Richmond City Council
January 7, 2025

Email Address: [email protected]
Phone: (510) 620-6572

Special Instructions for Invoicing (if any): Email to: and CC: [email protected] and [email protected]

Payments to be made by: Check ____ ACH ___ X_ (see ACH instructions below)

ACH Instruction
Account Name PUBLIC HEALTH INSTITUTE
Account Type CHECKING
Account Number 4122400534
ACH Routing Number 121000248
SWIFT/BIC Code WFBIUS6S
Bank Name and Address WELLS FARGO BANK
420 MONTGOMERY ST.

SAN FRANCISCO, CA 94104
EIN 94-1646278

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Attachment E
Reimbursable Expenses

PHI does not cover project -related expenses related to the service project. All project -related expenses are the responsibility of the Partner. This can occur by 1) Partner paying for these expenses directly; or 2) Partner has the Fellow pay for expenses them selves, and then reimburses Fellow for such expenses.

Expenses that the Partner should plan for include mileage, meals, event fees, and any other expenses needed for the Fellow to implement the project. Fellows should not incur expenses relating to the project unless the Partner has funds to cover such expens es.

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Attachment F
Timeline

All tasks enumerated in Attachment B – Scope of Services are expected to start on September 16, 2024, with a CivicSpark program Orientation, and will begin at the host site on September 23, 2024. Fellow activities should be completed by August 30, 2025.
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EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:

a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.

b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photocopying, meals and travel, etc.). Invoices shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.

c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address:

Attention: City of Richmond Finance/Account Payable
Project Manager: _______________________
P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, _______________________, before payments shall be authorized.

a. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

b. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

4. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized.

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Samantha Carr
Samantha Carr
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EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; or (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of:
actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
Email: ________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Attn:

Email: ________________________________________________ CS 62
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Samantha Carr
[email protected]
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Public Health Institute
555 12th Street, Suite 600
Oakland, CA 94607-4046
[email protected]
Justin Brosseau
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor.

The manner and means of conducting the services and tasks are under the control of Contractor except to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City to its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer-employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, CS 62
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disability (both mental and physical) including HIV and AIDS, medical condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political affiliation, military and veteran status or legitimate union activities. Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic, or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.

b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.

c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee.

d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:

a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”).

b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and to allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment.

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c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.

8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license, required in connection with the performance of the services and tasks hereunder.

The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:

a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.

b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under CS 62
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this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:

a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor. Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract.

b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:

a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.

b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer.

The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for CS 62
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money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.

c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint- venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.

d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then Contractor shall submit a written request for consent to add sub- contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.

e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor.

f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.”

g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.

13. SAFETY:

a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract.

Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours. In addition, Contractor will comply with all safety provisions in conformance with U.S. Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable CS 62
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federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.

b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.

c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings.

Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:

a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50,

2.52, 2.56, and 2.60, if applicable.

b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code.

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c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor.

d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies.

Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of CS 62

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California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor,

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and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G.

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EXHIBIT E

SPECIAL CONDITIONS

The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):

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EXHIBIT F

INSURANCE PROVISIONS
☐ CHECK HERE IF RISK MANAGEMENT HAS APPROVED WAIVING INSURANCE REQUIREMENTS FOR THIS CONTRACT.

1. CERTIFICATES: Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with coverage requirements set forth by the City and incorporated herein.

Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond.

Attention: Risk Manager.”
Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address set forth in Exhibit C prior to the expiration of the existing insurance certificate for the duration of the term of Contract.

Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.

2. COVERAGE REQUIREMENTS: The City’s insurance requirements depend upon the type of service being provided and/or the provider. The City’s insurance requirements will fall into one of the following categories (unless otherwise provided by the City):

Consultants and Contractors – Type 1
Professional Services – Type 2
Environmental Risk/Hazardous Waste Material – Type 3
Lease of City Property – Type 4
Vendors, Suppliers, Small Grant Recipients & Nonprofit Organizations – Type 5 Transportation Providers – Type 6
Professional Services Pyrotechnics – Type 7
Cyber and I.T. Risks – Type 8

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The insurance requirements classification applicable to this Contract shall be attached to this Exhibit F and made a part hereof.

3. FAILURE TO SECURE: If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.

4. SUFFICIENCY OF INSURANCE: The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater.

INSERT INSURANCE REQUIREMENTS CLASSIFICATION APPLICABLE TO THIS CONTRACT: (IF NECESSARY, CONFIRM WITH RISK MANAGER)

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EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT

The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12-18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”).

Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:

a. "Data Broker” means either of the following:

i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;

ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.

b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."

Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

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January 07, 2025

Finance Department

DATE: January 7, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Andrea Miller, Director of Finance
Dave Aleshire, City Attorney
Mubeen Qader, Deputy Director of Finance
Antonio Banuelos, Accounting Manager

Subject: Approval of Write-Off of Uncollectible Accounts Receivables
FINANCIAL IMPACT: Expense of $376,246.42 in FY2024-25 of which $290,524.29 is General Fund

PREVIOUS COUNCIL
ACTION:

November 19, 2019

STATEMENT OF THE
ISSUE:

City staff is requesting City Council to approve the write- off of delinquent and/or uncollectible accounts as per the City’s established policy for reviewing accounts
receivable, assessing their collectability, and writing off accounts for which the likelihood of collection is remote. (Administrative Manual—Policy Statement AP 251)
RECOMMENDED ACTION: ADOPT a resolution authorizing the write-off of delinquent and/or uncollectible accounts receivable in the amount of $376,246.42 – Finance Department (Andrea
Miller 510-620-6790/Mubeen Qader 510-412-
2077/Antonio Banuelos 510-620-6741).

AGENDA
REPORT
374

January 07, 2025

DISCUSSION:

The Finance Department undertakes extensive collection efforts prior to determining accounts to be deemed uncollectable. Amounts written off are still due to the City of Richmond and will be forwarded to the City’s collection agency.

The Finance Department has a duty to comply with federal regulations and Generally Accepted Accounting Principles (GAAP) ensuring that our City’s assets are presented accurately. The Administrative Manual - Policy Statement AP251 provides guidance for assuring that accounts receivable are not misstated, that delinquent accounts receivable are identified, and that the delinquent accounts are removed from (written off) the books of the City as appropriate. The approval by City Council is pursuant to this policy.

All reasonable collection efforts have been exhausted, and the passage of 90 days has deemed the accounts uncollectible. However, it is important to note that some of these accounts may still eventually be paid to the City. By approving the proposed write-off, the following items can be removed from the City’s financial system. The write-off includes:

GENERAL BILLING INVOICES

 $4,598.82 is due for Police Department services.
 $300.00 are legal fees due to the General Fund. Original settlement amount of $2,400.00 has not been paid back in full.
 $300.00 is due to the General Fund, for July 2020-July 2021 for rent services.

RETURNED CHECKS

 $488.00 is due to the Encroachment Fund.
 $500.00 is due to the Engineering Fund.
 $285,325.47 is due for the General Fund.
 $7,478.62 is due to the Marina Bay Landscape & Lighting District Fund.  $19,217.97 is due to the Planning & Building Fund. Note that this amount is only for checks returned by the bank and separate from amounts not paid listed below.
 $7,170.80 is due to the Rent Control Fund.
 $210.00 is due to the Transportation Operations Fund.

BUILDING & PLANNING

 $16,602.08 is due for delinquent Planning fees.
 $34,054.66 is due for delinquent Building fees.

375

January 07, 2025
The Administrative Manual - Policy Statement AP251 provides guidance for accounts over 90 days delinquent that are less than or equal to $100.00 and considered to be uncollectible. The Director of Finance shall provide notice to the City Council the total sum of the accounts to be written off, which is $10,866.67.

NEXT STEPS:

Most customers with invoices listed in the attachments have been notified in multiple attempts to collect, with no response. Items will be written off and forwarded to the City’s collection agency after City Council approval.

DOCUMENTS ATTACHED:

Attachment 1 – Outstanding Accounts Receivable by Account and Fund Attachment 2 – Outstanding Accounts Receivable by Year and Fund Attachment 3 – Resolution

376
ATTACHMENT 1

LIST OF ACCOUNTS BY FUND

FUND YEAR DATE AMOUNT CUSTOMER NAME COMMENTS
ENCROACHMENTS SVCS 2019 2/28/2019 488.00 DRAINLINE PLUMBING RTN CHECK 2/5/19 #1011 ENCROACHMENT SVCS Total 488.00
ENGINEERING 2019 2/28/2019 500.00 DRAINLINE PLUMBING RTN CHECK 2/5/19 #1011 ENGINEERING Total 500.00
GENERAL FUND 2009 6/9/2009 119.90 VICTOR ACOSTA 6/5/09 V ACOSTA NSF CK & FEE GENERAL FUND 2009 6/17/2009 202.00 RICHMOND EAGLES FOOTBALL 6/11/09 EAGLES FOOTBALL NSF FE $202 & $116 GENERAL FUND 2009 5/18/2009 231.00 COMMUNITY PARTNERS 5/11/09 COMM PARTNERS - NSF GENERAL FUND 2009 3/12/2009 258.00 13-D FIRE SYSTEMS, RETURNED CHECK/CK#5621 13D FIRE SYS RET CK & NSF CHRG GENERAL FUND 2009 1/31/2009 268.50 JIMMY FORT JIMMY FORT STOP PYMT 12/26/08 GENERAL FUND 2009 6/30/2009 268.50 ANDRE MOSES 11/3/08 ANDRE MOSES NSF CK GENERAL FUND 2009 12/16/2008 268.50 ANDRE MOSES Andre Moses NSF 11/5/08 GENERAL FUND 2009 12/16/2008 268.50 SENA HAULING Salas Hauling NSF 11/6/08 GENERAL FUND 2009 6/30/2009 275.00 CARLOS TOBARAMAYA 6/26/09 TOBARAMAYA NSF CK GENERAL FUND 2009 6/30/2009 275.00 CARLOS TOBARAMAYA 6/26 C TOBARAMAY UNABLE LOC/FE GENERAL FUND 2009 2/26/2009 327.70 HALLMARK CLEANERS HALLMK CLEANERS RET CK 2/20/09 GENERAL FUND 2009 6/30/2009 327.70 HALLMARK CLEANERS 2/17/09 HALLMARK CLEANERS NSF GENERAL FUND 2009 12/16/2008 380.00 NUBIA CRUZ Nubia Cruz Ret ck 11/4/08 GENERAL FUND 2009 4/16/2009 401.75 KANMI ONIPEDE K. ONIPEDE RET CK & NSF 3/26/09 09-01337 GENERAL FUND 2009 12/16/2008 469.38 PILAR PEREZ Pilar Perez NSF 11/7/08 GENERAL FUND 2009 6/18/2009 536.00 FOOTLOCKER FOOTLOCKER STOP PYMT 1/12/09 40003913 GENERAL FUND 2009 12/16/2008 537.00 HERMAN WALLER Herman Waller NSF 11/10/08 GENERAL FUND 2009 1/31/2009 995.43 DARAN MOGHADAM DARAN MOGHADAM NSF 12/1/08 GENERAL FUND 2009 12/16/2008 2,700.00 ADVANCE CLEANUP TECH Advance Cleanup Tech NSF 11/6/08 GENERAL FUND 2009 4/30/2009 11,461.45 EAST BAY ASIAN LOCAL DEVELOPMENT 4/22/09 EASTBAY ASIAN RET CK#3935 GENERAL FUND 2009 11/30/2008 51,741.37 _SAP SYSTEM BALANCE SAP account 1000 12051 GENERAL FUND 2010 7/24/2009 120.00 REHAB SERVICES OF NORTH CA 7/9/09 REHAB SVC STOP PYMT NSF GENERAL FUND 2010 11/30/2009 136.95 ALLSTATE INSURANCE 11/19/09 ALLSTATE INS NSF CK GENERAL FUND 2010 10/28/2009 139.12 ECONOMY INN 10/20/09 RET CKS PATEL/PARKER GENERAL FUND 2010 10/31/2009 177.45 AREA TRANSPORTATION 9/16 AREA TRANS/THOMPSON FEES GENERAL FUND 2010 8/12/2009 181.00 SHE GOT IT COSTMETICS 8/6 SHES GOT IT NSF & NSF FEE GENERAL FUND 2010 6/7/2010 181.00 BRENDA SAUNDERS 5/25/10 B SAUNDERS $181NSF FEE GENERAL FUND 2010 11/13/2009 181.00 MOMO MOTORS/SHAMIM MAGHSOUDI RETURN CHECK MAGHSOUDI CK#1004 GENERAL FUND 2010 12/24/2009 193.55 PREMIER DIAZ ROOFING 12/23 PREMIER DIAZ NSF CK& FEE GENERAL FUND 2010 2/22/2010 210.00 JOHNA PECOT 2/11/10 J PECO $210 NSF CK FEE GENERAL FUND 2010 10/31/2009 228.05 RONALD STUWARD 9/29/09 R STEWART NSF GENERAL FUND 2010 3/4/2010 234.10 KAKESA.COM 3/3/10 KAKESA.COM NSF RET CK GENERAL FUND 2010 4/8/2010 265.00 JANIEN AUDIFFRED 3/31 J AUDIFFRED NSF CK & FEE GENERAL FUND 2010 4/20/2010 275.00 DOUGLAS BRAY 4/15/10 D BRAY NSF CK & CK FEE GENERAL FUND 2010 2/22/2010 280.90 HALLMARK CLEANERS 2/19 HALLMARK CLNRS NSF & FEE GENERAL FUND 2010 8/26/2009 283.97 CELEST ENTERPRISES 8/21/09 CELEST ENT NSF&NSF FEE GENERAL FUND 2010 3/4/2010 327.70 UEI INCORPORATED 2/25/10 UEI CORP NSF CHECK GENERAL FUND 2010 6/7/2010 351.12 RUDY'S PLACE 5/27/10 RUDY'S PLACE NSF FEE GENERAL FUND 2010 9/15/2009 556.48 JOHNNY E. THOMPSON 9/11/09 J THOMPSON NSF/NSF FEE GENERAL FUND 2010 10/31/2009 556.48 JOHNNY E. THOMPSON 9/16 AREA TRANS/THOMPSON FEES 1 of 8377
ATTACHMENT 1

LIST OF ACCOUNTS BY FUND

FUND YEAR DATE AMOUNT CUSTOMER NAME COMMENTS
GENERAL FUND 2010 3/19/2010 556.48 THERESA WILKERSON 3/18 T WILKERSON NSF CK & FEE GENERAL FUND 2010 11/13/2009 844.75 AT&T 11/10 AAA AND AT&T NSF CK FEES GENERAL FUND 2010 11/13/2009 855.42 CAL STATE AUTO ASSOC 11/10 AAA AND AT&T NSF CK FEES GENERAL FUND 2010 8/6/2009 2,060.00 PAUL CROXTON 7/27/09 P CROXTON NSF&NSF FEE GENERAL FUND 2010 3/19/2010 2,508.45 BRASS RING AMUSEMENTS 3/17 BRASS RING CIRCUS NSF CK GENERAL FUND 2010 11/13/2009 4,013.31 PEARLY GROVE BAPTIST CHURCH 11/9 P GROVE CHURCH NSF CK FEE GENERAL FUND 2010 10/31/2009 6,134.00 ARMANDO AYALA 9/17 ARMANDO AYALA NSF/NSF FEE GENERAL FUND 2011 11/30/2010 100.90 ROBERT C. HENRICK 11/17 RC HENRICK NSF CK & FEE GENERAL FUND 2011 6/16/2011 135.00 JAMAL MAYFIELD 6/3 MAYFIELD/NAVARRO RET CKS GENERAL FUND 2011 6/16/2011 190.01 LEONARD NAVARRO 6/3 MAYFIELD/NAVARRO RET CKS GENERAL FUND 2011 1/31/2011 234.10 JOSE PINEDA 1/31 VARIOUS NSF CKS & FEES GENERAL FUND 2011 2/28/2011 234.10 JOSE PINEDA 2/4/11 J PINEDA CLOSED AC& FEE GENERAL FUND 2011 6/16/2011 240.00 SHIGOTO-YA, INC 6/9 SHIGOTO YA INC NSF CK GENERAL FUND 2011 5/25/2011 260.28 GREGORY BEAVERS 5/20 G BEAVERS NSF CK & FEE GENERAL FUND 2011 1/31/2011 278.24 LEONA KELLY 1/31 VARIOUS NSF CKS & FEES GENERAL FUND 2011 1/31/2011 300.00 BRONWYN K. JACKSON 1/31 VARIOUS NSF CKS & FEES GENERAL FUND 2011 7/31/2010 328.94 DAVID RODRIGUEZ CONSTRUCTION 7/26 D RODRIGUEZ NSF CK & FEE GENERAL FUND 2011 3/25/2011 351.15 JONES & HARRIS RECORDS 3/15 JONES HARRIS RECORDS STOP GENERAL FUND 2011 4/15/2011 391.90 CELEST ENTERPRISES 4/1/11 CELEST ENT NSF & FEE GENERAL FUND 2011 2/28/2011 392.00 JAVIER DELGADO 2/15/11 J DELGADO STOP PYMT FE GENERAL FUND 2011 6/30/2011 415.10 SAMEY ABOUL SAMAD 6/30 NSF CKSAMEY A SAMAD GENERAL FUND 2011 7/31/2010 468.20 ANABEL ALDANA 7/12 ALDANA/ANCHR CONCRETE NSF GENERAL FUND 2011 7/13/2010 541.09 D. M. TOWER ELECTRIC 7/1 DM TOWER $541.09 CK RE-DEP GENERAL FUND 2011 10/29/2010 1,037.44 FIRST STOP MARKET 10/20 1ST STOP MKT STOP PYMT GENERAL FUND 2011 1/31/2011 1,872.80 COOPER CONSTRUCTION 1/31 VARIOUS NSF CKS & FEES GENERAL FUND 2011 7/31/2010 1,892.02 ANCHOR CONCRETE CONSTRUCTION 7/12 ALDANA/ANCHR CONCRETE NSF GENERAL FUND 2011 12/31/2010 8,942.90 PARKER HANN/VERIFLO 12/30/10 PARKER NSF CK & FEE GENERAL FUND 2012 11/29/2011 105.00 OCTAVIA WOODS 11/9 OCTAVIA WOODS NSF CKS GENERAL FUND 2012 1/31/2012 110.00 21ST FLEET FOUNDATION 1/17 21ST FLEET NSF CK& FEE GENERAL FUND 2012 11/29/2011 120.00 MANOUR TAEED 11/28 MANSOUR TAEED NSF CK GENERAL FUND 2012 11/29/2011 150.00 COPNEY TOLER 11/8 COPNEY TOLER NSF CK FEE GENERAL FUND 2012 5/17/2012 203.00 MAI VIEM XUA 1/31 WELLSFARGO CK & NSF FEE GENERAL FUND 2012 1/31/2012 234.00 AMERICAN FREON RECOVERY 1/20 AMER FREON NSF CK & FEE GENERAL FUND 2012 1/31/2012 234.00 COME IN SHOP 1/13 COME INSHOP NSF CK& FEE GENERAL FUND 2012 10/31/2011 234.10 VAIDA FALCONBRIDGE 10/17 V FALCONBRIDGE STOP PY GENERAL FUND 2012 1/31/2012 234.10 JUAN FIGUEROA COMPANY 1/23 J FIGUEROA NSF CK & FEE GENERAL FUND 2012 6/30/2012 234.10 UNABLE TO IDENTIFY CHRG BACK FR CR CRD 17946 GENERAL FUND 2012 12/23/2011 234.10 JOE MONTERO 12/20 J MONTERO CLOSED ACCT/ GENERAL FUND 2012 5/17/2012 249.48 CITYBAY ELECTRIC 5/15 CITYBAY ELEC ACCT CLOSE GENERAL FUND 2012 5/11/2012 260.00 CHOYCE CROWELL LAW FIRM 5/2/12 CROWELL LAW NSF &FEES GENERAL FUND 2012 1/31/2012 278.00 P. A. STUCKEY TSI 1/24 PA STUCKEY MAKER & FEES GENERAL FUND 2012 7/31/2011 295.61 TIM SMITH 7/6 HARRIS & SMITH NSF CK FE GENERAL FUND 2012 1/31/2012 468.00 EDIBLES CAFÉ & CATERING 1/20 EDIBLES CAFE NSF CK&FEE GENERAL FUND 2012 4/30/2012 700.00 DIANE EVANS HARRIS 4/23 D HARRIS NSF AND RE-DEP GENERAL FUND 2012 7/31/2011 926.57 YAN TONG CHEN 7/21 YAN CHEN NSF CK & FEE 2 of 8378
ATTACHMENT 1

LIST OF ACCOUNTS BY FUND

FUND YEAR DATE AMOUNT CUSTOMER NAME COMMENTS
GENERAL FUND 2012 12/23/2011 1,037.44 ABDULLA ALNAJAR 12/9/11 ALNAJAR NSF CK & FEE GENERAL FUND 2012 9/30/2011 1,285.00 LA SELVA TAQUERIA 9/21 LA SELVA TAQERIA NSF CK GENERAL FUND 2012 7/31/2011 2,005.60 BP LUBRICANTS USA INC. 7/8 BP STOP PYMT & CK FEE GENERAL FUND 2012 12/23/2011 2,112.49 US DEPT OF THE INTERIOR NATIONAL PRK 12/21 US NATL PARK CLOSED AC GENERAL FUND 2013 2/28/2013 101.30 MCCALL 2/11 MCCALL NSF FEE & RE-DEP GENERAL FUND 2013 2/28/2013 115.50 ZATKO 2/12 ZATKO STOP PYMT & FEE GENERAL FUND 2013 6/28/2013 115.50 ABSOLUTE ENTERPRISES LLC 6/13 ABSOLUTE ENT CLOSE ACCT GENERAL FUND 2013 6/28/2013 115.50 JENNIFER HACKER 6/11 JEN HACKER CLOSED ACCT GENERAL FUND 2013 6/28/2013 199.00 LEONDUS GORDON 6/27 L GORDON/N OBADI RETCKS GENERAL FUND 2013 8/31/2012 218.30 AIMARA CUESTA 8/9 A CUESTA STOP PYMT & FEE GENERAL FUND 2013 11/30/2012 225.24 JOHN J. SNEAD 11/14 RORIGUES ACCOUNT FROZE GENERAL FUND 2013 3/29/2013 258.51 STELLA MOSES 3/7 STELLA MOSES CLOSED ACCT GENERAL FUND 2013 11/30/2012 300.00 CORINA RODRIGUES 11/14 RORIGUES ACCOUNT FROZE GENERAL FUND 2013 2/28/2013 328.60 ANTONIO LOURENCO 2/13 A LOURENCO NSF & FEE GENERAL FUND 2013 4/25/2013 375.40 CLEAIRE ADVANCED 2/1 RET CK- CLEAIRE ADV NSF GENERAL FUND 2013 9/28/2012 421.00 FELISBERTO PEREIRA 9/26/12 F PEREIRA NSF FEE GENERAL FUND 2013 12/31/2012 458.87 PAUL GROSSI 12/18 P GROSSI NSF CK & FEE GENERAL FUND 2013 2/28/2013 1,126.91 SEIFERT ENGINEERING INC 2/7 SIEFERT ENGR NSF FEE/RE- GENERAL FUND 2013 2/28/2013 1,552.00 ROBINSON WEEKS 2/27 WEEKS ROBINSON NSF &FEE GENERAL FUND 2013 11/30/2012 2,168.94 FELISBERTO PEREIRA 11/1 F PEREIRA NSF CK & FEE GENERAL FUND 2013 9/28/2012 2,500.00 KINDER MORGAN 9/26 KINDER MORGAN STALE CKS GENERAL FUND 2013 1/31/2013 4,000.00 FIGHTING AMISH ELECTRIC INC 1/18 FIGHTG AMISH CLOSED ACC GENERAL FUND 2013 2/28/2013 4,410.72 AAA NORTHERN CA INSURANCE 2/4 AAA REFER TO MAKER & FEE GENERAL FUND 2013 9/28/2012 11,422.66 KINDER MORGAN 9/26 KINDER MORGAN STALE CKS GENERAL FUND 2014 11/27/2013 118.90 CRAIG ERVING 11/7 CRAIG ERVING CLSED ACCT GENERAL FUND 2014 3/27/2014 120.00 DELORES STRINGER 3/12 STRINGER NSF/ANDRSN RE- GENERAL FUND 2014 11/27/2013 187.00 CHRIS DAHLBERG 11/25 C DAHLBERG NSF CKS & F GENERAL FUND 2014 11/27/2013 210.00 RICHMOND ELEMENTARY SHOOL 11/5 RICH ELEM SCH STOP PAY GENERAL FUND 2014 3/27/2014 222.00 C & M JANITORIAL 3/5 C&M JANITORIAL-STOP PAY GENERAL FUND 2014 11/27/2013 234.10 CRAIG ERVING 11/7 CRAIG ERVING CLSED ACCT GENERAL FUND 2014 12/20/2013 281.80 ACOSTA UPHOLSTERING 12/16 COSTA UPHOLSTER & FEE GENERAL FUND 2014 2/28/2014 292.50 DOROTHY DUNCAN 2/25 DOROTHY DUNCAN NSF FEE GENERAL FUND 2014 4/29/2014 298.52 UNABLE TO IDENTIFY 4/24 RETURNED ITEM NSF FEE GENERAL FUND 2014 3/28/2014 300.00 SCIARRONI AUTO BODY 1/31/14 SCIARRONI AUTO BODY GENERAL FUND 2014 2/28/2014 309.88 HALLMARK CLEANERS 2/27 HALLMARK CLEANERS NSF GENERAL FUND 2014 2/28/2014 387.62 MARTHA BRONITSY 2/25/14 M BRONITSY NSF FEE GENERAL FUND 2014 2/28/2014 421.00 CARLOS TOBARAMAYA 2/24 C TOBARAMAYA RE-DEP FEE GENERAL FUND 2014 10/31/2013 490.80 SUPER MERCADO TRUJILLOS 10/10 SUPER MERCADO NSF &FEE GENERAL FUND 2014 9/30/2013 885.00 CONST. REP SERVICES 9/23 ST PAUL DIFF PAYEE STPS GENERAL FUND 2014 4/29/2014 964.00 RESCUE RESPONSE GROUP 4/10 RESCUE RESPONSE NSF CK GENERAL FUND 2014 9/30/2013 1,030.00 UNABLE TO IDENTIFY 9/23 ST PAUL DIFF PAYEE STPS GENERAL FUND 2014 10/31/2013 1,140.53 HIWOT NEMARIAM 10/28 HIWOT NEMARIAM STOP PY GENERAL FUND 2014 5/31/2014 2,252.41 AAA NORTHERN CA INSURANCE 3/26 AAA NO CA REFER 2 MAKER GENERAL FUND 2014 7/31/2013 6,000.00 J.E.B.S. AND ASSOCIATES/DBA INTREPID MBS 7/25 IBMS NSF CKS AND FEES GENERAL FUND 2014 12/20/2013 7,687.48 EAGLE ENVIRONMENTAL CONSTRUCTION 12/12/13 EAGLE ENVIRO & NSF 3 of 8379
ATTACHMENT 1

LIST OF ACCOUNTS BY FUND

FUND YEAR DATE AMOUNT CUSTOMER NAME COMMENTS
GENERAL FUND 2014 5/31/2014 17,500.00 CONTRA COSTA COUNTY 3/25 CC COUNTY CK STALE DATE GENERAL FUND 2015 9/26/2014 102.00 BRENDA RHOTEN 9/3 MERC CC FEES-REC/LIB/RPD GENERAL FUND 2015 5/31/2015 123.05 ALL STATES ELECTRICAL SERVICES/CARLOS GARCIA 5/14 ALL STATE/GARCIA NSF CK GENERAL FUND 2015 6/30/2015 146.45 ROOF TILE CUSTOM SPECIALISTS, INC 4/27 RETURNED CHECK GENERAL FUND 2015 6/30/2015 188.20 SEIFEL CONSULTING, INC 2/13 SEIFEL CONSULT-STOP PAY GENERAL FUND 2015 1/31/2015 226.00 HUMBERTO MARISCAL 1/16 H MARISCAL NSF CK & FEE GENERAL FUND 2015 1/31/2015 235.10 AMOS J. JONES 1/16 AMOS JONES CLOSED ACCT& GENERAL FUND 2015 12/31/2014 236.00 RICHARD A WINCENTSEN 12/18 WINCENTSEN NSF CK& FEE GENERAL FUND 2015 2/23/2015 236.00 RICHARD A WINCENTSEN 2/19 WINCENTSEN NSF CK& FEE GENERAL FUND 2015 6/30/2015 250.00 LEE LATIMORE 6/25 L LATIMORE NSF CK & FEE GENERAL FUND 2015 5/31/2015 294.49 ALL STATES ELECTRICAL SERVICES/CARLOS GARCIA 5/14 ALL STATE/GARCIA NSF CK GENERAL FUND 2015 10/16/2014 400.00 SANTOS R MARTINEZ 10/20 SANTOS NSF CHECK & FEE GENERAL FUND 2015 10/16/2014 400.00 SANTOS R MARTINEZ 10/23 SANTOS NSF CHECK & FEE GENERAL FUND 2015 6/30/2015 408.62 ROOF TILE CUSTOM SPECIALISTS, INC 4/27 RETURNED CHECK GENERAL FUND 2015 5/31/2015 412.85 FIRE PRO RESTORATION SYSTEMS 5/8 FIRE PRO RESTORATION NSF (DAVID LAURENTIU) GENERAL FUND 2015 6/30/2015 447.00 BOBBY DEAN'S THR 6/12 B DEANS FROZEN AC & FEE GENERAL FUND 2015 1/31/2015 469.00 D&D TIRES LLC 1/30 D&D TIRES NSF CK & FEES GENERAL FUND 2015 4/30/2015 550.00 ANGEL E. CAMPOS 4/23 A CAMPOS NSF CK & FEES GENERAL FUND 2015 8/31/2014 576.00 HENRY MAXWELL 8/14 HENRY MAXWELL NSF CK GENERAL FUND 2016 1/28/2016 300.00 CORKY BOOZE Attorney Fees GENERAL FUND 2016 4/30/2016 135.00 VANESSA GIDDINGS 4/28 NSF #525 GIDDINGS, VANE GENERAL FUND 2016 5/31/2016 195.00 VANESSA GIDDINGS 4/28 GIDDINGS NSF CK#524 GENERAL FUND 2016 2/29/2016 200.00 ALFRED D. FLORES 2/26 A FLORES NSF C#1554 GENERAL FUND 2016 10/31/2015 470.53 UNIVERSAL ONE INC 07/29 RETURNED NSF CHK GENERAL FUND 2016 4/30/2016 772.28 ICC ELECTRICAL SERVICES 4/19 NSF #1019 ICC ELECTRICA GENERAL FUND 2016 1/31/2016 937.10 VEOLIA NORTH AMERICA 1/12 NSF VEOLIA NORT #917980 GENERAL FUND 2016 5/31/2016 1,000.00 SINGH V. NARESHWAR 5/18 VISHAL SINGH CK#0904 GENERAL FUND 2016 8/31/2015 1,005.30 REFUGIO A. NUNEZ 8/25 NSF/VOID CHECKS GENERAL FUND 2016 11/30/2015 1,102.00 ALDO A. FIORENTINI JR 11/27 NSF ALDO FLORENTINI JR GENERAL FUND 2016 12/31/2015 1,485.30 TAITHAN CORPORATION 12/09 TAITHAN CORP RETURN CH GENERAL FUND 2016 8/31/2015 2,000.00 MI PUEBLO MARKET 8/20 NSF/VOID CHECKS GENERAL FUND 2017 11/30/2016 104.37 A1 SOLAR POWER INC 11/16 RET CK#1768 A1 SOLAR PW GENERAL FUND 2017 11/30/2016 104.37 A1 SOLAR POWER INC 11/16 RET CK#1769 A1 SOLAR PW GENERAL FUND 2017 8/31/2016 235.10 YVONNE WILLIAMS-CASTELL 8/8 RET CK#173 Y WILL-CASTEL GENERAL FUND 2017 7/31/2016 254.00 BRUCE, SANDRA BRUDVIG 7/08 BRUCE/SANDRA BRUDVIG GENERAL FUND 2017 9/30/2016 266.00 KYRA WORTHY 9/29 K. WORTHY RET CK 1224 GENERAL FUND 2017 11/30/2016 500.00 A1 SOLAR POWER INC 11/16 RET CK#1770 A1 SOLAR PW GENERAL FUND 2017 1/31/2017 502.00 TRINITY PLAZA C/O RELATED MANAGEMENT CO., LP 1/23 TRINITY PLAZA CK#2551 GENERAL FUND 2017 1/31/2017 533.00 BERLAND DESIGN 1/13 BERLAND DESIGN CK# 3103 GENERAL FUND 2017 7/31/2016 890.90 WT WATERPROOFING 7/20 CK#8064 WT WATERPROOFIN GENERAL FUND 2018 5/29/2018 2,135.61 GPM CARS Police Service 05.12.18 GENERAL FUND 2018 4/30/2018 134.40 MICHELLE R. KEETON 4/2: RTN CK#660 GENERAL FUND 2018 12/29/2017 145.00 SUSAN BROWN PENROD RTN CK# 02174 GENERAL FUND 2018 1/31/2018 145.00 KENNETH C. YU 1/30 RTN CK#493 GENERAL FUND 2018 2/28/2018 145.00 JOSE LUIS RODRIGUEZ 2/5: RTN CK# 693 4 of 8380
ATTACHMENT 1

LIST OF ACCOUNTS BY FUND

FUND YEAR DATE AMOUNT CUSTOMER NAME COMMENTS
GENERAL FUND 2018 12/29/2017 238.00 WAYMAN BRADLEY RTN CK# 0402 GENERAL FUND 2018 1/31/2018 238.10 SUSAN BROWN PENROD 1/8 RTN CK#2173 GENERAL FUND 2018 2/28/2018 238.10 DICK MCCLOSKEY 2/9: RTN CK# 7083 GENERAL FUND 2018 11/30/2017 611.35 ANGEL AGUIRRE RTN CK #1400 GENERAL FUND 2018 10/31/2017 634.97 MARROQUIN'S ROOFING 10/31 RTN CK #1003 GENERAL FUND 2018 1/31/2018 870.00 RALPH G. WILLIS 1/18 RTN CK#0059851844 GENERAL FUND 2019 8/13/2018 2,463.21 GPM CARS Police Service 07.21.18 GENERAL FUND 2019 12/31/2018 102.65 NORMANDIE & SLAUSON LLC RTN CHECK 12/13/18 #1006 GENERAL FUND 2019 8/31/2018 275.00 MARCOS FIGUEROA 8/28 CHGBACK 924202343886 GENERAL FUND 2019 9/30/2018 275.00 MARCOS FIGUEROA 9/4/18 BUSINESS LIC CHRGBACK GENERAL FUND 2019 8/31/2018 476.20 ANGEL E. CAMPOS RTN CHECK 8/14/18: #1075 GENERAL FUND 2019 3/31/2019 518.90 THE URBAN FARMER STORE RTN CHECK 3/21/19 #101685 GENERAL FUND 2019 9/30/2018 1,036.52 PERMITS DIRECT RTN CHECK 9/26/18 #2910 GENERAL FUND 2019 4/30/2019 1,433.80 EAGLE ENVIRONMENTAL CONSTRUCTION RTN CHECK 4/17/19 #5819 GENERAL FUND 2020 1/31/2020 238.10 MYND MANAGEMENT INC RTN CHECK 1/28/20 #5796 GENERAL FUND 2020 10/31/2019 363.10 RIVERA'S LANDSCAPE & CONSTRUCTION RTN CHECK 10/31/19 #1036 GENERAL FUND 2020 8/31/2019 415.10 ARPA & ASSOCIATES INSURANCE CO, 40059007 RTN CHECK 8/7/19 #2702 GENERAL FUND 2020 8/31/2019 1,265.60 WHEELHOUSE ACADEMY OF BASEBALL RTN CHECK 8/6/19 #4396 GENERAL FUND 2020 8/31/2019 4,697.65 WALTER ENTERTAINMENT RTN CHECK 8/1/19 #1160 GENERAL FUND 2020 3/31/2020 11,906.00 EL FARALLON CORP, RICH AUDITORIUM RTN CHECK 3/20/20 #0102 GENERAL FUND 2021 6/29/2021 300.00 SPRINKLES PROPERTIES LLC D.B.A. RICH CITY APPAREL July 2020- July 2021 Rent GENERAL FUND 2021 4/30/2021 166.00 CHICAGO TITTLE COMPANY RTN CK4/16/21#585073292CHICAG GENERAL FUND 2021 1/31/2021 238.10 VIRGINIA L. MASSE/JOHN MASSE RTN CK 1/27/21#3736 L.MASSE GENERAL FUND 2021 5/31/2021 331.70 DEGRYSE ELECTRIC RTN CK4/13/21#19540DEGRYSE EL GENERAL FUND 2021 6/30/2021 1,703.40 RICHMOND GAS RTN CK 6/04/21#7740752RICHMON GENERAL FUND 2021 11/30/2020 22,832.35 JOURNEY HOSPITALITY/CIVIC CENTER MOTEL/MOTEL 5 RTN CK 11/12/20#1469JOURNEY GENERAL FUND 2022 5/31/2022 813.32 WLK REALTY LLC RTNCK 5/05/22CK#1157WLK REALT GENERAL FUND 2022 8/31/2021 18,111.84 JOURNEY HOSPITALITY/CIVIC CENTER MOTEL/MOTEL 5 RTN CK 8/18/21CK#1541JOURNEY GENERAL FUND 2024 11/30/2023 104.00 GLOBAL SPECIALISTS DIRECT RTN CK#23683 62923 GLOBAL SPEC GENERAL FUND Total 290,524.29
MARINA BAY LNDSCP&LIGHTDIST FD 2018 10/11/2017 7,478.62 MOISES ALEJANDRO ROMERO LARA Shimada Park Property Dama MARINA BAY LNDSCP&LIGHTDIST FD Total 7,478.62
PLANNING & BUILDING 2007 3/20/2007 1,972.29 SAFEWAY BEVERAGE PLANT PLANNING & BUILDING 2007 11/30/2007 3,202.39 VICTOR GARCIA PLANNING & BUILDING 2008 7/10/2008 129.00 M I C K ENTERPRISES PERMITS/Plumbing Permits PLANNING & BUILDING 2008 5/16/2008 178.50 LETICIA ESTRADA NILES PERMITS/Mechanical Permits PLANNING & BUILDING 2008 5/27/2008 178.50 LETICIA ESTRADA NILES REVIEW FEES/Site Rev Fees-Eng PLANNING & BUILDING 2008 5/5/2008 181.25 G.W.I. ROOFING & GUTTERS PERMITS/Building Permits PLANNING & BUILDING 2008 5/12/2008 182.25 CAREY CONSTRUCTION PERMITS/Building Permits PLANNING & BUILDING 2008 5/27/2008 226.00 LETICIA ESTRADA NILES FEES/Filing And Penalty Fees PLANNING & BUILDING 2008 5/16/2008 238.00 LETICIA ESTRADA NILES PERMITS/Plumbing Permits PLANNING & BUILDING 2008 5/27/2008 238.00 LETICIA ESTRADA NILES REVIEW FEES/Occupancy Surchrge PLANNING & BUILDING 2008 5/12/2008 241.00 CAREY CONSTRUCTION PERMITS/Building Permits PLANNING & BUILDING 2008 5/5/2008 241.00 G.W.I. ROOFING & GUTTERS PERMITS/Building Permits 5 of 8381
ATTACHMENT 1

LIST OF ACCOUNTS BY FUND

FUND YEAR DATE AMOUNT CUSTOMER NAME COMMENTS
PLANNING & BUILDING 2008 5/27/2008 297.50 LETICIA ESTRADA NILES REVIEW FEES/Energy Conserv Rev PLANNING & BUILDING 2008 9/12/2008 785.00 JUAN RAMON ELIAS PERMITS/Building Permits PLANNING & BUILDING 2008 8/15/2008 136.00 MOGHADAM DARAN BUS - Zoning Compliance PLANNING & BUILDING 2008 9/8/2008 136.00 THORSNES BRITT K BUS - Zoning Compliance PLANNING & BUILDING 2008 9/18/2008 136.00 BIGGINS TIMOTHY J & GARY R BUS - Zoning Compliance PLANNING & BUILDING 2008 12/22/2008 136.00 ANAYA ESMERALDA BUS - Zoning Compliance PLANNING & BUILDING 2008 10/10/2008 1,250.00 ARI DANIEL & LAUREN BUS - Zoning Compliance PLANNING & BUILDING 2009 5/6/2009 108.00 CARLSEN WALTER E & MARJORYE N PERMITS/Building Permits PLANNING & BUILDING 2009 4/24/2009 108.00 Helen Skipper PERMITS/Building Permits PLANNING & BUILDING 2009 4/23/2009 148.00 SALAZAR MIGUEL BUS - Zoning Compliance PLANNING & BUILDING 2009 10/9/2009 148.00 Balmore J. Hernandez BUS - Zoning Compliance PLANNING & BUILDING 2009 10/30/2009 148.00 RICHMOND CITY OF-External BUS - Zoning Compliance PLANNING & BUILDING 2009 12/10/2009 148.00 HAWES JANE BUS - Zoning Compliance PLANNING & BUILDING 2009 12/22/2009 148.00 HAWES JANE BUS - Zoning Compliance PLANNING & BUILDING 2010 3/10/2010 356.88 BAL INDERJIT S & HARJEET K PERMITS/Plan Check Permits PLANNING & BUILDING 2010 2/10/2010 148.00 BEAN WILLIE & LURINZA BUS - Zoning Compliance PLANNING & BUILDING 2010 3/2/2010 148.00 CHANG YOU LIEN BUS - Zoning Compliance PLANNING & BUILDING 2010 10/13/2010 148.00 NAVARRO ANTONIO BUS - Zoning Compliance PLANNING & BUILDING 2010 3/10/2010 2,940.08 LETICIA ESTRADA NILES Comprehensive Planning Fee PLANNING & BUILDING 2011 8/3/2011 122.10 RENI ALIRO ALVARADO PERMITS/Building Permits PLANNING & BUILDING 2011 9/12/2011 111.00 YARIS BLAINE B & LINDA L BUS - Zoning Compliance PLANNING & BUILDING 2011 11/30/2011 111.00 PAOLOCCI MARCELLA BUS - Zoning Compliance PLANNING & BUILDING 2011 2/25/2011 148.00 MISSIONRICH DEVELOPMENT LLC BUS - Zoning Compliance PLANNING & BUILDING 2011 4/4/2011 148.00 HUNTINGTON WEST LLC BUS - Zoning Compliance PLANNING & BUILDING 2011 7/1/2011 148.00 MINK CHRISTOPHER BUS - Zoning Compliance PLANNING & BUILDING 2011 7/21/2011 148.00 CAMPOS ELISEO & DALILI BUS - Zoning Compliance PLANNING & BUILDING 2011 7/29/2011 148.00 LEE CHRISTOPHER WILKES BUS - Zoning Compliance PLANNING & BUILDING 2011 8/10/2011 148.00 LEWIS JOYCE E BUS - Zoning Compliance PLANNING & BUILDING 2011 9/1/2011 148.00 860 HARBOUR WAY LLC CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2011 9/12/2011 148.00 YARIS BLAINE B & LINDA L CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2011 10/12/2011 148.00 AMERICAN STANDARD PROPERTIES CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2011 11/30/2011 148.00 PAOLOCCI MARCELLA CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2011 12/22/2011 148.00 FORD POINT LLC CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2011 12/21/2011 243.00 FORD POINT LLC BUS - Zoning Compliance PLANNING & BUILDING 2011 9/1/2011 291.00 860 HARBOUR WAY LLC BUS - Zoning Compliance PLANNING & BUILDING 2011 10/12/2011 291.00 AMERICAN STANDARD PROPERTIES BUS - Zoning Compliance PLANNING & BUILDING 2011 4/18/2011 2,264.00 FORD POINT LLC BUS - Zoning Compliance PLANNING & BUILDING 2012 1/10/2012 156.00 MC DOWELL CONSTRUCTION PERMITS/Permits/Elect Permits PLANNING & BUILDING 2012 1/10/2012 156.00 MC DOWELL CONSTRUCTION PERMITS/Permits/Elect Permits PLANNING & BUILDING 2012 1/10/2012 157.00 MC DOWELL CONSTRUCTION PERMITS/Plumbing Permits PLANNING & BUILDING 2012 1/10/2012 157.00 MC DOWELL CONSTRUCTION PERMITS/Plumbing Permits PLANNING & BUILDING 2012 5/14/2012 187.00 ANGULO ISABEL PERMITS/Plan Check Permits PLANNING & BUILDING 2012 3/26/2012 528.00 Synergy Conservation Solutions PERMITS/Plan Check Permits PLANNING & BUILDING 2012 3/20/2012 111.00 FONG NORMAN LEE BUS - Zoning Compliance PLANNING & BUILDING 2012 8/15/2012 111.00 VALDEZ TERESA BUS - Zoning Compliance 6 of 8382
ATTACHMENT 1

LIST OF ACCOUNTS BY FUND

FUND YEAR DATE AMOUNT CUSTOMER NAME COMMENTS
PLANNING & BUILDING 2012 7/25/2012 148.00 RODRIGUEZ SAMUEL TOMACINO CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2012 8/15/2012 148.00 EAST BAY MUNICIPAL UTILITY DIS CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2012 8/15/2012 148.00 VALDEZ TERESA CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2012 8/15/2012 291.00 EAST BAY MUNICIPAL UTILITY DIS BUS - Zoning Compliance PLANNING & BUILDING 2013 10/31/2013 374.00 THIRD SHOE, INC PERMITS/Plan Check Permits PLANNING & BUILDING 2013 9/13/2013 645.00 LEVEL CONSTRUCTION PERMITS/Plan Check Permits PLANNING & BUILDING 2013 10/15/2013 111.00 CABELLA STEVEN BUS - Zoning Compliance PLANNING & BUILDING 2013 10/30/2013 111.00 ROLEN LAURA L BUS - Zoning Compliance PLANNING & BUILDING 2014 8/21/2014 355.00 SPRINT NEXTEL PERMITS/Plan Check Permits PLANNING & BUILDING 2014 12/3/2014 175.00 GANJIA CYRUS CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2014 12/3/2014 900.00 GANJIA CYRUS BUS - Zoning Compliance PLANNING & BUILDING 2014 4/17/2014 1,591.00 FUNDAMENTAL LLC USE - CUP Amendment PLANNING & BUILDING 2015 8/20/2015 103.30 5215 CENTRAL LLC PERMITS/Plan Check Permits PLANNING & BUILDING 2015 10/29/2015 140.00 LAWRENCE CONSTRUCTION, INC. PERMITS/Building Permits PLANNING & BUILDING 2015 10/6/2015 195.00 VIVINT SOLAR DEVELOPER LLC PERMITS/Plan Check Permits PLANNING & BUILDING 2015 10/29/2015 265.00 LAWRENCE CONSTRUCTION, INC. PERMITS/Plan Check Permits PLANNING & BUILDING 2015 10/7/2015 265.00 UNITED RENOVATIONS SPECIALTY G PERMITS/Plan Check Permits PLANNING & BUILDING 2015 10/15/2015 287.90 GILBERTO ARANA PERMITS/Plan Check Permits PLANNING & BUILDING 2015 12/8/2015 385.00 BLUE MOUNTAIN AIR PERMITS/Plan Check Permits PLANNING & BUILDING 2015 12/10/2015 102.00 ROCHA OLIVIA L SOLAR PLANNING & BUILDING 2015 12/16/2015 102.00 PELED OPHER R SOLAR PLANNING & BUILDING 2015 3/26/2015 175.00 HERRERA JORGE RODRIGUEZ CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2015 7/1/2015 175.00 DELEON JOSUE CEQA - PRELIM. CEQA REVIEW PLANNING & BUILDING 2015 3/26/2015 350.00 HERRERA JORGE RODRIGUEZ BUS - Zoning Compliance PLANNING & BUILDING 2015 7/1/2015 350.00 DELEON JOSUE BUS - Zoning Compliance PLANNING & BUILDING 2016 3/3/2016 245.00 SHEKOU JOE & HEIDI PERMITS/Building Permits PLANNING & BUILDING 2016 1/8/2016 254.00 SOLARCITY PERMITS/Plan Check Permits PLANNING & BUILDING 2016 3/28/2016 261.10 SMITH LA RONE T & RENE K PERMITS/Building Permits PLANNING & BUILDING 2016 3/3/2016 1,225.20 SHEKOU JOE & HEIDI REVIEW FEES/Occupancy Surchrge PLANNING & BUILDING 2016 3/3/2016 2,812.50 SHEKOU JOE & HEIDI Technology Fee PLANNING & BUILDING 2016 3/3/2016 5,216.00 SHEKOU JOE & HEIDI PERMITS/Permits/Elect Permits PLANNING & BUILDING 2016 3/3/2016 10,432.00 SHEKOU JOE & HEIDI PERMITS/Building Permits PLANNING & BUILDING 2016 6/2/2016 102.00 HUDACKO EDWARD A & CHRISTINE M SOLAR PLANNING & BUILDING 2016 8/3/2016 104.00 QUINTAL DON & MARY SOLAR PLANNING & BUILDING 2016 11/15/2016 104.00 PICKELL RONALD R & CAROLYN J SOLAR PLANNING & BUILDING 2016 5/12/2016 128.00 HENDRIKS CAROLINE T TRE DDR - OTC Accessory Structure < 250 Sf PLANNING & BUILDING 2017 1/5/2017 267.00 AMERICAN HOME RENEWAL INC PERMITS/Building Permits PLANNING & BUILDING 2017 1/3/2017 104.00 PICKELL RONALD R & CAROLYN J SOLAR PLANNING & BUILDING 2017 1/3/2017 104.00 YVONNE GARCIA SOLAR PLANNING & BUILDING 2017 5/31/2017 784.45 RANERI AND LONG ROOFING COMPANY 5/31 RLRCO CK#6907 PLANNING & BUILDING 2017 2/28/2017 3,494.00 BHR, INC 2/28 RET'D CHK, BHR INC #1584 PLANNING & BUILDING 2018 7/31/2017 586.00 O. C. M. DEVELOPERS 7/17 RET ITEM C#1920 OCM PLANNING & BUILDING 2019 12/31/2018 308.56 ICC ELECTRICAL SERVICES RTN CHECK 12/13/18 #1041 PLANNING & BUILDING 2019 5/31/2019 439.82 TYDRICIA BATSON RTN CHECK 5/2/19 #168 PLANNING & BUILDING 2019 2/28/2019 478.00 DAVID MAURONI RTN CHECK 2/4/19 #101 7 of 8383
ATTACHMENT 1

LIST OF ACCOUNTS BY FUND

FUND YEAR DATE AMOUNT CUSTOMER NAME COMMENTS
PLANNING & BUILDING 2019 4/30/2019 1,514.50 EAGLE ENVIRONMENTAL CONSTRUCTION RTN CHECK 4/17/19 #5819 PLANNING & BUILDING 2019 9/30/2018 4,420.00 PERMITS DIRECT RTN CHECK 9/26/18 #2910 PLANNING & BUILDING 2019 12/31/2018 5,680.24 NORMANDIE & SLAUSON LLC RTN CHECK 12/13/18 #1006 PLANNING & BUILDING 2020 9/30/2019 1,512.40 NAFIUS CONSTRUCTION SERVICES RTN CHECK 9/19/19 #0004 PLANNING & BUILDING Total 69,874.71
RENT CONTROL 2020 10/31/2019 1,480.00 ROBERT A GROSS RTN CHECK 10/9/19 #949 RENT CONTROL 2021 10/31/2020 292.00 AMOS J. JONES RTN CK 10/23/20 #809 A.JONES RENT CONTROL 2022 9/30/2021 135.30 SUHUAN LUO RTNCK FEE9/07/21#126SUHUAN LU RENT CONTROL 2022 8/31/2021 682.00 VERNITA RAYON RTN CK 8/18/21 #1105 V.RAYON RENT CONTROL 2022 12/31/2021 1,311.00 ROBERT A GROSS RTN CK 12/10/21#1503R.GROSS RENT CONTROL 2023 9/30/2022 678.00 MYND MANAGEMENT INC RTN CK #11003 81722 MYND MGMT RENT CONTROL 2023 9/30/2022 2,592.50 BG ASSET MANAGEMENT INC RTN CK#6642 90622 BG ASSETMGM RENT CONTROL Total 7,170.80
TRANSPORTATION OPS. 2009 11/30/2008 210.00 _SAP SYSTEM BALANCE SAP account 2051 11298 12051 TRANSPORTATION OPS. Total 210.00
Grand Total 376,246.42
8 of 8384
ATTACHMENT 2

TOTAL BY YEAR AND FUND
PER DEPT.

YEAR ENGINEERING GEN. FUND

MARINA BAY

LNDSCP&LIGHTD

IST FD PLANNING & BUILDING
RENT

CONTROL
TRANS.

OPS. ENCROACHMENT SVCS TOTAL
2008 4,910.00 4,910.00 2009 72,312.68 956.00 210.00 73,478.68 2010 21,851.28 3,740.96 25,592.24 2011 18,606.17 5,061.10 23,667.27 2012 11,710.59 2,298.00 14,008.59 2013 30,413.95 1,241.00 31,654.95 2014 41,333.54 3,021.00 44,354.54 2015 5,700.76 2,895.20 8,595.96 2016 9,602.51 20,883.80 30,486.31 2017 3,389.74 4,753.45 8,143.19 2018 5,535.53 7,478.62 586.00 13,600.15 2019 500.00 6,581.28 12,841.12 488.00 20,410.40 2020 18,885.55 1,512.40 1,480.00 21,877.95 2021 25,571.55 292.00 25,863.55 2022 18,925.16 2,128.30 21,053.46 2023 3,270.50 3,270.50
2024 104.00 104.00
2007 5,174.68 5,174.68 TOTAL 500.00 290,524.29 7,478.62 69,874.71 7,170.80 210.00 488.00 376,246.42 1 of 1
385

Reso. No. _____

RESOLUTION NO. ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,

CALIFORNIA, AUTHORIZING THE WRITE-OFF OF DELINQUENT AND/OR

UNCOLLECTABLE ACCOUNTS IN THE CITY OF RICHMOND, COUNTY OF

CONTRA COSTA, STATE OF CALIFORNIA

WHEREAS, pursuant to Administrative Manual -Policy Statement AP 251, Write -Off Delinquent Accounts, the Finance Department regularly reviews all accounts receivable items to determine delinquency and collectability, and to comply with federal regulations and Generally Accepted Accounting Principles (GAAP), the Finance Department writes off unpaid accounts receivables deemed uncollectible, and

WHEREAS, the Finance Department determines the accounts to be both delinquent and uncollectable, the accounts are written-off to assure that accounts receivable are not misstated, and to ensure these aged receivables do not continue to be recorded as assets, and

WHEREAS, said delinquent accounts are enumerated in Attachments 1 and 2.

NOW, THEREFORE, BE IT RESOLVED that pursuant to Policy Statement AP 251, Write-Off Delinquent Accounts of the Administrative Manual of the City of Richmond, the City Council of the City of Richmond does hereby write -off the delinquent and uncollectable accounts receivable items, in the amounts as identified for each specific invoice listed in Attachments 1 and 2, attached hereto and incorporated herein by this reference.

******************

I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held on Mmmm dd, yyyy, by the following vote:

AYES: AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)
Approved:

Mayor

Approved as to form:

City Attorney

State of California }
County of Contra Costa : ss.

City of Richmond }
386

Reso. No. _____

I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.

_______________________________________
Pamela Christian, Clerk of the City of Richmond
387

January 7, 2025

City Attorney
Human Resources

DATE: January 7, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Dave Aleshire, City Attorney
Shannon Moore, Chief Assistant City Attorney
Nickie Mastay, Deputy City Manager
Sharrone Taylor, Human Resources Director

Subject:

Introduce an Ordinance Amending the Monthly Salary for
the Mayor and Introduce an Ordinance Amending the
Monthly Salary for City Councilmembers
FINANCIAL IMPACT: This action has an estimated fiscal impact of $117,984 to the General Fund based on the terms of the agreement.

All costs must be allocated to the City Council’s budget.

PREVIOUS COUNCIL
ACTION:

2007, 2000, 1915

STATEMENT OF THE
ISSUE:

The City Council’s approval is required to approve the
first reading of Ordinances amending the monthly salary for the Mayor and City Councilmembers.

RECOMMENDED ACTION:

INTRODUCE an ordinance (first reading) amending the
monthly salary for City Council members; and
INTRODUCE an ordinance (first reading) amending the
monthly salary for the Mayor – Human Resources
(Sharrone Taylor 510-620-6803)/City Attorney’s Office
(Shannon Moore 510-620-6505).

DISCUSSION:

The compensation of the City of Richmond’s elected officials is governed by the City Charter. The Mayor’s compensation was established in accordance with Section 6 of Article III-A of the City Charter and was increased following the adoption of Ordinance AGENDA
REPORT
388

January 7, 2025
No. 14-07 and Ordinance No. 32-07 in 2007. The Councilmembers’ compensation was established in accordance with Section 4 of Article III of the City Charter and Ordinance 388 and was increased following the adoption of Ordinance No. 13-00 in 2000 and Ordinance No. 14-07 and Ordinance No. 24-07 in 2007.

The City of Richmond’s elected officials have not received a cost-of-living compensation increase since 2007. The current monthly salary for the Mayor is $3,875 and the current monthly salary for Councilmembers is $1,402.50 (See Attachment 3 - Ordinance No. 24-07 N.S.; Ordinance No. 32-07 N.S.; and Ordinance No. 14-07 N.S.).

Given the substantial increase in the cost of living in the Bay Area since the last salary increase in 2007, and to make the City’s elected officials’ compensation equitable and commensurate with comparable cities (See Attachment 1 - Bay Area and Contra Costa Cities Compensation Survey), an increase of five percent per year, non-compounding for sixteen (16) years which is the maximum allowed per California Government Code section 36516 [this is an 80% increase (5% * 16yrs = 80%)], as recently amended by Senate Bill No 329. Government Code section 36516 is being used as a guideline for the proposed compensation increase.

The following table shows a comparison between the Mayor’s and Councilmembers’ current and proposed salaries.

Title Current SB329 (5% for 16yrs)
Mayor $3,875/month $6,975.00/month
City Council
Members
$1,402.50/month $2,524.50/month

NEXT STEPS:

Approval of the first reading of each Ordinance to amend the monthly salaries for the Mayor and Council members is proposed.

Pursuant to the City of Richmond Charter Article III-A Section 6, the proposed ordinance to increase the Mayor’s monthly salary must be adopted by the affirmative vote of four (4) members of the City Council, not counting the Mayor.

DOCUMENTS ATTACHED:

Attachment 1 - Bay Area and Contra Costa Cities Compensation Survey Attachment 2 – Proposed Ordinance Amending City Council Members’ Monthly Salary Attachment 3 – Proposed Ordinance Amending Mayor’s Monthly Salary Attachment 4 - Ordinance No. 24-07 N.S.; Ordinance No. 32-07 N.S..; Ordinance No. 14-07 N.S.

Attachment 5 – Ordinance No. 13-00
Attachment 6 – Ordinance No. 388
Attachment 7 – Senate Bill No. 329
389
Agency Population Monthly Compensation Monthly Allowance Total Monthly Compensation Antioch 115,580 $1,600 Councilmembers $1,600 Councilmembers Berkeley 124,321 $5,633 Councilmember
$8,941 Mayor
$5,633 Councilmember
$8,941 Mayor
Concord 125,410 $1,352 Councilmembers $1,352 Councilmembers Daly City 104,901 $1,531 Councilmembers $1,531 Councilmembers Fairfield 119,881 $500 Councilmember
$600 Mayor
$150 Councilmember
$300 Mayor
$650 Councilmember
$900 Mayor
Hayward 162,954 $2,083 Councilmember
$3,333 Mayor
$2,083 Councilmember
$3,333 Mayor
Richmond 116,448 $1,402 Councilmember
$3,875 Mayor
$300 Councilmember
$350 Mayor
$1,702 Councilmember
$4,225 Mayor
Santa Clara 127,647 $2,000 Councilmember $2,500 Mayor
$2,000 Councilmember
$2,500 Mayor
Santa Rosa 178,127 $800 Councilmember
$1,200 Mayor
$800 Councilmember
$1,200 Mayor
Sunnyvale 155,805 $2,773 Councilmember
$3,698 Mayor
$2,773 Councilmember
$3,698 Mayor
Vacaville 102,386 $829 Councilmembers $250 Councilmember $525 Mayor
$1,079 Councilmember
$1,354 Mayor
Vallejo 126,090 $1,225 Councilmembers $1,900 Mayor $1,225 Councilmember $3,125 Mayor
Bay Area Cities with Population of 100,000 to 200,000
Bay Area Cities Council Compensation Survey
Attachment 1
390
Agency Population Monthly Compensation Monthly Allowance Total Monthly Compensation Antioch 115,580 $1,600 Councilmembers $1,600 Councilmembers Brentwood 66,097 $939.26 Councilmembers $939.26 Councilmembers Clayton 12,083 $470 Councilmembers $470 Councilmembers Concord 125,410 $1,352 Councilmembers $1,352 Councilmembers Danville 43,582 $675 Councilmembers $675 Councilmembers El Cerrito 25,000 $441 Councilmembers $441 Councilmembers Hercules 26,000 $872 Councilmembers $872 Councilmembers Lafayette 25,000 no pay no pay
Martinez 38,290 $585 Councilmembers $585 Councilmembers Moraga 17,692 no pay no pay
Orinda 20,000 no pay no pay
Pittsburg 74,769 $500 Councilmembers $500 Councilmembers Pleasant Hill 35,000 $585 Councilmembers $585 Councilmembers Richmond 116,448 $1,402 Councilmember
$3,875 Mayor
$300 Councilmember
$350 Mayor
$1,702 Councilmember
$4,225 Mayor
San Pablo 30,967 $1,094 Councilmembers $1,094 Councilmembers San Ramon 84,600 $949 Councilmembers
$1,085 Mayor
$500 Councilmember
$600 Mayor
$1,149 Councilmember
$1,685 Mayor
Walnut Creek 70,000 $650 Councilmembers $500 Councilmember $600 Mayor
$1,150 Councilmember
$1,250 Mayor
Contra Costa Cities
Contra Costa Cities Council Compensation Survey
391

DocID #32921v1
ORDINANCE NO. N.S.

AN ORDINANCE OF THE COUNCIL OF THE CITY OF RICHMOND AMENDING ORDINANCE 14-07 N.S. RELATING TO COMPENSATION FOR MEMBERS OF THE

CITY COUNCIL

WHEREAS, the compensation of the City of Richmond’s elected officials is governed by the City Charter; and

WHEREAS, the Councilmembers’ compensation was established in accordance with Section 4 of Article III of the City Charter and Ordinance 388 and was increased following adoption of Ordinance No. 13-00 in 2000 and Ordinance No. 14-07 and Ordinance No. 24-07 in 2007; and

WHEREAS, the City of Richmond’s elected officials have not received a cost-of-living increase since 2007; and

WHEREAS, there has been a substantial increase in the cost of living in the San Francisco Bay Area since the last salary increase in 2007; and

WHEREAS, to make compensation for the Councilmembers equitable and commensurate with comparable cities, an increase of five percent per year, non-compounding for sixteen (16) years is appropriate. This amount is the maximum allowed per California Government Code section 36516, recently amended by Senate Bill No. 329, which serves as a guideline for the proposed increase; and

WHEREAS, the California Legislature passed SB 329 as acknowledgement of the important work of local governments, as well as the time and dedication that elected public service requires; and

WHEREAS, the City Council of the City of Richmond wishes to modify the salary compensation for the Councilmembers in accordance with the City Council findings set forth above.

The City Council of the City of Richmond does ordain as follows:

SECTION 1. Section 1 of Ordinance No. 14.07 is hereby amended to read as follows:

“Section 1. The City of Richmond shall pay to each member of the City Council a total monthly salary in the amount of Two Thousand Five Hundred Twenty-Four and 50/100th dollars ($2,524.50). Included in said monthly salary is the amount of Fifty and no/100ths dollars ($50.00) which each member of the City Council is authorized to receive by virtue of Ordinance No. 388, adopted on July 19, 1915.”

SECTION 2. If any section, subsection, subdivision, paragraph, sentence, clause or 392

DocID #32921v1
phrase of this Ordinance is for any reason held by to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance irrespective of the unconstitutionality or invalidity of any section, subsection, subdivision, paragraph, sentence, clause or phrase.

SECTION 3. Effective Date. Ordinance becomes effective 30 days after its final passage and adoption.

*****************************

First introduced at a regular meeting of the City Council of the City of Richmond held on _____________ and finally passed and adopted at a regular meeting held on ___________ by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

________________________________________
Clerk of the City of Richmond

(SEAL)

Approved:

_______________________________
Mayor

Approved as to form:

____________________________
City Attorney

393

DocID #32922v1
ORDINANCE NO. N.S.

AN ORDINANCE OF THE COUNCIL OF THE CITY OF RICHMOND AMENDING ORDINANCE 14-07 N.S. RELATING TO COMPENSATION FOR THE MAYOR

WHEREAS, the compensation of the City of Richmond’s elected officials is governed by the City Charter; and

WHEREAS, the Mayor’s compensation was established in accordance with Section 6 of Article III-A of the City Charter and was increased following adoption of Ordinance No. 14-07 and Ordinance No. 32-07 in 2007; and

WHEREAS, the City of Richmond’s elected officials have not received a cost-of-living increase since 2007;

WHEREAS, there has been a substantial increase in the cost of living in the San Francisco Bay Area since the last salary increase in 2007; and

WHEREAS, to make compensation for the Mayor equitable and commensurate with comparable cities, an increase of five percent per year, non-compounding for sixteen (16) years is appropriate. This amount is the maximum allowed per California Government Code section 36516, recently amended by Senate Bill No. 329, which serves as a guideline for the proposed increase; and

WHEREAS, the California Legislature passed SB 329 as acknowledgement of the important work of local governments, as well as the time and dedication that elected public service requires; and

WHEREAS, the City Council of the City of Richmond wishes to modify the salary compensation for the Mayor in accordance with the City Council findings set forth above.

The City Council of the City of Richmond does ordain as follows:

SECTION 1. Section 2 of Ordinance No. 14.07 is hereby amended to read as follows:

“Section 2. Pursuant to Section 6 of Article III-A of the Charter of the City of Richmond, California, the compensation paid to the Mayor shall be Six Thousand Nine Hundred Seventy- Five and no/100ths dollars ($6,975.00) per month.”

SECTION 2. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance is for any reason held by to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance irrespective of the unconstitutionality or invalidity of any section, subsection, subdivision, paragraph, sentence, clause or phrase. 394

DocID #32922v1

SECTION 3. Effective Date. Ordinance becomes effective 30 days after its final passage and adoption.

*****************************

First introduced at a regular meeting of the City Council of the City of Richmond held on _____________ and finally passed and adopted at a regular meeting held on ___________ by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

________________________________________
Clerk of the City of Richmond

(SEAL)

Approved:

_______________________________
Mayor

Approved as to form:

____________________________
City Attorney

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Senate Bill No. 329
CHAPTER 27
An act to amend Section 36516 of the Government Code, relating to local government.
[Approved by Governor June 29, 2023. Filed with Secretary of State June 29, 2023.]
legislative counsel’s digest
SB 329, Dodd. Cities: city council members: compensation.

Existing law authorizes a city council to enact an ordinance to pro vide each member of the city council a salary based upon the population of the city, as specified. Existing la w authorizes that amount to be increased by the city council by an amount that does not e xceed 5% for each calendar year from the operati ve date of the last adjustment of the salary that is in effect when the increase is enacted. Existing law provides for the procedures by which a city may enact ordinances.

This bill would increase the maximum amount of salary, based upon the population of the city, that may be approved by an ordinance passed by the city council, as specified. The bill w ould authorize the salary of council members to be increased beyond the specified maximums to an amount not exceeding the greater of either 5% for each calendar year from the operative date of the last adjustment of the salary in ef fect when the ordinance or amendment is enacted, or an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Inde x, which shall not exceed 10% for each calendar year. The bill would require the city council to consider the adoption of an ordinance to increase council member compensation in open session during at least 2 regular meetings of the city council.

The people of the State of California do enact as follows:

SECTION 1. The Legislature finds and declares all of the following:
(a)  The compensation schedule for general la w cities has not been adjusted since 1984, meaning that city council compensation has not k ept pace with inflation.
(b)  Allowing cities to adjust their compensation for inflation since 1984 may help city councils become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families.

SEC. 2. Section 36516 of the Government Code is amended to read:

96 STATE OF CALIFORNIA

AUTHENTICATED

ELECTRONIC LEGAL MATERIAL

405
36516. (a)  (1)  A city council may enact an ordinance pro viding that each member of the city council shall recei ve a salary based on the population of the city as set forth in paragraph (2).
(2)  The salaries approved by ordinance under paragraph (1) shall be as follows:
(A)  In cities up to and including 35,000 in population, up to and including nine hundred fifty dollars ($950) per month.
(B)  In cities over 35,000 up to and including 50,000 in population, up to and including one thousand two hundred seventy-five dollars ($1,275) per month.
(C)  In cities over 50,000 up to and including 75,000 in population, up to and including one thousand six hundred dollars ($1,600) per month. (D)  In cities over 75,000 up to and including 150,000 in population, up to and including one thousand nine hundred dollars ($1,900) per month. (E)  In cities over 150,000 up to and including 250,000 in population, up to and including two thousand five hundred fifty dollars ($2,550) per month. (F)  In cities over 250,000 population, up to and including three thousand two hundred dollars ($3,200) per month.
(3)  For the purposes of this subdivision, the population of a city shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance.
(4)  The salary of council members may be increased beyond the amount provided in this subdi vision by an ordinance or by an amendment to an ordinance, but the amount of the increase shall not e xceed the greater of either of the following:
(A)  An amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in ef fect when the ordinance or amendment is enacted.
(B)  An amount equal to inflation since January 1, 2024, based upon the California Consumer Price Inde x, which shall not e xceed 10 percent for each calendar year.
(5)  No ordinance shall be enacted or amended to provide automatic future increases in salary.
(b)  Notwithstanding subdi vision (a), at an y municipal election, the question of whether city council members shall receive a salary for services, and the amount of that salary, may be submitted to the electors. If a majority of the electors v oting at the election f avor it, all of the council members shall receive the salary specified in the election call. The salary of council members may be increased beyond the amount provided in this section or decreased below the amount in the same manner.
(c)  Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to city council members in excess of that authorized by the procedures described in subdivisions (a) and (b). For the purposes of this section, compensation includes payment for service by a city council member on a commission, committee, board, authority, or similar body on which the city council member serv es. If the other statute that authorizes the compensation does not specify the amount 96 — 2 — Ch. 27

406
of compensation, the maximum amount shall be one hundred fifty dollars ($150) per month for each commission, committee, board, authority , or similar body.
(d)  Any amounts paid by a city for retirement, health and welf are, and federal social security benefits shall not be included for purposes of determining salary under this section, pro vided that the same benefits are available and paid by the city for its employees.
(e)  Any amounts paid by a city to reimburse a council member for actual and necessary expenses pursuant to Section 36514.5 shall not be included for purposes of determining salary pursuant to this section. (f)  A city council member may w aive any or all of the compensation permitted by this section.
(g)  (1)  For the purposes of this section, a city council shall consider the adoption of an ordinance to increase compensation in open session during at least two regular meetings of the city council.
(2)  At the first meeting, the city council shall present the proposed ordinance, which shall include findings demonstrating the need for the increased compensation. The ordinance shall not be adopted at the first meeting.
(3)  At least seven days after the first meeting, the city council shall hold a second meeting to consider whether to adopt the ordinance.

O
96 Ch. 27 — 3 —

407

January 7, 2025

Information Technology

DATE: January 7, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Sue Hartman, Director of Information Technology
Subject:

Resolution for On -Demand Photography Services from a
pool of certified vendors
FINANCIAL IMPACT: There is no fiscal impact resulting from the adoption of this resolution. The proposed standing order/outline
agreements are not a commitment to spend. Only pre-
approved adopted budget dollars can be used with these
certified vendors in accordance with procurement
policies.

PREVIOUS COUNCIL
ACTION:

Fiscal Year 2000 - 2001 the Council authorized the
standing orders and outline agreements.

STATEMENT OF THE
ISSUE:

Confirming standard orders/outline agreements for on-
demand photographers that can be available for large
scale projects including brochure photos and professional head shot photos from various vendors in the amount not to exceed $50,000 per vendor for fiscal years 2024-2025.

ADOPT a resolution authorizing the Department of
Information Technology to use standing orders/outline
agreements for on demand photographers from two pre-
approved vendors in an amount not to exceed $50,000
per year per vendor for Fiscal Year 2024-2025 with
review and approval from City Attorney’s Office. –
Information Technology Department (Sue Hartman 510-
620-6874).

DISCUSSION:

AGENDA
REPORT
408

January 7, 2025

The utilization of standing orders/outline agreements by the Information Technology Department began in fiscal year 2000-2001. It is an effective way for the City to reduce costs and respond more quickly to service needs. The proposed vendors have been qualified for City-wide utilization for the purchase of on demand photography.

Establishing an upper spending limit for these standing orders/outline agreements prevents over expenditures by combined City-wide departmental usage. With these control mechanisms in place, the City can continue to be the recipient of optimum technology related goods and services at the lowest cost utilizing a pool of pre- approved vendors.

The City is in need of a pool of on-demand photographers that can be available for large-scale projects including brochure photos and professional head shot photos in the amount not to exceed $50,000 per vendor for fiscal years 2024-2025.

On May 11, 2023, the City issued a request for proposal (RFP) for on demand photographers. Forty-three (43) potential vendors were notified about the RFP.

Seventeen (17) registered vendors downloaded the RFP. On October 29, 2024, a team of 4 staff reviewed the responding vendor solutions. A total of 3 bid responses were received of which My Legacy Matters and Paper Crane Design were responsive to the RFP and were selected. (Attachment 3).

The criteria used to qualify the two (2) responsive vendors included:

The first criteria had a possible rating of 40 percent, and the second criteria had a possible rating of 60 percent for a possible combined total of one hundred (100) percent. A total of three (3) bid responses were reviewed and two (2) were selected. 409

January 7, 2025
The following two vendors were responsive to the RFP and received greater than eighty (80) points each. (Attachment 3).

1. My legacy Matters

2. Paper Crane Design

The Information Technology staff recommends adoption of a resolution to use standing orders/outline agreements for on demand photographers from two (2) pre-approved vendors in an amount not to exceed $50,000 per year per vendor for fiscal year 2024- 2025 with review and approval of such agreements from the City Attorney’s Office (Attachment 1).

DOCUMENTS ATTACHED:

Attachment 1 – Resolution
Attachment 2 – Request for Proposal
Attachment 3 – Bidders Score Sheets

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DocID #32356v1
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA, RENEWING

STANDING ORDERS AND ESTABLISHING OUTLINE AGREEMENTS FOR

VARIOUS VENDORS ON-DEMAND PHOTOGRAPHY AND SERVICES IN AN AMOUNT NOT TO EXCEED $50,000 PER YEAR, PER VENDOR FOR FISCAL YEAR 2024-2025.

WHEREAS in fiscal year 2000-2001, the Richmond City Council authorized establishing standing orders/outline agreements with technology related vendors; and

WHEREAS, the Richmond Information Technology Department has demonstrated that purchasing can be expedited, paperwork can be reduced, better discounts realized, and service to the public can be improved through the development and implementation of standings orders/outline agreements; and

WHEREAS, on May 11, 2023, the City issued a request for proposals (RFP) for on-demand photographers; and

WHEREAS, a total of forty-three (43) potential vendors were notified of the RFP, a total of seventeen (17) vendors downloaded the RFP, and on June 30, 2024, City staff reviewed vendor applicants and determined that a total of two (2) vendor applicants met or exceeded the City’s evaluation criteria elaborated within the RFP; and

WHEREAS, City staff seeks approval from City Council to authorize expenditures of standing orders/outline agreements to purchase photography services and products with the two selected vendor applicants, My Legacy Matters and Paper Crane Design.

NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Richmond, California, hereby authorizes the Information Technology Department to use standing orders/outline agreements to purchase on- demand photography and services, with the following companies:

 My Legacy Matters, Inc.
 Paper Crane Design

FURTHERMORE, BE IT RESOLVED that the City Council of the City of Richmond authorizes expenditures of the standing orders/outline agreements to a level not to exceed $50,000 per year, per vendor during the fiscal year 2024-2025.

I certify that the foregoing resolution was passed and adopted by the Council of the City of Richmond, California at a regular meeting thereof held by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

Approved:

Clerk of the City of Richmond
(Seal)

Mayor

Approved as to form:

City Attorney
411

Request for Proposals

Photography Services

Release Date: May 11, 2023

Deadline for Submittal of Questions: May 30, 2023

Deadline for Submittal of Proposal: June 9, 2023

Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals and no exceptions shall be made. Contractors will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully. The City will only receive those proposals that were transmitted successfully.

The proposal must be received no later than 5:00 p.m., on June 9, 2023.

The City of Richmond reserves the right to waive inconsequential irregularities.

412

PROJECT BACKGROUND / DESCRIPTION Of WORK
The City of Richmond Information Technology Department is seeking proposal from qualified professionals to provide photography services with expertise in portraits, events, and landscape photography for public events on an as needed basis.

PHOTO REQUIREMENTS
The vendor will be required to provide an online gallery of proof within 48 business hours after each event that City Staff will select from. The City of Richmond will own the rights to all photographs, including drafts, pre and post processing. Ther vendor agrees to delete all digital media within 48 hours upon request and agrees not to use any media without written permission from the City Attorney Office.

The vendor will be expected to capture photos in RAW format and highest JPEG quality available with their equipment; both formats will be provided to the City of Richmond. All images provided to the City of Richmond will be watermark free. The City retains the right to alter any pre and post processed images to meet the City’s specific needs, including size, resolution, crop ratio, etc.

Credit will not be given to the photographer awarded this contract either through captioning or by using a watermark signature on the final images.

MINIMUM REQUIREMENTS
Respondent should have a minimum of five years of professional experience with photography services with expert knowle dge in portrait photography, landscape photography, and photography services for public or private events.

GENERAL SCOPE OF WORK
The respondent is expected to perform photography services in the description of work and is expected to provide and use their own equipment and personnel for the services rendered.

PROJECT BUDGET
The proposal is for on call and as needed services with an anticipated expenditure of up to $100,000 per year for five years (maximum contract amount of $500,000)

EXCEPTIONS TO PROPOSAL OR PROPOSAL DOCUMENTS
The proposer shall state whether it takes exception(s) to this proposal, including but not limited to the City of Richm ond’s Standard Contract. If the proposer does take exception(s) to any portion of the RFP or Contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests the newly changes or additions to the Contract must be shown by requesting deletion of specific words and/or by providing new requested contract language. Requests for complete replacement of the Contract for another contract will not be granted. Failure to make exceptions to the Contract within the proposal will be deem ed a waiver of any objection. Exceptions will be considered during the proposal evaluation process.

413

EVALUATION CRITERIA
The City intends to review all proposals rece ived that meet the mi nimum qualifications and will award the project to the Respondent that scores the highest from the evaluation criteria below. If the eval uation committed requires further information, the Evaluation Committee may invite (either in person or audio/video conferenc e) the Respondent for further clarification, sample of photography work or test photo shoot.

The City of Richmond Evaluation Committee intends to use the following metric to assist with selection of vendor that can provide the best value to the City of Richmond:

 Vendor Background and Qualifications – 40% This category will evaluate (but not limit to) the Respondents experience, qualifications, years in business, response to proposal, stability of com pany, customer satisfaction, project approach, local business, etc.
 Cost of Services - 60%, Proposals must include detail cost information including but not limited to:
o Minimum charge for service (if any)
o Package services (i.e., Public event package, photograph bundles, etc.) o Portrait Photography
o Landscaper Photography
o Cost for reproduction of photographs
o Cost of digital portraits
o Hourly Rate
o Half Day Rate
o Full Day Rate
o Holiday, nights, and weekend rates
o Trip Charge

Selection may be made without further di scussion, negotiations, or presentations.

Respondents are encouraged to submit the most favorable terms in response to this RFP.

Respondents must demonstrat e an understanding of the scope of work to be provided and demonstrate the ability to accomplish the work set forth.

The City reserves the right to request additional information or clarification on any matter included in the proposal response to enable the City to arrive at the final award decision.

STATEMENT OF IMPARTIALITY AND DISCLOSURE
This proposal shall include a statement declaring that the proposer’s and sub-consultants are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests current ly in conflict or likely to conflict with City of Richmond’s interests. Additionally, the proposer is required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project.

PROCESS FOR SUBMITTING PROPOSALS

Questions Concerning Request for Proposals
Please do not contact staff di rectly regarding this Proposal will not be answered. All questions must be submitted via the electr onic Bids Online system on the Q&A tab by 414

5:00pm PST, on May 30, 2023. If the City finds it necessary to issue an addendum, prospective Offerors will receive e-mail notif ication of addendum. It is the proposer’s responsibility to periodically check the Bi dsOnline website www.ci.richmond.ca.us/ bids for any possible Addenda to the bid that may have been posted.

Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified fo r contact) or agent r egarding the BID. Any party attempting to influence or circumvent the BID, bid submittal, and review process may have their proposal rejected for violating this provision of the BID.

Interested parties may download copies of the above-mentioned proposal by visiting the City's web site, to download BID, new vendors will be requir ed to register. Once the vendor downloads any documents relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the BID. The Cit y of Richmond reserves the right to waive inconsequential irregularities.

GENERAL GUIDELINES
This bid does not commit the City of Richmo nd to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this bid, or to procure our contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the decline. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond. The City shall not be responsible for work done, ev en in good faith, prior to final approval of the proposed contract. The city may investigate the qualifications of any respondent under consideration, require confirmation of in formation furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this BID.

The City reserves the right to:

1. Reject any or all proposals.

2. Issue subsequent Requests for Proposal.

3. Postpone opening for its own convenience.

4. Remedy technical errors in the Request for Proposal process.

5. Negotiate with any, all, or none of the Respondents.

6. Solicit best and final offers from all or some of the Respondents.

7. Select one or more Respondents.

8. Accept other than the lowest proposed fees.

9. Waive informalities and irregularities in proposals.

Public Records
All proposals submitted in response to this proposal become the pr operty of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requi rements of California Government Code section 6254.7. Only informati on claimed to be a trade secret at the time of submittal to the City of Richmond an d marked as "confidential" will be treated as a trade secret.

Insurance Requirements
415

The City of Richmond requires consultants doing business with it to obtain insurance, as shown in BID Attachment 2. The required insurance certific ates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project.

Business Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.

Compliance with City Ordinances
The contractor and all subcontractors s hall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance ( Richmond Municipal Code (RMC) Chapter 2.28 ), Business Opportunity Ordinance ( RMC Chapter 2.50 ), Local Employment Program Ordinance ( RMC Chapter 2.56 ), Living Wage Ordinance ( RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employm ent Applications (“Ban the Box”) ( RMC Chapter

2.65), which are incorporated into the Contract Documents by this reference.

Collusion
By submitting a proposal, each respondent r epresents and warrants t hat its proposal is genuine and not false or collusive or made in th e interest of, or on behalf of any person not named therein; that the resp ondent has not directly or i ndirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.

Withdrawal of Proposals
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Departm ent a written reques t for withdrawal signed by, or on behalf of, the respondent.

Ownership of Documents
All reports, studies, information, data, st atistics, forms, designs, plans, procedures, systems, and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or pr operties produced in whole or in part for the Project shall be subject to private use, copy rights, or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright, or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.

PROPOSAL EVALUATION AND SELECTION PROCESS
All proposals shall be reviewed to verify that the Respondent has met the minimum requirements. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or make unaccept able exceptions to the General Terms and Conditions of the Service Agreement, will be eliminated from further consideration.

The City reserves the right to reject any or all proposals, or to make no award. The City 416

also reserves the right to require modifications follow -up with requests for additional information, including, but not limited to, follow-up interviews. The City may request Best and Final offers based upon improved understandi ng of the offers or changed scope of service.

Selection may be made without further discussion, negotiations, or Offeror’s presentations; therefore, Offeror shall offer th e most favorable terms in response to this BID. The offeror must dem onstrate an understanding of t he scope of service to be provided and the ability to accomplish the tasks set forth. Offeror shall include information that will enable the City to determine the Offeror’s overall qualifications.

The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at the final award decision.

Award
After the committee has completed the evaluation process, City of Richmond Information Technology Staff will work with the Contractor to complete the administrative paperwork. 417
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January 7, 2025

Police Department

DATE: January 7, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Bisa French, Chief of Police

Subject:

AB 481 “Military Equipment Use” Annual Report
FINANCIAL IMPACT: n/a

PREVIOUS COUNCIL
ACTION:

October 4, 2022
October 18, 2022
May 7, 2024

STATEMENT OF THE
ISSUE:

The Military Equipment Annual Report and RPD Policy
707 are subject to annual City Council review. On May 7, 2024, the Richmond Police Department requested
Council approval of the 2023 annual report and policy.

After a lengthy discussion, the Council directed RPD to modify the policy and return for final approval.

RECOMMENDED ACTION:

ADOPT a resolution accepting the 2023 annual military
equipment report, determining that the military equipment in 2023 complied with RPD Policy 707 and determining
that policy 707 will be accepted with recommended
amendments; and RECEIVE staff recommendations for
additional resources- Police Department (Bisa French
510-621-1802). This item was continued from the
December 17, 2024, meeting.

AGENDA
REPORT
422

January 7, 2025

DISCUSSION:

Assembly Bill (AB 481) requires each law enforcement agency's governing body to adopt a written military use policy by ordinance and other requirements by the bill. The following are required:

 Publish the draft military equipment use policy to the Police Department’s website 30 days before a public hearing to approve the policy.
 Obtain approval by the applicable governing body (Mayor and City Council) by adopting a military equipment use policy prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined. (See definitions below)
 Publish an annual report by the law enforcement agency to include each type of military equipment approved by the governing body.
 Hold at least one well-publicized and conveniently located community engagement meeting within 30 days of submitting and publicly releasing the annual military equipment report.
 The governing body reviews the military equipment use ordinance annually and has the option to either disapprove a renewal of a type of military equipment or amend the policy if it determines that the military equipment does not comply with approval standards.

On May 7, 2024, the City Council reviewed the 2023 Annual Military Equipment Report.

After a lengthy discussion, the City Council directed staff to amend the Military Equipment Use Policy (PM 707.4). The amendments include the following:

 expand the definition of “use” to include “deploy, display, and discharge”  adding the definition of “barricaded subject”
 add the definition for “high-risk warrant services”
 add criteria used to make the determination for when diversion devices are used

The RPD has done a great job implementing all but one amendment. Expanding the definition of “use” to include “deploy, display, and discharge” expands the reporting scope beyond what Assembly Bill 481 originally mandated. AB 481 focuses on deploying and discharging military equipment, not its display. Adding “display” requires documenting every instance where equipment is visible. This would involve extensive tracking the equipment's location, duration, and purpose.

This tracking would significantly impact operational efficiency. Officers would need to document every deployment of each piece of military equipment. With the current limited staffing, including 121 sworn personnel, additional documentation would detract 423

January 7, 2025
from their primary role of engaging with the community and responding effectively to calls for service. The added reporting requirements would reduce their availability for active policing and community interaction, impacting the overall effectiveness of our operations and necessitating additional mandatory unbudgeted overtime.

It is proposed that to implement this remaining component of the amended policy the following additional resources are needed:

 Data management reporting system/software
 Additional Crime Analyst staff position(s)
 Additional RPD training
 Additional budget for mandatory overtime (the actual dollar amount is unknown now. RPD will request an additional $500,000 during the mid-year budget process for FY 2024-25).

Unfortunately, the RPD cannot fully implement the requested changes without the additional resources outlined above.

Recommendations:

1. Approve the 2023 Annual Military Equipment Report: This approval will inform the City Council of our current military equipment usage and compliance status.

2. Approve the Amendments to the Military Equipment Use Policy No. 707 section 707.4 – Military Equipment Inventory: This approval will maintain the existing policy framework, with amendments reflecting the new definitions and criteria. The proposed amendments are as follows:

1. Approve the Definitions of “Barricaded Suspect” and “High-Risk Warrant Services”: These definitions will provide clarity and guidance on when and how flashbangs can be used.

2. Approve the Criteria for SWAT Commander Authorization of Flashbang Use: This will standardize the decision-making process for deploying flashbangs, ensuring their use is appropriate and effective.

3. Review and Consider: continue to review the additional resources needed to implement the final amendment and work with the Finance Department and Human Resources to consider budget appropriations and amendments to position control during the development of the mid-year budgeting.

Conclusion:

Staff recommends approving the 2023 Annual Military Equipment Report and proposed amendments to the military equipment inventory under Policy No. 707 section 707.4 and considering additional resources as requested above.

424

January 7, 2025

DOCUMENTS ATTACHED:

Attachment 1 – RPD Military Equipment Annual Report
Attachment 2 – RPD Policy 707 (with amendments)
Attachment 3 – Resolution
Attachment 4 – Minutes from May 7, 2024, City Council Meeting

425

Annual Military
Equipment Report
Jan. 1, 2023 – Dec. 31, 2023

Richmond Police Department
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Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

2 CONTENTS

Mission Statement ___________________ 3
Equipment Overview _________________ 4
Introduction _________________________ 5
Executive Summary __________________ 6
Definitions __________________________ 8
Equipment Inventory by Type __________ 10
Military Equipment Use Summary ______ 13
Projected Acquisitions for 2024 ________ 15
Summary of Complaints / Concerns_____ 16
Fiscal Impact ______________________ 17
Training Costs _____________________ 18
Conclusion ________________________ 20

427

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

3 MISSION STATEMENT

The Mission of the Richmond Police Department is to prevent crime and maintain order.

We work in partnership with our diverse community to help solve neighborhood problems, address root causes of crime and improve the quality of life in Richmond.

We strive to perform in a manner that promotes public trust, confidence and a sense of safety and security.

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Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

4 EQUIPMENT OVERVIEW

The Richmond Police Department does not possess any tactical equipment that it has obtained from the military, nor does it possess any equipment that was designed for military use. RPD does not participate in the Law Enforcement Support Officer (LESO) 10-33 program. The Department does not currently receive or utilize surplus military equipment from the Federal government. It is the policy of the Richmond Police Department to acquire and use equipment designed to enhance municipal law enforcement’s ability to ensure public safety and welfare.

Items deemed to be “military equipment” by Government Code § 7070 are used as a component of overall best practices for law enforcement agencies throughout the country. These tools have been tested in the field and are used by law enforcement agencies to enhance public safety, and officer safety. The term "military equipment," as used in Government Code § 7070, in fact does not necessarily indicate equipment that has been used by the military.

It is the policy of the Richmond Police Department to acquire and use equipment designed to enhance law enforcement's ability to ensure public safety and welfare. It is the policy of RPD that members of this department comply with the provisions of Government Code § 7071 and Richmond Police Policy Manual 707 with respect to military equipment use. California Government Code § 7070 provides a list of equipment types that are considered to be "military equipment" for purposes of this report, and RPD Military Equipment Use Pol icy includes information for any such equipment types that are used by RPD.

The equipment listed in this report are essential tools that may be required on occasion to prevent, avoid, or stop imminent or threatened violent acts towards our community.

The mere possession of this equipment does not warrant its use in every circumstance. However, having this equipment available increases the Department’s ability to mitigate violent threats towards the public.

There is significant interest in ensuring that the Richmond Police Department continues to have access to equipment that will provide its officers as many options as possible to safeguard lives, ensure safety, and protect civil liberties. The use of the tools identified below are vital to R PD’s mission and will continue to be strictly regulated through internal processes and oversight. 429

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

5 INTRODUCTION

The Richmond Police Department maintains and deploys a wide variety of military equipment to assist in safely achieving the furtherance of its mission statement to “prevent crime and maintain order. We work in partnership with our diverse community to help solve neighborhood problems, address root causes of crime and improve the quality of life in Richmond. We strive to perform in a manner that promotes public trust, confidence and a sense of safety and security.” While the inventory of military equipment is varied, the mere possession of the equipment does not warrant its use for every incident.

The Richmond Police Department recognizes that critical incidents are unpredictable and can be very dynamic in nature. A variety of military equipment options can greatly assist incident commanders, officers, and specific units in bringing those incidents to a swift resolution in a safe manner.

The use of military equipment is restricted for use only in certain instances and in some cases only by certain units. While the military equipment procedure is wide-ranging, it is not all inclusive. There may be instances wherein unpredictable critical incidents dema nd the need for incident commanders to authorize military equipment to be used in a manner not outlined within procedure. In scrutinizing those particular instances, the judgment of the incident commander influenced by the totality of the circumstances, public safety, officer safety, civil rights, and information available at the time will be used.

It is incumbent upon incident commanders, supervisors, individual officers, and specific units to recognize the particular circumstances wherein military equipment should be employed to enhance the safety of the public and officers, and to bring critical incident to a safe resolution.

This annual report outlines a summary of military equipment usage guidelines, inventory, fiscal impact, complaints, and reported concerns from Jan. 1, 2023 through December 31, 2023. 430

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

6 EXECUTIVE SUMMARY

On September 30, 2021, the Governor of the State of California approved AB -481 requiring law enforcement agencies to obtain approval of the applicable governing body (Mayor and City Council), by adoption of a military equipment use policy. The Department is required to seek City Council approval of their military equipment use procedure by ordinance at a regular open meeting prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined.

The bill allows the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standa rds. The ordinance is subject to annual City Council review to determine whether, based on an annual military equipment report, the standards set forth in the approving ordinance have been met. The City Council may renew the authorizing ordinance, disapprove authorization for particular military equipment where standards have not been met, or require modifications to the military equipment use procedure to address any non-compliance with standards.

Finally, the bill requires publication of the military equipment use procedure and the annual military equipment report on the Department’s website. The military equipment use procedure must be posted on the website at least 30 days prior to the Council meeting.

AB-481, Section 7072 states the following:

(a) A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:

(1) A summary of how the military equipment was used and the purpose of its use.

(2) A summary of any complaints or concerns received concerning the military equipment.

(3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.

(4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.

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Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

7 (5) The quantity possessed for each type of military equipment.

(6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

(7) Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently lo cated community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.

In addition to maintaining the highest levels of public safety, the Richmond Police Department is committed to transparency, public trust, community partnerships, and compliance with the law.

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Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

8 DEFINITIONS

Pursuant to AB-481, the following definitions are applicable only to the Department’s current military equipment inventory and potential future military equipment acquisitions for operational needs. (For a more detailed list, refer to Government Code section 7070, for “military equipment” as defined within the Assembly Bill.)
“Governing body” means the Richmond City Council and Mayor. “Military equipment” means the following:

1. (UAS) Unmanned, remotely piloted, powered aerial or ground vehicles. This definition applies to the Department’s inventory of small Unmanned Aircraft Systems (sUAS) and SWAT robots.

2. Mine-resistant ambush -protected (MRAP) vehicles or armored personnel carriers. (Not applicable to the Richmond Police Department)

3. High mobility multipurpose wheeled vehicles (HMMWV), 2 ½, ton trucks, five-ton trucks, or wheeled vehicles that have breaching or entry apparatus attached. (Not applicable to the Richmond Police Department)

4. Tracked armored vehicles that provide ballistic protection to their occupants (Not applicable to the Richmond Police Department)

5. (Mobile Command Center) Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. (Mobile Command Vehicle)

6. Weaponized aircraft, vessels, or vehicles of any kind . (Not applicable to the Richmond Police Department)

7. (Breaching Shotguns) Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.

8. Firearms and ammunition of .50 caliber or greater, excluding standard -issue shotguns and standard-issue shotgun ammunition. (Not applicable to the Richmond Police Department)

9. (Patrol Rifles) Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code 30510 and Penal Code 30515, with exception of standard-issue firearms.

10. Any firearm or firearm accessory that is designed to launch explosive projectiles. (Not applicable to the Richmond Police Department)

11. (Flash-bangs) Noise-flash diversionary devices and explosive breaching tools.

12. (Chemical Agents) Munitions containing tear gas or OC, excluding standard, service- issued handheld pepper spray.

13. Taser Shockwave, microwave weapons, water cannons, and long range acoustic devices also known as LRADs. (Not applicable to the Richmond Police Department)

14. Kinetic energy weapons and munitions to include 40mm launcher, bean bag shotgun, 433

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

9 foam-tipped projectiles.

15. Any other equipment as determined by a governing body (Richmond City Council) or a state agency to require additional oversight. (Not applicable to the Richmond Police Department)

“Military Equipment Use Policy” refers to the Richmond Police Department’s Military Equipment Use Policy (PM 707) and means a publicly released, written document governing the use of military equipment by the Department that addresses, at a minimum, all of the following:

1. A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.

2. The purposes and authorized uses for which the Department proposes to use each type of military equipment.

3. The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.

4. The legal and procedural rules that govern each authorized use.

5. The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any sworn member is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy.

6. The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.

7. The procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the Department will ensure that each complaint, concern, or question receives a response in a timely manner.

434

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

10 EQUIPMENT INVENTORY BY TYPE

Note: The inventory of certain items of consumable military equipment (e.g. ammunition, diversionary devices, chemical agents, etc.) frequently fluctuates throughout the year due to operational usage, training, operational wear, or manufacturer recommended replacement guidelines. While the Richmond Police Department strives to provide accuracy in its inventory reporting, this report reflects approximations of certain consumable items of military equipment. Quantities listed are ending quantities from the reporting period of January 1, 2023 through December 31, 2023.

Unmanned Aerial Systems (UAS / Drones)
Equipment Name and Model Quantity
DJI Avata 1
DJI Avata 1
DJI Mini 2 2
DJI Mavic Enterprise DUAL 2
DJI Mavic 2 Enterprise Advanced 1
DJI Avata 1
TOTAL: 8

Tactical Robot
Equipment Name and Model Quantity
Recon Robotics 1

Mobile Command Center (MCC)
Equipment Name and Model Quantity
2013 EVI Spartan Mobile Command Center 1

Breaching Shotguns
Equipment Name and Model Quantity
Remington 870 Police Magnum Shotgun 2

435

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

11 Shotgun Breaching Munitions
Equipment Name and Model Quantity
TESAR-2 / Model FE183 100 Rounds
TESAR – 1 / Model FE182 100 Rounds

Rifles
Equipment Name and Model Quantity
COLT M4 Carbine .223 50
COLT M16 A2E .223 (SWAT Only) 13
COLT Commando .223 (SWAT Only) 2
DPMS M-160 (SWAT Only) 5
COLT M16 A2 (SWAT Only) 2
COLT AR-15 Match Target Competition Rifle 8
H&K MP5 (SWAT / Decommissioned) 17
The Richmond SWAT Team maintains in its inventory special weapons for the purpose of providing tactical flexibility and effectively operating in a variety of situations. SWAT Team members shall maintain an acceptable level of proficiency with assigned weapons employed by the team. The SWAT Team will provide training and testing for all team members to ensure familiarity and proficiency with such weapon systems.

Rifle Ammunition
Equipment Name and Model Quantity
Gold Dot Soft Point 62 grain .223 10,000 Rounds
Federal Tactical Tru 168 grain .308 200 Rounds
Federal Tactical Bonded Tip 168 grain .308 200 Rounds

Diversionary Devices (Flash Bangs)
Equipment Name and Model Quantity
Defense Technology Model #8933 120

Chemical Agents and Smoke Canisters
Equipment Name and Model Quantity
Defense Tech SPEDE-HEAT – Pyro Burning CS Gas #1072 10 Canisters Defense Tech HAN-BALL – Pyro Burning CS Gas #1092 20 Canisters 436

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

12 Defense Tech Flameless Tri-Chamber – Pyro Internal CS Gas #1032 10 Canisters CTS Indoor 5230 B – Pyro Indoor Safe CS Gas #5230B 25 Canisters Defense Tech Aerosol Vapor – Non-Pyro OC Gas #1056 25 Canister Defense Tech Maximum Smoke – Pyro High Volume #1083 10 Canisters CTS 40mm Liquid Ferret Rounds – Non-Pyro CS gas Launchable Munition #4330 100 Rounds Defense Tech 40mm Direct Impact OC – Direct Impact OC Gas #6320 100 Rounds Pepperball Live Projectiles .2% PAVA 375 Rounds

40mm Launchers and Munitions
Equipment Name and Model Quantity
Penn Arms 40mm, 6-cylnder Pump Multi-Launcher 3
Penn Arms 40mm, single-shot launcher 7
Defense Tech 40mm Exact Impact Sponge Round #6325 60
Defense Tech 40mm Exact Impact (Marking) #6325-A 50
Federal Laboratories 37mm (Decommissioned) 2

Less Lethal Shotguns and Rounds
Equipment Name and Model Quantity
Remington Model 870, 12-guage Shotgun 17
Defense Tech 12-guage Bean Bag Drag Stabilized 200 Rounds CTS 12-guage Bean Bag Super-sock 250 Rounds

Chemical Shotgun
Equipment Name and Model Quantity
Remington Model 870, 12-guage Shotgun 2

Less Lethal Launcher
Equipment Name and Model Quantity
FN 303 4
437

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

13 MILITARY EQUIPMENT USE SUMMARY

This section outlines the military equipment Usage for January 1, 2023 – December 31, 2023 by the Richmond Police Department. Certain items of military equipment, particularly consumables (ammunition, diversionary devices, chemical agents, etc.) are used throughout the year on a regular basis for training in order to maintain proficiency. Training usage is NOT captured in this section. This section ONLY provides data for the OPERATIONAL USE of military equipment listed within this annual report. The mere possession of the equipment does not warrant its use for every incident.

The following is the data for military equipment usage by category for this reporting period:

1. UNMANNED AERIAL SYSTEMS (UAS / DRONES)
Unmanned Aerial Systems were utilized a total of 120 times during this reporting period.

Authorized usages:
→ Collect aerial photographic and video evidence in support of an investigation (e.g., crime scene documentation of shootings, homicides, officer-involved shootings). (6 uses) → Support SWAT and patrol during high -risk, tactical, or other public safety life -preservation missions (e.g., interior visual assessments of structures or outdoor areas to gain intelligence prior to officers entering a dwelling or contacting a potentially armed, or resistive subject that may be hiding). (42 uses)
→ Conduct overwatch and intelligence gathering for investigative, specialty units, and SRT during critical incidents and investigations. (6 uses)
→ Assisting patrol with establishing overwatch during perimeter searches. (66)

2. TACTICAL ROBOT
The Tactical Robot was deployed/utilized 0 times during this reporting period.

3. ARMORED PERSONNEL CARRIER (RESCUE VEHICLE)
From January 1, 2023, through December 31, 2023, the Richmond Police Department utilized East Bay Regional’s BATT 9 times.

Authorized Usages:
→ Support SWAT during critical incidents and pre -planned operations by providing greater safety to community members and officers.
→ Higher degree of ballistic protection during high-risk operations → The use of a rescue vehicle is extremely vital to ensure the communities safety and ensure mission success.

4. MOBILE COMMAND CENTER
The Mobile Command Center (MCC) was used a total of 8 times during this reporting period.

Authorized usages:
→ Serves as a command post for critical incidents during complex events → Special Events (RPD Connect, Cinco De Mayo, Juneteenth) → DUI Checkpoint command post
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Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

14 5. BREACHING SHOTGUN
The Breaching shotguns (Remington 870) were utilized 2 times in 2023.

Authorized usages:
→ SWAT Team operations for High Risk warrant services

6. LESS LETHAL SHOTGUNS AND MUNITIONS
Less Lethal Beanbag shotguns (Remington 870) was used 1 time during this reporting period.

Authorized usages:
→ Confront armed person and the tactical circumstances allow for the safe application of approved munitions.

7. DIVERSIONARY DEVICES
Diversionary Devices (flashbangs) were utilized 38 times during this reporting period.

Authorized usages:
→ To facilitate high-risk entries during warrant services, enabling arrest and reducing the risk of injury by disorientation of potentially dangerous suspects and/or animals. → Used as a distraction device during all incidents

8. RIFLES AND AMMUNITION
Rifles were utilized 2 times during this reporting period.

Authorized usages:
→ There is an objectively reasonable anticipation of an armed encounter. → Used in accordance with California Penal Code § 835 and RPD PM 300.3.2

9. CHEMICAL AGENTS AND SMOKE CANISTERS
Chemical Agents and Smoke Canisters were used 0 times during this reporting period.

10. 40mm LAUNCHERS AND MUNITIONS
40mm Launchers were used by the Richmond Police Department 4 times during this period. • Impact rounds (9)
• OC rounds (4)
• CS rounds (0)
Authorized usages:
→ Encountering an armed person with a weapon and the tactical circumstances allow for the safe application
→ There is probable cause to believe that the person has already committed a crime of violence and is refusing to comply with lawful orders.

11. PEPPERBALL LAUNCHERS AND PROJECTILES
Pepper-ball launchers and projectiles were used 0 times during this reporting period.

439

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

15 PROJECTED ACQUISITIONS FOR 2024

While some purchases and acquisitions can be anticipated, the unanticipated replacement of existing AB 481 equipment may be necessary due to damage beyond that of repair. Replacement of these items will be handled on a case-by-case basis dependent on operational and departmental need.

These unexpected needs-based acquisitions will be in accordance with department policy and AB 481.

CONSUMABLE MILITARY EQUIPMENT
Consumable AB 481 military equipment acquisitions in the next 12-months will remain consistent with current department replenishment schedules and policies. Acquisitions and purchasing of these consumables will replenish quantities previously approved by the department.

Categories of consumables are as follows:
• Ammunition- all calibers
• Diversionary Devices
• Chemical Agents and Smoke Canisters
• Specialty Munitions (40mm and Less Lethal Munitions)
• Kinetic Energy Rounds

Non-consumable are as follows:
• Multipurpose Response & Rescue Vehicle
- As the SWAT team is responsible for responding to all incidents that exceed the capability of patrol within our jurisdiction, including terrorist attacks, hostage situations, and mass shooting incidents, we hereby request permission to seek funding to purchase a tactical multipurpose Response and Rescue Vehicle. - Projected funding source: State/Federal Grants, Asset Seizure, General Fund • DJI Mavic 3E Drone
- Projected funding source: Budgeted for FY2023-24
• DJI Matrice 30T Drone
- Projected funding source: Budgeted for FY2023-24
• (2) DJI Mavic 3 Thermal Drone
- Projected funding source: Budged for FY2024-25
• Requests the borrowing of a Ballistic Armored Tactical Transport vehicle) from the Department of East Bay Regional Parks Police Department for use with the clear understanding that such equipment will be solely used by the Richmond SWAT team for high- risk tactical situations (high-risk warrant services or critical incidents such as hostage rescues, active shooters, barricaded shooters) to preserve life and protect the community members of Richmond.
440

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

16 SUMMARY OF COMPLAINTS / CONCERNS

The Richmond Police Department is committed to responding to complaints, concerns and/or questions received in a timely manner. During this reporting period, there were 0 formal complaints.

The Richmond Police Department did not have any policy violations with the deployment or use of military equipment.

Pursuant to California Government Code §7070(d)(7), members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment in this policy by any of the following means:

1. Via email to: [email protected]

2. Via phone call to: 510-620-6675

3. Via mail sent to: Richmond Police Department, 1701 Regatta Blvd, Richmond, CA, 94801

Officer-Involved Shootings (OIS) and Discharge of Military Equipment Firearm:

There was 1 OIS incident during this reporting period that involved the use of military equipment:
→ June 28, 2023: A search warra nt was authorized and served at 1293 Sanderling Island in Richmond by members of the Richmond Tactical Response Team (TRT). The search warrant was the culmination of several firearm brandishing reports taken by patrol, and hours of surveillance by Richmond Police Intelligence officers. The person suspected of brandishing a firearm was located and arrested for the related firearm warrant charges. On June 28th, a search warrant was authorized for the search of 1293 Sanderling Island. A clear knock and notice was given at the front door by TRT members and again inside the residence after entry was made.

During the service, a male subject was contacted inside in an upstairs bedroom. The subject pointed a loaded AR-15 rifle at TRT members. Two officers immediately discharged their duty rifles striking the male subject. The subject was pronounced deceased at the scene.

Subsequent search of the residence yields:
▪ 53 firearms (20 Rifles, 23 Pistols, 8 Revolvers, 2 Shotguns) ▪ Live hand-grenade
▪ Over a thousand rounds of ammunition
▪ Firearm manufacturing equipment

441

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

17 FISCAL IMPACT

The Richmond Police Department is budgeted for 145 sworn officers and 65 professional staff members. The operating budget for the police department for the FY2022-23 was $73,102,610. The chart below reflects the Richmond Police Department’s cost for Military Equipment during this reporting period.

The following were the equipment related expenditures for January 1, 2023 to December 31, 2023.

Also listed is the total costs for the equipment listed. Equipment expenditures include the acquisition of new equipment, the replacement or repair of damaged equipment, and the ongoing maintenance of our AB 481 military equipment which are captured in our Annual Maintenance/Replacement column.

Updated: 02212024

Equipment Quantity Acquisitions Annual Maintenance /
Replacement Cost Total Cost

1. UAS 9 $ 1,888 $ 2,000 $ 3,888

2. Mobile Command Center 1 $ - $ 196 $ 196

3. Tactical Robot 1 $ - $ - $ -

4. Breaching Shotguns 2 $ - $ 100 $ 100

5. Breaching Rounds 300 $ - $ 1,500 $ 1,500

6. Rifles 80 $ - $ 1,000 $ 1,000

7. Rifle Ammunition 10,000 $ 29,281 $ 30,000 $ 59,281

8. Diversion Devices 200 $ - $ 5,000 $ 5,000

9. Chemical Agents 199 $ 3,026 $ 2,000 $ 5,026

10. Beanbag Shotgun 17 $ - $ 100 $ 100

11. Direct Impact munitions 700 $ 5,802 $ 1,500 $ 7,302

12. Direct Impact Launchers 13 $ - $ 500 $ 500

442

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

18 TRAINING COST

The safe and proficient use of the equipment outlined by AB 481 requires countless hours of initial and on-going training as well as required certifications. Most training for department personnel is conducted internally by department personnel to ensure adherence to law and policy. There are times when department personnel are sent to external training courses to enhance and supplement internal trainings and to obtain train the trainer certifications.

40-Hour Chemical Agent Instructor Course
Objective: To gain skills and knowledge necessary to become an instructor and instruct Richmond Police Officer’s in the use of Chemical Agents.

Attendees: One (1) Sergeant
Course Location: San Diego, Ca.

Registration Cost: $2,110.00; Hotel Cost: $1,019.81; Travel Cost: $392.97; Rental Car: $545.65 Grand Total Cost: $4,068.43

16-Hour Chemical Agent Instructor Course
Objective: To gain skills and knowledge necessary to become an instructor and instruct Richmond Police Officer’s in the use of Chemical Agents.

Attendees: Two (2) Officers
Course Location: Elk Grove, Ca.

Registration Cost: $229.00; Mileage: $253.35
Grand Total Cost: $482.35

Less Lethal Weapon & Diversionary Devices Instructor Training Objective: To obtain training to become a proficient less lethal weapons instructor.

Attendees: Two (2) Officers
Course Location: Sacramento, Ca.

Registration Cost: $1,252; Mileage: $357.24
Grand Total Cost: $1,609.24

Unmanned Aircraft Systems Basic Pilots Course
Objective: To obtain FAA certification to be legally authorized to operate an Unmanned Aircraft Systems unit.
443

Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

19 Attendees: Three (3) Officers
Course Location: San Leandro, Ca.

Registration Cost: $2,997; Lodging: $1,165.80; Mileage: $98.51 Grand Total Cost: $4,261.31

Penn Arms Armorer’s Course
Objective: To gain skills and knowledge necessary to maintain and repair Richmond Police Department’s firearms; including the 40mm launchers.

Attendees: One (1) Sergeant
Course Location: Burlingame, Ca.

Registration Cost: $325.00; Mileage: $84.10
Grand Total Cost: $409.10

Special Weapons and Tactics (SWAT) School
Objective: POST Certified basic SWAT course for all new SWAT Team members.

Attendees: Three (3) Officers
Course Location: Elk Grove, Ca.

Registration Cost: $3,909; Lodging: $4,779.07; Mileage: $1190.79 Grand Total Cost: $9,878.86

Rifle Marksmanship and Sniper Observer Course
Objective: Necessary course to achieve the minimum qualification to become a designated marksman.

Attendees: Three (3) Officers, One (1) Sergeant, One (1) Lieutenant Course Location: San Luis Obispo and Dublin, Ca.

Registration Cost: $4,088.00; Lodging: $4,292.48; Mileage: $617.01 Grand Total Cost: $8,997.49

Total AB481 Trainings: $29,706.78

Consumable and non-consumable equipment are used during training to ensure proficiency and competency during real-life emergencies. Funding sources for all internal and external training are reflected in the Richmond Police Department’s operations budget. https://www.ci.richmond.ca.us/183/Budget-Documents

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Richmond Police Department
Annual Military Equipment Use Report
Jan.1, 2023 – December 31, 2023

20 CONCLUSION

This Military Equipment Report reaffirms the Richmond Police Department’s commitment to providing transparency and information to our communities and elected officials in addition to ensuring compliance with the law. The equipment, resources, and training outlined in this report allow Richmond Police Officers to better protect our communities, enhance the safety of the public and officers, and bring critical incidents to a safe resolution.

Public safety is and always has remained a shared responsibility. The strength of our Department is structured with the willingness of our communities to work in partnership with our officers to address crime in their neighborhoods. This shared partnership with the community and continued support has helped the COR be an example of community policing to not only the Bay Area, but to the entire Nation.

Since our founding in August of 1905, the Richmond Police Department has stood watch and protected our community with Pride & Purpose. Every day, first responders put their own lives on the line to ensure the community’s safety. It is vital that the City of Richmond ensures that our First Responders have the necessary tools, equipment, and training to protect the community they have sworn to serve.

Understanding law enforcement is a partnership between the police and community, we will continue to serve and do all we can to guard against harmful actions of a few individuals. The Richmond Police Department is proud to work in partnership with our diverse community to help solve problems, address root causes of crime and improve the quality of life in Richmond.

For more information on RPD Military Equipment visit:
https://www.ci.richmond.ca.us/4248/Assembly-Bill-AB-481---Military-Equipmen

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MILITARY EQUIPMENT INVENTORY

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1 | P A G E

Background

Assembly Bill 481 was adopted by the California Legislature and approved by Governor Gavin Newsom in September 2021. It went into effect on January 1, 2022. AB 481 is designed to increase community awareness and oversight over the possession and use by local police departments of requires the City Council to provide both authorization and oversight of the equipment used.

The law, codified in California Government Code sections 7070 through 7075, requires law enforcement agencies to produce a military equipment use policy that identifies and describes: each type of military equipment; its authorized use; fiscal impact; rules/laws that govern use of such equipment; training required; and mechanisms to ensure compliance with the policy. (See Gov. Code section 7070(d)). The City Council is required to approve the policy for the Department to continue using this equipment.

Additionally, the law requires an annual report and annual review by the governing body for continued use of the equipment. AB 481 requires every local law enforcement agency in California to post its proposed military equipment use policy no later than May 1, 2022. The law also requires at least a 30-day period for public comment on the proposed policy before the governing body discusses the proposed policy in a public meeting.

Police agencies across the state have developed similar policies to comply equipment that has a
Department does not possess any equipment that is atypical for the region.

The City of Richmond possesses fewer types of this equipment than many other Bay Area agencies.

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2 | P A G E

Definitions

Pursuant to AB-481, the following definitions are applicable only to the military equipment acquisitions for operational needs. (For a more detailed list, refer to Government Code secti
defined within the Assembly Bill.)

1. Unmanned, remotely piloted, powered aerial or ground vehicles.

This definition
Unmanned Aircraft Systems (sUAS) and SWAT robots.

2. Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. (Not applicable to the Richmond Police Department)

3. High mobility multipurpose wheeled vehicles (HMMWV), 2 ½, ton trucks, five-ton trucks, or wheeled vehicles that have breaching or entry apparatus attached. (Not applicable to the Richmond Police Department)

4. Tracked armored vehicles that provide ballistic protection to their occupants (Not applicable to the Richmond Police Department)

5. Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. (Mobile Command Vehicle)

6. Weaponized aircraft, vessels, or vehicles of any kind. (Not applicable to the Richmond Police Department)

7. Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram. (Breaching Shotguns)

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8. Firearms and ammunition of .50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition. (Not applicable to the Richmond Police Department)

9. Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code 30510 and Penal Code 30515, with exception of standard-issue firearms.

10.Any firearm or firearm accessory that is designed to launch explosive projectiles. (Not applicable to the Richmond Police Department)

11.Noise-flash diversionary devices and explosive breaching tools.

12.Munitions containing tear gas or OC, excluding standard, service- issued handheld pepper spray.

13.Taser Shockwave, microwave weapons, water cannons, and long range acoustic devices also known as LRADs. (Not applicable to the Richmond Police Department)

14.Kinetic energy weapons and munitions to include 40mm launcher, beanbag shotgun, foam-tipped projectiles.

15.Any other equipment as determined by a governing body (Richmond City Council) or a state agency to require additional oversight. (Not applicable to the Richmond Police Department)

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Military Equipment Use Policy

Military equipment use policy means a publicly released, written document governing the use of military equipment by the Department that addresses, at a minimum, all of the following:

1. A description of each type of military equipment, the quantity sought its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.

2. The purposes and authorized uses for which the Department proposes to use each type of military equipment.

3. The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.

4. The legal and procedural rules that govern each authorized use.

5. The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any sworn member is allowed to use each specific type of welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy.

6. The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.

7. The procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the Department will ensure that each complaint, concern, or question receives a response in a timely manner.

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Military Equipment Inventory

The inventory of military equipment, particularly consumable material (ammunition, diversionary devices, extended range impact munitions, etc.) fluctuates regularly. This is based on a variety of factors including but not limited to operational usage, operational deterioration, training, maintenance, expirations, and replenishment guidelines.

The following are various types, descriptions, and guidelines for usage of military equipment currently employed by the Richmond Police Department:

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TACTICAL ROBOT
Equipment Type: Small unmanned tracked robot of any type that is capable of being remotely controlled as well as all of the supporting or attached systems designed for gathering information through imaging, recording or by any other means.

Quantity Owned: One (1) Lifespan: Approximately 5-7 Years Equipment Capabilities: Can support first responders in any hazardous incident, which would benefit from a ground level perspective. These uses could include barricaded suspects or high-risk tactical operations, disasters response, and use in crawl spaces or confined isolated areas to assist in searches for suspects or evidence.

Manufacturer Product Description: Small throwable reconnaissance robot designed and manufactured by Recon Robotics, is for use in law enforcement and military applications. The robot can be used by Law Enforcement First Responders, dismounted patrols, special weapons and tactics (SWAT) and other special operations teams.

Purpose: Used to remotely gain visual and audio data, open doors, and clear buildings.

Uses: This equipment is a battery powered, remote operated device equipped with cameras and communication capabilities. This equipment is for (potential) use during high-risk incidents and use is authorized for all members of the department who have been trained in its use. Incidents that may qualify for its use include, but are not limited to, high-risk warrant services, barricaded subjects, and hostage negotiation/rescue operations. Before entering a structure, particularly in a tactically compromised and dangerous situation, knowledge of a subjec
can provide that without placing anyone at risk. Cameras can also help determine if a subject is armed and if there are other subjects inside that need assistance. Only assigned S.W.A.T. operators who have been trained shall be permitted to operate the small- unmanned tracked robot. Use is established by the S.W.A.T team commander, and or Incident Commander. Robots shall not be used as a Use of Force on a person.

Fiscal Impact: Initial Cost $7,500 Annual Maintenance Cost: $0 Legal/Procedural Rules Governing Use: It is the policy of the Richmond Police Department to utilize the robot only for official law enforcement purposes, and in a manner, that respects the privacy of our community, pursuant to State and Federal law.

Training Required: S.W.A.T. officers authorized to operate tracked robots are required to successfully complete SWAT Basic school and are subject to practical application training in the use of the robot. Additionally, SWAT Officers regularly train on safe robot deployment in a variety of operational settings.

Other Notes: Recon Robotics Recon Scout

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UNMANNED AERIAL SYSTEM (UAS)
Equipment Type: An unmanned aircraft of any type that is capable of sustaining directed flight, whether pre-programmed or remotely controlled, and all of the supporting or attached systems designed for gathering information through imaging, recording or by any other means.

Quantity Owned: Eight (8) Lifespan: Approximately 3-5 Years Manufacturer Product Description:

DJI INSPIRE Small Unmanned Aerial System (UAS) is an unmanned aircraft of any type that is capable of sustaining directed flight, whether pre-programmed or remotely controlled, and all of the supporting or attached systems designed for gathering information through imaging, recording or by any other means.

QUANTITY 1 (One)
INITIAL COST $11,000

DJI Matrice 210 Equipped with both an aerial zoom and thermal camera, first responders can now quickly locate missing people in remote areas and plan the safest approach path.

QUANTITY 1 (One)
INITIAL COST $16,000

DJI Mavic Pro M1P The Mavic is smaller, lighter, and easier to carry with you thanks to its foldable design. Its new OcuSync transmission system has a longer transmission range and 1080p resolution. Due to its larger size, the Phantom 4 has a higher maximum speed and can withstand stronger winds.

QUANTITY 1 (One)
INITIAL COST Donated

DJI Mini 2 The Mini 2 can resist 29-38kph winds and take off at a max altitude of 4,000 meters, so your footage is stable even when flying along a windy coastline or high above an alpine forest. With a max battery life of 31 minutes, DJI Mini 2 grants more than enough time to compose the perfect shot.

QUANTITY 2 (Two)
INITIAL COST $550 x 2

DJI Mavic Enterprise DUAL Integrated Radiometric FLIR Thermal Sensor with adjustable parameters for emissivity and reflective surfaces.

QUANTITY 2 (Two)
INTITIAL COST $3,338 x 2

DJI Mavic 2 Enterprise ADVANCED A highly versatile yet compact tool that packs a whole lot of performance upgrades. With high-resolution thermal and visual cameras, the M2EA supports up to 32 times digital zoom and is capable of centimeter-level positioning accuracy with the RTK module.

QUANTITY 1 (One)
INITIAL COST $7,300
Purpose: UAS can support first responders in any hazardous incident, which would benefit from an aerial perspective. These uses could include search and rescue, barricaded suspects or high-risk tactical operations, disaster response, and video and photographic documentation of crime scenes.
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Uses: Only authorized operators who have completed the required training shall be permitted to operate the UAS.

1. All flights will be approved in advance by a lieutenant and in the absence of management personnel; the sergeant will have the authority to approve missions.

2. All flights will be documented on the mission dispatch form designed for the purpose and all flight time shall be accounted for on the form. The reason for the flight and type of mission as specified and the name of the police manager or supervisor approving the mission will also be documented.

3. The manager or supervisor approving any flight missions, UAS operators and observers will consider the protection of individual civil rights and the reasonable expectation of privacy as a key component of any decision made to deploy the UAS. Each UAS operator and observer will ensure that the operation of the UAS is consistent with local, state, and federal laws.

4. The use of the UAS will be limited to the authorized missions described herein. The authorized missions for the RPD UAS are:
-incident crime scene preservation and documentation

26614 Public safety and life preservation missions to include barricaded suspects, hostage situations, civil unrest incidents, active shooters, apprehension of armed and dangerous and/or violent fleeing suspects, and high-risk search warrants clude natural or human caused disasters
including a full overview of a disaster area for post-incident analysis and documentation

response and prevention

place, thing, condition, or event; and (2) that those images would be relevant to proving that a certain felony had occurred or is occurring, or that a particular person committed or is committing a certain felony and the use of the UAS does not infringe upon the reasonable expectation of privacy

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MOBILE COMMAND CENTER
Equipment Type: Completely self-contained command posts designed to provide the Incident Commander with a mobile base of operation. Some major incidents engender special management challenges and require an on-site incident command structure to assist senior personnel in addressing the circumstance presented by the incident.

Quantity Owned: 1 (One) Lifespan: The EVI Spartan Mobile Command Center was purchased in 2013
and has a 20-year lifespan on chassis and
vehicle structure. Upgrades will be needed
in time to maintain IT systems.

Equipment Capabilities: This vehicle is designed to be a stand-alone mobile command post for large-scale high risk or natural disasters.

Manufacturer Product Description: 2012 EVI Spartan is a 40-foot non-armored vehicle used as an Incident Command Post for preplanned events or unplanned high - risk incidents. As a mobile base of operation, these vehicles contain specialized command, control, and communications equipment to assist with various missions.

Purpose: The Mobile Command Center is a vital component to the police mission when major emergencies, natural and man-made disasters or special events in the community trigger the mobilization and coordination of significant resources in the field. Its primary use is to facilitate the management and coordination of personnel, communications, and equipment resources at complex incidents.

Uses: Instances that require the mobilization and coordination of significant resources in the field. Its primary use is to facilitate the management and coordination of personnel, communications, and equipment resources at complex incidents. It is the policy of the Richmond Police Department to have the Mobile Command Center ready and available for use at any emergency, special operation, special event, or other function requiring the use of an on scene incident command post.

Fiscal Impact: Initial Cost $402,152.52 Annual Maintenance Cost: $3,000 Legal/Procedural Rules Governing Use: It is the policy of the Richmond Police Department to use the mobile command vehicles only for official law enforcement purposes, and in accordance with California State law regarding the operation of motor vehicles.

Training Required: The driver/operator shall receive training in the safe handling of the vehicle on a closed training course. Once the operator has shown competence in vehicle handling, the driver/operator will drive the vehicle throughout the city.

Authorized drivers will possess a valid Class B California Driver license with an airbrake endorsement and complete requisite training on the operation of the MCC and its systems.

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BREACHING SHOTGUN & PROJECTILES
Equipment Type: Remington 870 Breaching Shotgun and TESAR Breaching Rounds Quantity Owned:

Shotguns - 2 (Two)
Lifespan:
25 years or dependent on operational usage
Breaching Rounds - 300 Approximately 5 Years
Equipment Capabilities: This weapon allows breachers to safely utilize shotgun- breaching rounds in order to destroy deadbolts, locks, and hinges. The standoff that is attached to the end of the barrel allows for positive placement of the gun into the correct position and vents gases to prevent overpressure. This weapon can also defeat windows and sliding glass doors with a flash bang round.

Manufacturer Product Description:

Remington 870 Police Magnum Pump-action shotgun is a rugged 12gauge with a short, .

TESAR 2 Breaching Rounds Black Cap 2-
12 Ga Shotgun Slug.

TESAR 1 Breaching Rounds Orange Cap 2-
Frangible 12 Ga Shotgun Slug.

Purpose: Shotgun breaching, the use of a breaching shotgun to affect a breach, can be an effective option in SWAT Unit tactics. An effective breach is a design where the least amount of breaching shotgun rounds are used and still accomplishes its goal. An effective shotgun breach can defeat fortified doors and locks.

Uses: Breaching shotguns shall only be used on a door, gate, or other entry in the following circumstances:

1. Barricaded suspect and/or hostage situations.

2. High-risk warrant services

3. When the SRT Commander or SWAT Commander deems their use necessary to safely resolve an incident.

Fiscal Impact:

Breaching Shotguns - Initial Cost $550
(Each)

Breaching Rounds Initial Cost $2,000
Annual Maintenance Cost:
$100

$500
Legal/Procedural Rules Governing Use: It is the policy of the Richmond Police Department to utilize breaching tools only for official law enforcement purposes, and pursuant to State and Federal law.

Training Required: SWAT Officers that are trained in the use of breaching shotguns must successfully complete a SWAT Breaching course or in-house training from a breaching instructor. Furthermore, SWAT Officers must undergo live fire proficiency training in its application.

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PATROL RIFLES & AMMUNITION
Equipment Type: A semi-automatic shoulder-fired long gun that fires a rifle caliber cartridge. The Department-approved AR-15 style (Colt M4) weapon system is designed to fire a .223/5.56 caliber projectile.

Quantity Owned:

Rifles - 98 (Ninety-eight) total

.223 Ammunition 10,000 Rounds

.308 Ammunition 2,000 Rounds
Lifespan:

15+ Years

Varies

Varies
Equipment Capabilities:

The rifle caliber carbine provides officers the ability to engage hostile suspects at distances generally greater than the effective distance of their handguns. Additionally, patrol rifles offer advantages over handguns, such as increased accuracy potential and the ability to defeat soft body armor but are not appropriate for every situation.

.223 Ammunition - Operational Range from 0-500 yards

.308 Ammunition - Operational Range from 0-1000 yards
Manufacturer Product Description:

COLT M4 Carbine / Patrol Rifle This carbine provides officers the ability to engage hostile suspects at distances generally greater than the effective distance of their handguns.
required to accomplish any mission.

QUANTITY: 50
INITIAL COST: $895 each

COLT M4 / M16 A2E / (Exclusive to trained SWAT operators) The SWAT M4 rifle provides officers the ability to engage hostile suspects at distances generally greater than the effective distance of their handguns. Additionally, rifles offer advantages over handguns, such as increased accuracy potential and the ability to defeat soft body armor but are not appropriate for every situation.

QUANTITY: 13
INITIAL COST: $1,025 each

COLT Commando / (Exclusive to trained SWAT operators) The Colt Commando is a very short variant of the M16A1 assault rifle. The dimensions and shorter effective range make more akin to a sub machine gun than an assault rifle.

QUANTITY: 2
INITIAL COST: $1,199 each

DPMS M-160 / (Exclusive to trained SWAT operators) The DMPS is a very short variant of the M16A1 assault rifle. The dimensions and shorter effective range make more akin to a sub machine gun than an assault rifle.

QUANTITY: 5
INITIAL COST: $1,199 each

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COLT M16 A2 / (Exclusive to trained SWAT operators) The Colt M16 A2 is a very short variant of the M16A1 assault rifle. The dimensions and shorter effective range make more akin to a sub machine gun than an assault rifle.

QUANTITY: 2
INITIAL COST: $1,199 each

COLT AR-15 Match Target Competition Rifle This rifle is a Colt Match Target (flattop) with 16 heavy barrel with 1 in 9 twist. It has a removable handle so that a scope or optical site can be easily mounted. It comes with match rear sights and regular front site.

QUANTITY: 8
INITIAL COST: $1,199 each

H&K MP5 (Exclusive to trained SWAT operators) Tremendously reliable, with maximum safety for the user, easy to handle, modular, extremely accurate and extraordinarily easy to control when firing.

QUANTITY: 17
INITIAL COST: $965 each

H&R Arms M14 Weapon is decommissioned
QUANTITY: 1
INITIAL COST: N/A

Gold Dot Soft Point 55 or 62 grain .223 & Federal / Winchester 55 grain FJM .223 - Only ammunition that meet RPD specifications, approved by the Chief of Police, and issued by the Department may be used by officers in their law enforcement responsibilities.

INITIAL COST: $358 per 1,000 rounds
ANNUAL COST: $8,000

Federal Tactical Tru 168 grain .308 & Federal Tactical Bonded Tip 168 grain .308 (Exclusive to trained SWAT operators) - Federal Cartridge .308 Win Tactical Bonded Tip 168 Grain Duty Ammunition is made exclusively for law enforcement and achieves accuracy and terminal performance unmatched by any other ammunition. Designed to defeat the toughest barriers with minimal deflection, Tactical Bonded Tip ammo has quickly become the choice for some of the most intense conditions.

INITIAL COST: $450 per 500 rounds
ANNUAL COST: $2,000
Purpose: In order to more effectively and accurately address the increasing level of firepower and body armor utilized by criminal suspects, the Richmond Police Department (RPD) will make patrol rifles available to qualified patrol officers as an additional and more immediate tactical resource.

Uses: Officers may use rifles in the following situations:
a) When there is an objectively reasonable anticipation of an armed encounter.

b) When an officer is faced with a situation that may require the delivery of accurate and effective fire at long range.

c) Situations where an officer reasonably expects the need to meet or exceed .

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d) When an officer reasonably believes that there may be a need to deliver fire on a barricaded suspect or a suspect with a hostage.

e) When an officer reasonably believes that a suspect may be wearing body armor.

f) When authorized or requested by a supervisor

g) When needed to euthanize an animal

Fiscal Impact: Listed above Annual Maintenance Cost: $250 Legal/Procedural Rules Governing Use: It is the policy of the Richmond Police Department to utilize rifles only for official law enforcement purposes, and pursuant to State and Federal law regarding the use of force.

Training Required: Officers shall not carry or use the patrol rifle unless they have successfully completed departmental training. This training shall consist of an initial 40- hour patrol rifle user's course and qualification score with a certified patrol rifle instructor. Officers shall thereafter be required to successfully complete quarterly training and qualification conducted by certified patrol rifle instructors.

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DIVERSION DEVICES
Equipment Type: Canisters that emit a loud noise and bright light Quantity Owned: 150 (One hundred-
fifty)
Lifespan: 5 Years
Equipment Capabilities: Diversionary Devices are capable of releasing large amounts of stored energy in the form of heat, light, pressure, and noise. They are intended to -
Light Level 6 8 million Candelas Light Duration 10 milliseconds.

Manufacturer Product Description: This compact version of the 8933 Low Roll body is the newest version of the original reusable non-bursting canister that limits movement and rolling once deployed. The compact Distraction Device unit packs all the power of the full size 12-Gram Distraction Device unit.

Purpose: A distraction device is ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high-risk arrest situations. To produce atmospheric over-pressure and brilliant white light and, as a result, can cause short-term physiological/psychological sensory deprivation to give officers a tactical advantage.

Uses: Generally, flash/sound diversionary devices may be considered whenever the use of a less lethal diversion would help facilitate entry, enabling arrest and potentially reducing the risk of injury by disorientation of potentially dangerous suspects and/or animals. Diversion devices shall only be used for distraction purposes.

Circumstances for the use of flash/sound diversionary devices include:

1. Barricaded suspect and/or hostage situations.

2. High-risk warrant services.

3. Disperse potentially violent animals.

4. When the SRT Commander or SWAT Commander deems their use necessary to safely resolve an incident.

A Barricaded suspect is defined as an individual who is inside a structure and is actively preventing law enforcement from entering, typically posing a threat to themselves or others.

A High-risk warrant services is defined as operations with significant risk of violence or harm, necessitating specialized equipment and tactics to ensure safety and compliance with the service of the warrant.

An SRT or SWAT Commander may authorize the use of diversion devices for the above mentioned circumstances or when there is a high likelihood of a violent confrontation or when a diversion device is needed to mitigate risk to citizens and officers.

Fiscal Impact: Initial Cost $6,800 per 120
devices
Annual Maintenance Cost: $0
Legal/Procedural Rules Governing Use: It is the policy of the Richmond Police to utilize diversion devices only for official law enforcement purposes, and pursuant to State and Federal law regarding the use of force.

Training Required: Diversionary Device Trainers must successfully complete a Diversionary Device Course that has been approved by the SWAT Commander. 467
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Diversionary Device Trainers are responsible for maintaining and updating the SWAT Team's training and qualification as they pertain to the deployment of diversionary devices.

Diversionary Device Trainers will attend at least one course related to diversionary devices every three years for updating training and maintenance of their training skills.

CHEMICAL AGENTS
Equipment Type: Canisters or projectile rounds containing chemical agents that are released when deployed
Quantity Owned: 675 Lifespan: 5 Years
Equipment Capabilities: Depending on the delivery method, chemical agents are capable of being introduced in close proximity or from a distance. Depending on the type of delivery system and/or quantity, chemical agents can be used to saturate individual suspects, violent crowds, or areas of varied size.

Manufacturer Product Description: Examples of chemical agents include CN, CS and OC. Delivery methods include Ferret rounds, blast dispersion rounds/canisters, burning canisters and barricade penetrating rounds.

Defense Tech SPEDE-HEAT Pyro Burning CS gas
Canister

Quantity: 10

Defense Tech HAN-BALL Pyro Burning CS gas

Quantity: 20

Defense Tech Flameless Tri-Chamber Pyro Internal
Burn CS gas

Quantity: 10

CTS Indoor 5230B Pyro Indoor Safe CS gas with dense
cardboard to prevent heat/outside flame

Quantity: 25

Defense Tech Aerosol Vapor Non-Pyro OC gas

Quantity: 25

Defense Tech Maximum Smoke Pyro high volume
white smoke

Quantity: 10

CTS 40mm Liquid Ferret Rounds Non-Pyro CS gas
Launchable Munition with instantons delivery once
ruptured

Quantity: 100

Defense Tech 40mm Direct Impact OC Direct impact
OC gas

Quantity: 100

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Pepperball Pepper ball live projectiles .2% PAVA Quantity: 375 Purpose:

Chemical agenda are to be used exclusively by SRT team members. Generally, during high-risk tactical incidents, chemical agents can be used to dislodge a suspect from a stronghold location with the least possible danger to citizens, police and the suspect.

Chemical agents can be also used to prevent an armed suspect from accurately firing at citizens and/or officers.

Uses: Chemical agents may be used for crowd control, crowd dispersal or against barricaded suspects in certain circumstances. Only the Patrol Sergeant, Incident Commander or Crisis Response Unit Commander may authorize the delivery and use of tear gas, and only after evaluating all conditions known at the time and determining that such force reasonably appears justified and necessary. When practicable, fire personnel should be alerted or summoned to the scene prior to the deployment of tear gas to control any fires and to assist in providing medical aid or gas evacuation if needed.

Kinetic energy projectiles and chemical agents for crowd control purposes shall only be deployed by officers who have received POST training for crowd control if the use is objectively reasonable to defend against a threat to life or serious bodily injury to any individual, including an officer, or to bring an objectively dangerous and unlawful situation safely and effectively under control and in accordance with the following requirements of Penal Code § 13652:

(a) De-escalation techniques or other alternatives to force have been attempted, when objectively reasonable, and have failed.
(b) Repeated, audible announcements are made announcing the intent to use kinetic energy projectiles and chemical agents and the type to be used, when objectively reasonable to do so. The announcements shall be made from various locations, if necessary, and delivered in multiple languages, if appropriate. (c) Individuals are given an objectively reasonable opportunity to disperse and leave the scene.
(d) An objectively reasonable effort has been made to identify individuals engaged in violent acts and those who are not, and kinetic energy projectiles or chemical agents are targeted toward those individuals engaged in violent acts. Projectiles shall not be aimed indiscriminately into a crowd or group of individuals.
(e) Kinetic energy projectiles and chemical agents are used only with the frequency, intensity, and in a manner that is proportional to the threat and objectively reasonable. (f) Officers shall minimize the possible incidental impact of their use of kinetic energy projectiles and chemical agents on bystanders, medical personnel, journalists, or other unintended targets.
(g) An objectively reasonable effort has been made to extract individuals in distress. (h) Medical assistance is promptly provided, if properly trained personnel are present, or procured, for injured persons, when it is reasonable and safe to do so. (i) Kinetic energy projectiles shall not be aimed at the head, neck, or any other vital organs.
(j) Kinetic energy projectiles or chemical agents shall not be used solely due to any of the following:

1. A violation of an imposed curfew.

2. A verbal threat.
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3. Noncompliance with a law enforcement directive.
(k) If the chemical agent to be deployed is tear gas, only an Incident Commander at the scene of the assembly, protest, or demonstration may authorize its use.

Fiscal Impact: Initial Cost $5,000 Annual Maintenance Cost: $3,000 Legal/Procedural Rules Governing Use: It is the policy of the Richmond Police Department to utilize chemical agents only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.

Training Required: Kinetic energy projectiles and chemical agents for crowd control purposes shall only be deployed by officers who have received POST training for crowd control. Proficiency training must be conducted and documented by a Department approved instructor.

LESS LETHAL IMPACT DEVICES & KINETIC ENERGY

PROJECTILES
Equipment Type: Less than lethal tool to launch impact rounds Quantity Owned:

Less lethal impact devices: (35) Thirty-five

Kinetic energy projectiles: 700
Lifespan:

10 Years and dependent on operational
usage

5 Years
Manufacturer Product Description, Capabilities, Quantity, Cost:

Remington 870 Bean Bag Shotgun Beanbag shotguns are capable of firing a 12-gauge beanbag round with a maximum effective range of sixty feet.

QUANTITY: 17
INITIAL COSTS: $550

Remington 870 Chemical Shotgun (Exclusive to trained SWAT operators) Beanbag shotguns are capable of firing a 12-gauge beanbag round with a maximum effective range of sixty feet.

QUANTITY: 2
INITIAL COSTS: $550

Penn Arms 40mm, 6-cylnder Pump Multi-Launcher Capable of firing a variety of munitions with a maximum effective range of 120 feet. The launchers can deliver munitions in the form of chemical agents, sponge baton rounds, or combined QUANTITY: 3
INITIAL COSTS: $1,531 each

Penn Arms 40mm, single-shot launcher Capable of firing a variety of munitions with a maximum effective range of 120 feet. 40mm launchers can deliver 40mm munitions in the form of chemical agents, sponge baton rounds, or combined QUANTITY: 7
INITIAL COSTS: $1,302 each

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FN 303 Launcher The lightweight polymer magazine holds 15 projectiles and offers a clear rear cover to allow the operator to instantly verify both the payload type and the number of projectiles remaining
QUANTITY: 4
INITIAL COSTS: $1,299 each

Federal Laboratories 37mm The long range projectile has a 150 yard range (Decommissioned)
QUANTITY: 2
INITIAL COSTS: $299 each

Defense Tech 40mm Exact Impact Round -
6325 Safe Range 5 ft 131 ft; 325 fps
6325-A (Marking) Safe Range Open 5 Ft 131 Ft 315 fps
Closed 131 Ft 230 Ft; 425 fps
QUANTITY: 150
INITIAL COST: $3,000

Defense Tech 12 gauge Bean Bag Drag Stabilized round / Safe Range 20 ft 75 ft, 270 fps, tear shaped bag filled with #9 shot
QUANTITY: 250
INITIAL COST: $1,000

CTS 12 gauge Bean Bag Super-sock round / Effective Range up to 75 ft, 270-290 fps, shot filled ballistic fiber
QUANTITY: 300
INITIAL COST: $1,200

Purpose: This department is committed to reducing the potential for violent confrontations. Kinetic energy projectiles, when used properly, are less likely to result in death or serious physical injury and can be used in an attempt to de-escalate a potentially deadly situation. Only department-approved kinetic energy munitions shall be carried and deployed. Approved munitions may be used to compel an individual to cease his/her actions when such munitions present a reasonable option. Officers are not required or compelled to use approved munitions in lieu of other reasonable tactics if the involved officer determines that deployment of these munitions cannot be done safely.

Uses: The safety of hostages, innocent persons and officers takes priority over the safety of subjects engaged in criminal or suicidal behavior. Circumstances appropriate for deployment include:
(a) The suspect is armed with a weapon and the tactical circumstances allow for the safe application of approved munitions.
(b) The suspect has made credible threats to harm him/herself or others. (c) The suspect is engaged in riotous behavior or is throwing rocks, bottles or other dangerous projectiles at people and/or officers.
(d) There is probable cause to believe that the suspect has already committed a crime of violence and is refusing to comply with lawful orders.

Kinetic energy projectiles and chemical agents for crowd control purposes shall only be deployed by officers who have received POST training for crowd control if the use is objectively reasonable to defend against a threat to life or serious bodily injury to any individual, including an officer, or to bring an objectively dangerous and unlawful 471
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situation safely and effectively under control and in accordance with the following requirements of Penal Code § 13652.

(a) De-escalation techniques or other alternatives to force have been attempted, when objectively reasonable, and have failed.
(b) Repeated, audible announcements are made announcing the intent to use kinetic energy projectiles and chemical agents and the type to be used, when objectively reasonable to do so. The announcements shall be made from various locations, if necessary, and delivered in multiple languages, if appropriate. (c) Individuals are given an objectively reasonable opportunity to disperse and leave the scene.
(d) An objectively reasonable effort has been made to identify individuals engaged in violent acts and those who are not, and kinetic energy projectiles or chemical agents are targeted toward those individuals engaged in violent acts. Projectiles shall not be aimed indiscriminately into a crowd or group of individuals.
(e) Kinetic energy projectiles and chemical agents are used only with the frequency, intensity, and in a manner that is proportional to the threat and objectively reasonable. (f) Officers shall minimize the possible incidental impact of their use of kinetic energy projectiles and chemical agents on bystanders, medical personnel, journalists, or other unintended targets.
(g) An objectively reasonable effort has been made to extract individuals in distress. (h) Medical assistance is promptly provided, if properly trained personnel are present, or procured, for injured persons, when it is reasonable and safe to do so. (i) Kinetic energy projectiles shall not be aimed at the head, neck, or any other vital organs.
(j) Kinetic energy projectiles or chemical agents shall not be used solely due to any of the following:

1. A violation of an imposed curfew.

2. A verbal threat.

3. Noncompliance with a law enforcement directive.
(k) If the chemical agent to be deployed is tear gas, only an Incident Commander at the scene of the assembly, protest, or demonstration may authorize its use.

Less lethal impact devices and kinetic energy projectiles shall not be used in the following circumstances:

On a person who is under restraint

Within 20 feet or a distance that could cause death or serious bodily injury On a person only engaged in non-compliance or passive resistance On a person who has made credible threats to harm themselves but is not imminently carrying out this threat

Fiscal Impact: Initial cost Listed above Annual Maintenance Cost: $0 Legal/Procedural Rules Governing Use: It is the policy of the Richmond Police Department to utilize the less lethal impact devices only for official law enforcement purposes, and pursuant to State and Federal law, including those regarding the use of force.

Training Required: Only personnel trained and having shown proficiency in the use of any control device are authorized to carry the device. Proficiency training must be conducted and documented by a Department approved instructor.

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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND, CALIFORNIA ACCEPTING THE 2023 ANNUAL MILITARY EQUIPMENT REPORT; DETERMINING THAT THE POLICE DEPARTMENT’S USE OF MILITARY EQUIPMENT IN 2023 COMPLIED WITH THE DEPARTMENT ’S MILITARY EQUIPMENT FUNDING, ACQUISITION, AND USE POLICY 707 AND APPLICABLE STATE LAW; AND DETERMINING THAT POLICY 707 WILL BE ACCEPTED WITH THE AMENDED CHANGES.

WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 ("AB 481") now codified in California Government Code Sections 7070 through 7075, relating to the use of military equipment by law enforcement in California; and WHEREAS, requires the Richmond Police Department to have a military equipment use policy approved by the City Council prior to requesting, seeking funding, acquiring, collaborating with other jurisdiction about the deployment of military equipment, or using military equipment; and
WHEREAS, on October 18, 2022, the City Council adopted Ordinance 12-22 approving the Police Department ’s Policy 707: Military Equipment Use Policy ; and

WHEREAS Policy 707 adheres to the requirements of California Government Section 7070 et. seq. with respect to the funding, acquisition, and use of military equipment; and

WHEREAS, Policy 707, Ordinance 12 -22, and Government Code Section 7072 require s the City to publish annually a military equipment report for the prior calendar year . This report summarizes the use of each type of military equipment approved by Policy 707, any complaints or concerns received about the military equipment, provides the results of any internal audits and information about violations of Policy 707, and any actions taken in response, provides the total annual cost for each type of approved military equipment and the source of funds for military equipment in the upcoming year, and inventories the quantity of each type of military equipment possessed and listing the quantity to be acquired in the upcoming year; and

WHEREAS, in addition, Policy 70 7, Ordinance 12-22, and Government Code section 7072 requires the Police Department to hold annually at least one well -publicized and conveniently located community engagement meeting within 30 days of submitting and publicly releasing the military equipment annual report; and

WHEREAS, under Government Code Sectio n 7071(e)(1-2), the City Council must annually review Policy 70 7 and the military equipment annual report and determine whether each type of military equipment identified in the report has complied with all of the following standards: (1) The military equi pment identified in the Policy is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety; (2) Policy 707 will safeguard the public ’s welfare, safety, civil rights, and civil liberties; (3) If purchasing equipment identified in the Policy, the equipment is reasonably cost effective 473

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compared to available alternatives that can achieve the same objective of officer and civilian safety; and (4) Prior military equipment use complied with the militar y equipment policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance; and

WHEREAS, after reviewing t he military equipment annual report, and Policy 70 7, under Government Code Section 7071(e)(1), the City Council must vote annually whether to continue Policy 70 7 without change or direct staff to return at a future City Council meeting with a proposed ordi nance for the City Council ’s consideration to amend or repeal Policy 70 7 and Ordinance 12-22; and

WHEREAS, on February 2, 2024, the Police Department published its 2023 Annual Military Equipment Report to its website; and

WHEREAS, on February 5, 2024, the Police Department presented the 2023 Annual Military Equipment Report to the Richmond Police Department ’s Community Engagement meeting via Zoom and notice of that meeting was publicized on the City ’s and Police Department’s websites on January 24, 2024; and

WHEREAS, the Police Department retains and employs limited military equipment to safeguard the safety of the public and staff, and there are no tools or resources that are reasonable alternatives to achieve the same safety objectives than us e of the military equipment listed in the Policy; and

WHEREAS, Policy 707 safeguards the public ’s welfare, safety, civil rights, and civil liberties; and

WHEREAS, the Police Department adheres to the City ’s purchasing policies when purchasing military equipment; and

WHEREAS, an audit of the Police Department ’s use of military equipment in 2023 concluded that the use fully complied with Policy 70 7.

NOW, THEREFORE, BE IT RESOLVED that the foregoing recitations are true and correct, and are included herein by reference as findings;

BE IT FURTHER RESOLVED that the City Council of the City of Richmond accepts the 2023 Annual Military Equipment Report;

BE IT FURTHER RESOLVED that based on the 2023 Annual Military Equipment Report, Ordinance 12-22 N.S, and Policy 70 7, the City Council determines as follows:

1. Each type of military equipment identified in Policy 70 7 is necessary because there is no reasonable alternative that can ach ieve the same objective of officer and civilian safety;

2. Policy 707 will safeguard the public ’s welfare, safety, civil rights, and civil liberties;

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3. The equipment described in Policy 70 7 is reasonably cost-effective compared to available alternatives that can achieve the same objectives of officer and civilian safety; and

4. The Department ’s use of military equipment has complied with Policy 70 7 and the projected acquisition request for 2024 is approved.

BE IT FURTHER RESOLVED that the City Council of the City of Richmond accepts the amended definitions of “Barricaded Suspect ” and “High-Risk Warrant Services. ”

BE IT FURTHER RESOLVED that the City Council of the City of Richmond accepts the amended criteria for SWAT Commander ’s authorization of Flashbang use.

BE IT FURTHER RESOLVED that the City Council hereby determines that Richmond Police Department Policy 70 7: Military Equipment Use Policy – which was approved by City Council upon adoption of Or dinance 12-22 on October 18, 2022 – shall be accepted with the amended changes.

*******

ADOPTED this 17th day of December , 2024, by the following votes:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF

RICHMOND
(SEAL)
Approved:

Mayor

Approved as to form:

City Attorney

I certify that the foregoing is a true copy of Resolution No. _____, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on Mmmm dd, yyyy.

475

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Clerk of the City of Richmond
476

1 RICHMOND, CALIFORNIA,

May 7, 2024, 4:30 p.m.

Community Services Building
440 Civic Center Plaza
Richmond, CA 94804

_____________________________________________________________________

A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Open Session was called to order by Mayor Eduardo Martinez at 4:36 p.m.

B. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin, Doria Robinson, Melvin Willis, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez. Absent:

Councilmember Cesar Zepeda was absent the entire meeting due to a family medical emergency.

C. CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • Juan Contreras v. City of Richmond, et al.
• Winehaven v. City of Richmond
• Guidiville Rancheria of California, et al. v. United States of America, et al. • North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond
• Hanlees Hilltop Buick et al. v. City of Richmond
C.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government
Code Section 54957)
• Title: Confidential Investigative & Appeals Officer C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
None.

E. ADJOURN TO CLOSED SESSION
There being no further business, the meeting adjourned at 4:38 p.m. 477

2 F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular meeting of the Richmond City Council was called to order at 6:35 p.m. by Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Eduardo Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana, Gayle McLaughlin, Doria Robinson, Melvin Willis, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez. Absent:

Councilmember Cesar Zepeda was absent the entire meeting due to a family medical emergency.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
Item Q.1 - (Resolution in Support of the Implementation of Golden State Energy, a Not-for-Profit Utility) was moved to be heard before Item P.1 - (Acknowledge Receipt of the Draft Fiscal Year (FY) 2024-25 Operating, FY 2024-29 Five-Year Capital Improvement Plan Budgets, and Five-Year Forecast).

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  Juan Contreras v. City of Richmond, et al.Discussed. Settlement agreement was authorized.• Winehaven v. City of Richmond - A status report was given. No reportable action was taken.• Guidiville Rancheria of California, et al. v.

United States of America, et al.• North Coast Rivers Alliance et al./Point Molate Alliance et al. v. City of Richmond• Hanlees Hilltop Buick et al. v. City of Richmond - A status report was given. No reportable action was taken.

C.2 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)
o Title: Confidential Investigative & Appeals Officer
Item discussed. No reportable action taken.

C.3 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
 Agency Representatives: Sharrone Taylor and Jack Hughes Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Not discussed.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
478

3 City Manager Shas Curl reported the following: the Employee Appreciation event was on April 18, 2024, at the Civic Auditorium; Park RX Day was on April 27, 2024 at Nicholl Park; the Cinco de Mayo festival was on May 5, 2024; the Civic Center Farmer's Market was moved to the front of the Richmond Main Library beginning Friday, May 10, 2024 from 8:00 a.m. to 5:00 p.m.; the Department of Children & Youth Community Vision Event was on Thursday, May 9, from 5:30 p.m. to 7:30 p.m. at the Richmond Auditorium; the Community Needs Assessment Survey would close on Thursday, May 9, 2024, at 11:59 p.m.; Career Fair hosted by Fairmede Neighborhood Council and Hilltop Community Church was on Saturday, May 18, 2024, from 10:00 a.m. to 1:30 p.m.; Juneteenth would be on Saturday June 22, 2024, 10:00 a.m. to 6:00 p.m. at Nicholl Park.

Vendors interested in signing up could visit
https://www.ci.richmond.ca.us/CivicAlerts.aspx?AID=2407.

L.1 NEW EMPLOYEE REPORT - 1st Tuesday
Human Resources Director Sharrone Taylor presented the following New Employee Report: Perla Pasayes, Administrative Student Intern, City Manager's Office; Nikansha Maharaj, Associate Administrative Analyst, Community Development; Roxanna Jimenez, Office Assistant, Rent Program; Matthew Neuebaumer, Senior Planner, Community Development; Melody Becerra, Communications Dispatcher I, Police Department; Catalin Kaser, Public Services Support Librarian, Library; Norma Layton, Public Services Support Librarian, Library; Jorge Navarrete, Building Inspector, Community Development; Bret Kendrick, Jailer, Police Department; Erica Hellmold, Police Administrative Manager, Police Department; Nicole Betancourt, Communications Dispatcher II, Police Department; Armaan Sharma, Administrative Student Intern, Community Services-Recreation; Demarea Mabon, Maintenance Aide II, Public Works; Curtis Nicks, Maintenance Aide II, Public Works; Cinthia Gutierrez, Recreation Program Leader, Community Services-Recreation; Nathetta Pree, Recreation Program Leader, Community Services-Recreation; Carl Coleman; Jimmiesha Robison, Recreation Program Aide, Community Services-Recreation.

Promotions: Estevan Berumen, Equ8pment Operator, Public Works; Patrick Seals. Administrative Chief, City Manager's Office; Bryan Rodriguez, Maintenance Worker II, Public Works; Lorenzo Apodaca, Fire Engineer, Fire Department; Victor Garcia, Fire Engineer, Fire Department; Steven Montes, Fire Engineer, Fire Department; Robert Okumura, Fire Engineer, Fire Department.

Firefighter Recruits: Clayton Calagari, Misaei Hernandez, Tanner Moody, Alex Otani, Jamison Patanapanich, Andrew Pearce, Fernando Ramirez, Ezequiel Zepeda Lomeli. Police Officer Recruits: Jessica Bruzzone, Nicholas Okodogbe, Raul Reyes, Sharif Wally.

Upcoming Events: Public Works Week was on May 19-25, 2024.

M. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per Councilmember)(public comments allowed under Open Forum) Vice Mayor Jimenez thanked city staff for organizing the recent Employee Appreciation Day event. Vice Mayor Jimenez also thanked the First Advocates organization for organizing the Humphrey Playlot beautification event and stated that the Cinco de Mayo festival was amazing and thanked all city staff involved.

Councilmember McLaughlin reported that she attended the Safe Organized Spaces (SOS) Richmond party, the Marina Bay Farmer's Market, and the Cinco de Mayor festival.

Councilmember McLaughlin also announced the following upcoming events: Richmond Shoreline Alliance launching a self-directed online tour of the contaminated Zeneca property on Saturday, May 11, 2024, from 11:00 a.m. to 1:00 p.m. at the South 51st 479

4 Street and Channel Avenue; the Crescent Park Peace Party was on Saturday, May 11, 2024, from 1:00 p.m. to 4:30 p.m.at the Crescent Park Resource Center at 5004 Hartnett Avenue.

Councilmember Bana expressed her gratitude to the fire chief and the fire department for the fire recruit graduates. Councilmember Bana also thanked the fire department for putting out the Local Hazard Mitigation Plan and stated that Governor Newsom declared this week as "Fire Prevention Week" in California.

Councilmember Willis thanked city staff involved for assisting with the 24th Street Corridor Block Party to help address human trafficking. Councilmember Willis also thanked the city manager for organizing the Employee Appreciation Day Event.

Councilmember Robinson thanked city staff for their great work and for organizing the Employee Appreciation Day event. Councilmember Robinson also reported that the Richmond Certified Farmers Market would be moved to the front of the Richmond Main Library every Friday. The Historic Preservation Commission discussed new recommendations regarding the Mills Act and potential tax incentives for the maintenance of historic homes.

Mayor Martinez praised staff and city council for working much better together.

N. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
Cordell Hindler thanked Mayor Martinez for filling vacancies on the boards and commissions. Mr. Hindler also suggested that presentations should be limited to two per meeting and also requested that the city council schedule a joint meeting with the West Contra Costa Unified School District.

Fayza gave comments regarding current world events and the loss of humanity and respect.

Miss Richmond USA Alize Johnson gave comments about her qualifications and her plans as Miss Richmond.

Robert Cheasty gave comments regarding Point Molate Alliance and toxic conditions at the Zeneca site.

Members of Richmond Heavy Hitters Baseball team. Hector Zavala, Lucas Zavala, Erika Cruces, Maria Calderon-Pena, and Lorenzo Calderon-Pena, gave comments regarding the deteriorated and hazardous conditions of Nicholl Park and asked the city to assist in picking up garbage, fill holes in the grass, and repair the bleaches.

Mark Wassberg gave comments regarding Israel and Hamas.

Rick Perez and Patricia Perez invited the city council and the community to a garbage receptacle dedication event in memory of Pedie Perez in front of Sam's Liquors on Saturday, May 18th at 2 p.m. at Uncle Sam's Liquors.

Jamin Pursell stated that language interpretation services were needed at city council meetings. Mr. Pursell also invited the community to the toxic tour at the Zeneca site on Saturday May 11, 2024.

Michael Simon gave comments regarding a vehicle code issue he had with a Richmond police officer.

Kimberly Graves gave comments regarding landlords and the difficulty of homeowners not being able to move back into their own home due to rent control regulations. 480

5 O. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Councilmember Gayle McLaughlin
Seconded by Councilmember Doria Robinson

Ayes (6): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Melvin Willis, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez
Absent (1): Councilmember Cesar Zepeda
Passed (6 to 0)

O.1 City Attorney's Office
O.1.a Point Molate Mixed Use Project SEIR and Land Use Approvals ADOPT a Resolution setting aside City Council Resolution No. 97-20 and Ordinance Nos. 22-20 and 23-20 for the Point Molate Mixed Use Development Project in compliance with the Writ of Mandate issued in North Coast Rivers Alliance, et al. v. City of Richmond, et al., Contra Costa County Superior Court Case No. N20-1528 (Consolidated With Case No. N20-1474) – City Attorney’s Office (Dave Aleshire 510-620- 6509).

Adopted Resolution No. 34-24.

O.2 City Clerk's Office
O.2.a Cancellation of the July 16 and 23, 2024, Regular City Council meetings APPROVE the cancellation of the July 16 and 23, 2024, Regular City Council meetings and APPROVE the early start of the Richmond City Council recess to begin Tuesday, July 16, 2024; Council will reconvene regular meetings on Tuesday, September 10, 2024 - City Clerk’s Office (Pamela Christian 510-620-6513).

O.2.b City Council Meeting Minutes
APPROVE the minutes of the March 19, 2024, April 2, 2024, and April 16, 2024, regular City Council meetings - City Clerk's Office (Pamela Christian 510-620-6513).

O.2.c Certification of Sufficiency of Initiative Petition titled “Richmond Election Reform Act” Charter Amendment (“Initiative”)
RECEIVE the Certificate of Sufficiency of Initiative Petition indicating that the Initiative petition entitled “Richmond Election Reform Act” has a sufficient number of valid signatures to be submitted to the voters – City Clerk’s Office (Pamela Christian 510-620-6513).

O.3 Economic Development
O.3.a Processing Building Window Covering Completed as an Emergency Repair
481

6 APPROVE an emergency construction agreement with Alten Construction, LLC. in the amount of $150,000, for installing sheeting at the Processing Building, for a term ending June 30, 2024 – Economic Development Department (Charles Gerard 510-620-6792).

O.3.b 2024 Pavement Repair
ADOPT a resolution allowing the transfer of $136,750 between projects in the Port’s Fiscal Year 2023-2024 Budget; and APPROVE a construction agreement with W.R. Forde and Associates, Inc., in the amount of $286,750, for improvements and maintenance at the Point Potrero Marine Terminal, for a term ending June 30, 2025 – Economic Development Department (Nannette Beacham/Charles Gerard 510-620-6792).

Adopted Resolution No. 35-24.

O.3.c Cal Trans Beautification Grant Mural Project
APPROVE a sole-source art contract with Rebecca Garcia-Gonzalez, in an amount not to exceed $310,000, to implement the Richmond Art and Lighting Project, funded by the Caltrans Beautification Grant, to restore two existing murals and design and install two new murals, with a term beginning March 5, 2024, through December 31, 2024 – Economic Development Department (Winifred Day 510-620-6952).

O.4 Finance Department
O.4.a Investment and Cash Balance Report and Monthly Overtime Reports for the Month of March 2024
RECEIVE the City’s Investment and Cash Balance Report and Monthly Overtime Reports for the month of March 2024 – Finance Department (Andrea Miller 510-620-6740).

O.4.b Tax Rate for Tax Override Pension Fund
INTRODUCE an Ordinance (first reading) setting the tax rate for the Tax Override Pension Fund for Fiscal Year 2024-2025 at 0.14 percent – Finance Department (Andrea Miller/Mubeen Qader/ Antonio Banuelos 620-6741).

O.5 Fire Department
O.5.a Sole-Source Contract with Matrix Consulting Group APPROVE a sole-source agreement with the Matrix Consulting Group to conduct an Advanced Life Support/Paramedic First Responder Feasibility Study, for a total project cost of $39,500, for a term beginning May 1, 2024, and ending April 30, 2025 – Fire Department (Chief Michael E.

Smith 510-307-8041/Deputy Chief Aaron Osorio 510-307-8021).

O.6 Human Resources
O.6.a Raftelis Contract Amendment #2 to Increase the Contract Limit and Appropriate Funding as Required
APPROVE a second contract amendment with Raftelis Financial Consultants, Inc. to increase the contract limit up to $20,000, for an amount not to exceed $220,000; and APPROPRIATE funding as required – Human Resources Department (Nickie Mastay 510-620-6609/Sharrone Taylor 510-620-6602).

O.7 Information Technology
482

7 O.7.a Sole-Source Contract with Superion, LLC for the Continued Licensed Use of the TRAKiT System
APPROVE a one-year sole-source contract with Superion, LLC for the continued licensed use of the TRAKiT permitting, business licensing, code enforcement, and Citizen Response Management (CRM), for the term from April 1, 2024, through March 31, 2025, for the contract payment limit of $56,609.22 – Information Technology Department (Sue Hartman 510-620-6874).

O.8 Library and Community Services
O.8.a Approve a Contract for Construction of an Electric Bookmobile for Richmond Public Library
APPROVE a contract with Farber Specialty Vehicles in the amount of $609,418 for construction and delivery of a new all-electric Bookmobile for Richmond Public Library, with a term beginning May 8, 2024, and ending May 8, 2027; and AUTHORIZE the Deputy City Manager of Community Services - Library to approve contingencies not to exceed five percent of the total contract – Community Services Department (LaShonda White 510-620-6828/Kate Eppler 510-620-5452/Christopher Larsen 510-620-5524).

O.8.b Bus Transportation for 2024 Summer Camp Excursions APPROVE a contract with First Student, Inc. to provide bus transportation services to the City of Richmond Community Services-Recreation Division for 2024 summer camp excursions, in an amount not to exceed $20,000, and for a term beginning July 1, 2024, and ending December 31, 2024 – Community Services Department (LaShonda White 510-620- 6828/Ranjana Maharaj 510-620-6972/Troy Porter 510-620-6919).

O.8.c Standard Contract with NOMAD Transit to Expand City-wide Shuttle Service
APPROVE a sole-source contract with Nomad Transit, LLC (Via) for expanded city-wide shuttle service through Richmond MOVES, for a not- to-exceed contract limit of $6,235,000, and a term from March 1, 2024, through July 7, 2027 – Community Services Department (LaShonda White 510-620-6828/Lori Reese 510-620-6869).

O.9 Mayor's Office
O.9.a Richmond Arts and Culture Commission Appointment
APPOINT Yeymi Perez Richmond to the Richmond Arts and Culture Commission, Term Expires June 19, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

O.9.b Historic Preservation Month
PROCLAMATION recognizing May as Historic Preservation Month and encouraging residents to explore our landmarks, engage with history, and support preservation efforts – Mayor Eduardo Martinez (510-620-6503), Councilmembers Doria Robinson (510-620-6593) and Soheila Bana (510- 620-6743).

O.9.c Pedro Ruiz Youth Council Appointment
APPOINT Pedro Ruiz to the Youth Council, term expires October 1, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503). 483

8 O.10 Police Department
O.10.a First Contract Amendment for Security Guard Services at Point Molate APPROVE a first contract amendment in the amount of $515,000, which includes an approximate 3.5 percent contingency for extra coverage as needed, with Universal Protection Service, LP for guard services at Point Molate site, for a new total contract amount not to exceed $1,103,229, with an extended contract term through June 30, 2026 – Police Department (Chief Bisa French 510-621-1802).

O.10.b Second Amendment with Richmond Rod and Gun Club for Shooting Range Rentals
APPROVE a second contract amendment with Richmond Rod and Gun Club in the amount of $45,000, for a new total contract amount not to exceed $120,000, with an extended term through June 30, 2026, for shooting range facility rentals – Police Department (Chief Bisa French 510-621-1802).

O.10.c Time and Attendance Services for Richmond Police Department provided by InTime Services Inc.

APPROVE a five-year contract with InTime Services Inc. for time and attendance tracking, asset tracking, and training document management, in a total amount not to exceed $165,000, which includes a $1,700 contingency, for the contract term starting July 1, 2024, through June 30, 2029 – Police Department (Chief Bisa French 510-621-1802).

O.10.d Pet Food Express LLC Pet Supply Purchases
APPROVE a three-year purchase order for Pet Food Express LLC, in a total amount up to $45,000, for police canine supply orders, to include canine food, training treats, toys, and hygiene products – Police Department (Chief Bisa French 510-621-1802).

P. BUDGET SESSION
P.1 Acknowledge Receipt of the Draft Fiscal Year (FY) 2024-25 Operating, FY 2024-29 Five-Year Capital Improvement Plan Budgets, and Five-Year Forecast
ACKNOWLEDGE receipt of the draft Fiscal Year 2024-25 Annual Operating Budget and Fiscal Year 2024-29 Five-Year Capital Improvement Plan; and REVIEW the budget adoption schedule – City Manager’s Office/Finance Department (Shasa Curl/Nickie Mastay/LaShonda White/Andrea Miller/Mubeen Qader 510-412-2077).

City Manager Shasa Curl gave an overview. Finance Director Andrea Miller, Revenue Manager Antonio Banuelos, and Deputy Finance Director Mubeen Qader presented a PowerPoint, which highlighted the following: FY2024-25 Budget Development Schedule; FY2024-35 Budget Development Schedule; Financial Headwinds; What's in store for California's Economy; Latest Federal Reserve Policy; General Fund Revenue assumptions; General Fund Revenues; FY2024-25 General Fund Revenues; General Fund Expenditure Assumptions; General Fund Expenditures; FY2024-25 General Fund Expenditures; General Fund FY2024-25 Draft Budget; Additional Funding Request by Fund; General Fund Five Year Forecast; Revenue Assumptions; Expenditure Assumptions; Five Year Financial Forecast; FY2024-25 Budget Development Schedule. 484

9 Cordell Hindler and Heather Bristow gave comments in person. Jessi Taran, Elise Heikkinen, Jim Hanson, Kelsy Linnett, and John Emery gave comments via Zoom.

Discussion ensued. Mayor Martinez requested that councilmembers send questions to staff via email. City council requested staff provide the following:
that projections for revenues and expenditures for Utility Users Tax on page 22 should read 3.6% plus; determine if Caltrans was responsible for maintaining freeway on and off ramps; provide bar charts in future budget reports; allocate funds for park maintenance and amenities; conduct a Rental Inspection Ordinance update; identify unhoused issues that are covered under county responsibility and determine building infrastructure strategy for the unhoused; conduct a traffic safety and infrastructure study, detail what staff requested in the unfunded "wish list" category, which was mainly for staffing, equipment, and professional services and include additional information on assumptions; amounts for cost pool categories in writing, amount of staff, projects, and how many projects were being worked on at once.

Motion by Councilmember Gayle McLaughlin
Seconded by Councilmember Melvin Willis

Ayes (6): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Melvin Willis, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez
Absent (1): Councilmember Cesar Zepeda
Passed (6 to 0)

Q. NEW BUSINESS
Q.1 Resolution in Support of the Implementation of Golden State Energy, a Not- for-Profit Utility
RECEIVE a presentation from the organization Co-Director of Reclaim Our Power Shayna Navanani coalition; ADOPT a resolution in support of the implementation of Golden State Energy; and DIRECT STAFF to send the attached letter of support to Senator Skinner, Assemblymember Wicks, and Governor Newsom — Mayor Eduardo Martinez (510-620-6503), Vice Mayor Claudia Jiménez (510-620-6565), and Councilmember Doria Robinson (510-620- 6568).

Councilmember Robinson gave an overview of the matter. Shayna Navanati Co- Director and researcher from Reclaim Our Power presented a PowerPoint presentation which highlighted the following: Reclaim our Power: Utility Justice Campaign; SB-350 The Golden State Energy Act (2020); Golden State Energy as a provider of last resort; Publicly accountable financing; California's electricity prices are high; Public control of the transmission system; Mandate for Just Transition; Questions for further research.

Jamin Pursell, Scott Brown, Selena Feliciano, and Paul Ehara gave comments in person. Nyah Tisdell, Raymond Wendell, Marisol Cantu, Emily Ross, and Hernando Sanchez gave comments via Zoom.

Discussion ensued.

A motion to direct staff to send a letter of support was made by Vice Mayor Jimenez, seconded by Councilmember Willis.
485

10 Adopted Resolution No. 36-24.

Motion by Vice Mayor Claudia Jimenez
Seconded by Councilmember Melvin Willis

Ayes (6): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Melvin Willis, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez
Absent (1): Councilmember Cesar Zepeda
Passed (6 to 0)

Q.2 AB 481 “Military Equipment Use” Annual Report
ADOPT a resolution (1) accepting the 2023 Annual Military Equipment Report, (2) determining that the Police Department’s use of military equipment in 2023 complied with the Department’s Military Equipment Policy No. 707 and state law, and (3) determining that Policy 707 will be continued without change - Police Department (Bisa French 510-621-1802).

Police Chief Bisa French gave an overview and Captain John Lopez presented a PowerPoint, which highlighted the following: Introduction and Mission; What is Assembly BIll 481; What Military Equipment means; Purpose of the equipment; RPD's Equipment Inventory; Mobile Command Center; Breaching Shotguns; Rifles, SMG's, Chemical Agents, Flashbangs, Kinetic Energy/Less Lethal platforms; Equipment use summary; Projected acquisitions for 2024; Summary of complaints or concerns from 2023; Fiscal impact; and Training cost. Discussion ensued.

Jamin Pursell gave comments in person. Raymond Wendell, John Poland, Emily Ross, Deborah Small, Sara Cantor, Marisol Cantu, Angela Aranda, Domemichi, Genie Stowers, and Carmen gave comments via Zoom.
(At 10:58 p.m. a motion was made by Councilmember Willis, seconded by Councilmember Bana to extend the meeting for 15 minutes. A substitute motion was made by Vice Mayor Jimenez, seconded by Councilmember McLaughlin, extended the meeting until the conclusion of Item Q.2., passed by the following vote: Ayes: Councilmembers McLaughlin, Robinson, Vice Mayor Jimenez, and Mayor Martinez. Noes: Councilmembers Bana and Willis. Absent:

Councilmember Zepeda. Abstain: None).

Further discussion ensued.
(At 11:29 p.m. a motion made by Councilmember McLaughlin, seconded by Vice Mayor Jimenez, suspended the rules and extended the meeting until the conclusion of Item Q.2., passed by the following vote: Ayes: Councilmembers Bana, McLaughlin, Robinson, Willis, Vice Mayor Jimenez, and Mayor Martinez.

Noes: None. Absent: Councilmember Zepeda. Abstain: None).

A motion made by Councilmember McLaughlin, seconded by Vice Mayor Jimenez directed staff to amend the resolution and the military equipment use policy as follows:

Directed staff to amend the resolution and military equipment use policy:
● to define use to include “deploy, display and discharge” ● direct staff to amend the authorized uses of flashbangs to 486

11 ○ Add a definition for “barricaded suspect”
○ Add a definition for “high risk warrant services”
○ Replace “When the SRT Commander or SWAT Commander deems their use necessary” with the criteria used to make that determination ● direct staff to bring forth the amended resolution to the City Council at the next meeting
Vice Mayor Jimenez made a friendly amendment to direct staff to include a description for each use of military equipment in all future annual military equipment reports. This description shall include the location of use, demographics of persons impacted by the use, including age, gender, race, and disability status, and whether the persons impacted may be unhoused and whether they understand English.

And also, to direct staff to comply with California Government Code Section 7072(a)(4) in all future annual military equipment reports. Staff shall include in all future annual military equipment reports the total annual cost for each type of military equipment, including personnel time associated with acquisition, training, transportation, and maintenance. This motion is not for immediate implementation, but rather to identify needed resources to implement it.

Councilmember McLaughlin accepted the friendly amendment.

Motion by Councilmember Gayle McLaughlin
Seconded by Vice Mayor Claudia Jimenez

Ayes (6): Councilmember Soheila Bana, Councilmember Gayle McLaughlin, Councilmember Doria Robinson, Councilmember Melvin Willis, Vice Mayor Claudia Jimenez, and Mayor Eduardo Martinez
Absent (1): Councilmember Cesar Zepeda
Passed (6 to 0)

R. ADJOURNMENT
There being no further business, the meeting adjourned at 12:08 a.m., in memory of Cindy Biteman, a Richmore Village Resident; Beryl Golden, member of the Shoreline Committee Working Group; and Audrey Jenkins, resident of Heritage Park and a member of ACCE, to meet again on Tuesday, May 21, 2024.

Clerk of the City of Richmond Mayor

487

Public Works

DATE: January 7, 2025
TO: Mayor Martinez and Members of the City Council
FROM:

Daniel Chavarria, PE, Director of Public Works
Tawfic Halaby, PE, Deputy Director of Public Works
Wade Finlinson, Project Manager
Jose Moreno, Parks Supervisor

Subject: Resolution to Award a Contract to Forster & Kroeger Landscape Maintenance, Inc. for Vegetation Management
Services at Point Molate
FINANCIAL IMPACT: The proposed expenditure of $360,000 for the duration of the three-year contract and $240,000 for the entire
duration of the two optional one-year extensions will be funded from the approved fiscal years 2024/25 – 2026/27 and 2027/28 – 2028/2029 Public Works Parks and
Landscape Division budget (Account String: 01233631-
400537).

PREVIOUS COUNCIL
ACTION:

Not applicable

STATEMENT OF THE
ISSUE:

The Parks and Landscaping Division requests City
Council approval of a contract with Forster & Kroeger
Landscape Maintenance, Inc. to provide vegetation
management services on parcels in Point Molate.

AGENDA
REPORT
488

RECOMMENDED ACTION:

ADOPT a resolution to award a three-year contract with
Forster & Kroeger Landscape Maintenance, Inc.
beginning on January 1, 2025, and ending on December
31, 2027, in an amount not to exceed $360,000, with two optional one-year extensions for a total amount of
$240,000 for both extension years – Public Works
Department (Wade Finlinson 510-621-1301/Tawfic
Halaby 510-620-5482/Daniel Chavarria 510-620-5478).

DISCUSSION:

Background

The City owns and manages multiple open space parcels in Point Molate, which require ongoing vegetation management. Due to limited staffing resources, the City has traditionally relied on contractors to provide these services. On May 18, 2021, the City Council authorized a Standard Contract with Forster & Kroeger Landscape Maintenance, Inc., for an initial term of one year, with two optional one-year extensions.

The City exercised both extension options, and the final extension concluded on June 30, 2024.

Subsequently, on July 2, 2024, the City Council approved a six-month contract with Forster & Kroeger to continue vegetation management services, with the contract set to expire on December 31, 2024. At the time services were provided on both the open space parcels (A) and areas planned for development (B). The B Property was subject to litigation and over the last year was owned by Point Molate Futures, LLC, but pursuant to a Federal Judgment, was still maintained by City. While B Property will be conveyed to East Bay Regional Park District (“District”) in January, the City has agreed to continue maintenance for one year, not exceeding $100,000 (Per the Letter of Intent or LOI). The contractor has equipment on the property and can readily continue maintenance of all properties.

The City remains committed to maintaining the natural landscapes in Point Molate and providing a safe and aesthetically pleasing environment for the community.

Analysis
In consideration of the above, the City through its Public Works Department recently advertised an open Request for Proposals (RFP) process and invited qualified bidders to submit proposals. The RFP sought contractors specializing in mechanical and 489

cultural methods to manage unwanted vegetation, invasive plant removal, the promotion of desirable native plant species, and wildfire fuel load reduction.

The RFP advised all potential bidders that some parcels in Point Molate may change ownership during the contract terms and the City will not retain an obligation for the continued provision of these services in the event of such transactions. Both the RFP and proposed contract assures no guarantee of any minimum amount of service will be requested over the contract term. The inclusion of proposed costs per acre or linear mile will allow for predicable costs throughout the contract term, regardless of reductions in the total acreage serviced.

A total of four bidders submitted a proposal: Forster & Kroeger, VP Hauling & Demolition, BrightView Landscape Services, and Julian Tree Care. The proposals were reviewed by subject matter experts within the Parks and Landscaping Division and were rated based on a selection criteria as outlined in the RFP and included below:

EXPERIENCE 30 points
 Past, recently completed, or on-going projects that demonstrate applicable experience similar in scope and scale
 References

QUALIFICATIONS 30 points
Professional experience and qualifications of company
Ability to perform on short notice and under time constraints Licensing, Certification, and staff training

ORGANIZATION 20 points
Available staff and specialized resources, if any
Capacity and flexibility to meet schedules, including any unexpected work Answers to Supplemental Questions

COST 20 points
Appropriateness of proposed rates and fees
The table below represents the ranking of vendor submittals. All three raters ranked Forster & Kroeger Landscape Maintenance, Inc. the highest in each category. Their applicable experience, organizational capacity, cost proposal, and completeness of their submittal merited higher scores relative to other bidders.

490

VENDOR NAME Rater 1 Rater 2 Rater 3 Average
(1) Forster & Kroeger 95 90 89 91.3
(2) VP Hauling & Demolition 85 85 84 84.7
(3) BrightView Landscape Services 80 80 55 71.7
(4) Julian Tree Care 55 40 55 50

The contract includes an option for a year or additional one-year options to extend the service to the 80 acres which comprise B Property for $2,500 per month, due to the equipment already on site. The City Attorney will negotiate with the District pursuant to the LOI and bring this agreement back to City Council.

Conclusion

Coty staff requests that City Council adopt the resolution to award a three-year contract to Forster & Kroeger Landscape Maintenance, Inc. beginning on January 1, 2025, and ending on December 31, 2027, for an amount not to exceed $360,000, with two optional one-year extensions for an amount not to exceed $240,000 for the whole duration of the two optional one-year extensions and an additional option for the B Property subject to agreement with District.

DOCUMENTS ATTACHED:

Attachment 1 – Resolution
Attachment 2 – Contract
Attachment 3 – RFP

491
Reso. No. XX-24

DocID #32631v1
RESOLUTION NO. __-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF RICHMOND,

CALIFORNIA, APPROVING A CONTRACT WITH FORSTER & KROEGER LANDSCAPE MAINTENANCE, INC. FOR A THREE (3) YEAR PERIOD FROM JANUARY 1, 2025, TO DECEMBER 31, 2027, IN AN AMOUNT NOT TO EXCEED $360,000 OVER A THREE (3) YEAR TERM, WITH TWO OPTIONAL ONE-YEAR EXTENSIONS FOR A TOTAL ADDITIONAL AMOUNT NOT TO EXCEED $240,000

WHEREAS, the City of Richmond owns and maintains various opens space parcels, roadways, and parks within Point Molate; and

WHEREAS, the City aims to be good stewards of these parcels by reducing wildfire fuel loads, limiting unwanted and invasive vegetation, and promoting the flourishing of desirable native and locally appropriate plants; and

WHEREAS, the City has had a contract with Forster & Kroeger Landscape Maintenance, Inc., a California Corporation base d in San Rafael, CA, as service provider for vegetation management services at Point Molate which expires on December 31, 2024; and

WHEREAS, the City of Richmond Public Works Department – Parks and Landscaping Division issued a Request for Proposals (RFP) for vegetation management services at Point Molate via the City of Richmond’s public bidding system, BidsOnLine, on October 30, 2024; and

WHEREAS, four bidders submitted proposals by the advertised deadline of November 14, 2024; and

WHEREAS, the proposals were evaluated by a panel comprised of City staff members from the Parks and Landscaping Division and upon consideration of the following selection criteria: applicable experience, qualifications, organization, and cost; the panel recommended the proposal from Forster & Kroeger Landscape Maintenance, Inc.; and

WHEREAS, the contract with Forster & Kroeger Landscape Maintenance, Inc. would be for an amount not to exceed $ 360,000 for a three -year term ( January 1, 2025 to December 31, 2027) with two optional one-year extensions for an amount not to exceed $ 240,000 for the full term of the extension.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Richmond that a contract with Forster & Kroeger Landscape Maintenance, Inc . is appr oved for vegetation management services at Point Molate for a period of three years from January 1, 2025 to December 31, 2027, with a total expenditure not to exceed $360,000. The contract includes two optional one- year extensions, at the City's discretion, with an additional amount not to exceed $240,000 for the full term of the extension.

*********************

492
Reso. No. XX-24

DocID #32631v1
I certify that the foregoing resolution was passed and adopted by the City Council of the City of Richmond at a regular meeting thereof held January 7, 2025, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

CLERK OF THE CITY OF RICHMOND
(SEAL)

Approved:

Mayor

Approved as to form:

City Attorney

State of California }
County of Contra Costa : ss.

City of Richmond }

I certify that the foregoing is a true copy of Resolution No. XX-XX, finally passed and adopted by the City Council of the City of Richmond at a regular meeting held on January 7, 2025.

Pamela Christian, Clerk of the City of Richmond
493
Reso. No. XX-24

DocID #32631v1
CLERK’S

CERTIFICATE

I, Pamela Christian, City Clerk of the City of Richmond, do hereby certify as follows:

The foregoing resolution is a full, true and correct copy of Resolution No. XX-XX duly adopted at a regular meeting of the City Council of said City duly and regularly held at the regular meeting place thereof on the [X day of Month Year] , of which meeting all the members of said City Council had due notice and at which a majority thereof were present; and that at said meeting said resolution was adopted by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

An agenda of said meeting was posted before said meeting at City Hall, 450 Civic Center Plaza in the City of Richmond, California, a location freely accessible to members of the public, and a brief description of said resolution appeared on said agenda.

I have carefully compared the foregoing with the original on file and of record in my office, and the foregoing is a full, true and correct copy of the original resolution adopted at said meeting.

Said resolution h as not b een amended, mod ified or rescinded s ince the d ate of its adoption and the same is now in full force and effect.

Dated: , 2024.

City Clerk of the City of Richmond

[SEAL]

494

CITY OF RICHMOND

STANDARD CONTRACT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

Vendor No: Contract No:

Description of Services:

The parties to this STANDARD CONTRACT do mutually agree and promise as follows:

1. Parties. The parties to this Contract are the City of Richmond, a municipal corporation (“the City”), and the following named Contractor:

Contractor Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No:

2. Term. The effective date of this Contract is ________________________ and terminates ______________ unless terminated earlier as set forth herein.

3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $______________ (“Contract Payment Limit”) unless a Contract Amendment has been approved by the City Council or City Manager. If this amount includes a contingency, Contractor acknowledges that any use of such contingency shall be for work beyond the original scope of services and requires prior written authorization by the City. If noted below, Compensation for work done under this Contract, shall not exceed as follows:

FY total compensation shall
not exceed $
FY total compensation shall not exceed $
FY total compensation shall not exceed $

4. Contractor’s Obligations. Contractor agrees to perform all work at its own cost and expense, to furnish all labor, tools, equipment, materials, except as otherwise specified, in accordance with Exhibit A:

Service Plan which is attached hereto and incorporated herein. [ ] A California corporation , [ ] limited liability corporation, [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]______________________________ [ ] other [specify:]__________________________________ 495

5. City Obligations. City shall make payments to the Contractor in accordance with the Payment Provisions set forth in Exhibit B, attached hereto and incorporated herein.

6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C), attached hereto and incorporated herein.

7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and incorporated herein.

8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and incorporated herein.

9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and incorporated herein.

10. Signatures. These signatures attest the parties' agreement hereto:

CITY OF RICHMOND,
a municipal corporation [BUSINESS NAME]
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
By:

Title By:

I hereby certify that this Contract Title:
has been approved by City Council
or the City Manager. Date Signed:

By:

City Clerk
(* The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign below)
Approved as to form:

By:

By: Title:

City Attorney
Date Signed:

LIST OF ATTACHMENTS:

Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Sanctuary City Compliance Statement Exhibit G 496
Contract No: For the Contract between the City of
Richmond and

EXHIBIT A

SERVICE PLAN
Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:
497

EXHIBIT A

SERVICE PLAN

Contractor shall, to the satisfaction of the Project Manager (set forth in Exhibit B), perform the following services and be compensated as outlined below [or attach service plan if necessary]:

1. Areas and Frequency. The table below depicts the general nature of sites where vegetation is expected to be managed. It also presents the estimated frequency of said service per site. Segments of some areas may require regular service intervals while others involve the selected contractor(s) to inspect the site to identify specific areas for spot treatment.

2. Materials and Labor. The Contractor is responsible for all materials, supplies, equipment (clean and in proper working condition), transportation, tools, labor, permits and other services necessary to perform the requested services. Typical costs associated with these items may be included in the invoicing process. Irregular expenditures must be approved by the designated City representative prior to initiating work in order for the Contractor to recover costs. The Contractor shall have a sufficient inventory of equipment to be able to perform the services.

3. Examination of Site. The Contractor shall be responsible for examining the job sites, through a mandatory pre-bid meeting, and comparing it with all specifications and contract documents and for having satisfied themselves as the conditions under which the work is to be performed before entering into a contract with the City. Further, no allowance shall subsequently be made on behalf of the Contractor on account of an error, negligence, or failure to acquaint themselves with the conditions of the job site or of the streets or roads approaching each site.

Approximate
area or length
Areas Requiring Service Estimated
Frequency of
Service
∼6 linear miles Roadways and access trails Every other month ∼12 acres 16 former fuel tank sites Every other month
∼10 acres Area around City-owned buildings Quarterly
∼15 acres Deteriorating paved areas Twice Annually
∼1 acre Grass area at Point Molate Beach Park Monthly (Apr-Nov) Varies Additional open space As needed
498

4. Work Quantity. The City does not guarantee that the actual amount of work will correspond to the work described in this document but reserves the right to increase or decrease the amount of any class or portion of the work or to omit items or portion of the work that may be deemed necessary by the Public Works Department. Due to the wide variability of conditions that impact the growth of unwanted and desirable vegetation, the Contractor should plan to regularly coordinate with the designated City representative in order to adapt to changing conditions.

5. Building Clearance Requirements. Vegetation within 100’ of all structures shall be maintained to 3”, except that California perennial native grasses shall be maintained to 4” to 6”.

6. Roadway Clearance Requirements. All vegetation within 10’ of all roadways shall be maintained to 3”, except that California perennial native grasses shall be maintained to 4” to 6”. Vegetation growing in pavement cracks should be eliminated at the surface grade to limit further damage to pavement.

7. Tank Site Clearance Requirements. All shall be maintained to 3” from June through November, except that California perennial native grasses shall be maintained to 4”-6.”

8. Typical Adaptive Management & Maintenance Tasks:

Additional work may be required if determined by the designated City representative.

Generally, wildfire fuel load reduction should be prioritized from March through October.

Between November and February, the focus should be on debris clean up and the promotion of sustainable storm water runoff.

The following tasks are intended to generally illustrate a sample of expected services:
a) Inspect and keep free of debris all applicable drains, inlets, grates, v-ditches, culverts etc. (particularly from mid-October to mid-April). b) Keep all grasses and other flammable vegetation mowed or trimmed as required per specifications to a satisfactory height: typically no more than 6”. (particularly from March to October)
c) Inspect roadways, and all other roads/trails throughout the designated property, for any debris and clean as needed. Typically use a backpack blower, sweeper, or equivalent equipment clear areas obstructed by debris.
d) Elevate any tree limbs along roadsides or within the designated maintenance areas that are below 12’ to allow for vehicle travel.
e) Remove any downed tree limbs within the project area that has a diameter of 6” or less. Any tree limbs larger than 6” diameter will be considered additional work and subject to approval prior to removal.
499
f) Remove litter from roadsides and project site as needed g) Mow turf within the Point Molate Beach Park monthly to 4” from April 1 through November.
h) Prune vegetation at intersections to ensure sufficient line of sight and visibility of traffic signs, pedestrians, and nearby vehicles.
i) All fence lines within the project site are to receive vegetation maintenance on both sides to maintain a 2’ buffer.

9. Technical Specifications. Where these specifications cannot provide clear direction as to work and materials to be provided, such will be provided by the Contractor as “the best of industry standards” with reference to “California Landscape Standards” by the California Landscape Contractor’s Association. The Authorized City representative shall provide interpretation, authorization and direction.

Mowing heights are intended to conserve desirable vegetation and control invasive weeds, as well as comply with applicable regulations and policies, including the erosion control requirements of the Clean Water Act, wildfire vegetation management objectives, the sensitive native plant species and community conservation requirements of the California Department of Fish and Wildlife, City of Richmond Master Plan, Chapter 7 – Conservation, Natural Resources, and Open Space Actions.

Mowing timing and heights are described as follows, except for when ecologically- harmful invasive weed rated “HIGH” by the California Invasive Plant Council is in flower, it shall be maintained to ground level.

Herbicides shall not be used unless approved by City Council and subsequently directed by the authorized City representative.

10. Complaints. The Contractor shall strive to quickly resolve all complaints from residents and other stakeholders. If objection to the services occurs while work is in progress, the Contractor shall immediately stop working and attempt to amicably resolve the dispute with the resident. If the Contractor cannot promptly resolve the complaint, the Contractor shall immediately notify the City. The Contractor shall relocate to another work site until the City determines if work may resume at said location as the City resolves the complaint. Further, the City shall not be liable to the Contractor for any additional delay caused by the need to resolve any such dispute. If the Contractor is allowed to continue work after the City resolves a complaint, the Contractor shall return to complete work that generated the complaint at no additional cost to the City.

500

11. Protection of Property. It is expected that the Contractor shall maintain the work site in as clean and debris-free condition as is feasible. The Contractor shall not pile debris or equipment, or otherwise trespass on private property, unless specific permission from the property owner is obtained. The Contractor shall take reasonable precautions to cause the least possible damage to existing conditions in work areas. All private property damage caused by the Contractor shall be paid for or otherwise resolved by the Contractor and/or their Insurance provider.

12. Stormwater Pollution Control. The Contractor shall exercise every reasonable precaution to prevent any debris, chemical or other harmful material in the construction water resulted from his operations from discharging into the storm drain system. Conformance with the requirements of this section shall in no way relieve the Contractor from thier responsibilities to comply with any local, State or Federal regulations and ordinances on stormwater pollution control.

Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work and no separate payment will be made therefor.

13. Maintaining Traffic. Lane closures shall conform to the provisions set forth in the latest edition of the Manual of Traffic Controls of the State of California Department of Transportation. Contractor shall submit traffic control plan for approval 5 working days before applicable work begins.

Personal vehicles belonging to the Contractor's employees shall not be parked on the traveled way at any time, including any section closed to the public traffic. When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases, yield to public traffic. The Contractor shall maintain one traffic lane not less than 11 feet in width in each direction during working hours. At all other times all traffic lanes shall be accessible. Complete closure of any portion of a street is NOT allowed at any time.

The Contractor shall maintain a three-foot width of clear sidewalk (where applicable) to allow free passage through the work area to pedestrians at all times. Convenient access to all abutting property shall be maintained at all times.

In the event that on-street parking is hindering construction work, the Contractor may apply for an encroachment permit to eliminate existing on street parking during actual periods of construction. The Contractor shall submit plans, indicating the locations and the number of parking spaces to be eliminated during construction and the duration of 501
such elimination, for approval. An encroachment permit can be applied for through the Public Works Department. Contractor shall submit encroachment permit application five working days before applicable work begins.

A
ll traffic and regulatory signs, lights, barriers, steel plates, barricades, flagging and other traffic control devices required to maintain traffic shall be furnished and installed by the Contractor. Construction signing and marking shall conform to the current "Manual of Traffic Controls for Construction and Maintenance Work Zones" issued by the State of California, Department of Transportation.

F
ull compensation for maintaining traffic, complying with these provisions and for furnishing flagging if required and signing shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be allowed therefor.

14. O
bstructions. Attention is directed to the presence of underground utilities in the construction area. The Contractor shall exercise due caution in performing his work so as to not damage the utilities. The Contractor shall obtain existing utility locations by contacting the USA North locating service, telephone number (811 or 1-800-642-2444), at least two working days prior to performing any excavation. The Contractor shall make their own determination if existing utilities need to be carefully excavated (“potholed”) to determine actual location and depth prior to full excavation. If needed, the Contractor shall include the cost of all potholes in the unit price bid for any such work, if applicable.

No separate payment for potholes will be made.

U
tilities and underground pipelines, which are to remain in place shall be worked around and protected from damage or interruption of service. The Contractor shall notify the City and the responsible utility company when any utility must be relocated or set to grade by the utility company in order for the Contractor to complete the Scope of Work.

F
ull compensation for conforming to the requirements of these provisions, not otherwise provided for, shall be considered as included in the prices paid for the various contract items of work and no separate payment will be made therefor.

15. N
oise Control. Equipment shall be operated in a manner which will minimize offensive noise consistent to Richmond local laws and regulations. All leaf blowers operated in or adjacent to a residential area shall operate at or below a noise level of sixty-five dBA at fifty feet as determined by a test conducted by the American National Standards Institute or an equivalent.
502

16. Dust Control. Contractor shall exercise diligence in preventing dust nuisance. When necessary or when directed by the designated City representative, the Contractor shall apply water for laying dust. Water shall be applied by means of pressure-type distributors equipped with a spray system that will insure a uniform application.

The payme
nt for water and its distribution shall be considered as included in the prices paid for the various contract items of work and no separate payment will be made therefor. The prices paid shall include full compensation for furnishing all labor, materials, tools and equipment and doing all work involved as specified.

17. Disposal
and Cleanup. Contractor shall remove all equipment, debris (including trash), or any other obstructions from roadways at the end of each day or at any time work is suspended in a site – at contractors’ expense.

18. Costs.

Contractor agrees to adhere to the unit cost quoted in the initial bid proposal.

Additional work costs will be coordinated with the designated City representative and be consistent with other charges. Actual work completed will be compensated at the per acre or per linear mile rate in column E below. The City will recognize an annual increase up to 3% of the original proposed fees applicable every January 1st beginning January 1, 2026. For reference, the following table depicts the estimated costs initially quoted by the contractor:
(A) (B) (C) (D) (E) (F)
Approximate
area or
length
Areas Requiring
Service
Estimated
Frequency of
Service
Fee per
service
Unit
Cost
Fee per
year
∼6 linear
miles
Roadways and
access trails
Every other month $5,000 $833.33
per mile*
$30,000
∼12 acres 16 former fuel tank
sites
Every other month $3,666.50 $305.54
per acre
$21,999
∼10 acres Area around City-
owned buildings
Quarterly $7,500 $750
per acre
$30,000
∼15 acres Deteriorating
paved areas
Twice Annually $5,250 $350
per acre
$10,500
∼1 acre Grass area at
Point Molate
Beach Park
Monthly (Apr-Nov) $2,125 $2,125
per acre
$ 17,000
(*) Assumes roadside clearance of 5 to 10 feet wide where feasible.

Note that all work must be coordinated with and approved by the authorized City representative prior to commencing any work.
503
Contract No: For the Contract between the City of
Richmond and

EXHIBIT B

PAYMENT PROVISIONS

1. COMPENSATION TO CONTRACTOR:
a. Provided Contractor is not in default under this Contract, Contractor shall be compensated in the manner set forth herein.
b. All payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel,
etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
c. All City vendors receiving new contracts shall sign up to receive electronic payments through the City’s Automated Clearinghouse (ACH) payments service/provider.

2. SUBMISSION OF INVOICES:

Contractor shall submit timely invoices by email to
[email protected] and/or to the following address: Attention:

City of Richmond Finance/Account Payable
Project Manager:

P.O. Box 4046
Richmond, CA 94804

3. All invoices that are submitted by Contractor shall be subject to the approval of the City Project Manager, before payments shall be
authorized.

4. The City will pay invoice(s) within 45 days after completion of services to the City’s satisfaction. The City shall not pay late fees or interest.

5. All appropriate permits, certificates, and licenses, including a City business license shall be obtained and maintained for the duration of this Contract before any payment is authorized.

6. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract is executed by the City. The insurance coverage required by this Contract shall be maintained by Contractor for the duration of this Contract and must be in place before any payment is authorized. 504
Contract No: For the Contract between the City of
Richmond and

EXHIBIT C

AUTHORIZED REPRESENTATIVES AND NOTICES

1. All required written notices shall be delivered: (i) by hand; or (ii) sent by registered, express, or certified mail, with return receipt requested or with delivery confirmation requested from the U.S. postal service; (iii) sent by overnight or same day courier service at the party’s respective address listed in this Section.

2. Each notice shall be deemed to have been received on the earlier to occur of: actual delivery or the date on which delivery is refused; or three (3) days after notice is deposited in the U.S. mail or with a courier service in the manner described above (Sundays and City holidays excepted).

3. Either party may, at any time, change its notice address (other than to a post office box address) by giving the other party three (3) days prior written notice of the new address.

4. All notices, demands, requests, or approvals from Contractor to the City shall be addressed to the City at:

City of Richmond –
Richmond, CA 94804
Email: ______________________________________________________

5. All notices, demands, requests, or approvals from the City to Contractor shall be addressed to Contractor at:

Business Name
Street Address
City, State Zip
Email: ______________________________________________________ 450 Civic Center Plaza
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EXHIBIT D

GENERAL CONDITIONS

1. INDEPENDENT PARTIES:

Contractor hereby declares that Contractor is engaged as an independent business and Contractor agrees to perform the services as an independent contractor. The manner and means of conducting the services and tasks are under the control of Contractor exce pt to the extent they are limited by statute, rule or regulation and the express terms of this Contract. No civil service status or other right of employment will be acquired by virtue of Contractor’s services. None of the benefits provided by the City t o its employees, including but not limited to unemployment insurance, workers’ compensation plans, vacation and sick leave, are available from the City to Contractor, its employees or agents. Deductions shall not be made for any state or federal taxes, FICA payments, PERS payments, or other purposes normally associated with an employer - employee relationship from any compensation due to Contractor. Payments of the above items, if required, are the responsibility of Contractor.

2. TIME IS OF THE ESSENCE:

Contractor and the City agree that time is of the essence regarding the performance of this Contract.

3. STANDARD OF CARE:

Contractor agrees to perform all services hereunder in a manner commensurate with the prevailing standards of like professionals or service Contractors, as applicable, in the San Francisco Bay Area and agrees that all services shall be performed by qualified and experienced personnel who are not employed by the City.

4. IMMIGRATION REFORM AND CONTROL ACT (IRCA):

Contractor assumes all responsibility for verifying the identity and employment authorization of all of its employees performing work hereunder, pursuant to all applicable IRCA or other federal, or state rules and regulations. Contractor shall indemnify, defend, and hold the City harmless from and against any loss, damage, liability, costs or expenses arising from any noncompliance of this provision by Contractor.

5. NON-DISCRIMINATION:

Consistent with the City’s policy and state and federal law that harassment and discrimination are unacceptable conduct, Contractor and its employees, contractors, and agents shall not harass or discriminate against any job applicant, City employee, or any other person on the basis of any kind of any statutorily (federal, state or local) protected class, including but not limited to: race, religious creed, color, national origin, ancestry, disability (both mental and physical) including HIV and AIDS, medi cal condition (e.g. cancer), genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, pregnancy, political 506
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affiliation, military and veteran status or legitimate union activities . Contractor agrees that any violation of this provision shall constitute a material breach of this Contract.

6. CITY PROPERTY:
a. Each and every report, draft, work product, map, record, applicable plans, drawings, calculation, data, specification, video, graphic or any other material or document produced, prepared or caused to be prepared by Contractor pursuant to or in connection with this Contract shall be the exclusive property of the City.
b. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 11 below, indemnify, defend and hold the City harmless from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data. c. No report, information or other data given to or prepared or assembled by Contractor pursuant to this Contract shall be made available to any individual or organization by Contractor without prior approval of the City Manager or their designee. d. Contractor shall, at such time and in such form as City Manager or their designee may require, furnish reports concerning the status of services and tasks required under this Contract.

7. RECORDS:
a. Contractor shall maintain complete and accurate records with respect to the services, tasks, work, documents and data in sufficient detail to permit an evaluation of Contractor’s performance under the Contract, as well as maintain books and records related to sales, costs, expenses, receipts and other such information required by the City that relate to the performance of the services and tasks under this Contract (collectively the “Records”). b. All Records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Contractor shall provide free access to the Records to the representatives of the City or its designees during regular business hours upon reasonable prior notice. The City has the right to examine and audit the Records, and to make copies or transcripts therefrom as necessary, and t o allow inspection of all proceedings and activities related to this Contract. Such Records, together with supporting documents, shall be kept separate from other documents and records and shall be maintained by Contractor for a period of five (5) years after receipt of final payment. c. If supplemental examination or audit of the Records is necessary due to concerns raised by the City’s preliminary examination or audit of records, and the City’s supplemental examination or audit of the records discloses a failure to adhere to appropriate internal financial controls, or other breach of this Contract or failure to act in good faith, then Contractor shall reimburse the City for all reasonable costs and expenses associated with the supplemental examination or audit.
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8. PERMITS AND LICENSES:

Contractor, at its sole expense, shall obtain and maintain during the term of this Contract, all appropriate permits, certificates and licenses, including a City business license , required in connection with the performance of the services and tasks hereunder . The failure to obtain such permits and licenses shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumst ances without necessitating any modification of this Contract to reflect such waiver.

9. TERMINATION:
a. Termination Without Default. Notwithstanding any provision herein to the contrary, the City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder immediately upon transmission of written notice to Contractor as provided in Exhibit C “Authorized Representatives and Notices”.
b. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Exhibit B; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.

10. CONFLICT OF INTEREST:

Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.

11. HOLD HARMLESS:
a. To the fullest extent permitted by law, Contractor shall indemnify, defend (with counsel acceptable to the City) and hold harmless the City, its City Council, boards, commissions, officials, employees, agents and volunteers (“Indemnitees”) from and against any and all loss, damages, liability, obligations, claims, suits, judgments, costs and expenses 508
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whatsoever, including attorney’s fees and costs of litigation (“Claims”), arising from or in any manner connected to Contractor’s performance of its obligations under this Contract or failure to comply with any of its obligations under this Contract or out of the operations conducted by Contractor even if the City is found to have been negligent. If the Claims filed against Indemnitees allege negligence, recklessness or willful misconduct on the part of Contractor, Contractor shall have no right of reimbursement against Indemnitees for the costs of defense even if negligence, recklessness or willful misconduct is not found on the part of Contractor.

Contractor shall not have any obligations to indemnify Indemnitees if the loss or damage is found to have resulted solely from the negligence or the willful misconduct of the City. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract. b. This indemnification obligation shall survive this Contract and shall not be limited by any term of any insurance policy required under this Contract; provided however, that if this Contract is for design professional services, this indemnity provision is limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional (as defined in California Civil Code section 2782.8).

12. LIMITATIONS UPON SUBCONTRACTING AND ASSIGNMENT:
a. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee. b. Contractor shall not assign, sublease, hypothecate, or transfer this Contract, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of the City Manager. Contractor shall submit a written request for consent to transfer to the City Manager at least thirty (30) days in advance of the desired transfer. The City Manager or their designee may consent or reject such request in their sole and absolute discretion. Any attempt to do so without said consent shall be null and void, and any assignee, sublessee, hypothecate or transferee shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer. However, claims for money against the City under this Contract may be assigned by Contractor to a bank, trust company or other financial institution without prior written consent.
c. The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture. d. Only those persons and/or businesses whose names and resumés are attached to this Contract shall be used in the performance of this Contract. However, if after the start of this Contract, Contractor wishes to use sub-contractors, at no additional costs to the City, then 509
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Contractor shall submit a written request for consent to add sub-contractors including the names of the sub-contractors and the reasons for the request to the City Manager at least five (5) days in advance. The City Manager may consent or reject such requests in their sole and absolute discretion.
e. Each sub-contractor shall be required to furnish proof of workers’ compensation insurance and shall also be required to carry general, automobile and professional liability insurance (as applicable) in reasonable conformity to the insurance carried by Contractor. f. In addition, any tasks or services performed by sub-contractors shall be subject to each provision of this Contract. Contractor shall include the following language in their Contract with any sub-contractor: “Sub-Contractors hired by Contractor agree to be bound to Contractor and the City in the same manner and to the same extent as Contractor is bound to the City.” g. The requirements in this Section 12 shall not apply to persons who are merely providing materials, supplies, data or information that Contractor then analyzes and incorporates into its work product.
13 SAFETY:
a. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor will be solely and completely responsible for conditions of all vehicles owned or operated by Contractor, including the safety of all persons and property during performance of the services and tasks under this Contract. Contractor shall assume sole and complete responsibility for the safety of Contractor's employees and any of subcontractor's employees This requirement will apply continuously and not be limited to normal working hours.

In addition, Contractor will comply with all safety provisions in conformance with U.S.

Department of Labor Occupational Safety and Health Act, any equivalent state law, and all other applicable federal, state, county and local laws, ordinances, codes, and any regulations that may be detailed in other parts of the Contract. Where any of these are in conflict, the more stringent requirements will be followed. Contractor’s failure to thoroughly familiarize itself with the aforementioned safety provisions will not relieve it from compliance with the obligations and penalties set forth herein.
b. Contractor will immediately notify the City (in no event less than 24 hours) of any incident of death, serious personal injury or substantial property damage that occurs in connection with the performance of this Contract. Contractor will promptly submit to the City a written report of all incidents that occur in connection with this Contract. This report must include the following information: (i) name and address of injured or deceased person(s); (ii) name and address of Contractor’s employee(s) involved in the incident; (iii) name and address of Contractor’s liability insurance carrier; (iv) a detailed description of the incident; and (v) a police report.
c. Contractor acknowledges that the City shall have the right to impose, at the City’s sole discretion, requirements that it deems are necessary to protect the health and safety of the City employees, residents, and visitors. Contractor agrees to comply with all such requirements, 510
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including, but not limited to, mandatory vaccinations, the use of personal protective equipment (e.g. masks), physical distancing, and health screenings. Contractor also agrees to make available to the City, at the City’s request, records to demonstrate Contractor’s compliance with this Section.

14. INSURANCE:

Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.

15. COMPLIANCE WITH ALL APPLICABLE LAWS:
a. During the term of this Contract, Contractor shall keep fully informed of all existing and future state and federal laws and all municipal ordinances and regulations of the City of Richmond which affect the manner in which the services or tasks are to be performed by Contractor, as well as all such orders and decrees of bodies or tribunals having any jurisdiction or authority over the same. Contractor shall comply with all applicable laws, state and federal and all ordinances, rules and regulations enacted or issued by the City. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable. b. Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor is required to provide the City with documents and information verifying its compliance with the Living Wage Ordinance. Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance as prescribed in § 2.60.070 of the Municipal Code. c. Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or sub-Contractor under an agreement or sub-agreement with the City for public works, goods or services to refrain from discriminatory employment or practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential sub-contractor .
d. Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at http://www.ci.richmond.ca.us/workplacepolicies . Contractor agrees to abide by the terms and conditions of said policies.

16. INTEGRATED CONTRACT:

The Recitals and exhibits are a material part of this Contract and are expressly incorporated herein. This Contract represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall 511
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be held to vary the provisions hereof. Any modification of this Contract will be effective only by written execution signed by both the City and Contractor.

17. CONFLICTING PROVISIONS:

In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Condition as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.

18. FORCE MAJEURE:

Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.

19. CONFLICT OF LAW:

This Contract shall be interpreted under, and enforced by the laws of the State of California without regard to any choice of law rules which may direct the application of laws of another jurisdiction. The Contract and obligations of the parties are subject to all valid laws, orders, rules, and regulations of the authorities having jurisdiction over this Contract (or the successors of those authorities). Any suits brought pursuant to this Contract shall be filed with the courts of the County of Contra Costa, State of California.

20. CLAIMS:

Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.

21. INTERPRETATION:

This Contract shall be interpreted as if drafted by both parties.

22. WARRANTY:

If any product is be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to 512
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City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.

23. SEVERABILITY:

In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.

24. AUTHORITY:

City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City.

The party signing on behalf of Contractor warrants and represents that they are duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if they are not duly authorized to enter into and execute this Contract on behalf of Contractor.

25. WAIVER:

The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach. Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payment therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.

26. COUNTERPARTS:

This Contract may be executed in any number of counterparts (including by fax, PDF, DocuSign, or other electronic means), each of which shall be deemed an original, but all of which shall constitute one and the same instrument.

27. SANCTUARY CITY CONTRACTING ORDINANCE (SCCO):

The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the 513
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United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G. 514
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EXHIBIT E

SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable, otherwise please state “NONE”):
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EXHIBIT F

INSURANCE PROVISIONS
___ Check here if Risk Management has approved waiving insurance requirements for this contract.
a. Before the commencement of the terms of this Contract, and during the entire term of this Contract and any extension or modification thereof, Contractor shall furnish the City’s Risk Manager with certificates showing the type, amount, class of operations covered, effective dates and dates of expiration of insurance coverage in compliance with Sections 10.b. (1) through (5) Such certificates, which do not limit Contractor’s indemnification, shall also contain substantially the following statement:
“Should any of the above insurance covered by this certificate be canceled or coverage reduced before the expiration date thereof, the insurer affording coverage shall provide thirty (30) days’ advance written notice to the City of Richmond. Attention: Risk Manager.” Contractor shall maintain in force at all times during the performance of this Contract all appropriate coverage of insurance required by this Contract with an insurance company licensed to offer insurance business in the State of California with a current A.M. Best’s rating of no less than A:VII or Standard & Poor’s Rating (if rated) of at least BBB unless otherwise acceptable to the City. Contractor shall deliver updated insurance certificates to the City at the address described in Section 17.f. prior t o the expiration of the existing insurance certificate for the duration of the term of Contract. Endorsements naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers as additional insured shall be submitted with the insurance certificates.
b. COVERAGE REQUIREMENTS:

Contractor shall maintain insurance coverage and limits at least as broad as:
(1) Workers’ Compensation:

Statutory coverage as required by the State of California. (2) Liability:

Commercial general liability coverage in the following minimum limits:

Bodily Injury: $1,000,000 each occurrence
$2,000,000 aggregate - all other
Property Damage: $1,000,000 each occurrence
$2,000,000 aggregate
If submitted, combined single limit policy with per occurrence limits in the amounts of $2,000,000 and aggregate limits in the amounts of $4,000,000 will be considered equivalent to the required minimum limits shown above. Additional 516
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Insured Endorsement naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers is required. (3) Automotive:

Comprehensive automobile liability coverage (any auto) in the following minimum limits:

Bodily injury: $1,000,000 each occurrence
Property Damage: $1,000,000 each occurrence
or
Combined Single Limit: $2,000,000 each occurrence
Additional Insured Endorsement naming the City, its City Council, boards, commissions, officials, employees, agents, and volunteers is required. (4) Professional Liability:

Professional liability insurance which includes coverage appropriate for the professional acts, errors and omissions of Contractor’s profession and work hereunder, including, but not limited to, technology professional liability errors and omissions if the services being provided are technology -based, in the following minimum limits:
$2,000,000 each occurrence
Technology professional liability errors and omissions shall include, or be endorsed to include: property damage liability coverage for damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City in the care, custody, or control of Contractor. If not covered under Contractor’s liability policy, such “property” coverage of the City may be endorsed onto Contractor’s Cyber Liability Policy as covered property as follows: cyber liability coverage in an amount sufficient to cover the full replacement value of damage to, alteration of, loss of, or destruction of electronic data and/or information “property” of the City that will be in the care, custody, or control of Contractor. (5) Cyber Liability:

Coverage shall be sufficiently broad to respond to the duties and obligations as are undertaken by Contractor in this Contract and shall include, but not be limited to, claims involving infringement of intellectual property, copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties as well as credit monitoring expenses with limits sufficient to respond to these obligations with the following minimum limits:
$2,000,000 per occurrence or claim.
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As to commercial general liability and automobile liability insurance, such insurance will provide that it constitutes primary insurance with respect to claims insured by such policy, and, except with respect to limits, that insurance applies separately to each insured against whom claim is made or suit is brought. Such insurance is not additional to or contributing with any other insurance carried by or for the benefit of the City.
c. SUBROGATION WAIVER:

Contractor hereby agrees to waive rights of subrogation that any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether the City has received a waiver of subrogation endorsement from the insurer.

The Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by Contractor, its employees, agents and subcontractors. d. FAILURE TO SECURE:

If Contractor at any time during the term hereof should fail to secure or maintain the foregoing insurance, the City shall be permitted to obtain such insurance in Contractor’s name or as an agent of Contractor and shall be compensated by Contractor for the costs of the insurance premiums at the maximum rate permitted by law and computed from the date written notice is received that the premiums have not been paid.
e. ADDITIONAL INSUREDS:

The City, its City Council, boards, commissions, officials, employees, agents, and volunteers shall be named as additional insured(s) under all insurance coverages, except workers’ compensation and professional liability insurance. The naming of an additi onal insured shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured. An y additional insured named herein shall not be held liable for any premium, deductible portion of any loss, or expense of any nature on this policy or any extension thereof. Any other insurance held by an additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance provided by this policy.

Additional Insured coverage under Contractor’s policy shall be primary and non-contributory and will not seek contribution from the City’s insurance or self -insurance. Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured(s). f. SUFFICIENCY OF INSURANCE:

The insurance limits required by the City are not represented as being sufficient to protect Contractor. Contractor is advised to consult Contractor’s insurance broker to determine adequate coverage for Contractor. The coverage and limits shall be (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of the coverage carried by or available to Contractor; whichever is greater. 518

EXHIBIT G

SANCTUARY CITY COMPLIANCE STATEMENT
The undersigned, (hereafter "Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12 -18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Con tractor understands the meaning of the follo wing terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies; ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Ex treme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.

Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.

By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or en tity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.

Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Printed Name: Title:

Signed: Date:

Business Entity:

Vendor SCCO Compliance Statement (July2024)
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___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 1 of 4
Revised: September 2011
In all instances where a CONTRACTOR or its representatives will be conducting business and/or providing services, the City requires the following MINIMUM insurance requirements and limits.

CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors.
Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.

CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery. CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.

Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.

City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.

Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy.

The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.

Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:

1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001) including coverage for bodily and personal injury, property damage, and products and completed operations.

2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)

3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or
i
ts equivalent) with primary and non-contributory language.

4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage
.

5. Original and Separate Waiver of Subrogation for Workers’ Compensation and Builder’s Risk/ Course of Constr
uction Insurance.

6. Builder’s Risk/Course of Construction insurance covering all risks of loss less policy exclusions when the City of Richmond has a financial interest in the property. – (Only required for Construction Contracts inv
olving property)

7. Contrac
tor’s Pollution Liability (if applicable for Construction Contractors) Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.

If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
520
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 2 of 4
Revised: September 2011

PROJECT COST REQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
Fireworks $5 million p/o
General Liability
(primary and excess limits
combined)
Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).

If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).

Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.

Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.

Builders’ Risk/Course of
Construction – Covers property
under construction, repair or
renovation as well as equipment
and materials to be installed.
(Only required for Construction
Projects involving property and
equipment installation.)
Coverage shall include all risks of direct physical loss, excluding earthquake, for an amount equal to the full completed value of the covered structure or replacement value of alterations or additions, including soft costs and business interruption.

If the project does not involve new or major reconstruction, an Installation Floater may be acceptable. For such projects, a property installation floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery or equipment damaged, impaired, broken or destroyed during the performance of the Work, including during transit, installation and testing at the City of Richmond’s site.

The City of Richmond shall be named as loss payee as its interest may appear. The insurer shall waive all rights of subrogation against City.

Contractor’s Pollution Liability (if
applicable)
Protects against:
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:

HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.

Same limits as General Liability.

Required Policy Conditions
A. M. Best Rating A:VII or Be tter. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.

Additional Insured Endorsement Applicable to General Liability Coverage.

The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured, including but not limited to bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.

ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required. 521
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 3 of 4
Revised: September 2011
Additional Insured Endorsement
(continued)
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.

Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers Compensation and Builder’s Risk/ Course of Construction coverage during the life of this contract.

SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.

Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.

Loss Payable Endorsement (only
required when Builder’s Risk
and/or Course of Construction
Insurance is required.)
Applicable to Builder’s Risk/Course of Construction naming the City of Richmond as Loss Payee.

SURETY BONDS
(If a Public Works/Engineering
Project)
The Contractor shall provide:

1. A Bid bond

2. A Performance Bond

3. A Payment
Bond
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.

Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non- renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.

Subcontractors
CONTRACTOR shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.

CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
522
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 1:

Consultants and Contractors
Type 1 – Page 4 of 4
R
evised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin. The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.

Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.

Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.

Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.

If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.

Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.

Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
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1 Request for Proposals
Point Molate
Vegetation
Management
RFP Release Date:

October 30, 2024
P
roposals Due by:
2:00 PM on November 14, 2024
S
ubmit Qualifications through:

City of Richmond PlanetBids
M
andatory Site Walkthrough
10:00 AM on October 29, 2024
RF
P Contact:

Wade Finlinson, Project Manager
Public Works Department
[email protected]
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2 Introduction

The City’s Public Works Department is seeking to retain a firm to provide vegetation management services on various parcels at Point Molate in Richmond for a contract term of three (3) years (FY 202 4/2025 through FY 2027/2028). The total contract amount over the three-year contract period is for a not-to-exceed amount of $180,000, with an option to extend for up to two one- year extensions for a not -to-exceed amount of $12 0,000 for the whole duration of the two one-year extensions.

All services will be performed pursuant to an agreement between the City and the selected firm, with no guarantee that any minimum amount of services will be requested over the contract term. Note that some parcels may change ownership during the contract term , and the City will not retain an obligation for the continued provision of these services in the event of such transactions. If applicable, any potential new owner (s) may separately procure the continuation of these services using the specifications and procedures outlined herein.

These services will support the Public Works Department – Operations and Maintenance in its overall work program. Contractors specializing in mechanical and cultural methods to manage unwanted vegetation, invasive plant removal, the promotion of desirable native plant species, and wildfire fuel load reduction are strongly encouraged to apply.

About the City

As of 2021, the City of Richmond is home to 115,677 residents with an approximately 40,000 total households. Of this number, 67% are family and 33% are nonfamily households. The City was incorporated on August 7, 1905 and became a charter city on March 24, 1909. Richmond is known for its unique role during World War II as the City was home to Kaiser shipyards which housed the most productive wartime shipbuilding operations of World War II. Today, the City is an important oil refining, industrial, commercial, transportation, shipping and government center.

The City sits on a total land area of 34 sq. miles and 22 sq. miles of water area. The City boasts its racial diversity with 20.1% identifying as White, 19.1% as Black, 2.1% as American Indian and Alaska Native, 0.06% as Native Hawaiian and Other Pacific I slander, and the remaining

30.7% as some other race. It is also important to note that the Hispanics or Latinos comprise

44.6% of the City’s people, making them the predominant population, whereas the rest (Non- Hispanic or Latino) comprise the remaining 55.4%.
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3 Richmond is a multi-modal transit hub that includes BART, Amtrak, and AC Transit, marinas, shopping, recreational and cultural amenities, and 32 miles of shoreline. This all contributes to making Richmond among the most desirable up-and-coming communities in California.

Scope of Services

On this section of th e document, specific requirements and expectations are set forth by the City with respect to the contractor retained by the City for vegetation management at Point Molate. This section presents the projected extent of the services needed.

1. Areas and Frequency. The table below depicts the general nature of sites where vegetation is expected to be managed. It also presents the estimated frequency of said service per site. Segments of s ome areas may require regular service intervals while others involve the selected contractor(s) to inspect the site to identify specific areas for spot treatment.

2. Materials and Labor. The Contractor is responsible for all materials, supplies, equipment (clean and in proper working condition) , transportation, tools, labor, permits and other services necessary to perform the requested services . Typical costs associated with these items may be included in the invoicing process. Irregular expenditures must be approved by the designated City representative prior to initiating work in order for the Contractor to recover costs. The Contractor shall have a sufficient inventory of equipment to be able to perform the services.

3. Examination of Site. The Contractor shall be responsible for examining the job sites , through a mandatory pre-bid meeting, and comparing it with all specifications and contract documents and for having satisfied them selves as the conditions under which the work is to be performed before entering into a contract with the City . Further, no allowance shall subsequently be made on behalf of the Contractor on account of an Approximate
area or length
Areas Requiring Service Estimated
Frequency of
Service
∼6 linear miles Roadways and access trails Every other month ∼12 acres 16 former fuel tank sites Every other month
∼10 acres Area around City-owned buildings Quarterly
∼15 acres Deteriorating paved areas Twice Annually
∼1 acre Grass area at Point Molate Beach Park Monthly (Apr-Nov) Varies Additional open space As needed
526

4 error, negligence, or failure to acquaint themselves with the conditions of the job site or of the streets or roads approaching each site.

4. Work Quantity. The City does not guarantee that the actual amount of work will correspond to the work described in this document but reserves the right to increase or decrease the amount of any class or portion of the work or to omit items or portion of the work that may be deemed necessary by the Public Works Department. Due to the wide variability of conditions that impact the growth of unwanted and desirable vegetation, the Contractor should plan to regularly coordinate with the designated City representative in order to adapt to changing conditions.

5. Building Clearance Requirements. Vegetation within 100’ of all structures shall be maintained to 3”, except that California perennial native grasses shall be maintained to 4” to 6”.

6. Roadway Clearance Requirements. All vegetation within 10’ of all roadways shall be maintained to 3”, except that California perennial native grasses shall be maintained to 4” to 6”. Vegetation growing in pavement cracks should be eliminated at the surface grade to limit further damage to pavement.

7. Tank Site Clearance Requirements. All shall be maintained to 3” from June through November, except that California perennial native grasses shall be maintained to 4”-6.”

8. Typical Adaptive Management & Maintenance Tasks:

Additional work may be required if determined by the designated City representative. Generally, wildfire fuel load reduction should be prioritized from March through October. Between November and February, the focus should be on debris clean up and the promotion of sustainable storm water runoff.

The following tasks are intended to generally illustrate a sample of expected services:
a) Inspect and keep free of debris all applicable drains, inlets, grates, v- ditches, culverts etc. (particularly from mid-October to mid-April). b) Keep all grasses and other flammable vegetation mowed or trimmed as required per specifications to a satisfactory height: typically no more than 6”. (particularly from March to October)
527

5 c) Inspect roadways, and all other roads/trails throughout the designated property, for any debris and clean as needed. Typically use a backpack blower, sweeper, or equivalent equipment clear areas obstructed by debris.
d) Elevate any tree limbs along roadsides or within the designated maintenance areas that are below 12’ to allow for vehicle travel. e) Remove any downed tree limbs within the project area that has a diameter of 6” or less. Any tree limbs larger than 6” diameter will be considered additional work and subject to approval prior to removal. f) Remove litter from roadsides and project site as needed g) Mow turf within the Point Molate Beach Park monthly to 4” from April 1 through November.
h) Prune vegetation at intersections to ensure sufficient line of sight and visibility of traffic signs, pedestrians, and nearby vehicles. i) All fence lines within the project site are to receive vegetation maintenance on both sides to maintain a 2’ buffer.

9. Technical Specifications. Where these specifications cannot provide clear direction as to work and materials to be provided, such will be provided by the Contractor as “the best of industry standards” with reference to “California Landscape Standards” by the California Landscape Contractor’s Association. The Authorized City representative shall provide interpretation, authorization and direction.

Mowing heights are intended to conserve desirable vegetation and control invasive weeds, as well as comply with applicable regulations and policies, including the erosion control requirements of the Clean Water Act, wildfire vegetation management objectives, the sensitive native plant species and community conservation requirements of the California Department of Fish and Wildlife, City of Richmond Master Plan, Chapter 7 – Conservation, Natural Resources, and Open Space Actions.

Mowing timing and heights are described as follows, except for when ecologically - harmful invasive weed rated “HIGH” by the California Invasive Plant Council is in flower, it shall be maintained to ground level.

Herbicides shall not be used unless approved by City Council and subsequently directed by the authorized City representative.
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6 10. Complaints. The Contractor shall strive to quickly resolve all complaints from residents and other stakeholders. If objection to the services occurs while work is in progress, the Contractor shall immediately stop working and attempt to amicably resolve the dispute with the resident. If the Contractor cannot promptly resolve the complaint, the Contractor shall immediately notify the City. The Contractor shall relocate to another work site until the City determines if work may resume at said location as the City resolves the complaint. Further, the City shall not be liable to the Contractor for any additional delay caused by the need to resolve any such dispute. If the Contractor is allowed to continue work after the City resolves a complaint , the Contractor shall return to complete work that generated the complaint at no additional cost to the City.

11. Protection of Property. It is expected that the Contractor shall maintain the wor k site in as clean and debris-free condition as is feasible. The Contractor shall not pile debris or equipment, or otherwise trespass on private property, unless specific permission from the property owner is obtained. The Contractor shall take reasonable precautions to cause the least possible damage to existing conditions in work areas. All private property damage caused by the Contractor shall be paid for or otherwise resolv ed by the Contractor and/or their Insurance provider.

12. Stormwater Pollution Control . The Contractor shall exercise every reasonable precaution to prevent any debris, chemical or other harmful material in the construction water resulted from his operations from discharging into the storm drain system.

Conformance with the requirements of this section shall in no way relieve the Contractor from thier responsibilities to comply with any local, State or Federal regulations and ordinances on stormwater pollution control.

Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work and no separate payment will be made therefor.

13. Maintaining Traffic. Lane closures shall conform to the provisions set forth in the latest edition of the Manual of Traffic Controls of the State of California Department of Transportation. Contractor shall submit traffic control plan for approval 5 working days before applicable work begins.

Personal vehicles belonging to the Contractor's employees shall not be parked on the traveled way at any time, including any section closed to the public traffic. When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases, yield to public traffic. The Contractor shall maintain one traffic lane not less than 11 feet in width in each direction during working hours. At 529

7 all other times all traffic lanes shall be accessible. Complete closure of any portion of a street is NOT allowed at any time.

The Contractor shall maintain a three-foot width of clear sidewalk (where applicable) to allow free passage through the work area to pedestrians at all times. Convenient access to all abutting property shall be maintained at all times.

In the event that on- street parking is hindering construction work, the Contractor may apply for an encroachment permit to eliminate existing on street parking during actual periods of construction. The Contractor shall submit plans, indicating the locations and the number of parking spaces to be eliminated during construction and the duration of such elimination, for approval. An encroachment permit can be applied for through the Public Works Department. Contractor shall submit encroachment permit application five working days before applicable work begins.

All traffic and regulatory signs, lights, barriers, steel plates, barricades, flagging and other traffic control devices required to maintain traffic shall be furnished and installed by the Contractor. Construction signing and marking shall conform to the current "Manual of Traffic Controls for Construction and Maintenance Work Zones" issued by the State of California, Department of Transportation.

Full compensation for maintaining traffic, complying with these provisions and for furnishing flagging if required and signing shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be allowed therefor.

14. Obstructions. Attention is directed to the presence of underground utilities in the construction area. The Contractor shall exercise due caution in performing his work so as to not damage the utilities. The Contractor shall obtain existing utility locations by contacting the USA North locating service, telephone number (811 or 1-800-642-2444), at least two working days prior to performing any excavation. The Contractor shall make their own determination if existing utilities need to be carefully excavated (“potholed”) to determine actual location and depth prior to full excavation. If needed, the Contractor shall include the cost of all potholes in the unit price bid for any such work, if applicable.

No separate payment for potholes will be made.

Utilities and underground pipelines, which are to remain in place shall be worked around and protected from damage or interruption of service. The Contractor shall notify the City and the responsible utility company when any utility must be relocated or se t to grade by the utility company in order for the Contractor to complete the Scope of Work. 530

8 Full compensation for conforming to the requirements of these provisions, not otherwise provided for, shall be considered as included in the prices paid for the various contract items of work and no separate payment will be made therefor.

15. Noise Control. Equipment shall be operated in a manner which will minimize offensive noise consistent to Richmond local laws and regulations. All leaf blowers operated in or adjacent to a residential area shall operate at or below a noise level of sixty-five dBA at fifty feet as determined by a test conducted by the American National Standards Institute or an equivalent.

16. Dust Control. Contractor shall exercise diligence in preventing dust nuisance. When necessary or when directed by the designated City representative, the Contractor shall apply water for laying dust. Water shall be applied by means of pressure- type distributors equipped with a spray system that will insure a uniform application.

The payment for water and its distribution shall be considered as included in the prices paid for the various contract items of work and no separate payment will be made therefor. The prices paid shall include full compensation for furnishing all labor, materials, tools and equipment and doing all work involved as specified.

17. Disposal and Cleanup. Contractors shall remove all equipment, debris (including trash), or any other obstructions from roadways at the end of each day or at any time work is suspended in a site – at contractors’ expense.

531

9 Submittal Requirements

Mandatory Site Walkthrough

A mandatory pre-bid meeting will be held at 10:00AM on Tuesday, November 5, 2024. Building 123 at 2100 Stenmark Drive will serve as the meeting place for all potential bidders and City staff. Bidders will be given the opportunity to observe site locations described in this document.

If necessary, an Addendum shall be prepared and distributed to all attendees following the walkthrough. Attendance is mandatory, and bids shall not be considered from bidders who do not attend.

Proposal Content

Respondents to this request for proposals (RFP) must submit one PDF file of their complete proposal. The proposal (excluding the transmittal letter and resumes) must not exceed a total of 10 pages (letter paper size). Any tabloid size pages should be limited in use and will count as two pages toward the page limit.

A complete proposal will consist of the following:

Cover Letter: The proposal must be accompanied by a cover letter describing the respondent’s interest and commitment to the project. It must disclose any currently known or potential conflicts of interest with the City of Richmond. The cover letter must state that the proposal is valid for a 90- day period. It must also include the name, title, address, email, and telephone number of the individual to whom correspondence should be directed during the proposal selection process. The cover letter must be signed by the perso n authorized to negotiate on behalf of the respondent.

Qualifications and Experience: The proposal must describe the contractor ’s qualifications and experience. The City anticipates that the contractor is licensed and has the necessary business documentation. It is expected that the contractor is committed for the duration of the term of the contract.

Service Understanding: The proposal must describe the respondent’s understanding of how the scope of work is developed and its approach to meeting the objectives of this RFP. The 532

10 proposal must also discuss how the service would be performed and how deliverables would be ascertained.

Service Schedule: The proposal must include the proposed service response time, schedule, and anticipated duration of service for the scope defined herein.

Reference: The proposal must provide a minimum of three references that can discuss the contractor’s ability to successfully provide vegetation management services at a similar scale.

Each of the listed references must include a reference name, title, affiliation, telephone number, and email address.

Cost Proposal: The City of Richmond is seeking cost competitive proposals. Contractors must provide a total cost proposal for delivery of service to all sites, and a breakdown of cost. Include a description on how the fee translates to schedule of hourly rates for all proposed staff and the amount of time each person will devote to each site . Said costing will form part of the bid proposal. Contractors are expected to use table on the next page to determine their total proposed fee.

The City will recognize an annual increase up to 3% of the original proposed fees applicable every January 1
st beginning January 1, 2026.

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11 Table 1 – Cost Proposal

(A) (B) (C) (D) (E)
Approximate
area or
length
Areas Requiring
Service
Estimated
Frequency of
Service
Fee per
service
Fee per year
∼6 linear
miles
Roadways and access
trails
Every other month $ $ (6 x (D))
∼12 acres 16 former fuel tank
sites
Every other month $ $ (6 x (D))
∼10 acres Area around City-
owned buildings
Quarterly $ $ (4 x (D))
∼15 acres Deteriorating paved
areas
Twice Annually $ $ (2 x (D))
∼1 acre Grass area at Point
Molate Beach Park
Monthly (Apr-Nov) $ $ (8 x (D))
TOTAL Fee per Year $ ( *)
(*) Total does not include additional open space and other added work 534

12 Submittal Procedure

RFP Questions: Respondents must submit any RFP questions through Plan etBids using the “Q&A” tab by 2:00 PM on Thursday, November 7, 2024. The City will respond to all questions and issue an addendum (if applicable) by 2:00 PM on Friday, November 8, 2024.

Proposal Submittal: The City of Richmond will only accept proposal submittals through PlanetBids. Proposals submitted through other means will not be considered. All proposals must be submitted by 2:00 PM, on Thursday, November 14, 2024. Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals, and no exceptions shall be made. Contractors will receive an e- bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully.

The City will only receive those proposals that were transmitted successfully. Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.

Selection Criteria
The proposals will be evaluated based on the following factors:

EXPERIENCE 30 points
• Past, recently completed, or on- going projects that demonstrate applicable experience similar in scope and scale
• References

QUALIFICATIONS 30 points
• Professional experience and qualifications of company • Ability to perform on short notice and under time constraints • Licensing, Certification, and staff training

ORGANIZATION 20 points
• Available staff and specialized resources, if any
• Capacity and flexibility to meet schedules, including any unexpected work • Answers to Supplemental Questions

COST 20 points
• Appropriateness of proposed rates and fees
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13 The City of Richmond will convene a panel to evaluate the proposals and develop a ranking of the most qualified respondent. The City’s panel may include representatives from the City of Richmond staff, City groups, and other public agencies. Members of the panel will not be revealed prior to interviews.

Compliance with City Ordinances

The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance (Richmond Municipal Code (RMC) Chapter 2.28 ),

Business Opportunity Ordinance (RMC Chapter 2.50), Local Employment Program Ordinance (RMC Chapter 2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) ( RMC Chapter 2.65 ), which are incorporated into the Contract Documents by this reference.

Reservation of Rights by the City

• The City has no obligation to accept any submittal or to negotiate with any service provider. The City reserves the right to accept submittals which are deemed most favorable and in the best interest of the City after all submittals have been examined and canvassed, to reject any or all submittals, and to be the sole judge of the best service provider suited for the City.

• The issuance of this RFP and the acceptance of an RF P response does not constitute an agreement by the City that any contract shall actually be entered into by the city. The City expressly reserves the right to:

o Waive any immaterial defect or informality in any RF P response or proposal procedure.
o Reject any or all RFP responses.
o Reissue RFP.
o Procure any service by any other means.
o Request additional information and data from any or all companies. o Negotiate with any qualified service provider.
o The City may confirm any information provided in the service providers submittal or inspect any of the service providers facilities that would be utilized in connection with performing services under any resulting contract.
536

14 Other Documents to be Submitted with Proposal

• A blank copy of your company’s employment application. (It will be used to verify compliance with the City’s “Ban the Box” ordinance).
• Response to Supplemental Questions.

Summary of Key Dates

SCHUEDULED ACTIVITIES KEY DATES
RFP Released Date October 30, 2024
Mandatory Pre-Bid Meeting November 5, 2024 at 10:00 AM
Questions Due November 7, 2024 at 2:00 PM
Proposal Due November 14, 2024 at 2:00 PM
Notification of Finalists November 2024
Award and Execute Contract December 2024

General Terms and Conditions

• Standard Service Provider Agreement: The selected respondent will be required to sign the City of Richmond’s Standard Service Provider Agreement (see Exhibit A). The respondent must list any terms or conditions to which it takes exception and provide proposed alternate wording as part of its qualifications within the cover letter. Note that the City of Richmond does not intend to make substantial changes to its Standard Service Provider Agreement. The City makes no representation or guarantee that the request for changes will be approved.

• Insurance Requirements: The selected respondent will be required to comply with the City of Richmond insurance requirements (see Exhibit B). The required insurance certificates must comply with all requirements and must be provided prior to the commencement of any work on a project.

• Business Licenses: The selected respondent and its subcontractors will be required to obtain a City of Richmond business license prior to the commencement of any work on the project. Note that the business license fee will not be waived by the City.

• Sanctuary City Contracting Ordinance (SCCO): The Richmond Sanctuary City Contracting Ordinance No. 12-18 N.S. (see Exhibit C) prohibits the City from granting and 537

15 or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). All respondents must submit a Sanctuary City Compliance Statement (see Exhibit D) with their qualifications.

• Limited Liability Companies Disclosure Statement (LLCS): Resolution No. 86- 21, approved by City Council on July 6, 2021, requires disclosure of the identities of beneficial & responsible owners of Limited Liability Corporations (LLC). All respondents must submit the Disclosure Statement of Limited Liability Companies Form (see Exhibit E) with their qualifications.

• City Disclaimer: The City of Richmond reserves the right to reject any or all qualifications, to waive any informality in any qualifications, and to select the qualifications that best meet the City’s needs.

• Non-commitment: The City of Richmond makes no representation that any contract will be awarded pursuant to this RFP. All costs incurred in the preparation of the qualifications, in the submissions of additional information and/or in any other aspect of qualifications prior to the award of a written contract will be borne by the respondent. All information submitted to the City in response to this RF P will become the property of the City of Richmond and will not be returned.

• Amendments to RFP : The City of Richmond reserves the right to amend or cancel this RFP by addendum before the final submittal due date. The City will post any revision to the RFP through PlanetBids at least one full business day prior to the qualifications submittal deadline. Respondents are responsible for checking Planet Bids for any revisions related to this RFP.

Exhibits

Exhibit A: Standard Service Provider Agreement
Exhibit B: Insurance Requirements
Exhibit C: Richmond Sanctuary City Contracting Ordinance No. 12-18 N.S.

Exhibit D: Sanctuary City Compliance Statement
Exhibit E: Limited Liability Corporations (LLC), Resolution No. 86-21 Exhibit F: Disclosure Statement of Limited Liability Companies Form

538

16 Supplemental Questions
(This page is required to be submitted with Quote)

License
The undersigned hereby declares that he is a Contractor and has been in business for ___ years with store front; has a valid State of California Contractor's License sufficient to qualify as Contractor in this case, and a current City of Richmond, CA Business License (needed upon contract award); and will obtain all required permits.

California Contractors License Number: ___________________________________________

Expiration Date: __________________ Classification Number: ________________________

Name: ______________________________ Signature: ____________________________

Title: _______________________________

Service Contact Information

Contractor shall indicate person and phone number to contact for during normal working hours repairs:

Contractor shall indicate person and phone number to contact for afterhours repairs:

Experience:

Describe your company’s skills, qualifications, and experience that best qualify your company as a service provider for the City of Richmond. Be specific, thorough, and complete. Information not provided cannot be considered or presumed. In order to be considered, qualifications, skills, and experience must be submitted in writing with this request. _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________

(This page is required to be submitted with Quote)
539

17 Please answer the following Supplemental Questions

1. What applicable California state contractor licenses does your company and workers possess?

2. What are the qualifications of key personnel?

3. What applicable licenses, certifications’ or required training does your company require employees to have?

4. What is your company’s safety record? Has your company had any serious injuries or deaths for the past three years?

5. How many years has your company been able to successfully operate?

6. Describe your company’s main office, operations facility, warehouse facility, service personnel, support staff, vehicles, available equipment, and specialized equipment? Please be specific.

540

18 Supplemental Questions
(This page is required to be submitted with Quote)

QUESTIONS

1. PLEASE INDICATE YOUR CALIFORNIA
STATE CONTRACTOR’S LICENSE NUMBER AND TYPE(S)
(IF ANY):

#
TYPE(S):

2. DOES YOUR FIRM OFFER 24/7 SERVICES? YES NO

3. IF THE ANSWER TO QUESTION #3 IS
“YES,” IN HO W MANY HOURS CAN O NE OF YOUR

TECHNICIANS BE ON-SITE AT A RICHMOND LOCATION
AFTER BEING CONTACTED BY CITY STAFF?

HOURS

PRICING

1. PLEASE INDICATE YOUR HOURLY
LABOR RATE:

$ P ER HOUR

2. PLEASE INDICATE YOUR OT / AFTER
HOURS RATE:

$ P ER HOUR

3. PLEASE INDICATE THE DAYS AND

TIMES OF THE WEEK TO WHICH THE AFTER HOURS
RATE WOULD APPLY:

4. BILLING CLOCK BEGINS UPON (CHECK
ONE):

DEPARTURE FROM VENDOR LOCATION
___ ARRIVAL AT CUSTOMER LOCATION

5. BILLING CLOCK ENDS UPON
(CHECK ONE):

DEPARTURE FROM VENDOR LOCATION
___ ARRIVAL AT CUSTOMER LOCATION

6. PLEASE INDICATE YOUR MINIMUM
CALL OUT CHARGE:

$

7. PLEASE DESCRIBE ANY ADDITIONAL

FEES & CHARGES NOT COVERED ABOVE (VEHICLE

CHARGES, MILEAGE/FUEL SURCHARGES, DOUBLE-TIME,
ETC.).

s
541
#6 13th Street Bldg C, Richmond, CA 94804-3530
Telephone: (510) 231-3006 Fax: (510) 231-3039 www.ci.richmond.ca.us

PUBLIC WORKS
PO

INT MOLATE VEGETATION MANAGMENT
No
vember 12, 2024
Adde
ndum No. 1
Thi
s addendum shall be incorporated and considered as part of the specifications for the above-mentioned Bid as though it had been issued at the same time.

The P
ublic Works Department has made the following additions/changes to the above referenced Bid:
• The
corrected total contract amount over the three-year contract period is for a not-to-exceed amount of $360,000, with an option to extend for up to two one- year extensions for a not-to-exceed amount of $240,000 for the whole duration of the two one-year extensions.
• This bid is subject to the Local Employment Program Ordinance (RMC Chapter

2.56)
• The attendance sheet from the mandatory pre-bid meeting held on November 5, 2024 is attached to this addendum.
• The due date for bids will remain unchanged unless otherwise notified.

Al
l other information remains the same.
_________________________ 11/12/24
Wade Finlinson November 12, 2024
Project Manager
Public Works Department
542
543
544
#6 13th Street Bldg C, Richmond, CA 94804-3530
Telephone: (510) 231-3006 Fax: (510) 231-3039 www.ci.richmond.ca.us

PUBLIC WORKS
PO

INT MOLATE VEGETATION MANAGMENT
No
vember 13, 2024
Adde
ndum No. 2
Thi
s addendum shall be incorporated and considered as part of the specifications for the above-mentioned Bid as though it had been issued at the same time.

The P
ublic Works Department has made the following additions/changes to the above referenced Bid:
• There was an error on Table 1 – Cost Proposal on page 11 of the original RFP.

The row beginning with “∼6 linear miles” was duplicated on the first and sixth rows. The corrected version omits the sixth row of the table and is included below:
(A) (B) (C) (D) (E)
Approximate
area or
length
Areas Requiring
Service
Estimated
Frequency of
Service
Fee per
service
Fee per year
∼6 linear
miles
Roadways and access
trails
Every other
month
$ $ (6 x (D))
∼12 acres 16 former fuel tank
sites
Every other
month
$ $ (6 x (D))
∼10 acres Area around City-
owned buildings
Quarterly $ $ (4 x (D))
∼15 acres Deteriorating paved
areas
Twice Annually $ $ (2 x (D))
∼1 acre Grass area at Point
Molate Beach Park
Monthly (Apr -
Nov)
$ $ (8 x (D))
TOTAL Fee per Year $ ( *)
(*) Total does not include additional open space and other added work Al
l other information remains the same.
_________________________ 11/13/24
Wade Finlinson November 13, 2024
Project Manager
Public Works Department
545