January 21, 2025
Public Works
DATE: January 21, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, PE, Director of Public Works
Robert Armijo, PE, Deputy Director of Public Works/City Engineer
Hillal Hamdan, PE, Senior Civil Engineer
Subject:
First Amendment to Construction Agreement with W.R.
Forde Associates, Inc. for the 37th Street Bicycle &
Pedestrians Improvements Project to Increase Contract
Amount By $121,236.30
FINANCIAL IMPACT: Staff recommends appropriating funds in the amount of $46,288.37 in the SB1 RMRA Fund 1019. [Account
String: 11931031-400645-SB101]
PREVIOUS COUNCIL
ACTION:
6/5/2018
STATEMENT OF THE
ISSUE:
City staff is requesting approval to amend the
construction agreement with W.R. Forde Associates, Inc. to ensure all financial obligations for the project are satisfied and the project is successfully closed out.
RECOMMENDED ACTION:
ADOPT a resolution to APPROVE the first amendment to
the construction agreement with W.R.Forde Associates,
Inc. for the 37th Street Bicycle & Pedestrian
Improvements Project to increase the contract amount by $121,236.30 for the final change order that addresses
unforeseen project conditions, for an amended total
contract amount not to exceed $925,777.40; and
APPROPRIATE funds in the amount of $46,288.37 in the
SB1 RMRA Fund 1019; and ACCEPT the 37th street
AGENDA
REPORT
January 21, 2025
project as complete to enable the City to release the
contractor’s bonds and retention payment. - Public
Works Department (Robert Armijo 510-620-5477/ Hillal
Hamdan 510-621-1612).
DISCUSSION:
The contract with W.R. Forde Associates, Inc. for the 37th Street Bicycle & Pedestrian Improvements Project (Project) was approved on June 5, 2018, for a total amount not to exceed $804,541.
The Project’s scope of work includes: four Type 1B signal poles; one each Type 16 and Type 19 mast arm pole with foundation; 11 signal heads with backplates; 16 pedestrian push buttons and ped countdown signal heads with wiring; 26 ADA curb ramps between Center Avenue and Cerrito Avenue; traffic striping; reducing from four to three travel lanes with bike lanes from Center Avenue to Barrett Avenue; and installation of bike lanes with no reduction in travel lanes from Barrett Avenue to Cerrito Avenue.
During construction, delays and unforeseen conditions required that additional work be performed. This work was not included in the original contract scope but was necessary to maintain accessibility, and safe conditions along the Project area and improve the finish look of the completed project. At the time, City staff had been in negotiations with W.R. Forde Associates, Inc. for the final change order for additional signal poles and controller with software and plan sheet revisions. The final negotiated amount exceeded the remaining contingency amount by $121,237.
City staff is now recommending that the City Council approve the first amendment to the construction agreement between the City of Richmond and W.R. Forde Associates, Inc. to increase the contract amount by $121,237, for a total contract amount not to exceed $925,778 to cover the costs associated with the final change order and accept this Project as complete. To cover the increased contract amount, City staff is also recommending an appropriation of $46,288.37 from SB1 Funds. This will enable the final payment to be made to W.R. Forde Associates, Inc. and for the City to accept the Project as complete.
Original Contract $804,541.10
Amendment #1 $121,236.30
Final Contract $925,777.40
Payments made on original contract $795,689.62
Payment made from SB1 Funds $83,799.41
Total Payments $879,489.03
Additional Appropriation Required $46,288.37
January 21, 2025
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – First Amendment to Construction Agreement Attachment 3 – Resolution No. 38-18
Attachment 4 – Original Construction Agreement