scene cleanups, in an amount not to exceed $45,000 over three years, with two, one year extensions for a total of $30,000 (Attachment 1).
November 19, 2024
BACKGROUND:
In July 2024, the Richmond Police Department issued a Request for Proposal (RFP) for Cleaning and Biohazardous Waste Cleanup Services. During the evaluations of the proposals, staff considered three factors delineated below (Attachment 2):
Qualifications and Experience
Cost
Scope of Services
Five proposals were received, Sharjo, LLC dba ServiceMaster Restoration Services (the incumbent), Diablo Crime Scene Cleaners, Inc., Hunter Consulting Inc., Patriot Environment Services. Inc., and Steri -Clean East Bay (Attachment 3). A board of two raters convened to review and evaluate the submissions. Their scores were averaged and Sharjo, LLC dba ServiceMaster Restoration Services emerged as the top scorer due to their demonstrated competence spread over several benchmarks as noted below (Attachment 4):
DOCUMENTS ATTACHED:
Attachment 1 – Standard Contract
Attachment 2 – Request for Proposal (RFP)
Attachment 3 – Bid Summary
Attachment 4 – Sharjo, LLC dba ServiceMaster Restoration Services Proposal