REQUEST FOR QUALIFICATIONS (RFQ)
Small Business Building Beautification Pilot Program
Economic Development Department
City of Richmond
1322 Canal Boulevard
Richmond, CA 94804
RELEASE DATE: September 26, 2024
DUE DATE: October 10, 2024, at 3:00PM
RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:
www.ci.richmond.ca.us/bids
Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
Contents
OVERVIEW .................................................................................................................................... 4 ABOUT THE CITY ............................................................................................................................ 4 PROJECT BACKGROUND/DESCRIPTION ......................................................................................... 5 SCOPES OF SERVICES ..................................................................................................................... 6 GOALS ........................................................................................................................................ 6 TARGET MARKET ....................................................................................................................... 6 ACTIVITIES ................................................................................................................................. 7 QUALIFICATIONS/EXPERIENCE ...................................................................................................... 7 BUDGET ......................................................................................................................................... 7 PROPOSAL REQUIREMENTS .......................................................................................................... 7 SELECTION PROCESS ..................................................................................................................... 8 INTERVIEW/PRESENTATIONS .................................................................................................... 8 PRE-AWARD NEGOTIATIONS ..................................................................................................... 8 AWARD ...................................................................................................................................... 9 TERMINATION ............................................................................................................................... 9 Amendments ........................................................................................................................... 10 REPORTING ................................................................................................................................. 10 OUTCOMES ................................................................................................................................. 11 Narratives ................................................................................................................................ 11 Financial Reporting .................................................................................................................. 11 Outcomes Reporting ............................................................................................................... 11 Schedule .................................................................................................................................. 11 DOCUMENTATION ................................................................................................................... 12 PROGRAM EVALUATION AND ASSESMENT ............................................................................. 12 TIMELINE ..................................................................................................................................... 13 PROPOSAL SUBMISSION INFORMATION ..................................................................................... 14 GENERAL GUIDELINES ................................................................................................................. 14 PUBLIC RECORDS ..................................................................................................................... 15 INSURANCE REQUIREMENTS ................................................................................................... 15 Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
BUSINESS LICENSES ................................................................................................................. 15 SANCTUARY CITY CONTRACTING ORDINANCE ........................................................................ 15 COLLUSION .............................................................................................................................. 16 WITHDRAWAL OF PROPOSAL .................................................................................................. 16 OWNERSHIP OF DOCUMENTS ................................................................................................. 16 ATTACHMENTS ............................................................................................................................ 16 Attachment 1: Standard Services Agreement with Sanctuary City Compliance Statement and Federal Conditions ................................................................................................................... 16 Attachment 2: Insurance Requirements .................................................................................. 16
RELEASE DATE September 26, 2024
CLOSING DATE October 10, 2024
CONTACT Kyle Lam
Management Analyst
Email: [email protected]
Phone: (510) 620-6802
Lizeht Zepeda
Senior Business Assistance Officer
Email: [email protected]
Phone: (510) 620-6653
Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
OVERVIEW
The City of Richmond, CA (“City”) is requesting qualifications from qualified providers to administer a building beautification program for small businesses. The goal of this program is to support small businesses in their recovery from the challenges posed by the COVID-19 pandemic by encouraging improvements to commercial buildings. These enhancements can significantly impact the appearance, community pride, economic vitality, and marketability of the properties and businesses.
The City reserves the right to make one or multiple awards under this Request for Qualifications (RFQ), based on what is deemed in its best interest. Additionally, the City may make partial or full awards of the services described below. This RFQ outlines the project, required scope of services, consultant selection process, and the minimum information that must be included in the proposal. Failure to submit information in accordance with RFQ requirements may result in disqualification. The anticipated contract term is through December 31, 2026, with no renewal options. This one-time ARPA-funded project prohibits modifications or extensions.
Respondents are required to thoroughly read and understand all information contained within this proposal package. By responding to this RFQ, the Respondent acknowledges having read and understood these documents.
The total funding available under this program is $340,000, with $300,000 designated for grants or reimbursements to small businesses participating in the beautification program, providing up to $15,000 each for 20 businesses.
Expected Start Date: November 1
st, 2024
End Date: December 31, 2026
ABOUT THE CITY
The City of Richmond was chartered as a city in 1909 and is located 16 miles northeast of San Francisco, directly across the San Francisco Bay. The City operates a Council-administrator form of government consisting of six council members and a mayor.
Richmond’s population is 116,448. Richmond is one of the region’s most diverse communities:
44.0% of residents identify as Hispanic or Latino, 18.3% identify as Black or African American alone; 17.5% identify as White alone (not Hispanic or Latino), and 14.2% identify as Asian alone.
Richmond is home to a multi-modal transit hub that includes Bay Area Rapid Transit (BART), Amtrak, AC Transit, a marina, diverse commercial business corridors, retail shopping including Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
small businesses, and restaurants, as well as recreational and cultural amenities, and 32 miles of shoreline. This all contributes to making Richmond among California's most desirable communities in the San Francisco Bay Area.
The City of Richmond provides a full range of municipal services, including police and fire protection; public works, maintenance of city streets, parks, and planning and building infrastructure services; library services; stormwater and municipal sewer systems; operation of a wastewater treatment facility; and the administration of recreational activities and cultural events. The city also operates the Richmond Memorial Convention Center and city-owned terminals at the Port of Richmond.
To become better acquainted with the City, please visit the City’s website at www.ci.richmond.ca.us
PROJECT BACKGROUND/DESCRIPTION
On October 27th, 2022, the City of Richmond was awarded a $35 million Transformative Climate Communities (TCC) Round 4 Implementation Grant by the California Strategic Growth Council. This grant supports the Richmond Rising initiative, a comprehensive, community-driven effort aimed at improving environmental, economic, and social outcomes in the Iron Triangle, Santa Fe, and Coronado neighborhoods.
Richmond Rising: Healthy, Connected, and Climate Strong is led by a coalition of local government agencies and organizations committed to implementing transformative projects with significant environmental, health, and economic benefits. This initiative encompasses several key components designed to address climate change impacts while fostering equitable and sustainable community development. A central aspect of Richmond Rising is the Displacement Avoidance Plan, which combines policies and programs to close gaps in City- provided services, ensuring long-term residency and business presence in the area.
As part of its efforts to support the local community, the City of Richmond has also received American Rescue Plan Act (ARPA) funds from the U.S. Department of the Treasury to aid in the City's response to and recovery from the COVID-19 public health emergency. The Richmond City Council earmarked $1.25 million of these funds on December 5th, 2023, specifically for small business assistance. The funding obligation deadline for ARPA funds is December 31, 2024, with an expenditure deadline of December 31, 2026.
The City recognizes the widespread challenges small businesses have faced due to the pandemic, including periods of shutdown, revenue declines, and increased costs. These Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
challenges have disproportionately impacted businesses in communities already facing pre- existing disparities, compounding the effects of the pandemic.
To address these issues, a key element of the Displacement Avoidance Plan is the Small Business Building Beautification Program. This program is designed to help small businesses recover from the COVID-19 pandemic by encouraging improvements to commercial buildings.
These enhancements are expected to significantly impact the appearance, community pride, economic vitality, and marketability of properties and businesses.
The City is requesting proposals from qualified providers to administer this building beautification program. The goal is to support small businesses by offering resources that will enable them to enhance the appearance of their properties, thereby contributing to the overall revitalization of the community.
SCOPES OF SERVICES
GOALS
This RFQ seeks to accomplish the following goals:
1. To support, help, and build capacity for disproportionately impacted small businesses to encourage business owners to enhance the appearance of properties through improvements to commercial buildings. Improvement can have a significant impact on the appearance, community pride, economic setting, and marketability of the properties and businesses
TARGET MARKET
In accordance with the US Department of Treasury’s recommended use of Coronavirus State and Local Fiscal Recovery Funds (SLFRF), applicants must provide services to “small businesses” which are defined as:
• Have no more than 500 employees, or if applicable, the size standard in number of employees established by the Administrator of the Small Business Administration for the industry in which the business concern or organization operates, and • Are a small business concern as defined in section 3 of the Small Business Act 8 (which includes, among other requirements, that the business is independently owned and operated and is not dominant in its field of operation) In addition to the above requirements, the small business shall be disproportionately impacted.
Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
ACTIVITIES
The following activities are sought by the City. An applicant can specialize in one, some, or all of the following activities.
• Building Beautification Program Administration
o Management of grant and reimbursement processes
o Information reporting and documentation
o Intake, verification, and processing of applications
QUALIFICATIONS/EXPERIENCE
Applicants can be a nonprofit 501(c)(3), for profit or social enterprise entity eligible to do business with the City of Richmond.
Applicants must have at least three (3) years of previous experience working with small business owners, especially lower-income individuals, people of color, immigrants, and other historically underserved and/or disadvantaged populations.
BUDGET
This project is funded with the following budget allocations:
• $300,000 allocated for disbursement
• $40,000 allocated for program administration
These figures represent the maximum budget available and should be utilized to cover all necessary costs within each category.
PROPOSAL REQUIREMENTS
Proposals should include the following information:
• Organizational Experience: Describe the applicant’s history, services, and prior outcomes related to administering a grant or reimbursement program. • Proposed Activities and Outcomes: Describe the programs and services that you will deliver, including intended outcomes, to meet the RFQ’s goals and activities as described in the Scope of Services.
• Staffing: Describe your staffing plan including names, titles and relevant qualifications. • Timeline: Include all major milestones and target dates, as appropriate.
Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
• Budget: Include a spreadsheet, which provides line-item expenses along with descriptions if necessary to accomplish the proposed activities and outcomes. • References: Provide Letters of Support or Letters of Reference
SELECTION PROCESS
The Economic Development Director may appoint a selection committee to review the responses and perform the evaluation. The information in each proposal will be reviewed and evaluated based on the following criteria:
Evaluation Criteria
Proposal reflects understanding of the City’s goals and objectives; proposal is complete in its responses to all RFQ elements
30%
Proposed Program Model 25%
Relevant and demonstrated qualifications and experience 30% Cost of proposed services 15%
INTERVIEW/PRESENTATIONS
Upon request of the City of Richmond, Respondents may be requested to give an oral presentation/demonstration on the proposal, which would include a detailed analysis of how each of the RFQ requirements would be addressed should Offeror receive the award. An in- person presentation is preferred but City staff will work with the vendor to determine what is feasible. The demonstration shall be conducted at no cost to the City. The purpose of the presentation is to verify the vendor’s capability, suitability, and adaptability to the performance requirements stipulated in this solicitation.
The City will schedule the interview date, time, and location with the successful finalists. If the vendor fails to participate in the interview on the specified date stipulated, the City may elect to reject the proposal or to re-schedule at its discretion.
Respondents are not guaranteed an opportunity to have an interview. Respondents may be eliminated from consideration based solely on inability to meet minimal requirements and/or review of written proposals. The City shall be the sole judge of the acceptability of the proposal in conformance with the specifications and its decision shall be final.
Respondents will be given advance notice if required to make a presentation.
PRE-AWARD NEGOTIATIONS
After the proposals are opened, but prior to award, the City may elect to conduct negotiations with the highest ranked respondents for purposes of:
• Resolving minor differences and information
Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
• Clarifying necessary details and responsibilities
• Emphasizing important issues and points
• Receiving assurances from respondents
• Cost/budget clarifications
Selection may be made without further discussion, negotiations or Respondent’s presentations; therefore, Respondent shall offer the most favorable terms in response to this RFQ.
Respondent must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Respondent shall include information that will enable the City to determine the Respondent’s overall qualifications. The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at a final award decision.
AWARD
When the Review Panel has completed its work, City staff will then recommend the City Manager for approval. The award of a contract to the successful respondent will be at the discretion of the City Manager/City Council. The services provided by the successful bidder shall be governed by a Standard Services Agreement (Attachment 1).
TERMINATION
Each vendor will be evaluated by the Economic Development department based on its performance in relation to the program's objectives and its specific area of responsibility. In the event of a substantial breach, the Economic Development department retains the right to end the contract. For the purposes of the Program, a material breach may include, but not be limited to:
• Failure to adhere to set Program deadlines, including failure to submit reports on time. • Failure to comply with metric reporting regulations.
• Failure to follow the rules for narrative reporting.
• Failure to comply with record-keeping or financial reporting obligations. • Failure to comply with the scope of work specified in the contract. • Not getting in touch with the Economic Development department in a timely manner. • Failure to expend money as specified in the agreement promptly.
In the event of termination, the City Of Richmond is only required to reimburse the recipient for all allowable and unavoidable costs reasonably incurred by the recipient in carrying out its obligations under the agreement as of the terminating event's effective date or during any other period designated by the parties to permit project closeout activities, as determined appropriate by the Economic Development department. The Economic Development Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
department must be notified via email at [email protected] within 48 hours if a recipient has received notice from a federal or private funding partner that the cooperative agreement is about to expire or that the recipient's operations are being put on probation. Future eligibility may be impacted by failure to notify the City Of Richmond.
Amendments
This one-time ARPA related project prohibits modifications. Under the terms of this ARPA related project no extensions will be granted.
REPORTING
The submission of accurate and comprehensive performance reports as well as financial reports is the responsibility of authorized representatives of the selected provider(s). Authorized Representatives are in charge of obtaining accurate and comprehensive performance reports from sub-recipients where applicable. All required reports must be submitted to the Economic Development department by the Authorized Representative after being examined and accepted. Reports will be sent to the Economic Development department via email.
The selected provider(s)’ reports, or portions thereof, may be made available to the public.
Within forty-five (45) calendar days following the start of the first billing month, Recipients shall provide a performance report to The Economic Development department via email. Within forty-five (45) days after the project's conclusion, a second report will be necessary. The recipient is required to provide the Economic Development department a final report that includes the research results and any related marketing materials.
As part of the application, the recipient must suggest additional reporting milestones, such as interim reports and/or updates to the Economic Development department. The Economic Development department will decide on the precise and comprehensive reporting schedule and share it with the recipient.
The Economic Development department may review payment for the following:
• Reports are not submitted on time
• Reports are found to be insufficient
• Reports are found to be incomplete,
Future eligibility for The Economic Development department funding may be impacted by late reporting. The Economic Development department maintains the right to audit data presented in performance reports by requesting further documentation, conducting on-site visits, speaking with clients served, or confirming other data as necessary to confirm the data in the performance report.
Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
OUTCOMES
Narratives
The narrative report must be written in Calibri style 12 font in Microsoft Word. An additional report that summarizes the information in the narrative report can be created in PowerPoint format.
Financial Reporting
The following information will be included in the financial report template together with the invoice template:
• Description of non-labor expenses, research and marketing costs, reimbursement timeframes, and a signature from an authorized representative attesting to the accuracy of the information
Outcomes Reporting
The work completed, the results obtained, the advancement made in relation to the project submission plan, and the justification of the cost categories billed must all be detailed in the performance narrative. For instance, if 80 hours were billed to marketing, we would anticipate a detailed description of the work involved (e.g., did staff establish a marketing strategy or carry out a social media campaign aimed at underrepresented businesses) to be provided. If research expenses were incurred, please describe the nature of the study as well as any pertinent findings and effects. Please also explain how the provider was able to focus outreach and marketing efforts on Richmond businesses and entrepreneurs achieve its objectives. The state of Richmond’s small businesses should be examined, with an emphasis on how the COVID-19 Pandemic and COVID-19 have affected them.
Organizations are encouraged to include social metrics so long as they can be backed with verified evidence.
The final study output ought to provide a foundation for future work on equity and disaster resilience within the ecosystem of small company technical assistance as well as work on equity and disaster resilience carried out by the Economic Development department of the City of Richmond.
Schedule
PROGRAM PERIOD REPORTING
PERIOD
October 1 2024 – December 31 2024 1
January 1 2025 – March 31 2025 2
Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
April 1 2025 – June 30 2025 3
July 1 2025 – September 30 2025 4
October 1 2025 – December 31 2025 5
January 1 2026 – March 31 2026 6
April 1 2026 – June 30 2026 7
July 1 2026 – September 30 2026 8
October 1 2026 – December 31 2026 9
Additionally monthly and/or bi-monthly check-ins are required. Presentations to City Council or Commissions may occur to provide updates. Reports that contain insufficient statements are incomplete.
DOCUMENTATION
The selected provider(s) are required to keep full financial, programmatic, legal compliance audits and examinations of performance in the Program for up to five fiscal years in order to receive reimbursements and to assist these audits and examinations. Funds must also be linked to the program for which they were allocated. The selected provider(s) shall make such records available to the Economic Department upon request. A spreadsheet used by the host organization and subrecipient organizations (i.e. subcontracted small business resource providers and subcontracted contractors to reconcile financial bills and disbursement journals • Support for all charges under the agreement, including canceled checks, vendor invoices, disbursement ledger, and journal entries.
• The reimbursement invoices for expenses supplied by the subcontracted Service Centers, along with any relevant supporting records (such as disbursement ledgers or a comparison of actual and planned spending);
• Payroll data for workers whose salaries are deducted from the agreement. The required standard must be upheld by the recipients and subrecipients for the full-time and part- time staff members assigned to the program. This might comprise, but isn't limited to, activity reports, appointment letters or contracts, performance reviews, and payroll journals.
• Timesheet with backup
PROGRAM EVALUATION AND ASSESMENT
The Economic Development department will keep track of the selected provider(s) progress.
Regularly reviewing performance and financial report data will be part of this monitoring. A check of client files, client fees, training, marketing and administrative invoices, cost-share obligations, and general operations are just a few of the possible inquiries and program assessments that the Economic Development may do to confirm performance. Reviews of programs can be done on-site or remotely. By speaking with the customers who received Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
support from a Center, the Economic Development department may further examine claimed business aid. No later than five working days prior to the program evaluation, staff will provide instructions and notify selected provider(s) by email if they have been chosen for a program review.
Between program evaluations, the Economic Development department is not tasked with monitoring the selected provider(s) performance. Additionally, the Economic Development department disclaims responsibility for any information that is.
TIMELINE
DATE DELIVERABLE
December 31st, 2024 Reporting Period #1 Ends
January 30th, 2025 Reporting Period #1- Progress Report Due January 30th, 2025 Reporting Period #1 – Invoice Due
March 28th, 2025 Reporting Period #2 Ends
April 30th, 2025 Reporting Period #2- Progress Report Due April 30th, 2025 Reporting Period #2 – Invoice Due
June 30th, 2025 Reporting Period #3 Ends
July 31st, 2025 Reporting Period #3 - Progress Report Due July 31st, 2025 Reporting Period #3– Invoice Due
September 31st, 2025 Reporting Period #4 Ends
October 31st, 2024 Reporting Period #4 Progress Report Due October 31st, 2024 Reporting Period #4 – Invoice Due
December 31st, 2025 Reporting Period #5 Ends
January 30th, 2025 Reporting Period #5 - Progress Report Due January 30th, 2025 Reporting Period #5 – Invoice Due
March 28th, 2025 Reporting Period #6 Ends
April 30th, 2025 Reporting Period #- Progress Report Due April 30th, 2025 Reporting Period #6 – Invoice Due
June 30th, 2025 Reporting Period #7 Ends
July 31st, 2025 Reporting Period #7 - Progress Report Due July 31st, 2025 Reporting Period #7 – Invoice Due
September 30th, 2026 Reporting Period #8 Ends
October 31st, 2026 Reporting Period #8 - Progress Report Due October 31st., 2026 Reporting Period #8 – Invoice Due
December 31st ,2026 Reporting Period #9 Ends
December 31st ,2026 Reporting Period #9 - Progress Report Due December 31st ,2026 Reporting Period #9 – Invoice Due
December 31st, 2026 Administrative review/Final Summary Report Due
Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
PROPOSAL SUBMISSION INFORMATION
Electronic Proposals shall be submitted via the City’s secure online bidding system. All required sections of the proposal must be submitted via the website. Respondent is solely responsible for “on time” submission of their electronic proposal. The Bid Management System will not accept late proposals and no exceptions shall be made. Respondents will receive an e-bid confirmation number with a time stamp from the Bid Management System indicating that their proposal was submitted successfully. The City will only receive those proposals that were transmitted successfully. The proposal must be received no later than 3:00 p.m., local time, on October 10, 2024. The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the Respondent.
All questions must be submitted via the electronic BidsOnline system on the Q&A tab by October 3, 2024 at 3:00 PM. If the City finds it necessary to issue an addendum, prospective Respondents will receive e-mail notification of addendum. Otherwise, answers to questions received will be provided on the Q&A tab and notification will be sent by October 7, 2024 by 3:00 PM. It is the proposer’s responsibility to periodically check the BidsOnline website www.ci.richmond.ca.us/bids for any possible Addenda to the RFQ that may have been posted.
Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFQ. Any party attempting to influence or circumvent the RFQ, bid submittal, and review process shall have their proposal rejected for violating this provision of the RFQ.
Interested parties may download copies of the abovementioned proposal by visiting the City's web site, www.ci.richmond.ca.us/bids. To download the RFQ, new Respondents will be required to register. Once the Respondent downloads any documents relative to a solicitation, that Respondent's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFQ.
GENERAL GUIDELINES
This RFQ does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFQ, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond. The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract.
The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFQ.
Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
The City reserves the right to:
1. Reject any or all proposals.
2. Issue subsequent Requests for Proposal.
3. Postpone opening for its own convenience
4. Remedy technical errors in the Request for Proposal process.
5. Negotiate with any, all, or none of the Respondents.
6. Solicit best and final offers from all or some of the Respondents.
7. Select one of more Respondents.
8. Accept other than the lowest proposed fees.
9. Waive informalities and irregularities in proposals.
PUBLIC RECORDS
All proposals submitted in response to this RFQ become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.
INSURANCE REQUIREMENTS
The City of Richmond requires consultants doing business with it to obtain insurance, as shown in RFQ Attachment 2. The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on the Project.
BUSINESS LICENSES
The successful Respondent and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.
SANCTUARY CITY CONTRACTING ORDINANCE
The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Bidders/Proposers must submit the Sanctuary City Compliance Statement, attached to Attachment 1, with their Bid or Proposal.
Request For Proposal
City of Richmond – Assistance to Small Businesses Impacted by COVID-19
COLLUSION
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.
WITHDRAWAL OF PROPOSAL
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.
OWNERSHIP OF DOCUMENTS
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose (except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.
ATTACHMENTS
Attachment 1: Standard Services Agreement with Sanctuary City Compliance Statement and Federal Conditions
Attachment 2: Insurance Requirements