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Reso. No. _____
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, PREAPPROVING ORGANIZATIONS FOR AS NEEDED GRANT
PUBLIC-PRIVATE PARTNERSHIP
WHEREAS, on September 20, 2022, the City Council adopted Resolution 128-22 which created the Grant Management policy, with the purpose of developing, implementing, and maintaining meaningful grant oversight and coordination by the City Council, thereby increasing grant-related revenue, limiting the City Council’s exposure to grant -related legal liability, and improving the efficiency and impact of programs and services funded through grants; and WHEREAS, the Grants Policy section 3(e) Public -Private Partnership states, “in a situation where the City is working in partnership with another organization (local or public) the solicitation process must be transparent …with City Council approval prior to grant application submission”; and
WHEREAS, City departments often see k grants funds that require a demonstrated partnership with local community based organizations and nonprofits as a requirement for award; and
WHEREAS, demonstrated Public -Private partnerships and nonprofit organizations provide the opportunity to leverage resources, expand community impact, and foster service enhancements; and
WHEREAS, as the process for evaluating valuable partnership with local community- based organizations and nonprofits can cause delays with the timing of grant appli cation submission; and
WHEREAS, in effort to support City departments to successfully sustain the delivery of public sector projects, services, and infrastructure, the City Manager’s Office released a Request for Qualifications on July 10, 2024, to create a pre -qualified eligibility list of local non -profits, community-based, public, and private local organizatio ns collaboration involving City department(s); and
WHEREAS, six (6) firms responded to the Request for Qualifications; and WHEREAS, in evaluating proposals, staff from the City Manager’s Office, Economic Development and the Office of Neighborhood Safety (ONS) considered (1) the qualifications of the consultant and project team; (2) the relevant experience and strengths of each business/organization and project team; and (3) pricing; and WHEREAS, six (6) proposals were recommended for inclusion on the qualified list finding that all have the expertise to perform the work required; and DocID #30407v1
Reso. No. _____
WHEREAS, the six (6) business/organizations selected are:
ACCE Institute
Coach to discover (C2D)
Just Cities LLC
MCE Community Choice
Energy
Trust for Public Land
The Good Job Company; and
WHEREAS, the City Manager’s Office staff will distribute the proposals from the preapproved organizations to all departments to enable them to review proposals and select a non- profit, community-based, public, and private local organization(s) based on department need and service expertise; and
WHEREAS, the City will be able to negotiate and enter into contracts with approved business/organization to serve City departments ; and
WHEREAS, City departments will be required to take a contract with selected consultant before City Council for approval where the contract not-to-exceed amount is $10,000 or more; and WHEREAS, non -profit, community -based, public, and private local organizations selected for grant partnership services may meet with City department staff to review priorities and funding needs; facilitate department decision -making process regarding the sustainability in managing and administering grant funding; facilitate partnership meetings on grant funded projects, convene or attend meetings with departments and/or collaboratives; develop a monitoring and evaluation plan; assist in gathering grant -funding information; provide grant audits of City departments commitment when grant funding is received; budgeting and submitting reimbursement requests ; submitting financial and progress reports; and staff grant compliance training (as needed); and
WHEREAS, each department will manage their own contracts; and WHEREAS, it is anticipated that the qualified non-profit, community-based, public, and private local organizations list for grant partnership services will be modified to include new vendors at the end of each round, with the reissuance of the RFQ through the BidsOnline system and at that time a modified list will be brought before City Council review and approval.
NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Richmond, California, hereby preapproves the non -profit, community -based, public, and private local organization listed in the recitals for potential contracts to provide grant partnership services to the City.
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***THE CLERK’S OFFICE WILL COMPLETE THE INFORMATION BELOW****
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on November___, 2024, by the following vote:
DocID #30407v1
Reso. No. _____
AYES: AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on November __, 2024.
_______________________________________
Pamela Christian, Clerk of the City of Richmond