1 Request for Proposals
Point Molate
Vegetation
Management
RFP Release Date:
October 30, 2024
P
roposals Due by:
2:00 PM on November 14, 2024
S
ubmit Qualifications through:
City of Richmond PlanetBids
M
andatory Site Walkthrough
10:00 AM on October 29, 2024
RF
P Contact:
Wade Finlinson, Project Manager
Public Works Department
[email protected]
2 Introduction
The City’s Public Works Department is seeking to retain a firm to provide vegetation management services on various parcels at Point Molate in Richmond for a contract term of three (3) years (FY 202 4/2025 through FY 2027/2028). The total contract amount over the three-year contract period is for a not-to-exceed amount of $180,000, with an option to extend for up to two one- year extensions for a not -to-exceed amount of $12 0,000 for the whole duration of the two one-year extensions.
All services will be performed pursuant to an agreement between the City and the selected firm, with no guarantee that any minimum amount of services will be requested over the contract term. Note that some parcels may change ownership during the contract term , and the City will not retain an obligation for the continued provision of these services in the event of such transactions. If applicable, any potential new owner (s) may separately procure the continuation of these services using the specifications and procedures outlined herein.
These services will support the Public Works Department – Operations and Maintenance in its overall work program. Contractors specializing in mechanical and cultural methods to manage unwanted vegetation, invasive plant removal, the promotion of desirable native plant species, and wildfire fuel load reduction are strongly encouraged to apply.
About the City
As of 2021, the City of Richmond is home to 115,677 residents with an approximately 40,000 total households. Of this number, 67% are family and 33% are nonfamily households. The City was incorporated on August 7, 1905 and became a charter city on March 24, 1909. Richmond is known for its unique role during World War II as the City was home to Kaiser shipyards which housed the most productive wartime shipbuilding operations of World War II. Today, the City is an important oil refining, industrial, commercial, transportation, shipping and government center.
The City sits on a total land area of 34 sq. miles and 22 sq. miles of water area. The City boasts its racial diversity with 20.1% identifying as White, 19.1% as Black, 2.1% as American Indian and Alaska Native, 0.06% as Native Hawaiian and Other Pacific I slander, and the remaining
30.7% as some other race. It is also important to note that the Hispanics or Latinos comprise
44.6% of the City’s people, making them the predominant population, whereas the rest (Non- Hispanic or Latino) comprise the remaining 55.4%.
3 Richmond is a multi-modal transit hub that includes BART, Amtrak, and AC Transit, marinas, shopping, recreational and cultural amenities, and 32 miles of shoreline. This all contributes to making Richmond among the most desirable up-and-coming communities in California.
Scope of Services
On this section of th e document, specific requirements and expectations are set forth by the City with respect to the contractor retained by the City for vegetation management at Point Molate. This section presents the projected extent of the services needed.
1. Areas and Frequency. The table below depicts the general nature of sites where vegetation is expected to be managed. It also presents the estimated frequency of said service per site. Segments of s ome areas may require regular service intervals while others involve the selected contractor(s) to inspect the site to identify specific areas for spot treatment.
2. Materials and Labor. The Contractor is responsible for all materials, supplies, equipment (clean and in proper working condition) , transportation, tools, labor, permits and other services necessary to perform the requested services . Typical costs associated with these items may be included in the invoicing process. Irregular expenditures must be approved by the designated City representative prior to initiating work in order for the Contractor to recover costs. The Contractor shall have a sufficient inventory of equipment to be able to perform the services.
3. Examination of Site. The Contractor shall be responsible for examining the job sites , through a mandatory pre-bid meeting, and comparing it with all specifications and contract documents and for having satisfied them selves as the conditions under which the work is to be performed before entering into a contract with the City . Further, no allowance shall subsequently be made on behalf of the Contractor on account of an Approximate
area or length
Areas Requiring Service Estimated
Frequency of
Service
∼6 linear miles Roadways and access trails Every other month ∼12 acres 16 former fuel tank sites Every other month
∼10 acres Area around City-owned buildings Quarterly
∼15 acres Deteriorating paved areas Twice Annually
∼1 acre Grass area at Point Molate Beach Park Monthly (Apr-Nov) Varies Additional open space As needed
4 error, negligence, or failure to acquaint themselves with the conditions of the job site or of the streets or roads approaching each site.
4. Work Quantity. The City does not guarantee that the actual amount of work will correspond to the work described in this document but reserves the right to increase or decrease the amount of any class or portion of the work or to omit items or portion of the work that may be deemed necessary by the Public Works Department. Due to the wide variability of conditions that impact the growth of unwanted and desirable vegetation, the Contractor should plan to regularly coordinate with the designated City representative in order to adapt to changing conditions.
5. Building Clearance Requirements. Vegetation within 100’ of all structures shall be maintained to 3”, except that California perennial native grasses shall be maintained to 4” to 6”.
6. Roadway Clearance Requirements. All vegetation within 10’ of all roadways shall be maintained to 3”, except that California perennial native grasses shall be maintained to 4” to 6”. Vegetation growing in pavement cracks should be eliminated at the surface grade to limit further damage to pavement.
7. Tank Site Clearance Requirements. All shall be maintained to 3” from June through November, except that California perennial native grasses shall be maintained to 4”-6.”
8. Typical Adaptive Management & Maintenance Tasks:
Additional work may be required if determined by the designated City representative. Generally, wildfire fuel load reduction should be prioritized from March through October. Between November and February, the focus should be on debris clean up and the promotion of sustainable storm water runoff.
The following tasks are intended to generally illustrate a sample of expected services:
a) Inspect and keep free of debris all applicable drains, inlets, grates, v- ditches, culverts etc. (particularly from mid-October to mid-April). b) Keep all grasses and other flammable vegetation mowed or trimmed as required per specifications to a satisfactory height: typically no more than 6”. (particularly from March to October)
5 c) Inspect roadways, and all other roads/trails throughout the designated property, for any debris and clean as needed. Typically use a backpack blower, sweeper, or equivalent equipment clear areas obstructed by debris.
d) Elevate any tree limbs along roadsides or within the designated maintenance areas that are below 12’ to allow for vehicle travel. e) Remove any downed tree limbs within the project area that has a diameter of 6” or less. Any tree limbs larger than 6” diameter will be considered additional work and subject to approval prior to removal. f) Remove litter from roadsides and project site as needed g) Mow turf within the Point Molate Beach Park monthly to 4” from April 1 through November.
h) Prune vegetation at intersections to ensure sufficient line of sight and visibility of traffic signs, pedestrians, and nearby vehicles. i) All fence lines within the project site are to receive vegetation maintenance on both sides to maintain a 2’ buffer.
9. Technical Specifications. Where these specifications cannot provide clear direction as to work and materials to be provided, such will be provided by the Contractor as “the best of industry standards” with reference to “California Landscape Standards” by the California Landscape Contractor’s Association. The Authorized City representative shall provide interpretation, authorization and direction.
Mowing heights are intended to conserve desirable vegetation and control invasive weeds, as well as comply with applicable regulations and policies, including the erosion control requirements of the Clean Water Act, wildfire vegetation management objectives, the sensitive native plant species and community conservation requirements of the California Department of Fish and Wildlife, City of Richmond Master Plan, Chapter 7 – Conservation, Natural Resources, and Open Space Actions.
Mowing timing and heights are described as follows, except for when ecologically - harmful invasive weed rated “HIGH” by the California Invasive Plant Council is in flower, it shall be maintained to ground level.
Herbicides shall not be used unless approved by City Council and subsequently directed by the authorized City representative.
6 10. Complaints. The Contractor shall strive to quickly resolve all complaints from residents and other stakeholders. If objection to the services occurs while work is in progress, the Contractor shall immediately stop working and attempt to amicably resolve the dispute with the resident. If the Contractor cannot promptly resolve the complaint, the Contractor shall immediately notify the City. The Contractor shall relocate to another work site until the City determines if work may resume at said location as the City resolves the complaint. Further, the City shall not be liable to the Contractor for any additional delay caused by the need to resolve any such dispute. If the Contractor is allowed to continue work after the City resolves a complaint , the Contractor shall return to complete work that generated the complaint at no additional cost to the City.
11. Protection of Property. It is expected that the Contractor shall maintain the wor k site in as clean and debris-free condition as is feasible. The Contractor shall not pile debris or equipment, or otherwise trespass on private property, unless specific permission from the property owner is obtained. The Contractor shall take reasonable precautions to cause the least possible damage to existing conditions in work areas. All private property damage caused by the Contractor shall be paid for or otherwise resolv ed by the Contractor and/or their Insurance provider.
12. Stormwater Pollution Control . The Contractor shall exercise every reasonable precaution to prevent any debris, chemical or other harmful material in the construction water resulted from his operations from discharging into the storm drain system.
Conformance with the requirements of this section shall in no way relieve the Contractor from thier responsibilities to comply with any local, State or Federal regulations and ordinances on stormwater pollution control.
Full compensation for conforming to the requirements of this section shall be considered as included in the prices paid for the various contract items of work and no separate payment will be made therefor.
13. Maintaining Traffic. Lane closures shall conform to the provisions set forth in the latest edition of the Manual of Traffic Controls of the State of California Department of Transportation. Contractor shall submit traffic control plan for approval 5 working days before applicable work begins.
Personal vehicles belonging to the Contractor's employees shall not be parked on the traveled way at any time, including any section closed to the public traffic. When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases, yield to public traffic. The Contractor shall maintain one traffic lane not less than 11 feet in width in each direction during working hours. At
7 all other times all traffic lanes shall be accessible. Complete closure of any portion of a street is NOT allowed at any time.
The Contractor shall maintain a three-foot width of clear sidewalk (where applicable) to allow free passage through the work area to pedestrians at all times. Convenient access to all abutting property shall be maintained at all times.
In the event that on- street parking is hindering construction work, the Contractor may apply for an encroachment permit to eliminate existing on street parking during actual periods of construction. The Contractor shall submit plans, indicating the locations and the number of parking spaces to be eliminated during construction and the duration of such elimination, for approval. An encroachment permit can be applied for through the Public Works Department. Contractor shall submit encroachment permit application five working days before applicable work begins.
All traffic and regulatory signs, lights, barriers, steel plates, barricades, flagging and other traffic control devices required to maintain traffic shall be furnished and installed by the Contractor. Construction signing and marking shall conform to the current "Manual of Traffic Controls for Construction and Maintenance Work Zones" issued by the State of California, Department of Transportation.
Full compensation for maintaining traffic, complying with these provisions and for furnishing flagging if required and signing shall be considered as included in the prices paid for the various contract items of work and no additional compensation will be allowed therefor.
14. Obstructions. Attention is directed to the presence of underground utilities in the construction area. The Contractor shall exercise due caution in performing his work so as to not damage the utilities. The Contractor shall obtain existing utility locations by contacting the USA North locating service, telephone number (811 or 1-800-642-2444), at least two working days prior to performing any excavation. The Contractor shall make their own determination if existing utilities need to be carefully excavated (“potholed”) to determine actual location and depth prior to full excavation. If needed, the Contractor shall include the cost of all potholes in the unit price bid for any such work, if applicable.
No separate payment for potholes will be made.
Utilities and underground pipelines, which are to remain in place shall be worked around and protected from damage or interruption of service. The Contractor shall notify the City and the responsible utility company when any utility must be relocated or se t to grade by the utility company in order for the Contractor to complete the Scope of Work.
8 Full compensation for conforming to the requirements of these provisions, not otherwise provided for, shall be considered as included in the prices paid for the various contract items of work and no separate payment will be made therefor.
15. Noise Control. Equipment shall be operated in a manner which will minimize offensive noise consistent to Richmond local laws and regulations. All leaf blowers operated in or adjacent to a residential area shall operate at or below a noise level of sixty-five dBA at fifty feet as determined by a test conducted by the American National Standards Institute or an equivalent.
16. Dust Control. Contractor shall exercise diligence in preventing dust nuisance. When necessary or when directed by the designated City representative, the Contractor shall apply water for laying dust. Water shall be applied by means of pressure- type distributors equipped with a spray system that will insure a uniform application.
The payment for water and its distribution shall be considered as included in the prices paid for the various contract items of work and no separate payment will be made therefor. The prices paid shall include full compensation for furnishing all labor, materials, tools and equipment and doing all work involved as specified.
17. Disposal and Cleanup. Contractors shall remove all equipment, debris (including trash), or any other obstructions from roadways at the end of each day or at any time work is suspended in a site – at contractors’ expense.
9 Submittal Requirements
Mandatory Site Walkthrough
A mandatory pre-bid meeting will be held at 10:00AM on Tuesday, November 5, 2024. Building 123 at 2100 Stenmark Drive will serve as the meeting place for all potential bidders and City staff. Bidders will be given the opportunity to observe site locations described in this document.
If necessary, an Addendum shall be prepared and distributed to all attendees following the walkthrough. Attendance is mandatory, and bids shall not be considered from bidders who do not attend.
Proposal Content
Respondents to this request for proposals (RFP) must submit one PDF file of their complete proposal. The proposal (excluding the transmittal letter and resumes) must not exceed a total of 10 pages (letter paper size). Any tabloid size pages should be limited in use and will count as two pages toward the page limit.
A complete proposal will consist of the following:
Cover Letter: The proposal must be accompanied by a cover letter describing the respondent’s interest and commitment to the project. It must disclose any currently known or potential conflicts of interest with the City of Richmond. The cover letter must state that the proposal is valid for a 90- day period. It must also include the name, title, address, email, and telephone number of the individual to whom correspondence should be directed during the proposal selection process. The cover letter must be signed by the perso n authorized to negotiate on behalf of the respondent.
Qualifications and Experience: The proposal must describe the contractor ’s qualifications and experience. The City anticipates that the contractor is licensed and has the necessary business documentation. It is expected that the contractor is committed for the duration of the term of the contract.
Service Understanding: The proposal must describe the respondent’s understanding of how the scope of work is developed and its approach to meeting the objectives of this RFP. The
10 proposal must also discuss how the service would be performed and how deliverables would be ascertained.
Service Schedule: The proposal must include the proposed service response time, schedule, and anticipated duration of service for the scope defined herein.
Reference: The proposal must provide a minimum of three references that can discuss the contractor’s ability to successfully provide vegetation management services at a similar scale.
Each of the listed references must include a reference name, title, affiliation, telephone number, and email address.
Cost Proposal: The City of Richmond is seeking cost competitive proposals. Contractors must provide a total cost proposal for delivery of service to all sites, and a breakdown of cost. Include a description on how the fee translates to schedule of hourly rates for all proposed staff and the amount of time each person will devote to each site . Said costing will form part of the bid proposal. Contractors are expected to use table on the next page to determine their total proposed fee.
The City will recognize an annual increase up to 3% of the original proposed fees applicable every January 1
st beginning January 1, 2026.
11 Table 1 – Cost Proposal
(A) (B) (C) (D) (E)
Approximate
area or
length
Areas Requiring
Service
Estimated
Frequency of
Service
Fee per
service
Fee per year
∼6 linear
miles
Roadways and access
trails
Every other month $ $ (6 x (D))
∼12 acres 16 former fuel tank
sites
Every other month $ $ (6 x (D))
∼10 acres Area around City-
owned buildings
Quarterly $ $ (4 x (D))
∼15 acres Deteriorating paved
areas
Twice Annually $ $ (2 x (D))
∼1 acre Grass area at Point
Molate Beach Park
Monthly (Apr-Nov) $ $ (8 x (D))
TOTAL Fee per Year $ ( *)
(*) Total does not include additional open space and other added work
12 Submittal Procedure
RFP Questions: Respondents must submit any RFP questions through Plan etBids using the “Q&A” tab by 2:00 PM on Thursday, November 7, 2024. The City will respond to all questions and issue an addendum (if applicable) by 2:00 PM on Friday, November 8, 2024.
Proposal Submittal: The City of Richmond will only accept proposal submittals through PlanetBids. Proposals submitted through other means will not be considered. All proposals must be submitted by 2:00 PM, on Thursday, November 14, 2024. Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Contractor is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals, and no exceptions shall be made. Contractors will receive an e- bid confirmation number with a time stamp from the Bid Management System indicating that their bid was submitted successfully.
The City will only receive those proposals that were transmitted successfully. Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.
Selection Criteria
The proposals will be evaluated based on the following factors:
EXPERIENCE 30 points
• Past, recently completed, or on- going projects that demonstrate applicable experience similar in scope and scale
• References
QUALIFICATIONS 30 points
• Professional experience and qualifications of company • Ability to perform on short notice and under time constraints • Licensing, Certification, and staff training
ORGANIZATION 20 points
• Available staff and specialized resources, if any
• Capacity and flexibility to meet schedules, including any unexpected work • Answers to Supplemental Questions
COST 20 points
• Appropriateness of proposed rates and fees
13 The City of Richmond will convene a panel to evaluate the proposals and develop a ranking of the most qualified respondent. The City’s panel may include representatives from the City of Richmond staff, City groups, and other public agencies. Members of the panel will not be revealed prior to interviews.
Compliance with City Ordinances
The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance (Richmond Municipal Code (RMC) Chapter 2.28 ),
Business Opportunity Ordinance (RMC Chapter 2.50), Local Employment Program Ordinance (RMC Chapter 2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) ( RMC Chapter 2.65 ), which are incorporated into the Contract Documents by this reference.
Reservation of Rights by the City
• The City has no obligation to accept any submittal or to negotiate with any service provider. The City reserves the right to accept submittals which are deemed most favorable and in the best interest of the City after all submittals have been examined and canvassed, to reject any or all submittals, and to be the sole judge of the best service provider suited for the City.
• The issuance of this RFP and the acceptance of an RF P response does not constitute an agreement by the City that any contract shall actually be entered into by the city. The City expressly reserves the right to:
o Waive any immaterial defect or informality in any RF P response or proposal procedure.
o Reject any or all RFP responses.
o Reissue RFP.
o Procure any service by any other means.
o Request additional information and data from any or all companies. o Negotiate with any qualified service provider.
o The City may confirm any information provided in the service providers submittal or inspect any of the service providers facilities that would be utilized in connection with performing services under any resulting contract.
14 Other Documents to be Submitted with Proposal
• A blank copy of your company’s employment application. (It will be used to verify compliance with the City’s “Ban the Box” ordinance).
• Response to Supplemental Questions.
Summary of Key Dates
SCHUEDULED ACTIVITIES KEY DATES
RFP Released Date October 30, 2024
Mandatory Pre-Bid Meeting November 5, 2024 at 10:00 AM
Questions Due November 7, 2024 at 2:00 PM
Proposal Due November 14, 2024 at 2:00 PM
Notification of Finalists November 2024
Award and Execute Contract December 2024
General Terms and Conditions
• Standard Service Provider Agreement: The selected respondent will be required to sign the City of Richmond’s Standard Service Provider Agreement (see Exhibit A). The respondent must list any terms or conditions to which it takes exception and provide proposed alternate wording as part of its qualifications within the cover letter. Note that the City of Richmond does not intend to make substantial changes to its Standard Service Provider Agreement. The City makes no representation or guarantee that the request for changes will be approved.
• Insurance Requirements: The selected respondent will be required to comply with the City of Richmond insurance requirements (see Exhibit B). The required insurance certificates must comply with all requirements and must be provided prior to the commencement of any work on a project.
• Business Licenses: The selected respondent and its subcontractors will be required to obtain a City of Richmond business license prior to the commencement of any work on the project. Note that the business license fee will not be waived by the City.
• Sanctuary City Contracting Ordinance (SCCO): The Richmond Sanctuary City Contracting Ordinance No. 12-18 N.S. (see Exhibit C) prohibits the City from granting and
15 or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). All respondents must submit a Sanctuary City Compliance Statement (see Exhibit D) with their qualifications.
• Limited Liability Companies Disclosure Statement (LLCS): Resolution No. 86- 21, approved by City Council on July 6, 2021, requires disclosure of the identities of beneficial & responsible owners of Limited Liability Corporations (LLC). All respondents must submit the Disclosure Statement of Limited Liability Companies Form (see Exhibit E) with their qualifications.
• City Disclaimer: The City of Richmond reserves the right to reject any or all qualifications, to waive any informality in any qualifications, and to select the qualifications that best meet the City’s needs.
• Non-commitment: The City of Richmond makes no representation that any contract will be awarded pursuant to this RFP. All costs incurred in the preparation of the qualifications, in the submissions of additional information and/or in any other aspect of qualifications prior to the award of a written contract will be borne by the respondent. All information submitted to the City in response to this RF P will become the property of the City of Richmond and will not be returned.
• Amendments to RFP : The City of Richmond reserves the right to amend or cancel this RFP by addendum before the final submittal due date. The City will post any revision to the RFP through PlanetBids at least one full business day prior to the qualifications submittal deadline. Respondents are responsible for checking Planet Bids for any revisions related to this RFP.
Exhibits
Exhibit A: Standard Service Provider Agreement
Exhibit B: Insurance Requirements
Exhibit C: Richmond Sanctuary City Contracting Ordinance No. 12-18 N.S.
Exhibit D: Sanctuary City Compliance Statement
Exhibit E: Limited Liability Corporations (LLC), Resolution No. 86-21 Exhibit F: Disclosure Statement of Limited Liability Companies Form
16 Supplemental Questions
(This page is required to be submitted with Quote)
License
The undersigned hereby declares that he is a Contractor and has been in business for ___ years with store front; has a valid State of California Contractor's License sufficient to qualify as Contractor in this case, and a current City of Richmond, CA Business License (needed upon contract award); and will obtain all required permits.
California Contractors License Number: ___________________________________________
Expiration Date: __________________ Classification Number: ________________________
Name: ______________________________ Signature: ____________________________
Title: _______________________________
Service Contact Information
Contractor shall indicate person and phone number to contact for during normal working hours repairs:
Contractor shall indicate person and phone number to contact for afterhours repairs:
Experience:
Describe your company’s skills, qualifications, and experience that best qualify your company as a service provider for the City of Richmond. Be specific, thorough, and complete. Information not provided cannot be considered or presumed. In order to be considered, qualifications, skills, and experience must be submitted in writing with this request. _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________ _________________________________________________________________________________________
(This page is required to be submitted with Quote)
17 Please answer the following Supplemental Questions
1. What applicable California state contractor licenses does your company and workers possess?
2. What are the qualifications of key personnel?
3. What applicable licenses, certifications’ or required training does your company require employees to have?
4. What is your company’s safety record? Has your company had any serious injuries or deaths for the past three years?
5. How many years has your company been able to successfully operate?
6. Describe your company’s main office, operations facility, warehouse facility, service personnel, support staff, vehicles, available equipment, and specialized equipment? Please be specific.
18 Supplemental Questions
(This page is required to be submitted with Quote)
QUESTIONS
1. PLEASE INDICATE YOUR CALIFORNIA
STATE CONTRACTOR’S LICENSE NUMBER AND TYPE(S)
(IF ANY):
#
TYPE(S):
2. DOES YOUR FIRM OFFER 24/7 SERVICES? YES NO
3. IF THE ANSWER TO QUESTION #3 IS
“YES,” IN HO W MANY HOURS CAN O NE OF YOUR
TECHNICIANS BE ON-SITE AT A RICHMOND LOCATION
AFTER BEING CONTACTED BY CITY STAFF?
HOURS
PRICING
1. PLEASE INDICATE YOUR HOURLY
LABOR RATE:
$ P ER HOUR
2. PLEASE INDICATE YOUR OT / AFTER
HOURS RATE:
$ P ER HOUR
3. PLEASE INDICATE THE DAYS AND
TIMES OF THE WEEK TO WHICH THE AFTER HOURS
RATE WOULD APPLY:
4. BILLING CLOCK BEGINS UPON (CHECK
ONE):
DEPARTURE FROM VENDOR LOCATION
___ ARRIVAL AT CUSTOMER LOCATION
5. BILLING CLOCK ENDS UPON
(CHECK ONE):
DEPARTURE FROM VENDOR LOCATION
___ ARRIVAL AT CUSTOMER LOCATION
6. PLEASE INDICATE YOUR MINIMUM
CALL OUT CHARGE:
$
7. PLEASE DESCRIBE ANY ADDITIONAL
FEES & CHARGES NOT COVERED ABOVE (VEHICLE
CHARGES, MILEAGE/FUEL SURCHARGES, DOUBLE-TIME,
ETC.).
s
#6 13th Street Bldg C, Richmond, CA 94804-3530
Telephone: (510) 231-3006 Fax: (510) 231-3039 www.ci.richmond.ca.us
PUBLIC WORKS
PO
INT MOLATE VEGETATION MANAGMENT
No
vember 12, 2024
Adde
ndum No. 1
Thi
s addendum shall be incorporated and considered as part of the specifications for the above-mentioned Bid as though it had been issued at the same time.
The P
ublic Works Department has made the following additions/changes to the above referenced Bid:
• The
corrected total contract amount over the three-year contract period is for a not-to-exceed amount of $360,000, with an option to extend for up to two one- year extensions for a not-to-exceed amount of $240,000 for the whole duration of the two one-year extensions.
• This bid is subject to the Local Employment Program Ordinance (RMC Chapter
2.56)
• The attendance sheet from the mandatory pre-bid meeting held on November 5, 2024 is attached to this addendum.
• The due date for bids will remain unchanged unless otherwise notified.
Al
l other information remains the same.
_________________________ 11/12/24
Wade Finlinson November 12, 2024
Project Manager
Public Works Department
#6 13th Street Bldg C, Richmond, CA 94804-3530
Telephone: (510) 231-3006 Fax: (510) 231-3039 www.ci.richmond.ca.us
PUBLIC WORKS
PO
INT MOLATE VEGETATION MANAGMENT
No
vember 13, 2024
Adde
ndum No. 2
Thi
s addendum shall be incorporated and considered as part of the specifications for the above-mentioned Bid as though it had been issued at the same time.
The P
ublic Works Department has made the following additions/changes to the above referenced Bid:
• There was an error on Table 1 – Cost Proposal on page 11 of the original RFP.
The row beginning with “∼6 linear miles” was duplicated on the first and sixth rows. The corrected version omits the sixth row of the table and is included below:
(A) (B) (C) (D) (E)
Approximate
area or
length
Areas Requiring
Service
Estimated
Frequency of
Service
Fee per
service
Fee per year
∼6 linear
miles
Roadways and access
trails
Every other
month
$ $ (6 x (D))
∼12 acres 16 former fuel tank
sites
Every other
month
$ $ (6 x (D))
∼10 acres Area around City-
owned buildings
Quarterly $ $ (4 x (D))
∼15 acres Deteriorating paved
areas
Twice Annually $ $ (2 x (D))
∼1 acre Grass area at Point
Molate Beach Park
Monthly (Apr -
Nov)
$ $ (8 x (D))
TOTAL Fee per Year $ ( *)
(*) Total does not include additional open space and other added work Al
l other information remains the same.
_________________________ 11/13/24
Wade Finlinson November 13, 2024
Project Manager
Public Works Department