CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
P.R. No: Vendor No: P.O./Contract No:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Payment Limit and Service Plan
Payment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contra
ct No.
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)
1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
____________________________________________________________ (Insert original contract commencement date)
and it terminates
___________________________________________________.
(Insert new contract termination date)
unless sooner terminated as provided herein."
2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ including expenses." “The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”
3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
Contract Amendment between the City of Richmond and
Mithun, Inc.
Amendment No. 1 / P.O./Contract No. 7132
CONSULTANT ROLES:
• Mithun: prime, project management, urban design, planning, adaptation physical design, criteria and strategies, community engagement and equity assessment support, visualizations, report graphics and compilation, GIS mapping
o Lead: Element A: Planning Process
o Lead: Element D: Adaptation Strategy Standards
o Lead: Element F: Implementation Plan and Funding Strategy o Lead: Element G: Project List
• ESA: environmental engineering, ecology, adaptation physical design, criteria and strategies, CEQA strategies, contamination, GIS mapping, community engagement support, equity assessment support, participation in milestone team workshops o Lead: Element B: Existing Conditions
o Lead: Element C: Vulnerability Assessment
• ERG: land use, planning and policy, cost of inaction assessment, equity assessment support, participation in milestone workshops, technical writing and editing o Lead: Element E: Land Use and Policy
• The Watershed Project (TWP): community engagement, equity assessment, participation in milestone team workshops
o Lead: Equity Assessment Standard
• Kleinfelder: ground toxicity and environmental remediation advisor • Kristina Hill: groundwater advisor, participation in milestone team workshops • Outset Advisors: cost estimating
This consultant team is referred to as the ‘Mithun/ESA team’ in this scope of work document, with specific reference to other consultant roles as needed by task.
BUDGET SUMMARY:
Task 1: Project Management $1 52,500 (12%)
Task 2: Community Engagement $2 39,500 (18%)
Task 3: Confirm Vulnerable Assets $2 32,000 (15%)
Task 4: Adaptation Responses $ 271,500 (19%)
Task 5: Implementation Approach $ 198,000 (15%)
Task 6: Sea Level Rise Adaptation and Resiliency Plan Preparation $1 85,591 (12%)
TASK TOTAL (without Contingency) $1,279,091
+ 10% Contingency $127,909
(10% of Mithun/ESA Team Sub-total from task total)
PROJECT TOTAL $1,600,000
MITHUN/ESA TEAM SUB-TOTAL (with Contingency) $ 1,407,000 Contract Amendment between the City of Richmond and
Mithun, Inc.
Amendment No. 1 / P.O./Contract No. 7132
SCOPE OF SERVICES:
Conditions and Expectations
• The scope and fee are based on 10/18 BCDC RSAP draft which is anticipated to be updated by December 2024. The impact of scope, fee and schedule due to updates to the draft will be discussed in the January kickoff meeting. BCDC will continue to revise RSAP supporting components (i.e. mapping platform and technical assistance program) during the first few months after project initiation. Because the impact of this is unknown, scope, fee and schedule will be periodically revisited during the scope revision check-ins (quarterly per project timeline) to determine if scope edits are needed to develop an RSAP-compliant plan. • Because this is one of the first Subregional Plans to be developed and reviewed under the BCDC RSAP, the project will hold a 10% contingency to support course corrections and communication between parties along the way.
• The scope assumes that the evaluation of asset vulnerabilities will be conducted using existing datasets currently available. No new modeling, on-site surveys, nor data generation is included in this scope. The scope includes preparation of a data gaps analysis memo. o The Mithun/ESA team will be reliant on local landowners and agencies to provide data on existing infrastructure and facility operations to support the preparation of an existing assets inventory and vulnerability analysis. Failure to provide information will limit the Mithun/ESA team’s ability to prepare a complete/comprehensive asset inventory and subsequent analysis.
o The evaluation of flood hazards and other coastal hazards will be based on synthesis and interpretation of results from prior coastal/flood hazard modeling and vulnerability analysis studies, including studies by FEMA (and supporting technical work by AECOM, DHI, Wood Rogers and others), BCDC, SFEI, CA OPC, and USGS. This scope of work does not include new hydraulic analysis, coastal conditions modeling, or other modeling of coastal/fluvial hazards.
o Depending on available data/identified data gaps, the Mithun/ESA team might recommend allocation of contingency funds to support additional services such as focused modeling or other technical analysis efforts to inform the evaluation of coastal hazards. The scope and scale of such efforts would be developed in coordination with the City and would require the City’s authorization.
• The scope assumes the City and Mithun/ESA team will identify pathways to compliance with the BCDC RSAP. Based on the current draft BCDC RSAP guidelines, the deliverables prepared under this scope are not likely to address all the RSAP requirements; rather the plan will make a logical case for prioritizing key elements, such as contamination issues and how the regional and local adaptation approaches reinforce each other.
• The scope assumes the City RSAP draft will be submitted as a local jurisdiction plan separately from the County. Collaboration on the plan between the jurisdictions will be integral to this process and reflected in the RSAP approach. If the City decides to submit with the County this will require a scope and fee revision to address additional coordination and schedule extension.
The County’s RSAP plan is expected to be completed after the City’s plan. • The scope assumes (consistent with the EJ designation in the RSAP) that the adaptation and implementation measures will focus on impacted environmental justice communities (e.g. North Richmond and South Richmond) and that the Chevron Refinery and the Port of Richmond will be excluded from the development of adaptation and implementation options. The Chevron Refinery and Port of Richmond will be included in the vulnerability analysis to the extent supported by publicly available data and data provided by these landowners to the Mithun/ESA team. • This fee is based on active work time of 18 months during a 24-month project schedule.
Contract Amendment between the City of Richmond and
Mithun, Inc.
Amendment No. 1 / P.O./Contract No. 7132
Task 1: Project Management (September 2024 – August 2026)
1.1 Establish project team; project directory; schedule and budget confirmation with City and OPC
1.2 Meetings: Mithun to lead bi-weekly coordination meetings with the City, including periodic breaks as indicated in schedule. Mithun to provide agenda, notes and action items. • City/Mithun PM health checks and potential scope revisions (four meetings and hold week to revise)
• Full consultant team workshops (4) and regular communication updates. • Collaboration meetings with County and other regional agencies – i.e. Caltrans, EBRPD, EBMUD, TRAC (4 meetings)
• Coordination with BCDC and BCDC TA services (3 meetings)
1.3 Review of existing resources, local/regional & SLR guidance, RSAP guidelines
1.4 Review invoices and provide City and OPC with required updates of progress and budget Deliverables:
• Project Management tasks as described above
• Coordinate Element A: Planning Process
a. City to provide description of resources to respond to A.1.d b. City to provide coordination with collaborating agencies and County (A.3) Task 2: Community Engagement (January 2025 – August 2026)
2.1 Prepare Community Engagement Plan
• Develop inventory of relevant groups, EJ organizations, businesses, property owners, leaders, and agencies.
• Craft outreach strategy: public communication, plan meetings, assemble and coordinate community stakeholders, establish stipends for community services rendered. • Create youth and young adult workforce development plan and tribal involvement plan.
2.2 Craft technical and design outreach materials, and visualizations • C raft technical and design outreach materials, including presentation slides and other meeting resources. TWP will ensure that all materials are accessible, including translations into Spanish, to cater to the city's diverse population. TWP will assist in organizing and preparing for public meetings, surveys, and draft reviews. Additionally, TWP will develop innovative educational tools and engagement methodologies to facilitate effective public education and meeting participation.
• TWP will implement a comprehensive outreach strategy to maximize attendance and active participation in public meetings for the City of Richmond's Sea Level Rise Adaptation and Resilience (SLR-AR) Plan. This strategy aims to ensure broad and diverse community involvement, facilitating meaningful input and feedback on SLR-ARP. • Using a variety of channels and methods, TWP will reach out to residents across different demographics, including those from marginalized and underserved communities. TWP will Facebook, Instagram, and Nextdoor accounts to promote meetings. To build awareness and excitement, TWP will create engaging posts, event pages, and regular updates. The outreach team will also create project flyers and posters. TWP staff will distribute flyers and posters in high- traffic areas such as community centers, libraries, schools, and local businesses. Ensure Contract Amendment between the City of Richmond and
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Amendment No. 1 / P.O./Contract No. 7132
materials are available in multiple languages, including Spanish. TWP will send targeted email invitations and reminders to community groups, stakeholders, and residents interested in climate and adaptation issues. TWP will collaborate with local organizations, including churches, schools, and nonprofits, to spread the word about the meetings. Leverage their networks to reach a broader audience. Also, the outreach team will attend and promote the meetings at other local events, such as farmers’ markets, community fairs, and neighborhood gatherings. TWP will manage registration systems and will communicate with interested individuals, sending reminders via email, social media, and direct mail as meeting dates approach to ensure high attendance.
TWP will help gather feedback from attendees and send thank-you notes and summaries of meeting outcomes to participants. They will also provide updates on how their feedback will be used in the adaptation planning process.
2.3 Stakeholder & Tribal Engagement
• Stakeholder Engagement: TWP will reach out and invite a broad range of stakeholders, including the Richmond City Council, City Staff, and various community groups such as the Richmond Southeast Shoreline Area Community Advisory Group (CAG), Richmond Shoreline Alliance, Point Molate Alliance, and others. Together with the initial stakeholders' input, TWP will identify and map/create an inventory of community groups, neighborhood groups, environmental and environmental justice organizations, industries and businesses, community leaders, etc., relevant to sea-level rise and Climate Change in Richmond. Strategize how to extend and strengthen community education and engagement around sea-level rise, nature-based solutions (NbS), and climate adaptation, as well as coalition building with existing groups working on climate adaptation in Richmond.
• Tribal engagement: TWP has been working with tribal partners for the last six years in multiple engagement and tribal consultations. TWP has a working relationship with multiple tribal members from the Confederated Villages of Lisjan's (CVL) that are often hired as TWP's consultants to provide content and consultation on projects and resources that TWP and partners are developing. TWP will continue to partner with the CVL following their most recent consultation in the North Richmond Collaborative Shoreline Adaptation Plan; TWP and tribal leaders including CVL will work together to identify opportunities for sites within the project area to honor the original Indigenous peoples of the East Bay.
• Workforce development planning: TWP has broad experience in the Workforce Development for Green Infrastructure and Nature Based Solutions. TWP has collaborated with Richmond Works and other local stakeholders to help define the Richmond Workforce Development Plan. TWP also has a Green Collar Corps program where 5-10 local youth 18-24 are trained for Green Jobs during a 2-year paid apprenticeship. This internship is designed to introduce college-age youth to jobs including installation of green infrastructure, vegetation and water quality monitoring, maintenance, and operations of green infrastructure and nature-based solutions.
2.4 Facilitate public meetings
• Facilitate 4-6 large public meetings, workshops, and Presentations, as well as 7-10 smaller outreach presentations with Neighborhood council meetings and/or community serving events.
TWP will present technical and design findings at 4-6 public meetings. We will ensure that these presentations are clear and accessible to all participants. TWP will manage and facilitate these meetings to foster productive discussions and gather valuable feedback. This feedback will be used to refine the Community Adaptation Vision and related documents, ensuring that they reflect community concerns and aspirations.
• Public meetings will be conducted from months 4 through 24, with ongoing facilitation throughout the engagement period. TWP will provide translated materials and interpretation for the public workshops. When appropriate, participants will be paid by TWP for services rendered. TWP will Contract Amendment between the City of Richmond and
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Amendment No. 1 / P.O./Contract No. 7132
coordinate the reservation, meeting set up, refreshments, event outreach, and other logistics to ensure adequate participation.
Two technical workshops
a. Richmond Contamination Summit 9/28 – completed
b. Summit Follow Up/Discovery Phase – date in 2025 TBD
Deliverables:
• Community Engagement Plan
• Outreach and Design Materials – provision of technical and design outreach materials, including meeting slides and other resources, with translation into Spanish • Stakeholder & Tribal Engagement
• Public Meetings to engage community members
• Meeting Records: attendance lists for up to 6 public meetings, including multilingual materials at all public meetings; Feedback forms.
• Provide strategies for sharing contamination-related information and resources with the community
• Coordinate Element A: Planning Process Mappings relevant to public meetings • Provide Equity Assessment Standard, based on minimum standards identified in BCDC 10/18 RSAP draft, section 3.3.
Task 3: Confirm Vulnerable Assets (January - June 2025)
3.1 Existing conditions. Meet guidelines for RSAP Element B. • E xisting conditions summary and description: Compile existing data and prior studies; request additional info that may not be readily available to the public from local and regional agencies, scientific organizations as well as community activists. Describe existing pertinent policies and plans, as well as physical and ecological characteristics of the landscape. City to provide existing barriers or conflicts in existing plans and policies that could interfere with the implementation of adaptation strategies such as current land us entitlements, takings law, building height limitation, waterfront design guidelines, site geotechnical requirements, and others. • Existing conditions mapping: Map and describe existing populations, assets, sectors, services, and land uses within the planning area. Mithun/ESA team to identify targeted GIS mapping of County issues and clip City information to support interaction between maps. Subtask to be completed in collaboration with the County.
3.2 Vulnerability Assessment. Identify assets vulnerable to sea level rise and shallow groundwater rise, groundwater intrusion, erosion, and fluvial flooding, and develop GIS Mapping (based on existing data-- Refer to guidelines for RSAP Element C).
• The Mithun/ESA team will conduct a desktop-level sea-level rise vulnerability analysis. This task will build on the climate vulnerability analysis presented in the Richmond CAP and will also incorporate results from the latest region-wide analysis of coastal flooding and sea level rise vulnerability along the San Francisco Bay shoreline.
• The draft BCDC RSAP guidance indicates that RSAP plans should assume 0.8’ of sea-level rise by 2050 and 3.1’ to 6.6’ of sea-level rise by 2100, consistent with the 2024 OPC State Sea-level Rise Guidance. Consistent with the draft BCDC, the team will also consider both coastal flood events (100-year storm surge) and typical tidal inundation (MHHW tides). The team will prepare maps showing areas likely to be affected by coastal flooding under these scenarios based on existing topography.
Contract Amendment between the City of Richmond and
Mithun, Inc.
Amendment No. 1 / P.O./Contract No. 7132
• The team will then conduct an initial screening to identify which assets and locations appear to have the greatest level of vulnerability. This assessment will consider vulnerabilities to build infrastructure as well as impacts on ecological and cultural resources. This task will be a desktop- level analysis based on synthesis of prior studies and available LiDAR and GIS datasets. The project team proposes to coordinate this desktop analysis with the outreach to community members proposed under Task 2 to confirm the findings of the desktop analysis and to gather additional context for conditions along the shoreline. During this analysis, the project team will also identify critical data gaps in the mapping.
• Working with Kristina Hill who will advise on rising ground water’s impacts on contamination, Kleinfelder will support preparation of an inventory of sites with residual contamination or active remediation. The inventory will be prepared using the following approach:
• Identify sites with known environmental impacts using GeoTracker, Envirostor, and other publicly available databases.
• Map the locations of known environmental impacts against the appropriate inundation areas per BCDC or instruction from the Mithun/ESA team.
• Characterize the known environmental impacts as mobile or immobile, and assess the remedy, depth of contamination, the media (soil, soil vapor, or groundwater), and the relative level of contamination.
• Develop a vulnerability framework for the impacted sites based on contaminant mobility, proximity to residents or other receptors, contaminant migration corridors, criteria outlined in the Sea Level Rise Guidance to DTSC Project Managers for Cleanup Activities (Draft, February 2023), and community vulnerability and socioeconomic considerations per California’s SB 272.
• Assess each site using this vulnerability framework and integrate those findings with the Adaptation Plan.
• The primary objectives of Kleinfelder’s work under this task are to evaluate the risk to the residents of Richmond from potential migration of contaminants from known sources due to sea level and groundwater rise and begin to develop simplified means of communicating these risks to the project team and to stakeholders to inform SLR-ARP.
3.3 Incorporating Community Feedback
• TWP and Mithun will coordinate stakeholder outreach conducted under Task 2 to understand how the vulnerabilities identified in the desktop-level analysis align with community members’ actual experiences and observations along the Richmond Shoreline or other risk-prone areas. • This feedback from local landowners, government and agency staff, residents, and technical advisors will provide a critical “reality check”, allowing our team to confirm or revise the findings of the initial desktop vulnerability analysis, to help identify and resolve errors or omissions in the available datasets used in the analysis, and to provide greater context and understanding for how vulnerable locations are used and managed, and how potential adaptation measures might impact or benefit these uses.
3.4 Assessment of the Cost of Inaction
Using existing data, information, and modelling, ERG will assess the cost of inaction associated with coastal flooding, sea level rise, ground water rise, and combined flood risk. • Identify existing data, information, modelling: ERG will begin by identifying the data, information, and modelling needed to assess the cost of inaction on current and future flood risk to the City of Richmond. The vulnerability assessment conducted for the Subregional Shoreline Adaptation Plan should have most of the elements necessary to conduct this assessment, but, if necessary, ERG will work with the Mithun team and the City of Richmond to identify additional data needed.
Contract Amendment between the City of Richmond and
Mithun, Inc.
Amendment No. 1 / P.O./Contract No. 7132
• Conduct assessment for two timeframes: ERG will use existing modelling, data and qualitative and quantitative information on critical assets (e.g., assessed value, cost to replace, function, redundancy) to determine the cost of inaction on sea level rise to the City of Richmond based on what is at risk in the midterm and what is at risk in the long term. • Draft Memo: Based on the findings and outcomes from the assessment conducted for two timeframes, ERG will develop a memo describing the methodology used to conduct the assessment and the quantitative cost of inaction (in dollars) and qualitative cost of inaction (in high level consequences).
Deliverables:
The key result of this task will be the development of a well-calibrated understanding of how sea-level rise will impact the Richmond community that can be used to prioritize development of adaptation responses. • Inventory of contaminated sites based on available data and prioritizing EJ communities. • A digital elevation model using available quality Level 0 LiDAR; GIS layers made available to public
• Draft and Final Sea Level Rise Shoreline Vulnerability Assessment; (incl. Feedback from community members, stakeholders, and members of the public) • Cost of inaction memo by ERG
• Data gaps memo re: mapping, technical studies and community vetting context (ESA providing) • Provide Element B: Existing Conditions (minimum standard, includes strategic regional priorities and mapping) Based on minimum standards identified in BCDC 10/18 RSAP draft, section 3.3.
• Provide Element C: Vulnerability Assessment Based on minimum standards identified in BCDC 10/18 RSAP draft, section 3.3.
Task 4: Adaptation Responses (April - June 2025; August – October 2025; January - March 2026)
4.1 Develop local vision and goals that localize the One Bay Vision • Work with community members and stakeholders to identify locally-driven priorities and develop localized goals that support RSAP One Bay Vision and integrate Strategic Regional Priorities.
4.2 Develop potential adaptation responses
• A ddress anticipated sea level rise impacts along the Richmond shoreline. The team will prioritize the development of nature-based approaches wherever possible, but measures will be identified based on location-specific conditions, and the team will also consider “grey infrastructure” approaches where appropriate. The team will focus on several specific priority locations within the study area that appear to have the greatest near-term vulnerability as well as threats to critical infrastructure. The specific number and extents of these priority locations will be discussed during Task 1 and 2 and verified during Task 3. Based on a review of the CAP and prior regional sea- level rise mapping (Adapting to Rising Tides), there are likely to be three to seven (3-7) priority locations along the shoreline that will be most vulnerable to sea-level rise impacts (or 3-4 priority locations at the City’s direction to achieve higher levels of details). To most effectively make use of available resources, these priority locations will be confirmed under Task 3 and will become the focus for planning and analysis of sea-level rise adaptation responses under this task. The remaining, less vulnerable segments of the shoreline will be addressed at a high level . • The Mithun/ESA team will work with Kleinfelder to address priority sites with mobile subsurface contaminants that are in areas adjacent to residential or other key receptors; concept-level design Contract Amendment between the City of Richmond and
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Amendment No. 1 / P.O./Contract No. 7132
options will be developed to address the key potential contaminant migration pathways, using the following approach:
• Identification of potential contaminant migration pathways associated with sea level rise (e.g., groundwater rise entraining petroleum or chlorinated solvents from the vadose zone, sea level rise eroding a cap over PCB contamination, or other similar mechanisms). • For each typical potential contaminant migration pathway, evaluation of the effect of proposed shoreline protection activities on the resilience of the remedy, and if proposed shoreline protection activities could provide protection for the existing environmental impacts. • Where potential contaminant migration pathways exist, identifying preliminary options for reducing human health and ecological risk (as appropriate) via supplemental remedies.
Supplemental remedies may include source control or removal, strengthening the existing remedy, or other hydraulic controls.
4.3 Develop evaluation criteria for preferred adaptation strategies with community. • Work with TWP and through facilitation of public meetings (Task 2) to understand community response and to develop criteria to evaluate strategies that reflect priorities. To ensure the value of quantified evaluation, criteria will be strategically limited to respond to the priorities that are emerging in the process.
• Refine and apply criteria and improve strategies, including site-specific calibration of adaptation options. Confirm with community.
• Sea Level Rise Adaptation Alternatives Evaluation Memo by ESA
4.4 Provide conceptual plans, sections and descriptions of preferred adaptation strategies and pathways for shoreline reaches, including physical and non-physical strategies. • Identify minimum of two (2) adaptation strategy alternatives for priority action areas in priority shoreline reaches and planning area.
• City and Mithun/ESA Team will determine the number of priority locations three to seven (3-7) based on level of detail available as project progresses. • Assumes an adaptation pathway diagram, concept level cross section, plan enlargement and additional level of analysis for each priority location. Develop consistent adaptation pathway diagram adaptable to each priority project.
• Through a rough modeling of the physical footprint of each potential strategy, the Mithun/ESA Team can also determine who the key stakeholders would need to be in any adaptation strategy.
This information can be crucial guidance on the assembly of community working groups, allowing the selected community engagement team to understand the needed partners (landowners, agencies, neighborhood councils, etc.) that would likely need to come together, working shoulder- to-shoulder to weigh the tradeoffs of discuss in further depth the pathways of implementing those adaptations.
• This approach could suggest a two-part schedule, in which the Mithun/ESA team prioritizes Task 3 and early conceptual approaches in Task 4, and those inputs flow into the community engagement set-up process. Then, the Mithun/ESA team would return to the Task 4 approaches and develop them further after the community participation process yields input on those early vulnerability zones to further refine and complete the deliverables.
Deliverables:
• Richmond Vision and Goals document that localizes the BCDC One Bay Vision • Develop adaptation responses. Prioritize near-term vulnerabilities for adaptation, based on risk, current land-use patterns and geomorphological and spatial constraints, with a focus on nature- Contract Amendment between the City of Richmond and
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based approaches, typological considerations, and other community priorities; Work plan for contaminated sites & associated design strategies
• Develop a Near and Longer-term adaptation vision and strategies that consolidate community feedback and priorities.
• Evaluation criteria and application to improve strategies • Sea Level Rise Adaptation Alternatives Evaluation Memo by ESA • Cross Section and Plan enlargements for each of three to seven (3-7) priority locations (option to pivot to fewer priority locations at City direction to achieve higher level of detail) • Identification of stakeholders in each of the near-term vulnerability zones, to support organization of community working groups or co-design groups • Sync with Community Engagement process and public meetings (Task 2) to provide opportunity for feedback on draft options.
• Provide Element D: Adaptation Strategies and Pathways based on strategic approach to RSAP Based on minimum standards identified in BCDC 10/18 RSAP draft, section 3.3.
Task 5: Implementation Approach (September 2025– June 2026)
5.1 Draft Implementation Approach
Provide further details on how the preferred alternative may be phased, funded, permitted, and managed over time, breaking the preferred alternative into individual actions or projects. The implementation approach will include both structural and non-structural strategies, providing an overview of policy and programmatic recommendations, per RSAP guidelines.
• The Mithun/ESA team, working with Kleinfelder, will provide a design alternatives analysis, to identify constraints, desired outcomes, and constructability concerns related to implementation of the concept-level designs identified under Task 4. This evaluation is envisioned as a programmatic look at the affected areas, to rule out concept-level design options that are infeasible, cost-prohibitive, or that do not address the human health or ecological risk objectives of the Adaptation Plan.
• This evaluation will be completed on a site-specific basis, though subsets of the sites may utilize the same evaluation (i.e., locations with similar site conceptual models and migration pathways are likely to utilize the same design alternatives evaluation), and is intended to give the Mithun/ESA team and the project stakeholders sufficient detail to clearly articulate the interventions that may be needed to address increased human health risks associated with rising water levels in the region.
• This evaluation is not expected to include an in-depth evaluation of subsurface geology or hydrogeology; remedy selection discussions with the relevant regulatory agencies are also not included in this task. Should additional funding or cost savings in other tasks become available, a more detailed review of design options against site-specific subsurface conditions can be completed, to provide added clarity on the environmental risks, tradeoffs between supplemental remedies and other adaptation planning efforts, and planning-level cost estimating.
5.2 Engagement and Evaluation.
Community workshops to prioritize implementation approach and actions and understand and respond to concerns. This task will also review adaptation strategies and triggers and identify community-preferred adaptation pathways.
• Following community feedback and City reviews, Kleinfelder will support the Mithun/ESA team in consolidating the outcomes from Tasks 4 and 5.1 for incorporation into the Adaptation Plan. Final edits to the summaries and visualizations will be completed under this task, to confirm that these Contract Amendment between the City of Richmond and
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outcomes align with the stakeholder views of the potential migration of contaminants from environmentally impacted sites.
5.3 Preliminary CEQA Strategy
5.3.1 Initial Review Based on CEQA Appendix G Checklist • Conduct a preliminary evaluation of the adaptation strategy (i.e., project) identified for each priority location using the CEQA Appendix G Environmental Checklist to screen for potential impacts in categories such as:
o Biological resources
o Hydrology and water quality
o Air quality and greenhouse gas emissions
o Noise and traffic
o Cultural and tribal resources
o Hazards and hazardous materials
• Identify direct impacts (e.g., habitat disturbance during construction), indirect impacts (e.g., changes to sediment transport), and cumulative impacts from regional sea-level rise initiatives.
5.3.2 Analysis of CEQA Review Requirements for Each Project • Assess the likely CEQA approach needed for each project based on the identified potential impacts and project scope. Potential review levels include:
o Statutory or Categorical Exemptions (for minor or emergency projects) o Negative Declaration (ND) if no significant impacts are identified o Mitigated Negative Declaration (MND) if impacts can be mitigated below a significant threshold
o Environmental Impact Report (EIR) if significant, unavoidable impacts are identified • Consider potential tiering opportunities from regional or programmatic EIRs (e.g., Adapting to Rising Tides EIR, SRGO PEIR).
• Include considerations for climate adaptation pathways and the need for flexible project phasing under CEQA.
5.3.3 Identification of Permitting and Regulatory Constraints • Identify relevant state, regional, and federal permits (e.g., BCDC, Regional Water Quality Control Board, U.S. Army Corps of Engineers) that may be needed for the projects. • Highlight overlapping regulatory jurisdictions and potential areas for streamlining through coordinated permitting.
5.4 Land Use and Policy Approach
5.4.1 Identify Land Use, Policy, and Planning Opportunities and Challenges ERG will identify RSAP and SB 272 requirements, as well existing plans and policies in California and out-of-state, to ensure that outcomes are consistent with and responsive to state requirements and provide the City of Richmond with a robust plan that includes near, mid- and long-term land use, policy, and planning strategies to increase shoreline resilience. • Identify RSAP and SB 272 Requirements for Land Use Policies and Planning Assessments, Actions, and Pathways: Develop an excel spreadsheet that includes all RSAP and SB 272 requirements that are relevant to land use policy and planning. This includes ensuring that outcomes will be consistent with the RSAP Submittal Checklist.
Contract Amendment between the City of Richmond and
Mithun, Inc.
Amendment No. 1 / P.O./Contract No. 7132
• Identify existing materials, develop research frameworks, and conduct review: ERG will review existing land use policies and planning documents within the City of Richmond, the SF Bay region, and the State of California to ensure an understanding of existing opportunities and challenges using land use policy and planning to increase shoreline resilience and equity. ERG will meet with City of Richmond to identify any additional resources and discuss any ongoing or future relevant projects or processes. ERG will also evaluate land use policy and planning in five to seven other states and regions to identify options for the City of Richmond’s Shoreline Adaptation Plan. To provide consistent outputs for this evaluation ERG will develop a framework to inform the literature review of material within and outside of California.
• City of Richmond situation assessment: To better understand the context of the City of Richmond, its efforts to-date, and the perspectives of its staff and partners, ERG will conduct a situational assessment, which will involve up to 10 interviews with City of Richmond staff, TWP, and regional agencies or special districts with land ownership and management responsibilities within the city.
Interviews will focus on an understanding of the existing land use and policy landscape within Richmond, including considerations of agencies and organizations that own or manage lands or infrastructure adjacent to the city and emerging issues and upcoming processes that could affect shoreline resilience. ERG will share draft interview questions with the Mithun team and t he city and will refine based on their feedback. We will also work with the Mithun team and the city to develop a list of interview respondents. ERG will analyze interview data and present key findings in a summary of results.
• Identify Land Use and Planning Vulnerabilities, Equity Considerations, Actions and Pathways:
Building on RSAP requirements, research, interviews, and situation assessment findings, ERG will develop a summary memo to be incorporated into the broader Subregional Shoreline Adaptation Plan that includes the following:
o A summary of the land use policy and planning vulnerabilities identified as part of the broader vulnerability assessment conducted for the Subregional Adaptation Plan. o Draft actions and pathways, including timing (e.g., near, mid, or longer term), mechanism (e.g., General Plan, specific plan, zoning code, update to building code, new program), resilience and community benefits of each action and pathway, and any related actions and pathways, including any necessary partners.
o Equity assessment of each action and pathway that identifies any land use planning or policy actions that might result in the displacement of existing socially vulnerable communities, the displacement of any critical infrastructure or resources and services that are currently used by vulnerable communities.
ERG will coordinate with the Mithun and the City to ensure that the draft actions and pathways are refined based on input from those identified as necessary to review.
4.5.2 Engage and Refine
ERG will work with Mithun and the City to obtain input and direction on the draft material developed in Task 5.4.1, with a focus on the summary memo outlining findings on vulnerabilities, equity considerations and draft land use policy and planning actions and pathways. • Hold meetings with the City, partners (e.g., Contra Costa County, EBRPD, BCDC), and regional agencies and special districts: Building on reviews by the Mithun team and the City of Richmond on the summary memo from Task 5.4.1, engage partner agencies and organizations to ensure that input is received from key partners including Contra Costa County, EBRPD, Caltrans, possibly BCDC.
Revise memo, including draft land use policy and planning actions and pathways. • Integrate draft findings and recommendations into broader community engagement: Based on revisions conducted by the Mithun team, the City and partners such as the County, ERG will develop a refined draft of findings and recommendations to be shared in broader community engagement.
Contract Amendment between the City of Richmond and
Mithun, Inc.
Amendment No. 1 / P.O./Contract No. 7132
ERG will work with Mithun to develop material to support engagement, including slides, graphics, one-pagers, talking points, and/or other.
• Refine and revise land use and planning vulnerabilities, actions, and pathways for the City of Richmond: Based on input received from partners and community members, revise findings and recommendations regarding vulnerabilities, equity considerations, and land use policy and planning actions and pathways.
4.5.3 Integrate into broader Subregional Shoreline Adaptation Plan With a revised draft findings and recommendations for land use policy and planning, ERG will work with the Mithun team to integrate this work into the broader plan, including identifying any opportunities and challenges presented by the full suite of actions and pathways and any revisions needed to improve alignment.
• Half day to one day working session to align actions. Conduct a half day or daylong session with the Mithun team to align all recommended actions and pathways to ensure an overarching narrative and comprehensive approach to resilience. Map actions and pathways to those vulnerabilities and consequences identified in the assessment in the near, mid and long term. Identify and address any conflicts and gaps and determine if any synergies or opportunities emerge from combining actions and/or based on the ordering of actions.
• Identify the land use policy and planning changes necessary in the near, mid and long term to achieve the preferred adaptation strategies and responses. Based on the outcomes from the Mithun team workshop and building on the draft final list of actions and pathways, ERG will identify any revisions or new land use policy and planning changes that will be necessary in the near, mid, and long terms to enable the preferred strategies and responses. • Coordinate with Mithun on content for maps of necessary land use changes and depictions of how those changes demonstrate adaptation over time as risks increase: ERG will coordinate with Mithun to ensure that the land use policy and planning recommendations are included on project maps and graphic, which will be developed by Mithun.
• Provide details on the policies and programs needed in the near, mid and long term to ensure success of the desired approach to shoreline resilience: ERG will develop implementation roadmaps for each land use policy and planning action and pathway to ensure that the steps for each action are outlined, including mechanisms (e.g. updated plan, new program, resilient codes for design and buildings), partners (e.g., Contra Costa County, Caltrans, EBRPD), timing, related actions, and the others details necessary to advance shoreline resilience. • Provide details on the needed actions and the timing of these actions to ensure that the existing plans and policies are updated, and that new plans and policies are adopted in the timeframe necessary for shoreline resilience. Building on the information developed for the implementation roadmaps developed, ERG will provide further detail on how land use policies and plans will need to change over time through updates and the adoption of new plans and policies to ensure adaptation pathways are responsive to projected and emerging flood risks.
*Note: City to provide anticipated future plans in context of priority areas and overall strategic approach
5.5 Cost Estimating
Outset Advisors to provide concept constructability review. Outset will provide constructability advice through concept plan development to ensure an efficient design as it relates to construction. Outset will Contract Amendment between the City of Richmond and
Mithun, Inc.
Amendment No. 1 / P.O./Contract No. 7132
provide general constructability comments, plan review comments related to construction, general consultation, and attend meetings as requested; Outset will provide iterative budgeting, based on concept plans and input from the design team. The goal of this work is to develop ‘bookends’ for construction costs, to inform construction funding planning and requests.
5.6 Final Implementation Approach
The Mithun/ESA Team will refine the Draft Implementation Approach developed through Task 5.1, incorporate inputs and findings from Tasks 5.2–5.5, and develop a list of final implementation approaches.
This may be represented in a table format summarizing implementation strategies, actions to be taken, potential cost implications, and funding strategies, and will be incorporated into the SLR-ARP document.
Deliverables:
• Summary Memo of state and regional documents and plans reviewed; findings on challenges and opportunities; assessment of land use policies, opportunities and constraints related to adjacent land use and land use management; land use policy and planning vulnerabilities, equity considerations, and draft land use policy and planning actions and pathways (ERG) • Summary of comments received by partners and revised findings and recommendations ; Summary of comments received by community members and revised findings and recommendations; Revised findings and recommendations on land use policies, and planning actions and pathways.
• Aligned draft actions and pathways; Implementation graphical map and roadmap for recommended land use policy and planning actions; Implementation pathways that outline how land use policy and planning actions will need to adapt to ensure shoreline resilience in the mid and long term.
• Preliminary CEQA Deliverables:
o Screening matrix summarizing potential impacts by category and priority location. o Summary memo recommending the likely CEQA pathway for each project. o Matrix of anticipated permits and regulatory constraints for each priority shoreline segment. • Draft and Final Implementation Approach
• Provide Element D: Adaptation Pathways Based on minimum standards identified in BCDC 10/18 RSAP draft, section 3.3.
• Provide Element E: Land Use and Policy Plan based on strategic approach to RSAP Based on minimum standards identified in BCDC 10/18 RSAP draft, section 3.3. • Provide Element F: Implementation Plan and Funding Strategy based on strategic approach to RSAP Based on minimum standards identified in BCDC 10/18 RSAP draft, section 3.3.
Task 6: Sea Level Rise Adaptation and Resiliency Plan Preparation-- Document Technical Writing, Visualizations and Coordination (January – July 2026)
6.1 SLR-ARP Administrative Draft
The Mithun/ESA Team will prepare an administration draft of the Richmond Subregional Plan per SB272 for City and County core team review.
ERG will be responsible for the technical editing and writing of the draft final Subregional Shoreline Adaptation Plan, providing direction to the Mithun/ESA team writers at the beginning of the project and refining and revising to ensure a consistent and technical sound final draft document. • Develop early guidance: ERG’s technical writers and editors will work with ERG’s project manager to develop writing direction and guidance to align up front as much as possible. ERG will share direction and guidance with the Mithun team for one round of comments and revisions.
Contract Amendment between the City of Richmond and
Mithun, Inc.
Amendment No. 1 / P.O./Contract No. 7132
• Conduct technical editing and writing for draft final plan: ERG’s technical writers and editors will receive deliverables from the Mithun team at the schedule milestones and apply the early direction and guidance that was provided to the team and conduct any additional editing and writing to ensure a consistent and sound draft final Subregional Shoreline Adaptation Plan that can be reviewed by the City along the way and assembled into a final plan at the end of the process.
• City will work with Council members to discuss draft and identify issues to address in the updated final plan
6.2 Update plan based on coordinated comments
Comments from Administrative Draft will be draft before a Public Review Draft is issued. • Conduct a Public, City departments and Agency comment period on draft. • City resolution of public comments will be provided to Mithun team. • Facilitate a BCDC review
• Prepare a final draft incorporating feedback from public review and comment.
6.3 Presentation of Draft Plan to the City Council
Mithun will provide a slide presentation of the draft plan, including summary of public, agency and BCDC comments and plan recommendations.
6.4 Develop final Sea Level Rise Adaptation and Resiliency Plan (Richmond Subregional Plan) Deliverables:
• Detail overall findings, recommendations and adaptation priorities • Guidance and direction for lead writers of each Element • Draft Sea Level Rise Adaptation and Resiliency Plan (Richmond Subregional Plan per SB272) • Presentation to City Council
• Final Sea Level Rise Adaptation and Resiliency Plan (Richmond Subregional Plan per SB272) • Provide Element G: Project List Based on minimum standards identified in BCDC 10/18 RSAP draft, section 3.3.
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The third Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
Required Policy Conditions
Additional Insured Endorsement
Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.
The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED?
INSR ADDLSUBRLTR INSDWVD
PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext):E-MAILADDRESS:INSURER A :INSURED INSURER B :INSURER C :INSURER D :INSURER E :INSURER F :
POLICY NUMBERPOLICY EFFPOLICY EXPTYPE OF INSURANCELIMITS(MM/DD/YYYY)(MM/DD/YYYY)
AUTOMOBILE LIABILITY
UMBRELLA LIABEXCESS LIABWORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE$DAMAGE TO RENTEDCLAIMS-MADEOCCUR $PREMISES (Ea occurrence)MED EXP (Any one person)$PERSONAL & ADV INJURY$GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$PRO-POLICYLOC PRODUCTS - COMP/OP AGGJECT OTHER: $COMBINED SINGLE LIMIT$(Ea accident)ANY AUTO BODILY INJURY (Per person)$OWNEDSCHEDULEDBODILY INJURY (Per accident)$AUTOS ONLYAUTOSHIREDNON-OWNEDPROPERTY DAMAGE$AUTOS ONLYAUTOS ONLY(Per accident)$OCCUR EACH OCCURRENCECLAIMS-MADEAGGREGATE$DEDRETENTION$ PEROTH-STATUTEERE.L. EACH ACCIDENTE.L. DISEASE - EA EMPLOYEE$If yes, describe underE.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGENAIC #
COMMERCIAL GENERAL LIABILITY
Y / NN / A(Mandatory in NH)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORETHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INACCORDANCE WITH THE POLICY PROVISIONS.
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THISCERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THISCERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZEDREPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement onthis certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
COVERAGESCERTIFICATE NUMBER:REVISION NUMBER:
CERTIFICATE HOLDERCANCELLATION
© 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03)
CERTIFICATE OF LIABILITY INSURANCEDATE (MM/DD/YYYY)
$
$$$$
The ACORD name and logo are registered marks of ACORD
7/15/2024
License # 0C3686113056Mithun, Inc.1201 Alaskan Way Ste 200Seattle, WA 9810131194 A 2,000,000XXPSB00109531/1/20241/1/20251,000,00010,000Included4,000,0004,000,0001,000,000A PSA00035811/1/20241/1/2025 A PSW00059111/1/20241/1/20251,000,000N 1,000,0001,000,000BProf Liab/Poll1073618451/1/2024Ea Claim /$200k Ded1,000,000BProf Liab/Poll1073618451/1/20241/1/2025Aggregate1,000,000The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds with respect to General Liability per form attached. Waiver of Subrogation applies per forms attached. Coverage is primary and non-contributory per form attached.
City of Richmond450 Civic Center PlazaRichmond, CA 94804 MITHINC-02MKELLY
Seattle-Alliant Insurance Services, Inc.401 Union Street, 31st FloorSeattle, WA 98101Melanie [email protected] Insurance CompanyTravelers Casualty and Surety Company of America X1/1/2025
X XXX
Policy Number: RLI Insurance Company
Named Insured:
PPB 304 02 12 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® FOR PROFESSIONALS
BLANKET ADDITIONAL INSURED ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM - SECTION II – LIABILITY
1. C. WHO IS AN INSURED is amended to include as
an additional insured any person or organization that
you agree in a contract or agreement requiring
insurance to include as an additional insured on this
policy, but only with respect to liability for "bodily
injury", "property damage" or "personal and
advertising injury" caused in whole or in part by you
or those acting on your behalf:
a. In the performance of your ongoing operations;
b. In connection with premises owned by or rented
to you; or
c. In connection with “your work” and included
within the “product-completed operations
hazard”.
2. The insurance provided to the additional insured by
this endorsement is limited as follows:
a. This insurance does not apply on any basis to
any person or organization for which coverage
as an additional insured specifically is added by
another endorsement to this policy.
b. This insurance does not apply to the rendering
of or failure to render any "professional
services".
c. This endorsement does not increase any of the
limits of insurance stated in D. Liability And
Medical Expenses Limits of Insurance.
3. The following is added to SECTION III H.2. Other
Insurance – COMMON POLICY CONDITIONS
(BUT APPLICABLE ONLY TO SECTION II –
LIABILITY)
However, if you specifically agree in a contract or
agreement that the insurance provided to an
additional insured under this policy must apply on a
primary basis, or a primary and non-contributory
basis, this insurance is primary to other insurance
that is available to such additional insured which
covers such additional insured as a named insured,
and we will not share with that other insurance,
provided that:
a. The "bodily injury" or "property damage" for
which coverage is sought occurs after you have
entered into that contract or agreement; or
b. The "personal and advertising injury" for which
coverage is sought arises out of an offense
committed after you have entered into that
contract or agreement.
4. The following is added to SECTION III K. 2.
Transfer of Rights of Recovery Against Others to
Us – COMMON POLICY CONDITIONS (BUT
APPLICABLE TO ONLY TO SECTION II –
LIABILITY)
We waive any rights of recovery we may have
against any person or organization because of
payments we make for "bodily injury", "property
damage" or "personal and advertising injury" arising
out of "your work" performed by you, or on your
behalf, under a contract or agreement with that
person or organization. We waive these rights only
where you have agreed to do so as part of a
contract or agreement with such person or
organization entered into by you before the "bodily
injury" or "property damage" occurs, or the "personal
and advertising injury" offense is committed.
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.
PSB0010953
Mithun, Inc.
Policy Number: RLI Insurance Company
PPB 333 03 13 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® FOR PROFESSIONALS
ADDITIONAL INSURED ENDORSEMENT C –
SCHEDULED CONTRACTOR OR OWNER
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM – SECTION II – LIABILITY
SCHEDULE
Name of Contractor or Owner:
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.)
The insurance provided by this endorsement does not apply to the rendering of or failure to render any "professional services".
A. Section II – Who Is An Insured is amended to
include as an insured the person or organization
shown in the Schedule, but only with respect to
liability for "bodily injury", "property damage", or "per- sonal and advertising injury " arising out of your
ongoing operations performed for that insured.
B. With respect to the insurance afforded to these addi - tional insureds, the following exclusion is added:
2. Exclusions
This insurance does not apply to "bodily injury" or
"property damage" occurring after:
(1) All work, including materials, parts or
equipment furnished in connection with
such work, on the project (other than
service, maintenance or repairs) to be
performed by or on behalf of the addi -
tional insured(s) at the site of the cov -
ered operations has been completed;
or
(2) That portion of "your work" out of which
the injury or damage arises has been
put to its intended use by any person
or organization other than another con -
tractor or subcontractor engaged in
performing operations for a principal as
a part of the same project.
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.
PSB0010953
Policy Number: RLI Insurance Company
PPB 334 03 13 Page 1 of 1
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
RLIPack® FOR PROFESSIONALS
ADDITIONAL INSURED – SCHEDULED CONTRACTOR OR OWNER –
COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
BUSINESSOWNERS COVERAGE FORM – SECTION II – LIABILITY
SCHEDULE
Name of Person or Organization:
Location and Description of Completed Operations:
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.)
The insurance provided by this endorsement does not apply to the rendering of or failur e to render any "professional services".
Section II – Who Is An Insured is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" at the location designated and described in the schedule of thi s endorsement performed for that insured and included in the "products-completed operations hazard".
ALL OTHER TERMS AND CONDITIONS OF THIS POLICY REMAIN UNCHANGED.
PSB0010953