Reso. No. XX-XX
DocID #31775v1
RESOLUTION NO. 24-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,
CALIFORNIA, TO AUTHORIZE A THREE-YEAR CONTRACT WITH TWO
OPTIONAL ONE-YEAR EXTENSIONS WITH SWIFTCOMPLY FOR FATS, OILS,
AND GREASE (FOG), INDUSTRIAL PRETREATMENT, AND STORMWATER
SERVICES
WHEREAS, the City of Richmond is required to comply with federal regulations regarding the pretreatment of industrial wastewater discharges under the Clean Water Act, specifically 40 CFR Part 403, which mandates proper program administration, recordkeeping, and reporting for industrial users; and.
WHEREAS, 40 CFR 403.8(f)(1) requires the City to maintain comprehensive records of industrial user discharges, compliance monitoring, and enforcement actions, and 40 CFR 403.12(j) requires the City to maintain a database of significant industrial users (SIUs) and Categorical Industrial Users (CIUs) to track their compliance status; and.
WHEREAS, 40 CFR 403.12(p) further mandates that the City submit annual reports to the Approval Authority summarizing the results of compliance efforts and any violations of pretreatment standards; and
WHEREAS, SwiftComply, Inc. offers a software platform that provides the tools necessary for the City to meet its obligations under 40 CFR Part 403, including data migration, compliance tracking, real-time monitoring, and automated report generation for submission to state and federal regulatory authorities; and
WHEREAS, the City of Richmond proposes to enter into a three-year contract with SwiftComply, with an initial cost of $122,100 for Year 1, which includes implementation, user training, and the first year of subscription services for FOG, Industrial Pretreatment, and Stormwater monitoring, followed by subsequent annual fees for Years 2 and 3, bringing the total contract value to $239,155, with two optional one-year extensions; and
WHEREAS, the selection of SwiftComply, Inc. is based on the piggyback procurement method, utilizing the existing contract awarded to SwiftComply by the City of Stockton through a competitive bidding process; and
WHEREAS, the piggyback procurement is aligned to the Richmond Municipal Code Section 2.52.330; and
WHEREAS, this contract will ensure that the City fulfills its obligations under 40 CFR Part 403 and the Municipal Regional Permit (MRP) by enhancing the City's ability to monitor, report, and enforce compliance with FOG, Industrial Pretreatment, and Stormwater regulations;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond, as follows:
Section 1: The foregoing recitals are true and correct, and this City Council hereby so finds and determines.
Section 2: The City Council hereby authorizes the award of a three-year contract with SwiftComply, Inc., for a term of three years in an amount not to exceed $239,155.00 for the contract term, with two optional one-year extensions for a not to exceed total amount of $129,053.00 for both extensions years for FOG, Industrial Pretreatment, and Stormwater compliance services.
Section 3: The Public Works Director is authorized to approve change orders, if necessary, for a contingency amount of up to $35,873.25 which is 15% of the base contract amount, for a potential total contract amount of $275,028.25.
Section 4: This resolution shall take effect immediately upon its passage.
Reso. No. XX-XX
DocID #31775v1
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I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held [enter date], by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:
Mayor
Approved as to form:
City Attorney
State of California }
County of Contra Costa : ss.
City of Richmond }
I certify that the foregoing is a true copy of Resolution No. XX-XX, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on [enter date].
Pamela Christian, Clerk of the City of Richmond
Reso. No. XX-XX
DocID #31775v1
CLERK’S
CERTIFICATE
I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:
The foregoing resolution is a full, true and correct copy of Resolution No. XX-XX duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the [X day of Month Year] , of which meeting all the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:
AYES:
NOES:
ABSTENTIONS:
ABSENT:
An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.
I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting.
Said resolution h as not b een amended, mod ified or rescinded s ince the d ate of its adoption and the same is now in full force and effect.
Dated: , 2024.
City Clerk of the City of Richmond
[SEAL]