December 17, 2024
DocID #32586v1
Public Works
DATE: December 17, 2024
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Tawfic Halaby, Deputy Director of Public Works
Subject:
Resolution to Approve Three As-Needed Contracts for
Vehicle Body Repairs
FINANCIAL IMPACT: The proposed expenditure will be funded from the approved Fiscal year Public Works operating budgets for Fleet Division. The expenditure will be charged to
Account String: 01235031-400501.
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
City staff is requesting approval from City Council to
approve to contracts with Andy’s Auto Body, Falcon
Collision Repair, Inc., and Ron DuPratt Ford for vehicle body repairs.
RECOMMENDED ACTION:
ADOPT a resolution approving three-year as-needed
contracts with three vendors, Andy’s Auto Body, Falcon
Collision Repairs, Inc., and Ron DuPratt Ford, for vehicle body repairs in an amount not-to-exceed $50,000 per
year per vendor, beginning January 1, 2025, through
December 31, 2027, with two optional one year
extensions in the amount not-to-exceed $50,000 per year per vendor – Public Works Department (Tawfic Halaby
510-620-5482/Daniel Chavarria 510-620-5478).
AGENDA
REPORT
December 17, 2024
DocID #32586v1
DISCUSSION:
City staff is requesting that the City Council adopt a resolution authorizing the approval of as-needed contracts for vehicle body repair services from a pre-qualified list of contractors. Vehicle body repairs for City-owned vehicles are frequently required; however, these repairs cannot be performed by Fleet Maintenance staff due to the specialized nature of the work.
In response to this need, a Request for Proposals (RFP) for Vehicle Body Repair Services was publicly issued via the BidsOnline system on March 6, 2024, and remained open for two weeks, closing on March 20, 2024. A total of 182 registered vendors were automatically notified of the RFP posting. In response, three bids were received, with one of the bidders being a City of Richmond business. The following contractors were deemed responsive and qualified to perform the required services:
ANDY’S AUTO BODY (RICHMOND, CA)
FALCON COLLISION (CONCORD, CA)
RON DUPRATT FORD (DIXON, CA)
It is in the best interest of the City to establish contracts with all three qualified vendors.
The recommended vendors have demonstrated the necessary qualifications and capacity to perform the required repairs.
Based on the results of the competitive bidding process, Fleet Maintenance staff recommends the approval of as-needed service contracts with Andy’s Auto Body, Falcon Collision Repair, Inc., and Ron DuPratt Ford. These contracts will provide the City with reliable and efficient repair services for its fleet of vehicles, in compliance with the City’s procurement policies and procedures.
DOCUMENTS ATTACHED:
Attachment 1 – City Council Resolution for As-Needed Vehicle Repairs Attachment 2(a) – Contract with Andy’s Auto Body
Attachment 2(b) – Contract with Falcon Collision
Attachment 2(c) – Contract with Ron Dupratt Ford
Attachment 3 – Request for Proposals
Attachment 4 – BidsOnline Project Report