Reso. No. XX-24
DocID #31694v1DocID #31694v1
Formatted: Font: 8 pt
RESOLUTION NO. XX-24
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, AUTHORIZING STANDING CONTRACTS FOR AS-NEEDED
ENGINEERING SUPPORT SERVICES WITH FIVE FIRMS FOR AN AMOUNT NOT TO EXCEED $1,800,000 PER FIRM OVER A THREE-YEAR PERIOD FROM DECEMBER 1, 2024 THROUGH NOVEMBER 30, 2027, WITH TWO ONE-YEAR EXTENSION OPTIONS, FOR A TOTAL AMOUNT NOT TO EXCEED $1,200,000
PER FIRM FOR THE ENTIRE EXTENSION PERIOD
WHEREAS, the City anticipates several capital projects and public Right-of-Way improvement projects in the Water Resource Recovery Division of Public Works funded by various capital improvement funds, Measure funds, bonds, and grants will require the use of specialized engineering support services; and
WHEREAS, the project-by-project selection process for engineering services can take several months and involve substantial and inflated per -project consulting costs; and
WHEREAS, City has demonstrated that the use of a pool of engineering design firms that have passed a competitive bidding process on an as-needed basis eliminates much of the delay and costs associated with project -by-project bidding; and
WHEREAS, on July 31, 2024, the City issued a Request for Qualifications for as-needed engineering support services for the Water Resource Recovery Division through the City's BidsOnline system; and
WHEREAS, seven (7) engineering firms submitted proposals; and
WHEREAS, the firms selected on August 16, 2024 are: CSW/Stuber-Stroeh Engineering (CSW -ST2), Harris & Associates, Inc. , Schaaf & Wheeler Consulting Civil Engineers, V.W. Housen & Associates , and Watearth; and
WHEREAS, each service contract with an approved firm will be for an amount not- toexceed $1,800,000 over a three-year period with the option to extend the contracts for two years; and
WHEREAS, the additional two -year extension period is not to exceed $ 1,200,000 per vendor; and
WHEREAS, these engineering firms will provide as-needed services for a variety of projects including capital improvement project design and support services, storm water drainage improvements, sanitary sewer improvements, slope stabilization, and other public projects related to Water Resource Recovery as they arise ; and
WHEREAS, anticipated services include preparation of environmental documents and permitting; preparation of documents required by funding entities; field reviews and surveys; preparation of exhibits; public presentations; preparation of project plans, specifications and cost estimates; design services during construction; record -keeping; environmental work, and special documentation required for federally funded projects; and additional Public Works tasks related to engineering support services; and
WHEREAS, the Public Works Water Resource Recovery will manage the contracts;
NOW, THEREFORE, BE IT RESOLVED that the City Council finds the above recitals are true and correct and have served, together with the Agenda Report, as the basis for the findings and actions set forth in this Resolution.
BE IT FURTHER RESOLVED, that the City Council hereby authorizes the award of standing contracts for as-needed engineering support services with five (5) engineering firms namely:
CSW/Stuber-Stroeh Engineering (CS W-ST2), Harris & Associates, Inc., Schaaf & Wheeler Consulting Civil Engineers, V.W. Housen & Associates, and Watearth for a term of three years in an amount not to exceed $1,800,000 per firm, with two optional one-year extensions for a not to Reso. No. XX-24
DocID #31694v1DocID #31694v1
Formatted: Font: 8 pt
exceed amount of $1,200,000 per firm for the entire extension period.
BE IT FURTHER RESOLVED that the City Council designates the City Clerk as the custodian of the documents and other materials which constitute the record of proceedings upon which the decision herein is based. These documents may be found at the office of the City Clerk at the Richmond City Hall, 450 Civic Center Plaza , Richmond, California 94804. *********************
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held November 26, 2024 by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
PAMELA CHRISTIAN
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
EDUARDO MARTINEZ
Mayor
Approved as to form:
DAVE ALESHIRE
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-24, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on November 26, 2025.
Pamela Christian, Clerk of the City of Richmond