RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, RENEWING
STANDING ORDERS AND ESTABLISHING OUTLINE AGREEMENTS FOR TECHNOLOGY RELATED SERVICES FROM NINE VENDORS IN AN AMOUNT NOT TO EXCEED $500,000 PER YEAR FOR FISCAL YEARS 2024-2025 THROUGH 2028-2029.
WHEREAS, in Ffiscal Yyear 2000-2001, the Richmond City Council authorized establishing standing orders/outline agreements with technology related vendors; and
WHEREAS, the Richmond Information Technology Division Department has demonstrated that purchasing can be expedited, paperwork can be reduced, better discounts realized, and service to the public can be improved through the development and implementation of standings orders/outline agreements; and.
WHEREAS, on May 24, 2024, the City issued a request for proposals (RFP) for on demand technology related hardware, software, and services; and
WHEREAS, a total of two thousand, two hundred and forty-five (2,245) potential vendors were notified of the RFP, a total of forty-one (41) vendors downloaded the RFP, and on September 23, 2024 City staff reviewed vendor applicants and determined that nine (9) vendor applicants met or exceeded the City’s evaluation criteria elaborated within the RFP; and
WHEREAS, City staff seeks approval from City Council to authorize expenditures of standing orders/outline agreements with each of the 9 successful vendors at a level not to exceed $500,000 per year during the fiscal years 2024-2025 through 2028-2029.
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond, California, hereby authorizes the Division Department of Information Technology to use standing orders/outline agreements to purchase technology related goods and services, with the following companies:
Bruce Harris & Associates
Daktronics
ECS Imaging, Inc.
Media Control Systems
Nearmap US, Inc.
Pro-West & Associates, Inc.
Rand McNally Publishing
Storyblocks
Vestra Resources, Inc.
FURTHERMORE, BE IT RESOLVED that the City Council of the City of Richmond authorizes expenditures of the standing orders/outline agreements to a level not to exceed $500,000 per year during the fiscal years 2024-2025 through 2028-2029.
I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond, California at a regular meeting thereof held by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
Approved:
Clerk of the City of Richmond
(Seal)
Mayor
Approved as to form:
City Attorney