Intracity Service Agreement
NO. XXX-XXX-XXX-XXX
Between the
CITY OF RICHMOND FINANCE DEPARTMENT
CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS
And the
COMMUNITY SERVICES DEPARTMENT
Recipient Legal Name: Community Services Department-YouthWORKS Richmond
Unique Entity Identify (UEI) Number: W856SVG77LP8
Mailing Address for Payment: 450 Ci vic Center Plaza Richmond, CA 94804 Award Period of Performance: Start: 12/05/2023 End: 12/31/2026 Total Amount of Federal Funds Obligated: $1,200,000.00 Award Budget Period: Start: 12/05/2023 End: 12/31/2026 Approved Indirect Cost Rate: N/A
Match or Cost Sharing: N/A
Federal Award Information funding this award in part or in its entirety Assistance Listing #: 21.027
Program Name from Assistance Listing #: Co ronavirus State and Local Fiscal Recovery Fund Federal Award Identification Number (FAIN): SLFRP0002
Federal Award Date: 08/06/2021
Total Amount of the Federal Award to Pass-Through
Entity (PTE):
$27,740,723.00
Federal Award Project Description: To assist with the recovery from the COVID-19 Pandemic.
Name of Federal Awarding Agency, PTE, and Contact
Information for Awarding Official at PTE
U.S. Department of Treasury
Is the award for research and development (R&E)? No
Indirect Cost Rate for the Federal Award (PTE’s rate
and base)
N/A
Federal Conditions for Interagency Agreements (highlight those that apply) See: https://home.treasury.gov/system/files/136/SLRF_ObligatingFunds_Jul11.pdf
ONE requirement from Column A: ALL requirements from Column B:
Imposes conditions on the use of funds by recipient
agency, department, or part of government receiving
funds to carry out the program
Sets forth specific requirements (e.g., scope of work and project deliverables)
Governs provision of funds from one agency,
department, or part of government to another to carry
out an eligible use of SLFRF funds
Is signed by the parties or otherwise evidences assent of parties
Governs the procurement of goods or services by one
agency, department, or part of government from another
Does not disclaim binding effect or state that it does not create rights or obligations
This Grant Agreement (“Agreement”) is entered into by and between the City of Richmond Finance (hereinafter referred to as “Grantor”) located at 450 Civic Center Plaza Richmond, CA 94804 and the Community Services Department, (hereinafter “Recipient”), to set forth the terms and conditions under which the Grantor will provide assistance to the Recipient. This Agreement is an award of federal grant funds under the Coronavirus State and Local Fiscal Recovery Fund program (Assistance Listing # 21.027).
THEREFORE, it is agreed that the Grantor shall provide funding to the Recipient for services under the terms of this Agreement.
I. PURPOSE OF AGREEMENT
The purpose of this Agreement is to authorize use and provide funds from the American Rescue Plan Act (“ARPA”) to the Recipient under Treasury Expenditure Category 6.1: Provision of Government Services.
On January 6, 2022, the U.S. Department of Treasury (“Treasury”) released the Final Rule (the “Rule”), which identifies many ways in which the ARPA’s Coronavirus State and Local Fiscal Recovery Funds (“CSLFRF”) can support communities working to reduce and respond to the adverse health and economic impacts resulting from the COVID-19 pandemic.
The YouthWORKS Program, delivered by the Community Services Department, is a government service that equips City of Richmond youth with knowledge and experience needed to be successful in real-world work environments through work-based learning, financial literacy/work-readiness workshops, and personalized one- on-one career counseling. As well as to enhance employment and skills development for youth through targeted programs and interventions.
Under this Agreement, the Recipient’s services must be provided in compliance with the rules of the ARPA. The most current published rules can be found at: Treasury’s Final Rule; https://www.govinfo.gov/content/pkg/FR-2022-01-27/pdf/2022-00292.pdf.
II. TERM OF AGREEMENT, TERMINATION AND AMENDMENTS
The period of performance for this award begins on the date hereof and ends on December 31, 2026. As set forth in Treasury’s implementing regulations, Recipient may use award funds to cover eligible costs incurred during the period that begins on March 3, 2021, and ends on December 31, 2024, contingent upon funding.
III. DESCRIPTION OF SERVICES
Recipient shall:
1. Deliver the YouthWORKS Program in accordance with Attachment A – Project Proposal.
2. Maintain a tracking of total expenditures and report to Grantor as outlined in Section V of this agreement or as additional ARPA guidance becomes available.
3. Provide:
Work experience for youth and those who have never worked Occupational skills youth for through multiple local career pathway supportive partners On the job training for youth through local business and industry collaborative agreements
IV. USE OF FUNDS
1. Recipient understands and agrees that the funds disbursed under this award may only be used in compliance with section 603(c) of the Social Security Act (the Act), Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing.
2. Recipient will determine prior to engaging in any project using this assistance that it has the institutional, managerial, and financial capability to ensure prop er planning, management, and completion of such project.
3. Pre-award costs, as defined in 2 C.F.R. § 200.458, may not be paid with funding from this award.
4. Recipient may use funds provided under this award to cover both direct and indirect costs. As listed in Attachment A – Project Proposal approved budget.
V. MANNER OF FINANCING
Grantor shall:
1. Provide to Recipient a contract amount of up to $1,200,00.00, for costs associated with the Recipient’s activities referenced in Section III and Attachment A - Project Proposal, incorporated into this contract in its entirety.
2. Provide payment upon Grantor’s receipt and approval of invoices (Requests for Reimbursement) and programmatic reports for services performed and/or goods received. Invoices may include approved purchases by Recipient so long as the purchase was made solely for the benefit of the YouthWORKS Program.
3. Any unused funding pursuant to this agreement at the termination date shall be transferred back to the Grantor and the remaining balance of the award de-obligated.
4. The Assistance Listing No. is 21.027 for all activity associated with this agreement.
5. Questions regarding the appropriate use of the funds and/or invoices shall be resolved by mutual written agreement between the Recipient and the Grantor. The Grantor may withhold payment of such questioned costs until reasonable questions are resolved.
The Community Services Department shall:
1. Use the funds received from Grantor only to support the activities outlined in Section III of this Agreement and Attachment A.
2. Agree that all in-state travel expenses shall be paid only in accordance with the Domestic Per Diem rates allowed under the City of Richmond Travel Policy, and the prevailing City of Richmond standard mileage rates
3. Assure that any expenses reimbursed under this Agreement have not been or will not be reimbursed under any other federal program.
4. Resolve questions regarding the appropriate use of the funds by mutual agreement between the Recipient and the Grantor.
VI. REPORTING REQUIREMENTS
The Recipient shall submit financial and programmatic reports to the Grantor for activities funded under this Agreement as requested. The grantor expects full cooperation with requested information in a timely manner.
The format for these reports will be developed by the Grantor with input and agreement from the Recipient to ensure proper reporting of quantifiable impact metrics as required under Federal guidance. Recipient also agrees to comply with any reporting obligations established by Treasury as they relate to this award.
A. MONITORING: Per Uniform Guidance 2 C.F.R. § 200.332, to safeguard this award and the use is for authorized purposes, in compliance with Federal statues, regulations and the terms and conditions of this Agreement; and that the performance goals are achieved. Grantor and authorized third party shall conduct monitoring activities on agreed monitoring plan and/or necessary activities. Collaboration from Recipient at a minimum shall include the following;
Site Visits;
Desk Reviews;
Response to; findings, question costs, or corrective action plans.
VII. DOCUMENTS INCORPORATED BY REFERENCE
Attachment B, the Grantor’s Uniform Terms and Conditions are incorporated into this document as if fully set
forth herein. The Recipient warrants that it has read and understands the Uniform Terms and Conditions and agrees to be bound to those applicable provisions by them in their entirety. In the event of any divergence between this Agreement and the Uniform Terms and Conditions, this Agreement shall control.
VIII. NON-AVAILABILITY OF FUNDS
Every payment obligation of the Grantor under the Agreement is conditioned upon the availability of funds appropriated or allocated for payment of such obligation. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by the Grantor at the end of the period for which funds are available. No liability shall accrue to Gr antor in the event this provision is exercised, and the Grantor shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph.
IX. AUDIT
The Recipient shall retain and shall contractually require each contractor and subcontractor to retain all data, books and other records (“records”) relating to this Agreement for a period of five years after all funds have been expended or returned to Grantor, whichever is later. All records shall be subject to inspection and audit by the Grantor or federal audit authority, or any other authorized third-party at reasonable times. Upon request, the Recipient shall produce the original of any or all such records.
A. SINGLE AUDIT: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200, Subpart F – Audit Requirements of the Uniform Guidance, implementing the Single Audit Act, shall apply to this award, if the Recipient expends more than $750,000 in federal awards during its fiscal year. If such single audit applies, and an audit finding that is organization-wide and/or specifically affects the award, a copy of any such report shall be provided to the Grantor.
XII. FUND MANAGEMENT
The Recipient must maintain funds received under this Agreement in separate ledger accounts and cannot mix these funds with other sources. The Recipient mu st manage funds according to applicable federal regulations for administrative requirements, cost principles and audits.
The Recipient must maintain adequate business sy stems to comply with Federal requirements. The business systems that must be maintained are:
Financial Management 2 C.F.R. § 200.302
Internal Controls 2 C.F.R. § 200.303
Procurement Standards 2 C.F.R. §§ 200.317-200.327
Personnel 2 C.F.R. §§ 200.430-200.431.
o Recipient shall maintain documented support for personnel costs (i.e., some form of time and effort documentation) to ensure in compliance with requirements Property Standards 2 C.F.R. §§ 200.311-200.316
Travel
A system is adequate if it is: 1) written; 2) consistently followed - it applies in all similar circumstances; and 3) consistently applied – it applies to all sources of funds. The Grantor reserves the right to review all business systems policies.
A. PROGRAM INCOME TREATMENT: If program income is created because of this award. Per 2 C.F.R § 200.307, program income must be added to the award. Any program income generated from this award must be used for the purposes and under the conditions of this Agreement. Program income includes but is not limited to income from fees for services performed, the use or rental of real or personal
property acquired under federal awards, the sale of commodities or items fabricated under a federal award, license fees and royalties on patents and copyrights, and principal and interest on loans made with federal award funds. Interest earned on advances of federal funds is not program income. For more information on what constitutes “Program Income” please see 2 CFR 200.1."
XIII. UNIQUE ENTITY IDENTIFIER (UEI)
Each successful Recipient who is awarded $25,000 or more must provide the following prior to an Agreement being executed a Unique Entity Identifier (UEI) assigned as proof of current registration in the System for Award Management (SAM/SAM.gov). Additionally, SAM registration must be in good standing and maintained for the term of the Agreement. The SAM registration information may be found at https://sam.gov/content/home.
XIV. CLOSEOUT REQUIREMENTS
The Recipient shall submit a closeout package with both programmatic report and financial reimbursement request. 2 C.F.R §200.344, requires all information regarding the closeout of awards that would include compliance delivered with that 90-day timeframe.
At a minimum, the standard closeout package includes all final documents from the Recipient:
a final progress/performance report;
a final financial report;
compliance confirmation, including any monitoring and/or site visit reports and communications along with any corrective action plan(s) approved and implemented; and financial reconciliation between what was obligated to the Recipient and the amount of money the Recipient was reimbursed
XV. OTHER
It is agreed that the Parties to this Agreement have participated fully in the negotiation and preparation of the Agreement. Any rule of construction to the effe ct that ambiguities are to be resolved against the drafting Party shall not apply in interpreting this Agreement. The Parties acknowledge they have been advised by counsel or have had the opportunity to be advised by counsel, in the negotiation and execution of the Agreement.
XVI. NOTICES
The Recipient shall address all notices relative to this Agreement to:
Andrea Miller
Director of Finance
City of Richmond
450 Civic Center Plaza Richmond, CA 94804
Email: [email protected]
The Grantor shall address all notices relative to this Agreement to:
LaShonda White
Deputy City Manager Community Services Director
450 Civic Center Plaza Richmond, CA 94804
Email: [email protected]
IN WITNESS WHEREOF, the parties hereto agree to execute this Agreement.
COMMUNITY SERVICES DEPARTMENT CITY OF RICHMOND FINANCE DEPARTMENT
Name Date Name Date
Title Title
Attachment A – Project Proposal
Richmond Community Services Department Grant Agreement – Summary Sheet UEI: W856SVG77LP8
Summary Scope of Work:
The YouthWORKS program is a government service that equips City of Richmond youth with knowledge and experience needed to be successful in real-world work environments through work-based learning, financial literacy/work-readiness workshops, and personalized one-on-one career counseling.
See the full work plan below.
Performance Period:
December 05, 2023 – December 31, 2026
Work Plan:
Project Name: ARPA WORK EXPERIENCE (WEX)
Youth Program Work Plan for Utilizing $1.2 Million Funding
Objective: Enhance employment opportunities and skills development for youth through targeted programs and interventions. Serving a total of 295 participants.
1. Work Experience (WEX) for Youth (16-21 or those who have never worked) - 300 Participants: Lead (Natasha/Manuel)
• Work with local employers to create 103 entry-level positions for eligible youth. • Review and complete intake to identify eligible youth who are in the 16-21 age range or have never had prior work experience.
2. Occupational-Skills Training for Eligible Youth (18-24): 20 Participants: Lead (Cinthia Hernandez) • Work with Healthcare provider, school district, occupational-skills training programs in collaboration with local educational institutions and industry partners to support participants career pathway. • Identify eligible youth through a needs assessment, ensuring that the training programs align with the participants career pathway/demands of the local job market.
3. On-the-Job Training for Youth (22-24 years old) – Goal 12 Participants: Lead (Bouakhay Phongboupha/ Brandon Evans)
• Collaborate with local businesses and industries to establish on-the-job training opportunities. • Develop partnerships to secure placements for eligible youth, ensuring a structured learning experience that aligns with their career goals.
Quarter 1: January 2024 – March 2024
Activities Start Date End Date Deliverables Outcomes Responsible Partner(s)
Initial meeting of
Employer/
partners
1/8/24 3/31/24 Confirm partner roles
and responsibilities,
review outcome
targets, Provide
employer input into
curriculum, service
strategy, skill needs
All partners
understand the
overall project
and their role in
it/ Participants
are better
prepared to meet
employer needs
YouthWORKS staff
and all key
partners
Outreach and 1/8/24 2/29/24 Review Fo rmstack Total of 200 YouthWORKS Staff:
Activities Start Date End Date Deliverables Outcomes Responsible Partner(s)
recruitment applications to ID
eligible participants
participants
recruited
Brandon, Cinthia,
Natasha, Manuel
Group/individual
Intakes
1/15/24 3/31/24 Complete eligibility
documentation with
youth
Document to start
OJT
YouthWORKS staff
Complete MOU
with Employers
02/01/2024 06/30/2024 Confirm OJT Employers Placement/Enter Training
Brandon Evans &
Bouakhay
Phongboupha
Work readiness
and life skills
workshops
1/22/24 3/31/2024 Confirm Participants
Completed required
workshops
103 participants
placed in WEX
Participants,
YouthWORKS Staff
Participants begin
WEX, OJT, training
2/1/24 06/30/24 Find WEX sites, match
participants with
career mentors
Placement/Enter
Training
YouthWORKS, Lead
Staff: Natasha
Terry/Manuel &
participating
worksites,
WCCUSD
Quarter 2: April 2024 – June 2024
Activities Start Date End Date Deliverables Outcomes Responsible Partner(s)
WEX, OJT and
training activities
continue
4/1/24 6/30/24 Participants receive WEX,
OJT, education, and
certificated training
services
Participants are
prepared for
successful
employment
YouthWORKS
education and
training partners
Work readiness
and life skills
workshops
4/1/24 6/30/24 Workshops on financial
literacy, work etiquette
Participants
manage money
successfully
Participants
receive work
readiness and life
skills training
Participants
develop essential
skills for
workplace
success
YouthWORKS staff
Manuel
Industry
recognized
certifications of
participants
4/1/24 12/30/24 Participants receive
certificated training
services
Participants
receive
certificates from
training provider,
adult education,
community
college.
YouthWORKS,
education and
training partners
Begin job
placement for
those completing
WEX, OJT, training
4/1/24 12/30/24 Outreach to employers,
support to participants
for mock interviews,
review of resume,
interview clothes
Participants
obtain
employment
based on target
for each
population
YouthWORKS case
managers, training
providers, employer
partners
Activities Start Date End Date Deliverables Outcomes Responsible Partner(s)
Co-enrolled with
WIOA
4/1/24 12/30/24 Case
Managers/supportive
service needs
Participants
receive support
to achieve work -
place success
YouthWORKS staff:
Brandon, Cinthia,
Natasha, Manuel
Quarter 3: July 2024 – September 2024
Activities Start Date End Date Deliverables Outcomes Responsible Partner(s)
Quarterly meeting
w. project
partners
7/1/24 9/30/24 Coordinate efforts,
review progress, assess
performance goals
Ensure
attainment of
project goals
YouthWORKS and all
key partners
Employer
Quarterly meeting
7/1/24 9/30/24 Provide employer input
into curriculum, service
strategy, skill needs
Participants are
better prepared
to meet
employer needs
Bouakhay, Brandon,
and employer
partners
WEX and training
activities continue
7/1/24 9/30/24 Participants receive WEX,
sector-based, and
certificated training
services
Participants are
prepared for
successful
employment
YouthWORKS
(Natasha, Cinthia,
Manuel), WEX, and
education and
training partners
Work readiness
and life skills
workshops
7/1/24 9/30/24 Participants receive work
readiness and life skills
training
Participants
develop essential
skills for
workplace
success
YOUTHWORKS Staff:
Manuel & Natasha
Job placement for
participants
7/1/24 9/30/24 Participants receive
support in obtaining
employment in their area
of WEX/training
Project meets
targets for
employment for
each population
YOUTHWORKS Case
Managers (Natasha,
Brandon, Manuel,
Cinthia)
Quarter 4: October 2024 – December 2024
Activities Start
Date
End Date Deliverables Outcomes Responsible
Partner(s)
Quarterly meeting
with project
partners
10/1/24 12/31/24 Coordinate efforts,
review progress, assess
performance goals
Ensure
attainment of
project goals
YOUTHWORKS and
all key partners
Employer Quarterly
meeting
10/1/24 12/31/24 Provide employer input
into curriculum, service
strategy, skill needs
Participants are
better prepared
to meet
employer needs
YOUTHWORKS and
employer partners
Job placement for
participants
10/1/24 12/31/24 Participants receive
support in obtaining
employment in their area
of WEX/training
Project meets
targets for
employment for
each population
YOUTHWORKS Case
Managers
Follow up and job
retention activities
for program
graduates
4/1/25 6/30/25 Case Managers
communicate regularly
with employers
Project meets Q4
retention targets
for each special
population
YOUTHWORKS Case
Managers,
Employers
YouthWORKS Budget
ARPA YOUTHWORKS AWARD 1,200,000.00$
Participant Wages to gain Work Experience:
Type Community Based Organizations/Businesses BUDGET
Participant Wages Lifeguard Bootcamp 129,000.00 $
Participant Wages YouthBUILD 103,200.00$
Participant Wages Plant to Plate 77,400.00$
Participant Wages BART Summer Internship 51,600.00 $
Participant Wages Marina Bay Farmers Market 51,600.00 $ Participant Wages Ebike City of Richmond Department of Transportation 51,600.00 $ Participant Wages City of Richmond-Admin Interns 51,600.00 $ Participant Wages Other Organizations & Business 256,000.00 $ Subtotal 772,000.00$
Participant Stipends:
We provide participants with stipends as an incentive as they are attending an introductory training program.
Type Community Based Organizations/Businesses BUDGET
Participant Stipends Richmond Fire Academy 70,000.00 $
Participant Stipends BACR Reading Buddy 72,000.00 $
Participant Stipends Introductory Summer Program 24,000.00 $ Participant Stipends WCCUSD Kennedy High School & Richmond High School 60,000.00 $ Participant Stipends Social Justice 10,000.00$
Participant Stipends Finacial Planning Academy/ STEM Camps 12,000.00 $ Participant Stipends TREES: Teaching Racial Environmental Empowerment Series 10,000.00 $ Subtotal 258,000.00$
Participant On the Job Training:
Use to support local business to hire on 12 eligible participants as part of the onboarding to pay for the first $5,000 of their wages.
Type Community Based Organizations/Businesses BUDGET
Participant On the Job Training: Various 60,000.00$
Subtotal 60,000.00$
Participant Occupational Skills Training:
Type Contract BUDGET
Occupational Skills Training Oakland Private Industry Council 100,000.00 $ Administrative Service Fees Oakland Private Industry Council 10,000.00 $ Subtotal 110,000.00$
TOTAL ALLOCATED 1,200,000.00 $
We collabrate with local Community Based Organizations and Businesses to provide entry level work experience to youth ages 16-24.
These are career pathway trainings offer to 20 eligible participants ages 18-24 using providers from an eligible provider training list.