December 3, 2024
Human Resources
DATE: December 3, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Nickie Mastay, Deputy City Manager – Internal Services
Sharrone Taylor, Director of Human Resources
Subject:
Amend Position Control
FINANCIAL IMPACT: It is anticipated that positions will be filled by the end of the calendar year with an estimated remaining fiscal
impact of ~$257,501.
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The City Council’s authorization is required to amend
staffing (position control list) and allocate funding as required.
RECOMMENDED ACTION:
ADOPT a resolution to amend staffing and position
control list and allocate the necessary salary, wages, and benefits as required – Human Resources Department
(Nickie Mastay/Sharrone Taylor 510-620-6602).
DISCUSSION:
The City of Richmond acknowledges the critical importance of thoughtful staffing decisions to ensure effective operation of local government, as it significantly affects service delivery, community engagement, and overall organizational efficiency.
Consequently, we are committed to investing in the recruitment and development of our employees thereby positioning the City of Richmond as the employer of choice. The following positions illustrate strategic reallocations and additions designed to support the City Council’s goals and objectives.
AGENDA
REPORT
December 3, 2024
FINANCE – CONTRACT COMPLIANCE ADMINISTRATOR
The City has recognized an important need for a dedicated Contract Compliance Administrator. This new role is essential for overseeing the procurement of contractual services and managing the City of Richmond’s various contracts. By placing this position within the Finance Department, under the supervision of the Director of Finance, the City aims to enhance its oversight and management of contracts to ensure efficient and effective operations. This oversight is critical to maintaining transparency and accountability in the City’s procurement processes.
Furthermore, the Contract Compliance Administrator will serve as a key point of contact for business owners, developers, contractors, service providers, vendors and departmental staff, offering guidance on compliance requirements. This role will involve conducting regular audits and assessments to identify areas for improvement and ensure that all contractual obligations are met. By establishing robust compliance practices, the City aims to foster positive relationships with contractors and vendors while safeguarding the City’s interests. This new classification was adopted by the Personnel Board on November 20, 2024.
Estimated Fiscal Impact
Classification Salary and Benefits
Add One (1) Contract Compliance Administrator ~$97,984
PUBLIC WORKS - ADMINISTRATION
The Public Works Director is requesting the addition of two (2) Assistant Deputy Director of Public Works, a newly established classification approved by the Personnel Board on November 20, 2024. It is the Public Works Director’s intention to create a promotional opportunity and reallocate one Project Manager I position to offset the fiscal impact. These additional positions will significantly enhance the management and execution of initiatives within the Parks and Abatement and Capital Projects divisions.
This role is designed to streamline operations, improve communication among teams, and ensure that projects are completed efficiently and effectively and provide support to the Deputy Director of Public Works in field operations and engineering. Having this position will allow for better prioritization of capital projects, leading to improved resource allocation and project timelines. It will also foster a more proactive approach to park maintenance and community abatement efforts, ultimately enhancing the overall quality of public spaces and services within the community.
Estimated Fiscal Impact
Classification Salary and Benefits
Add Two (2) Assistant Deputy Public Works Director ~$280,437 Delete (Reallocate) One (1) Project Manager I ~ ($120,920) Total Fiscal Impact ~$159,517
December 3, 2024
PUBLIC WORKS - TRANSPORTATION
At the adoption of the FY 2024-25 budget, the City Council approved two positions that were to be determined (TBD) to address the transportation and traffic calming concerns.
The City Council approved the allocation of one of these positions to the Associate Planner classification on October 15, 2024, and the City desires to retitle this position to Associate Transportation Planner in accordance with the City Council’s directive. In addition, the Public Works Director desires to allocate the second TBD placeholder position to a Senior Transportation Planner, which is a new classification that was adopted by the Personnel Board on November 20, 2024. There is no fiscal impact due to the placeholder being allocated in the current budget.
Estimated Fiscal Impact
Classification Salary and Benefits
Add Senior Transportation Planner Cost is allocated in the budget Retitle Associate Planner to Associate
Transportation Planner No fiscal impact
FISCAL IMPACT:
It is anticipated that positions will be filled by the end of the fiscal year with an estimated remaining FY 2024-25 fiscal impact of ~$257,501.
SUMMARY:
City staff recommends approval of the resolutions amending the position control list and allocating funds, which will modify the position control list in the following manner:
DOCUMENTS ATTACHED:
Attachment 1 – Resolution amending the Position Control list Classification Department Unit
1 – Contract Compliance Administrator Finance IFPTE Local 21 Mid-Management 1 – Senior Transportation Planner Public Works IFPTE Local 21 Mid-Management 1 – Associate Transportation Planner
(retitle only)
Public Works IFPTE Local 21 Mid-Management
2 – Assistant Deputy Public Works
Director
Public Works IFPTE Local 21 Executive
Management
1 – Delete Project Manager I Public Works IFPTE Local 21 Executive Management