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PROJECT BACKGROUND / DESCRIPTION
The City of Richmond’s Police Department is requesting proposals from qualified vendors to provide unarmed security services for the City of Richmond facilities, including but not limited interior/exterior building patrol, drive by parking lot checks, escorting employees to parked vehicles, etc. This request for proposal (RFP) describes the services requested and selection process . Failure to submit information in accordance with the RFP requirements and procedures may be a cause for disqualification.
The anticipated term of this contract is three years with an estimated annual expenditure of $1,100,000 (three year contract for up to $3.5 million).
Vendors are required to read and understand all information contained within this entire Proposal package. By responding to this RFP, the vendor agrees to read and understand these documents.
REQUIREMENTS
Vendor to furnish all necessary personnel/labor, uniforms to its employees. Uniforms should be in professional appearance business attire with clear indication of the security guard with name tags and must be approved by City personnel.
The vendor to furnish all necessary equipment, including marked security vehicles, for its employees.
The vendor’s unarmed security guard is expected to show up for the designated assignment and work under the direction of the Police Department with minimal supervision.
All security employees are expected to have current licenses and certifications, including valid driver’s license , a California Security Guard Certification Card issued by the Department of Consumer Affairs. Copies of all licenses and certifications will be given to the Police Department Project Manager.
SCOPE OF WORK
Example of the scope of work includes (but not limited to):
Provide unarmed security services at various city campuses and facilities, including City Hall, Library, Auditorium, Courtyard, etc. The unarmed security personnel may be expected to patrol the designated location on foot or may be required to tour the parking lot in a marked security vehicle.
Escort employees to their vehicles.
Provide unarmed security personnel at the reception desk inside a city facility. Currently the City has one security personnel at the 450 Civic Center Plaza from Monday to Friday, 1700 hours to 0830 hours. On weekends and City Holiday the unarmed security personnel will be stationed at the reception desk, 24 hours a day. The hours may vary, and the City 241
may have a need to have a second or multiple unarmed security personnel at various other city facilities based on additional needs (i.e., pre- arranged events, after hours City Council or staff meetings) on an as needed basis.
Examples of duties include monitoring the entrance to City Hall, monitoring the CCTV security system, managing guest sign in/sign out, periodically patrol inside facilities, and reporting maintenance related issues.
The unarmed security personnel conducting foot patrol may be required to check in at various facilities (i.e., one check in every two hours) and confirmation of these checks will be verified with a monitoring system that will track the security personnel to verify physical check-in. The personnel are expected to maintain a daily log, prepare incident reports if needed, and contact the Police Department for additional assistance to report suspicious activities.
Security personnel and supervisors may be required to participate in frequent instructional meetings that are required by City Staff.
Vendor Selection Process and Scoring
All interested vendors will be reviewed and rated as follow:
• Company background, experience, references (Up to 20 Points) • Experience with performing similar services with other municipalities (Up to 60 Points)
• Cost (Up to 20 Points)
The City, at its discretion, may award the bid to the highest scorer without further discussion, or may request a follow up meeting with all vendors for further clarification and discussion.
Each proposal should include the following:
A. Respondents Background and experience. Vendor should list their company background, experiences, and relevant references within the bay area, or Northern California
B. Scope of Services. Vendor should verify the RFP requirements and acknowledge the services it can perform. Vendors should also list additional services that it can perform.
C. Cost Information. Vendors should list all cost associated with the services detailed in Scope of Services.
D. Contractor Assignment of Sub-Contract
The resulting contract shall not be assigned, and not transferred. No Sub- Contracting permitted.
E. Exceptions to this Request for Proposals
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The proposer shall state whether it takes exception(s) to this RFP, including but not limited to the City of Richmond’s Standard Services Agreement – RFP (Attachment 1). If the proposer does take exception(s) to any portion of the RFP or contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of City of Richmond’s Standard Services Agreement must be shown by requesting deletion of specific words and/or by providing new requested contrac t language.
Requests for complete replacement of the City of Richmond’s Standard Services Agreement for another contract will not be granted. Failure to make exceptions to the RFP or Standard Services Agreement within the proposal will be deemed a waiver o f any objection. Exceptions will be considered during the proposal evaluation process.
F. Statement of Impartiality and Disclosure
This proposal shall include a statement declaring that the proposer’s and sub- consultants are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in c onflict or likely to conflict with City of Richmond’s interests.
Additionally, proposer is required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project.
PROCESS FOR SUBMITTING PROPOSALS
Questions Concerning Request for Proposals
All questions must be submitted via the electronic BidsOnline system on the Q&A tab by 5:00pm PST, on November 1, 2024. Please do not contact staff as they will be unable to answer your questions . If the City finds it necessary to issue an addendum, prospective Offerors will receive e- mail notification of addendum. It is the proposer’s responsibility to periodically check the BidsOnline website www.ci.richmond.ca.us/ bids for any possible Addenda to the RFP that may have been posted.
Any party submitting a proposal shall not contact or lobby any City Council member, City official, employee (except those specified for contact) or agent regarding the RFP. Any party attempting to influence or circumvent the RFP, bid submittal, and review process may have their proposal rejected for violating this provision of the RFP.
Interested parties may download copies of the above-mentioned proposal by visiting the City's web site, to download RFP, new vendors will be required to register. Once the vendor downloads any documents relative to a solicitation, that vendor's name will appear on the Prospective Bidders list for that project and will receive any addenda or notifications relating to the RFP.
Submission of Proposals
Please submit your proposal via the City of Richmond's B idsOnline system. Proposals submitted by facsimile or e-mail are not acceptable and will not be considered.
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The proposal and any required certifications shall be signed by an individual or individuals authorized to execute legal documents on behalf of the proposer.
Proposer is responsible for submitting its entire proposal package with all required submittal documents and any modifications or revisions, to reach the City of Richmond’s office as designated in the RFP by the time specified below. Any proposal, modification, or revision received by the City of Richmond after the exact time specified for receipt of proposals is “late” and will not be considered.
The City of Richmond reserves the right to waive inconsequential irregularities.
GENERAL GUIDELINES
This RFP does not commit the City of Richmond to award a contract, to defray any costs incurred in the preparation of a proposal pursuant to this RFP, or to procure or contract for work. The City of Richmond may reject a proposal without providing the reason(s) underlying the declination. A failure to award a contract to the proposer with the lowest cost proposal shall not constitute a valid cause of action against the City of Richmond.
The City shall not be responsible for work done, even in good faith, prior to final approval of the proposed contract. The City may investigate the qualifications of any respondent under consideration, require confirmation of information furnished by the respondent, and require additional evidence or qualifications to perform the Services described in this RFP.
The City reserves the right to:
1. Reject any or all proposals.
2. Issue subsequent Requests for Proposal.
3. Postpone opening for its own convenience.
4. Remedy technical errors in the Request for Proposal process.
5. Negotiate with any, all, or none of the Respondents.
6. Solicit best and final offers from all or some of the Respondents.
7. Select one or more Respondents.
8. Accept other than the lowest proposed fees.
9. Waive informalities and irregularities in proposals.
Public Records
All proposals submitted in response to this RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if clearly marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.
Insurance Requirements
The City of Richmond requires consultants doing business with it to obtain insurance, as shown in RFP Attachment 2. The required insurance certificates must comply with all requirements of the standards as shown and must be provided within fifteen (15) days of issuance of the Notice of Intent to Award and prior to the commencement of any work on 244
the Project.
Business Licenses
The successful Contractor and all subcontractors used in the work will be required to hold or to obtain a City of Richmond business license for which the fee will not be waived.
Compliance with City Ordinances
The contractor and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance ( Richmond Municipal Code
(RMC) Chapter 2.28), Business Opportunity Ordinance ( RMC Chapter 2.50 ), Local Employment Program Ordinance ( RMC Chapter 2.56), Living Wage Ordinance ( RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) ( RMC Chapter
2.65), which are incorporated into the Contract Documents by this reference. 245
Collusion
By submitting a proposal, each respondent represents and warrants that its proposal is genuine and not false or collusive or made in the interest of, or on behalf of any person not named therein; that the respondent has not directly or indirectly induced or solicited any other person to submit a false proposal, or any other person to refrain from submitting a proposal; and that the respondent has not, in any manner, sought collusion to secure any improper advantage over any other person submitting a proposal.
Withdrawal of Proposals
A respondent may withdraw their proposal before the expiration of the time for submission of proposals by delivering to the Finance Department a written request for withdrawal signed by, or on behalf of, the respondent.
Ownership of Documents
All reports, studies, information, data, statistics, forms, designs, plans, procedures, systems, and any other materials produced for the Project shall be the sole and exclusive property of the City. No such materials or properties produced in whole or in part for the Project shall be subject to private use, copyrights, or patent rights by Respondent in the United States or in any other country without the express written consent of the City. The City shall have unrestricted authority to publish, disclose ( except as may be limited by the provisions of the Public Records Act), distribute, and otherwise use, copyright, or patent, in whole or in part, any such reports, studies, data, statistics, forms or other materials or properties produced for this project.
PROPOSAL EVALUATION AND SELECTION PROCESS
All proposals shall be reviewed to verify that the Respondent has met the minimum requirements. Proposals that have not complied with requirements, do not meet minimum content and quality standards, or take unacceptable exceptions to the General Terms and Conditions of the Service Agreement, will be eliminated from further consideration.
Proposals will be reviewed and evaluated by an evaluation committee comprised of City of Richmond personnel.
The City reserves the right to reject any or all proposals, or to make no award. The City also reserves the right to require modifications follow ‐up with requests for additional information, including, but not limited to, follow‐up interviews. The City may request Best and Final offers based upon improved understanding of the offers or changed scope of service.
Selection may be made without further discussion, negotiations, or Offeror’s presentations; therefore, Offeror shall offer the most favorable terms in response to this RFP. Offeror must demonstrate an understanding of the scope of service to be provided and the ability to accomplish the tasks set forth. Offeror shall include information that will enable the City to determine the Offeror’s overall qualifications.
The City reserves the right to request additional information or clarification on any matter included in the proposal response, to enable the City to arrive at the final award decision.
Award
When the Review Panel has completed its work, Police Department personnel will then work with the Respondent to complete the administrative paperwork. 246
Allied Universal® Response to City of Richmond
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A. RESPONDENTS BACKGROUND AND EXPERIENCE
COMPANY BACKGROUND
Allied Universal® has been providing quality security services and highly trained personnel since 1957 to clients in a wide range of industry sectors. We provide proactive security services and cutting-edge smart technology to deliver evolving, tailored solutions that allow our clients to focus on their core business. Building the world's best services company, we continue to expand our footprint and infrastructure on a global and local level. In North America, we operate our business under the existing Allied Universal brand, and our international business operates under the G4S brand. Today we provide services in more than 100 countries with an experienced team of approximately 770,000 employees and over 1,400 local offices each focused on delivering on our promise: keeping people safe so our communities can thrive. We believe there is no greater purpose than serving and safeguarding customers, communities, and people. Wherever you are, Allied Universal is There for you.®
Allied Universal provides exceptional security solutions that give you the freedom to create, produce, and innovate with your core business. As your trusted security partner, Allied Universal stands ready to secure and care for the people and businesses in our communities. The City of Richmond can come to us with any safety and security need including:
UNMATCHED SERVICE, SYSTEMS AND SOLUTIONS
We partner with you, leveraging our highly trained Security Professionals, supported by industry - leading technology and systems to provide comprehensive, customized security solutions that not only helps protect against threats, but will enable the City of Richmond to make better, more informed decisions about your security operations.
Vendor should list their company background, experiences, and relevant references within the bay area, or Northern California.
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Allied Universal® Response to City of Richmond
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CONTRA COSTA COUNTY COMMUNITY
Allied Universal® is extremely proud to be a huge part of the Contra Costa County community. Allied Universal® employs more than 26,540 people in the Northwest Region, and 1,160 employees located in the Contra Costa County area alone. We proudly have a strong client presence in the area, and we are creating local jobs every day. What this means for the City of Richmond is we possess the unique capability to employ “Security Fusion” in the area. Our footprint significantly increases the security, intelligence, and surveillance potential for the District, and thus enhances the overall effectiveness of the team.
Along with servicing the City of Richmond today, Allied Universal ® has unmatched expertise in providing security at other Public Agencies and local clients with similar requirements as the City.
Below is a sampling of ten (10) local public sector projects that Allied Universal® is servicing today.
City of Sacramento City of Napa
Solano County City of Stockton
Monterey County City of Berkeley
Santa Clara County City of Modesto
City & County of San Francisco Stanislaus County
OUR EXPERIENCE WITH GOVERNMENT SERVICE FACILITIES
We understand the complexity of maintaining compliance with rules and regulations while providing the required security services, considering the need for qualified, security professionals. Allied Universal’s Government Services provides security services to more than 850 Federal, state and local clients and thousands of individual government sites nationwide, including single contracts covering up to 200 facilities. Some examples of government service facilities we currently service include Central Ohio Tr ansit Authority, City of Detroit, State of Illinois and Metropolitan Government of Nashville.
While each client contract is unique in scope and size, typical facilities Allied Universal ® secures include:
• City Hall, County Courthouse Complex, State Capitol Complexes and Federal Facilities • Courthouses
• City and County Agencies
• City and County Health facilities & Hospitals
• County Juvenile Assessment Centers
• City/County Water and Utilities
• Parking Facilities
• Data Centers
• City/County/Federal Child Care Centers
• Motor Vehicle and other Licensing Facilities
• Social Security and Human Services Centers
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Allied Universal® Response to City of Richmond
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The Company provides both armed/unarmed services, provide vehicle and foot patrols, perform access control and CCTV/Security Operations Center staffing, Life/Fire Safety services, and all supervision and management of the programs.
Allied Universal has been in the business of providing armed and unarmed uniformed security services to public sector clients for 60 years. Today, the Company offers a wide range of armed and unarmed security services nationwide at government facilities to include:
• Access Control • Fire Safety Officers
• Alarm Response • Guard Force Protection
• Armed Protective Services • Hazmat Responders
• Canine Teams • Internal/External Patrols
• Control Centers and CCTV Operations • Patrol Services (Vehicle, Bike, Foot) • Emergency/Alarm Response • Recruiting and Providing Cleared Personnel
• Detecting, Reporting, Correcting Safety
Hazards
• Security Technology Solutions
• Enforcing Policies/Procedures & State
Laws
• Terrorism Awareness Training
• Escort Services • X-Ray, Magnetometer, Wand Device
Operation
Government Services Experience & Expertise
Allied Universal Government Services provides more than… • More than 85 million man-hours of armed and unarmed security services annually to Federal, state, and local governmental facilities nationwide
• Over 45,000 specially trained Government Services contract security professionals • More than 850 Federal, state, and local clients
• Thousands of government facilities; up to 200 locations under a single contract • Government Services Expertise providing leadership
Government Services Memberships
• International Association of Chiefs of Police (IACP)
• National Sheriff’s Association (NSA)
• National Institute of Government Procurement (NIGP)
Government Associations
• Airports Council International (ACI)
• American Association of Airport Executives (AAAE)
• American Association of Port Authorities (AAPA)
• American Public Transportation Association (APTA)
• International Downtown Association (IDA)
• The Institute for Public Procurement (NIGP)
• National Sheriff’s Association (NSA)
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Allied Universal® Response to City of Richmond
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REFERENCES
DISCOVERY BAY
Contact Christine Alfaro
Phone 510-375-4008
Email [email protected]
GEORGIA PACIFIC
Contact Chase Schneider
Phone 925-301-6863
Email [email protected]
CORTEVA AGRISCIENCE
Contact John Bayer
Phone 707-592-7180
Email [email protected]
B. SCOPE OF SERVICES
UNDERSTANDING THE SCOPE OF WORK
We have been providing security services to the City of Richmond since 2017, during which we have developed a strong capability and in depth understanding of the security program. We recognize the importance of a quality security program that prioritizes both proactive and preventative measures while protecting the safety of employees and visitors. We are currently providing the security services specified in the RFP and confirm that if awarded the contract, we will continue to deliver these services.
We not only have a fully staffed team of security professionals, but we are capable of adequately recruiting, training, managing, and retaining security guards/personnel in the future.
Services and Specifications
Allied Universal
® has experience in providing both armed/unarmed services, dispatch services, vehicle and foot patrols, interior and exterior patrols; building, equipment, and access points inspections; visitor management and access control; vehicle checks, traffic and parking control, access control and CCTV and alarm monitoring, Life/Fire Safety services, emergency and alarm response, escort services event coverage, and all supervision and on-site management programs. Our security program for City of Richmond is explicitly designed to meet the requirements of City of Richmond and also conforms to the stringent requirements of Allied Universal®. These specifics include, but are not limited to:
Vendor should verify the RFP requirements and acknowledge the services it can perform. Vendors should also list additional services that it can perform. 250
Allied Universal® Response to City of Richmond
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• Allied Universal® is fully familiar with each of the City of Richmond’s sites that we secure and is in full understanding of the staffing requirements for each location. Each of the locations that we currently service will continue to be staffed per specific times noted in the City of Richmond Scope of Work included with the RFP. All labor, resources, materials, equipment, and supervision will be provided by Allied Universal ®. Additionally, we have the capability and resources to support any new City of Richmond facilities. Allied Universal understands that the City of Richmond may increase or decrease the required number of officers based on security, safety and business needs.
• Will provide highly qualified Client Manager Anthony Morrell (all facilities), for the service of the City of Richmond contract, supported by experienced, local branch management, General Manager, Frank Doyle and Regional Executive Management (Northwest Regional Vice President, Greg Feldman and Regional President Mike Smidt). • Site-specific recruiting, screening and hiring of Security Professionals via local recruiters dedicated to the local branch to ensure sufficient staffing and the right fit Security Professionals for the City of Richmond.
• Oversight of staff scheduling and timekeeping along with documented procedures to prevent Security Professionals from no-call/no-shows by the Client Manager. The Client Manager will provide a quick response and resolution for any potential absences. • Company-provided uniforms and appearance standards to represent the City of Richmond with the utmost professionalism, at no cost to the employee. • Award-winning training programs geared toward the City of Richmond’s specifics, continuously monitored through our compliance tracking systems. All Security Professionals are licensed and compliant with State and local regulations. • Emergency response and extra coverage/special event plans. We will continue expanding our contingency staffing pool to minimize the occurrence of open posts and enhance our ability to fill short notice and emergency coverage requests.
• Electronic methods of monitoring Security Professional activities, performance, attendance, daily activity, and incident reporting through our proprietary HELIAUS® program at the City of Richmond Library and Civic Center. HELIAUS® enhances the security program by streamlining reporting procedures and disseminating reports automatically. HELIAUS ® is an advanced patrol and reporting program that transforms the traditional reporting process into a paperless, real-time solution. Also utilizing our new LISA tool, designed to streamline scheduling and staffing, and Mercury, our proprietary communication system the City of Richmond facilities.
These innovations are aimed at reducing human delays and maximizing operational efficiency, ensuring your security teams stay connected and informed about critical information.
Additional information on HELIAUS® LISA and Mercury is provided further in this response. • Standard Operating Procedures - All Allied Universal ® security professionals assigned to a City of Richmond site will adhere to the Allied Universal ® Security Operations Procedures manual (SOP) and the Site Specific Post Orders for the City of Richmond site. The SOP provides comprehensive instructions and procedures for the Uniformed Security Operations organization to safeguard the well -being of indivi duals, the environment, information, and property belonging to the City of Richmond and its affiliated entities. • Formal retention and incentive programs rewarding Security Professionals for longevity, hard work, good judgment, and continuous improvement.
*Please reference page 2 for our full suite of innovative industry leading services. 251
Allied Universal® Response to City of Richmond
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OUR PEOPLE
INNOVATIVE RECRUITING AND SCREENING
Thanks to our broad-spectrum recruiting resources, stringent screening and hiring process, and reputation for attracting top- quality, career - minded professionals, Allied Universal ® is able to identify and place high-performing, best-fit security personnel for the City of Richmond’s unique environment and security program. Some of the recruitment resources we use include jobs.aus.com, promotions and employee referrals, universities and schools, former military/reservists, veterans' organizations, police and fire departments, job fairs and open houses, and professional organizations. Our strategic partnerships include AARP, International Association of Jewish Vocational Services, National Indian Council on the Aging, and National Asian Pacific Center on Aging.
SELECTING EMPLOYEES FOR YOUR UNIQUE ENVIRONMENT
When Security Professionals are well matched to the requirements of their post, they will be better engaged in their day-to-day responsibilities, provide better service for you, and stay in their position longer. Allied Universal is dedicated to hiring,
developing, and retaining top- quality Security
Professionals who will be the best fit for your culture, understand your needs, and demonstrate ownership
for your security success.
Our breadth of recruiting resources and reputation as
a great place to work contribute to the more than one
million candidates in our hiring pipeline. Proven
processes and a robust applicant pool ensure our
Security Professionals are the right fit and have the
right skills for your environment. Allied Universal
carefully tailors job descriptions to fit your needs and uses AU HireSmart ®, our Artificial Intelligence (AI) - powered recruiting solution, to engage candidates
and match their qualifications, interests, and
preferences to the job most suited to their skills and
personality.
Our application process doesn't stop at introductory
screening. Initial interviews with candidates,
scheduled quickly and automatically with
AUHireSmart, provide an opportunity to evaluate
demeanor, attitude, and communications skills.
Qualified candidates formally interview with our
branch recruiters and hiring managers.
Stringent background screening is also an essential
component in selecting high-caliber employees for
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Allied Universal® Response to City of Richmond
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the City of Richmond, and includes: Criminal Records Check, Social Security Check, Motor Vehicle Report (if driving), and 10-Panel Drug Test.
SECURITY PROFESSIONAL LICENSING
As an established global provider, the City of Richmond can have confidence knowing that Allied Universal® adheres to any and all security industry licensing protocols and regulations in all areas we have operations. Security professionals must also comply with local or country licensing requirements.
We perform special details frequently using armed and unarmed personnel requiring proper licensing, when requested and approved by the City of Richmond. We confirm that we maintain all records that ensure assigned guards have received their training, registration and permits as required by state and local authorities. Prior to being hired, we validate a candidate’s licensing using the various databases available. We use our HR system to examine license and certification data, run reminder reports for guards with expiring licenses and permits, and to manage licensing information on an officer-by-officer basis. These reports are incorporated in our operational management meetings conducted by each Allied Universal local office. We also have internal audit teams to confirm appropriate licensing documentation as part of their regular audit function.
ALLIED UNIVERSAL MINIMUM HIRING REQUIREMENTS:
We hire candidates who represent the highest standards of both Allied Universal® and our clients. For hiring consideration, all applicants must meet the following minimum criteria:
• 18 years or older (or as appropriate to state or contractual obligations) • Possess a high school diploma or GED, plus at least one verifiable employment (or at least five years of verifiable employment history)
• May not have job-related criminal convictions, as specified under Allied Universal Guidelines • Able to read, write and speak English
• Effective oral and written communication for the purpose of public interaction and report writing • Provide evidence of eligibility to work in the United States (as evidenced by the I-9 and e-Verify process within three days of hire) or applicable regulations in Canada • Present a valid state/province-issued Guard License in jurisdictions where such is required, or be able to obtain such prior to beginning to work (or within the state- required timeframe, if applicable)
• Perform essential functions of the position with or without reasonable accommodation • Willing and able to complete a post-offer/pre-employment 10-panel drug test successfully via an oral swab (at a minimum – some client accounts to which an applicant may be assigned require a lab-based urine drug/alcohol test), unless otherwise provided by law (U.S. only) • Possess a valid driver's license and clean driving record (necessary for some sites and posts) Allied Universal will adhere to the City of Richmond’s screening requirements listed below:
• Valid Driver’s License or State Issued ID
• California Security Guard Certification Card issued by the Department of Consumer Affairs • CPR, First-Aid and AED Certifications
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Allied Universal® Response to City of Richmond
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STRINGENT SCREENING PROCESS
Allied Universal® evaluates a candidate’s background and experience, as well as communication and interpersonal skills, as key elements in determining a candidate’s fit for a position. We also offer customized screening options at the client’s request, including any additional background checks that the City of Richmond may require for a specific location or role. After carefully reviewing the candidate’s background, we invite the most qualified candidates for formal interviews with local branch recruiting teams.
Allied Universal’s standard background screening includes:
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Allied Universal® Response to City of Richmond
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CUSTOMIZED TRAINING FOR THE CITY OF RICHMOND SECURITY PROGRAM Well-trained security professionals not only
enhance safety, mitigate risk and maximize
security for the people and assets at your
sites - they ultimately provide a higher return
on your investment. Allied Universal security
professionals undergo extensive and
continuous training supported by more than
50 full time and part time certified instructors
providing both mandatory and voluntary courses which are offered pre-assignment, on-the-job, and as continuing education. Training is not just provided but tested and tracked to record completion.
Allied Universal Institute is the umbrella under which all formal training and development opportunities exist. Training is tailored for specific roles:
• Security Professional Training: There are five phases of security professional onboarding and development: 1) new employee orientation, 2) on-the-job-training post certification, 3) core training, 4) quarterly site training and 5) vertical market training. There are specific time frames for completing each phase, as well as testing guidelines to ensure comprehension.
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Allied Universal® Response to City of Richmond
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• Supervisor Training: Prepares supervisors for their leadership role and helps them to engage our Security Professionals and the daily tasks required to effectively meet your needs.
• Management Training: Covers both business and security topics for shaping proficient managers with smart business sense.
Vehicle Training
Driver and Specialized Patrol Vehicle training are each two- part courses designed for Security Professionals who will drive an Allied Universal or client -owned vehicle while on duty. Courses conducted by an Allied Universal Trainer or Manager, and are also available online.
The second part of vehicle training occurs with the actual patrol vehicle at the work site. Checklists guide the student and the trainer through the safe operation of the patrol vehicle, using the actual patrol routes.
CPR/First Aid/AED Certifications
Allied Universal® can provide the City of Richmond with CPR, First Aid and Automated External Defibrillation (AED) training. Many of our full -time trainers are certified instructors for First Aid/CPR/AED. Training can be completed in a variety of ways incl uding at a local office pre- assignment, using an outside certifying agency, or by trainers at your facility. We ensure that trained employees receive the appropriate certificates and track certification anniversary dates in our online compliance system.
Additional Online Course Offerings
More than 1,500 assets including courses, videos, webinars, VILTs and learning tools are available through the EDGE®, our online learning management system. Our employees have on-demand access, through eLearning, and in 2023, more than 2,000,000 courses were successfully completed through the EDGE.
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Allied Universal® Response to City of Richmond
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UNIFORMS
Well-groomed, neatly
uniformed Security
Professionals project
authority and
command respect. As
your first point of
contact, an Allied
Universal® Security
Professional serves
as the City of
Richmond's brand
ambassador—a
direct reflection of
your company's
image and values. To
ensure our Security
Professionals present
the presence your program requires, we meticulously hire, coach, and inspect officers to ensure they meet and exceed the highest industry standards.
Currently our security professionals at the City of Richmond wear our Military Style Uniform.
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Allied Universal® Response to City of Richmond
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REWARDS AND RECOGNITION
Allied Universal® recognizes and motivates Security Professionals through our formal recognition programs. We offer a variety of rewards and recognition to acknowledge truly outstanding Security Professional achievements, exceptional performance of everyday duties, and those who serve as true assets to our security teams. Awards range from cash prizes and milestone recognitions to personal recognition from our CEO.
Examples include:
Hero Award & Hero of the Year
Award – Recognizing acts of
heroism, award recipients
receive an "Allied Universal Hero
Award" certificate, a personal
letter from the CEO, and a $100
cash award. The Hero of the Year
and one runner -up receive
personal recognition by the CEO,
an engraved "Allied Universal
Hero" statue, and a monetary
award.
Annual Recognition Awards
– We give awards in honor of
former Allied Universal leaders,
including the Paul Bryant
"Security Professional of the
Year"; Frank Rabena "Account
Manager of the Year"; Lou Ligouri "Good Citizen of the Year"; and Harriett Lavender "Support Employee of the Year."
"You're Phenomenal" On-the-Spot Reward – Recognized employees receive a gift card for actions that go above and beyond our already high standards of quality.
Length of Service/Tenure Awards – These awards recognize and reward employees for continuous, loyal service at their 1, 3, 5, 10, 15, 20 (and each 5-year increment thereafter) year anniversaries.
Community Service Award – Allied Universal encourages employees to pursue opportunities in their communities to make things better for local citizens. Our Community Service Award Committee selects ten recipients annually and awards $500. All nominees receive a recognition letter from the CEO.
Partners in Growth – Provides a referral bonus program for employees.
Personal and Professional Development – We also offer a wide variety of development resources, including online courses, reading lists, a library of resources at branch and corporate training offices, and coaching from supervisors.
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YOUR PROGRAM
LOCAL MANAGEMENT TEAM
Allied Universal’s organizational model is built upon the concept of empowering our personnel to “manage the business where the business is.” Site level Supervisors and Client Managers are trained and authorized to conduct business and take accountability every day for key service decisions and support. Our local response is provided through:
• Site Level Management
• Local Branch Office Support
• Regional Executive Support
Site Level Management – Client Managers & Operation Managers Client Managers and Operation Managers are trained and authorized to conduct business and take accountability every day for key service decisions and support. The site management staff assigned to the City of Richmond manages the day-to-day responsibilities at each location. Basic responsibilities include:
• Supervising the day-to-day security operations of the site • Establishing daily contact with each City of Richmond security leader and other stakeholders • Managing a team of Security Professionals, Site and Shift Supervisors including hiring/selection, scheduling, payroll, training, coaching, development and support • Ensuring the City of Richmond is provided with high quality security services to protect people and property in accordance with site post orders • Ensuring all necessary On-the-Job Training (OJT) tasks are completed for all newly assigned Security Professionals
• Conducting required drills and site-specific training • Handling any escalated security issues or emergency situations appropriately Site Level Management – Site Lead
The general purpose and function of the Site Lead encompass the professional operation, administration, profitability, and quality assurance of uniformed services for a client’s site. Those duties include:
• Oversee that all aspects of the security function on-site are performed in a diligent manner (staffing, scheduling, and on-site training of all Allied Universal®. personnel assigned to his/her site)
• Ensure that contract-required training and screening elements for security personnel have been met
• Ensure quality of service and contract compliance by regularly inspecting security personnel and their job performance when assigned to his/her shift • Perform other operations and related functions (e.g., payroll, review and maintain incident reports, assist in the preparation of security surveys and post orders) • Make recommendations for positive and negative personnel actions for those under his/her direct supervision.
• Respond to client requests
• Make emergency notifications as necessary pursuant to site Post Orders 259
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• Provide direction and instruction to subordinates regarding the performance of their duties • Disciplinary action/commendation decisions about security personnel • Make productivity and cost reduction recommendations to management • Make recommendations for physical security surveys and post orders • Make recommendations concerning disciplinary action/commendation decisions about security personnel
Local Branch Office Support
Supporting each site team of Security Professionals, added Supervisors, and Managers is a local, fully staffed branch office at 1855 Gateway Blvd, Concord, CA. With over 350 offices in North America, local service is our guarantee. Each branch office is staffed with a Branch Manager, as well as key support members to include dedicated branch trainers, Human Resources and recruiting specialists, uniform managers, operations managers and administrative staff. Each Branch Manager is responsible for the effective support and performance of the site management teams and has direct accountability to the City of Richmond’s site leaders.
Regional Executive Support
Each branch office is supported by a regional office with a Regional Vice President (RVP) who is committed to the overall successful performance of the entire region, overseeing and directing all operational, financial and administrative functions. The RVP reports directly to the Region President, is accessible to the management team, and acts as an added resource to provide additional direction and support the account. Region Presidents provide key executive support to resolve business issues quickly and efficiently when senior level involvement is needed.
ORGANIZATIONAL STRUCTURE
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COMMUNICATION MATRIX
The City of Richmond has 24/7 Event Escalation and Communication coverage with the Allied Universal® management team. The following points of contact are available to respond whenever needed.
Loc Name Role Email AUS Branch Office
Address
City of Richmond
Anthony Morrell Client Manager [email protected]
1855 Gateway Blvd
Suite 140
Concord, CA 94520
Frank Doyle General Manager [email protected]
Greg Feldman Regional Vice President [email protected] Mike Smidt President Northwest Region [email protected] ALL Quality Assurance Service Assurance Center 24/7 Hotline 800-260-0852
MANAGEMENT BIOS
Anthony Morrell
Client Manager
Allied Universal Security Services
Anthony Morrell is an accomplished Client Manager with extensive experience in the security operations and client satisfaction field. Currently serving as the Client Manager for the East Bay Branch, Anthony plays a crucial role in providing overall support for the territory.
In his role, Anthony excels at various responsibilities. This includes recruiting top talent, maintaining strong client relations, managing employee relations, implementing training and compliance programs and ensuing the efficient operation of security services throughout various accounts.
Anthony has accumulated a remarkable 15 years of experience in the industry and joined Allied Universal in April of 2022. Prior to his current position, Anthony held the role of bank supervisor, where he demonstrated exceptional leadership and expertise overseeing the team at various financial centers. He ensured client expectations were met with regular engagement with the team and communication with staff. Prior to his time as a bank supervisor, Anthony was a bank protection officer who maintained a constant presence while interacting with staff and client daily.
With his wealth of experience, leadership acumen, and dedication to client satisfaction, Anthony makes a significant impact in his role as a Client Manager, ensuring the success and security of the East Bay Branch.
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Frank Doyle
Branch Manager East Bay
Allied Universal Security Services
Frank has worked in the Private Security industry for 15 years in several different capacities; Security Professional, Supervisor, Director of Security, Account Manager, Client Manager and now Branch Manager
As the current Branch Manager for Allied Universal for the East Bay, Frank manages approximately 1200 Security Professionals, Supervisors and Managers each doing their part to ensure phenomenal service. The East Bay Branch has just under 40,000 hours of weekly business including a Patrol Division. Commercial Real Estate, Hospitals, Retail Centers and Malls, Petro Chemical, Government, Tech, Manufacturing, Logistics Industrial are some of the 300+ Clients in the East Bay portfolio.
Frank is a certified High Rise Fire Life Safety Director, Earthquake Country Alliance Membership Coordinator, and an active member of the BOMA Emergency Preparedness community.
Greg Feldman
Regional Vice President – Northwest Region
Allied Universal Security Services
Greg Feldman currently is a Regional Vice President overseeing the Oakland, East Bay, North Bay and Hawaii regions. Greg has been with Allied Universal since 2014. As a Regional Vice President, Greg oversees ad directs all operational, financial, administrative, and staff activities for the region.
Prior to joining Allied Universal, Greg served as the Head of Security for the 34 th American’s Cup – a
multi venue event with over 1,000,000 spectators in attendance where he oversaw all security and safety operations. In 2012, Greg was honorably discharged from the United States Army after servicing as an intelligence officer which included a deployment to Iraq.
As a graduate of the University of Southern California Greg has achieved his Certified Protection Professional (CPP) designation from ASIS International. He previously held the designation of Certified Forensic interviewer and currently is a certified High-Rise Fire Safety Director.
STAFFING AND SCHEDULE:
With more than 300,000 trained and qualified Security Professionals nationwide, Allied Universal® has the capability to effectively meet your changing security needs. As the incumbent security provider, we have established recruiting and staffing processes to accommodate the City of Richmond future needs and prepare accordingly. We will continue to review staffing levels in order to maximize coverage for your security program. Any resource allocations, which provide operational efficiencies, will be discussed with the City of Richmond stakeholders prior to implementation.
Selection and Staffing: our employee recruiting, screening and staffing program, ensures that the City of Richmond security program is quickly staffed with carefully selected security professionals who meet your specific requirements -- from special skills to advanced qualifications, education and 262
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certifications. Candidate experience and preferences are also evaluated to ensure a good match for the position and your location.
Our current Client Manager, Anthony Morrell at the City of Richmond will continue in his leadership role. The current security staff will be evaluated against the qualification and experience requirements outlined in the RFP. Plans for training and development or replacement will be reviewed with City of Richmond. We will comply with all applicable labor laws, ensure coverage of posts, and increase deployment as needed to meet requests for additional posts.
PROPOSED SCHEDULE – LIBRARY
Shift Time Fri Sat Sun Mon Tues Wed Thurs
1B 08:00- Roberts, Roberts, Wilson, Wilson, Wilson, Wilson, 16:00 Noni 08:00- Noni 08:00- Danny Ray Danny Ray Dany Ray Danny Ray 17:30 17:30 08:00- 08:00- 08:00- 08:00-
16:00 16:00 16:00 17:30
1C 15:30- Roberts, Roberts, Roberts,
19:30 Noni 15:30- Noni 15:30- Noni 15:30-
19:30 19:30 19:30
PROPOSED SCHEDULE – CIVIC CENTER
Post Shift Time Fri Sat Sun Mon Tues Wed Thurs
City 1B 08:30- Deal, Owens, Deal, Deal, Deal, Deal,
Hall – 17:00 Jimmy Jimmie Jimmy Jimmy Jimmy Jimmy
Patrol 08:30- Harold 08:30- 08:30- 08:30- 08:30-
17:00 08:30- 17:00 17:00 17:00 17:00
17:00
Civic 1B 08:30- Mitchell, Mitchell,
Center 17:00 Letanja Letania
Renee Renee
08:30- 08:30-
16:30 16:30
Civic 1B 08:30- Griego, Griego, Griego, Griego, Griego, Center 17:00 Maryann Maryann Maryann Maryann Maryann
– Site 08:30- 08:30- 08:30- 08:30- 08:30-
Lead 17:00 17:00 17:00 17:00 17:00
Civic 1C 16:30- Carson, Owens,
Center 00:30 Dennis Jimmie
John Harold
16:30- 16:30-
00:30 00:30
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City 1C 17:00- Owens,
Hall – 00:00 Jimmie
Patrol Harold
17:00-
00:00
Civic 1C 17:00- Bell, Goldie Whitworth, Bell, Goldie Bell, Goldie Bell, Goldie Center 00:30 Faye Scott Fay 17:00- Fay 17:00- Fay 17:00- 17:00- 17:00- 00:30 00:30 00:30
00:30 00:30
City 1C 17:00- Owens, Guzman, Owens, Mitchell, Carson, Hall – 22:00 Jimmie Angel Jimmie Letanja Dennis
Patrol Harold 17:00- Harold Renee John
17:00- 22:00 17:00- 17:00- 17:00-
22:00 22:00 22:00 22:00
Civic 1D 00:30- Murry Murry, Guzman, Guzman, Thomas, Thomas, Thomas, Center 08:30 Nathan Nathan Angel Angel Darlene Darlene Darlene Donte Donte 00:30- 00:30- Elaine Elaine Elaine
00:30- 00:30- 08:30 08:30 00:30- 00:30- 00:30-
08:30 08:30 08:30 08:30 08:30
QUALITY ASSURANCE
Quality is the foundation of our security services. It consistently differentiates us from other companies and is the primary reason customers regard Allied Universal ® as the industry's most responsive security services provider. Our quality management approach focuses on delivering consistent and efficient policies, processes, and programs that will ensure we meet and exceed client expectations and needs. We
solicit feedback from both our clients and employees and the information we obtain helps us increase officer
effectiveness, validate our performance measurements,
and guarantee excellence in our service delivery.
We will regularly review and monitor the City of Richmond’s security program to ensure it operates at maximum
efficiency and that we are always meeting our contractual obligations. Delivering on our commitment to ongoing
quality assurance, we utilize cross -functional teams for special quality-improvement initiatives to ensure that quality stays a top priority across the entire organization.
We have developed and implemented a number of innovative tools, programs, and operational practices to help us meet our quality assurance objectives.
Operational Initiatives
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In addition to our Security Professional Quality Standards, we have implemented key operational initiatives designed to ensure quality remains a top priority for our operations, including:
• Account Standards - All Allied Universal ® accounts must comply with account standards mutually agreed upon between the City of Richmond and Allied Universal® management. • Account Audits - Allied Universal® conducts an annual audit for each account. The audit covers contract compliance, staffing levels and Security Professional deployment, review of post orders and procedures, training, documentation, wage review and billing consistency. • Performance Evaluations - Hourly personnel and management staff receive formal performance evaluations every year. We track all evaluations in our integrated human resources system.
• Management Inspections - The local Allied Universal ® management team will conduct regular, nonscheduled inspections at each City of Richmond location. These inspections promote consistent service delivery and provide valuable insights into how our services are being delivered.
• Operational Business Reviews - Regularly scheduled assessments are reported and reviewed in meetings between your security management team and our local management.
These reviews are designed to:
Review accomplishments
Create benchmarking for future reviews
Establish measurable goals
• On-Site Focus Groups - We schedule focus groups with our Security Professionals, and where applicable, members of your staff to discuss process improvement ideas.
Customer and Employee Feedback
Enhancing our quality assurance process and service delivery, our feedback processes provide formal and informal opportunities for valuable information that helps us monitor our frontline performance and identify improvement opportunities.
• Allied Universal® Voice - Our formal "voice of the customer" program makes it easy to track client and employee satisfaction and enhances communication through intuitive real -time surveys that capture feedback, identify trends, and guide continuous improvement initiatives to enhance the value of City of Richmond’s security program. Tracking your experience from day one helps us deliver consistently excellent service. By collecting and responding to your feedback, we are able to continuously evolve our services to meet your needs. A low survey score on any survey triggers a Red Alert in our system, prompting management to follow up within 48 hours and take action, as needed. Our closed- loop process ensures an action plan will be developed with you to correct the issues. Our surveys for the City of Richmond will include:
Transition assessments that track your satisfaction to identify areas where we can better serve the City of Richmond and improve our transition processes Client loyalty surveys for the City of Richmond to rate your experience with us so we can identify our strengths and opportunities for improvement Real-time surveys using our online client feedback tool that allows the City of Richmond to rate your experience with Allied Universal® any day at any time 265
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• Employee Surveys – Ensuring employee satisfaction is essential to our quality assurance program. We survey our employees at key touchpoints when they are first hired (on day 3, 15, 30 and 60) using artificial intelligence-enabled text messaging that provides a quick and easy process to measure employee satisfaction and identify any issues that need to be resolved. If issues are reported, our system automatically sends follow-up texts to validate concerns and escalate them to the management team. Throughout their employment, all employees have 24/7 access to Allied Universal® Voice for real-time reporting of any concerns as well as a third- party-operated 24/7 ethics hotline ( https://aus.ethicspoint.com) to anonymously report suspected compliance issues without fear of retaliation.
Measuring Results
Allied Universal® strives to bring value to the City of Richmond with superior service. Our Quality Assurance Program underscores our focus on continuous improvement and includes the use of our corrective action process to control non- conformance and proactively drive improvements in the program. Our process for analyzing our security program performance includes:
• Comprehensive Performance Measurements - We measure our performance on multiple levels, including management effort toward fulfillment of contract terms and goals, recruiting and retaining top-quality employees, recognizing and rewarding successes, and maintaining a focused effort of continuous service improvements through analysis of the following:
Weekly service hours - Overtime, billed overtime, billed hours Employee retention and tenure
Recognition and rewards
Training
Incidents
Performance evaluations
Trends
Customer satisfaction survey results
Best practices
Goals and improvement processes
• Quality Business Reviews - We will schedule regular meetings between the City of Richmond’s security management team and our local management to:
Review performance measurements
Recognize accomplishments
Create benchmarking for future reviews
Establish measurable goals
• Customer Action Plan - If issues arise on the City of Richmond’s account, we will implement a formal Customer Action Plan to document your concerns and assign a due date and responsible party to correct the situation. Once the issue is properly handled, we will ask that you sign the Customer Action Plan Form to acknowledge that your concerns were addressed successfully.
Additional Quality Assurance Resources
Allied Universal has a Local 24/7 Dispatch Center (Phone: 808-397-4141) available to assist the City of Richmond in addition to our Service Assurance Center. While our local office will serve as your 266
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primary point of contact, the local 24/7 Dispatch Center and Allied Universal ® Service Assurance Center are available to assist the City of Richmond after hours and for special emergency needs. Our Service Assurance Center offers:
• 24/7/365 Availability - Operating around-the-clock
• Call forwarding - Branch office calls are forwarded to the Service Assurance Center at the close of each business day.
• Crisis Communications - Hub for crisis management communications providing support for hurricanes, blizzards, floods and other events
• Special Coverage - Serving as a communication conduit for emergency coverage needs • Scheduling Support - Monitoring all security professional schedules, which helps to ensure accurate payroll and billing
• Immediate Notifications - Dispatching calls and messages immediately to the appropriate manager (home, phone, or cell phone)
POST ORDERS
To Allied Universal®, post orders represent the playbook that guides the day -to-day activities of the entire account security team. Post orders differ widely among contract security services firms. While some treat post orders as a little more than a telephone directory, Alli ed Universal® takes a far more serious approach. Post Orders and Standard Operations Procedures Manuals are essential components of our security programs. Our local managers create, implement and update these manuals in collaboration with our clients, while our security professionals refer to them consistently.
ALLIED UNIVERSAL'S SERVICE DELIVERY MODEL
Our client -focused service delivery model will help to ensure your evolving needs are met through our innovative approach to security and dedication to client satisfaction.
You will have peace of mind knowing that Allied Universal® implements a formal four -step process, DX4 (Discover, Develop, Deliver, Document), to understand and meet your needs, and bring continuous improvement to your security program. And, we will meet with you regularly to review progress and make value visible.
During the DISCOVER stage, we will learn what matters most to you.
Your current concerns, existing priorities, and future expectations will be fully uncovered and understood.
We will then DEVELOP a customized plan tailored to meet your needs and priorities. This plan is documented and includes performance standards so results can be monitored and tracked. 267
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Our ultimate goal is to continually DELIVER what is important to you, visibly and measurably. We conduct formal Operations
Business Reviews (OBRs) to
review accomplishments, create
benchmarks for future reviews and
establish measurable goals. These
client OBRs are an essential part of
the Allied Universal Service Model.
We will review your security
program with you on a regular basis to ensure it is successful and meets your expectations. We DOCUMENT each client
contact and track and trend all initiatives as well as any incidents that may occur in an effort to drive operational excellence.
We believe in partnering with our clients and because of that, we will be immersed in your culture and as dedicated to your security program as you are. When you partner with Allied Universal®, value to the City of Richmond security program will be made visible through accountability, transparency,
measurement, responsiveness and engaged management and
staff.
Daily Issue Resolution
While the local management team will serve as your primary contact, additional resources are available during and after normal business hours through our Service Assurance Center which is staffed and operates 24/7/365. Inquiries are logged into a database and assigned a case number. All cases are then monitored to ensure action plans are developed and executed in a timely fashion.
Customer Action Plan
We utilize a formal Customer Action Plan for any and all issues that could arise in your account, which documents your concerns and assigns a due date and responsible party to correct the situation. Once the issue is addressed and properly handled, we ask that you sign the Customer Action Plan Form to acknowledge that those concerns were addressed successfully.
Quality Inspections
As a primary tool of the supervision process, inspections help us meet our contracted obligations.
Allied Universal inspects security services at client sites on a routine and random basis. • Inspections offer the opportunity for management to work with security professionals, providing hands-on training, mentoring, and supervisory support.
• Security professionals demonstrate proficiency in their duties under close, expert observation. • Ongoing inspections ensure security professionals consistently meet your expectations. • Inspections provide positive reinforcement, solicit feedback and promote communications among supervisors and field personnel.
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• Inspections allow us to identify any areas that need improvement or perhaps suggest changes in post orders that will result in better service
Reporting and Business Intelligence
The success of the City of Richmond's security program is directly linked to the performance of your security team. To ensure Allied Universal ® Security Professionals provide ongoing, world- class security services, our Client Managers use our business intelligence platform to analyze key account performance metrics that equip them with the insights and actionable data they need to deliver high- quality security programs. These include:
• Real-time tracking of account KPIs for improved, data-driven decision making • Reports on management procedures and best practice compliance that contributes to high- performance security programs
• Customized alerts that help managers quickly identify problem trends by notifying them when specific metrics are not met or outside of preferred guidelines • Real-time, custom operational business reviews to track and report account performance to customers
Client Operational Business Review (OBR)
Our Client Operational Business Review card provides metrics on the health of the City of Richmond's security operations, as well as tracking of contractual deliverables, to assist management in making key decisions with regard to operational performance. Key performance indicator (KPI) metrics include turnover rate, active tenure, invoicing discrepancies, and non- billed service hours. Client/Service Managers assume the primary responsibility for collecting and reporting on these metrics. Allied Universal® recommends reporting these metrics on a monthly basis to stay abreast of operational performance. Our business intelligence platform provides instant capabilities to track KPIs. Other benefits include tracking contractual deliverables regarding periodic meetings/touchpoints, medical enrollments, invoicing, and budget creep.
Customizable Business Intelligence Reports
Reports are instantly available through eHub, our
secure client portal, or can be generated by your
Client Manager using WinTeam
®, our fully
integrated payroll, billing, and scheduling system.
WinTeam allows us to provide detailed,
customizable reports to the City of Richmond on
such account criteria as shift personnel schedules,
overtime and scheduling conflict warnings,
performance, personnel information, and
streamlined payroll and billing data.
Painless Compliance Tracking
Compliance tracking through the EDGE®, our learning management system, allows Security Professional training completion to be recorded and reported accurately. Trainers and managers are able to track security professional progress through initial, specialty, and refresher training, verify compliance, and discuss training status with you at any time. Compliance tracking is also available through eHub to monitor job-related compliance standards, such as external regulations and licensing. 269
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Incident Reporting
Accurate incident reporting is essential in emergency situations, especially those cases that might involve police investigations or insurance companies. A regular review of incident reports from your facility can also identify any security trends that may indicate a need for adjustments to your program.
Our security professionals are trained in report writing to ensure accurate, detailed and clear information.
Each security professional will provide a report for any circumstances that require explanation, such as the assistance of emergency units or notification of civil authority. Such incidents also include accidents, personal injuries and criminal activity. W e maintain a file of incident reports on- site along with a summary report, if necessary.
Allied Universal
® offers a web- based software package designed specifically to document security incidents. This helps streamline record keeping, produces clear and concise incident reports, summarizes incidents by selected criteria over specified time periods, and quickly retrieves past incident reports. We offer the software at a specially discounted rate.
FORMAL COMPLIANCE PROGRAM
Partnering with a security provider that delivers on commitments and embraces compliance is crucial to your business and brand.
Closely monitoring and adhering to federal, state and local laws, and industry standards, are Allied Universal® operational non- negotiables.
You will be able to focus on your business strategy knowing your security program is designed to be compliant with all laws and regulations. At Allied Universal®, our compliance focus is two-fold - addressing requirements that apply to our business, and those that impact the services you receive. We understand that your needs extend beyond trained and licensed security professionals to include security's integrated involvement in the regulatory requirements of your industry and state. Our formal compliance program, as well as industry-specific leadership and training, create an unsurpassed standard of excellence.
Maintaining compliance requires the collaborative effort of everyone supporting your security program from corporate support functions to compliance professionals and local leadership. • Branch Compliance Program: Our proprietary program makes it easy for our local teams to track compliance with local, state and federal laws. Your Allied Universal ® branch office maintains and tracks security professional licensing (when applicable), certain training, I -9 records and compliance with our Written Information Security Program. Local managers and human resource representatives are accountable for keeping this information up to date, so you can have peace of mind knowing that compliance is constantly managed. • Adherence to Regulations and Requirements: Regulatory compliance is an ongoing priority. Allied Universal ® recognizes and supports security's valuable contribution to your regulatory compliance efforts. Whether through access control, reporting, or safety programs, a knowledgeable security team is a key component of any successful compliance initiative. • Contract Compliance: our ability to monitor service commitments makes a significant impact on your satisfaction, and ensures that security professionals are trained for your site. 270
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Unannounced security professional inspections are conducted to confirm contract compliance.
You and your stakeholders can feel safe knowing that you have engaged a security provider with proficient security personnel that meet all training and licensing requirements.
Compliance Tracking
• With Allied Universal® as your security provider, your security professionals, including temporary security professionals, will be properly trained. Compliance tracking through the EDGE TM allows training completion to be accurately recorded and reported. Likewise, eHub includes a compliance module that captures training records and is accessible to you in real -time by smartphones or computers. These systems enable trainers and managers to track security professional progress through initial, specialty, and refresher training, verify compliance, and discuss training status with you at any time. The compliance tracker monitors and enforces requirements by service location and post, as well as any state or local regulations. This ensures the employees assigned to you always meet your requirements.
EMERGENCY RESPONSE
The unpredictable nature of a crisis means the City of Richmond needs a well-planned response when the worst occurs. Whether it is a storm, power outage, fire, act of terrorism, or protest, Allied Universal® is prepared to respond with the support and leadership you need.
Emergencies and natural disasters can significantly impact the City of Richmond's operations and reputation, as well as employee productivity, safety, and morale. Allied Universal ® has experience responding to emergencies of every type and size, including protests, health crises, hurricanes and storms, and terrorist attacks. We commit to using the resources of our entire company to serve you when you need us most to ensure our ability to respond whenever and wherever the City of Richmond needs us.
Threat, Disaster and Emergency Response Capabilities: Allied Universal manages disaster and emergency response requests daily, utilizing our size and extensive resources to react quickly and assist in a crisis. We offer the City of Richmond peace of mind through our proactive preparation and effective management of the security response before, during, and after any high-risk event to deliver safety, asset protection, and business continuity. In times of natural disaster, crisis, civil disturbance, or strike/labor unrest, we coordinate effectively on behalf of our clients, helping them recover quickly and minimize disruption to operations. Our services include disaster and emergency response procedure development, rapid mobilization of support resources, strong relationships with federal, state, and local governments, coordination with law enforcement resources, and more. From the California wildfires to the COVID-19 pandemic, and the recent tragic effects of Hurricane Ian in Florida, we activate the resources of our entire company to serve our clients, employees, and others in need of assistance. For example, in 2022 as Hurricane Ian approached the southwest Florida coast, our Live Interactive Support AI (LISA) texted 12,891 Security Professionals across the state, detailing the nature of the role, the required commitment, and the earning opportunity. By the following day more than 1,700 qualified local Security Professionals were identified and deployed, saving critical time during this disaster event.
Other examples of our emergency response experience include:
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• Request for an additional 672 hours of coverage for the upcoming 2024 DNC • Coverage for the George Floyd Riots in 2020
• Recruiting, hiring, and training over 500 additional Security Professionals in New York and New Jersey to meet increased client needs related to the COVID-19 pandemic in 2020 • Deploying over 75 armed officers throughout Texas with less than 48 hours of notice in order to protect multiple branches of a large financial client in 2019 • Placing over 350 Security Professionals in impacted locations within 48 hours of Hurricane Harvey in 2017
• Sending more than 600 Security Professionals to Puerto Rico, the U.S. Virgin Islands, and Florida to secure client assets after Hurricane Irma a few weeks later Allied Universal® manages disaster and emergency response requests daily giving you peace of mind knowing that we have the experience to react quickly and assist with the following:
• Coordinating and directing
emergency responders
• Providing additional staff to meet your
increased need
• Activating emergency response
plans
• Directing media to a designated location
• Initiating communication systems • Preventing access to damaged areas • Contacting local authorities • Securing the property even if your employees cannot reach the site
• Leading evacuations • Establishing a communication center The Allied Universal ® manager overseeing your security will be your go- to resource for emergency response. They are well -trained and experienced in dealing with emergencies. From security professional training and established response teams, to our 24/7 call center and webinars and awareness resources available to you and your employees, Allied Universal's commitment to helping you prepare - and responding whenever needed - is unmatched.
Allied Universal ® will assist you in developing or revising emergency response procedures - and conduct the necessary drills - as this is a pivotal component of your safety and security program. Our local offices have their own emergency response plan as part of our company-wide business continuity plan. We are prepared so that we can always focus on you. Allied Universal® is ready to respond!
ALLIED UNIVERSAL SERVICE ASSURANCE CENTER
Our Service Assurance Center provides assistance for the City of Richmond after hours and for special emergency needs.
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BUSINESS CONTINUITY
Allied Universal's core systems are hosted in a secure data center at SunGard in Philadelphia, PA, with multiple layers of redundancy. Our applications are deployed over a wide area network to more than 400 offices throughout North America. Our company has taken steps to ensure system integrity, including both physical security measures as well as mission-critical system security practices.
Remote access to email and our intranet allows our management and support staff to operate from anywhere. Our focus on local management also ensures that business will continue as usual if there is an unexpected challenge. We have the resources in place to fill open positions and provide additional staff and management as needed. Allied Universal ® can meet the security services needs
of the City of Richmond at all times.
EXTRA COVERAGE REQUESTS
Allied Universal® regularly staffs all types of requests and successfully handles thousands each year.
With more than 300,000 security professionals and over 300 offices in the United States, we have the people, resources, procedures, and expertise to effectively deliver the City of Richmond’s security staffing needs.
We make it easy for clients to request extra coverage. Simply contact your Allied Universal ® account manager directly or utilize the extra coverage feature in the eHub client portal at any time to make a request electronically. We work with you to assess the amount of staff and supervision needed and fulfill your requirements with carefully screen ed and trained security professionals. Your Allied Universal® team is much broader than the security professionals you see daily. Cross-trained flex and part-time security professionals and managers are ready when you need them. 273
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SEAMLESS AUTOMATED PROCESSES
Driving Efficiency and Collaboration
You need efficient, seamless, consistent processes to manage your security program. There can be no question as to the reliability of the behind- the-scenes operational support. While the face of your program is a team of high-quality security professionals, they - and you - need layers of support.
Our digital business strategy drives efficiency,
communication, collaboration and effectiveness for the City of Richmond. A comprehensive platform of technology and tools results in greater transparency and value.
For more than 65 years, Allied Universal ® clients have benefited from our technology -enabled security solutions, which continuously evolve based on client requirements.
Some examples could include:
Accurate Invoicing and Scheduling: WinTeam, our
integrated system for payroll, invoicing, billing and compliance ensures accuracy, time savings and value - allowing you to focus on the bigger picture.
This system also integrates scheduling and allows managers to access and revise the online database in real time, from any location - meeting your need for consistent security coverage.
Attendance Tracking: Our automated time collection system, optimizes efficiency, ensures safety and consistently manages attendance at your site. Real -time staffing records and supervisor notifications ensure uninterrupted coverage.
Selection and Staffing: our employee recruiting, screening and staffing program, ensures that the City of Richmond’s security program is quickly staffed with carefully selected security professionals who meet your specific requirements -- from special skills to security clearances. Candidate 274
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experience and preferences are also evaluated to ensure a good match for the position and your location. You will only be presented with qualified candidates who are a good fit for your environment.
Predictive Index: As part of the initial application process, an applicant is required to complete an online aptitude assessment test. This test measures the applicant's propensity to be successful in the field of security, assessing freedom from drug and alcohol use, courtesy, emotional maturity, conscientiousness, trustworthiness, job commitment and safety.
Electronic Monitoring and Electronic Software: HELIAUS® is our proprietary, all -encompassing and adaptable workforce management solution. With prescriptive analytics driving action, HELIAUS transforms insight into safety and security ROI.
Communication and Collaboration: City of Richmond will experience a high level of transparency and peace of mind knowing critical operational information is readily available to both you and your security team.
• Ehub provides you with online access to schedules, inspection reports, and payment information; and the ability to order extra coverage. In addition, Allied Universal ® employees can access their schedules and paychecks online via Smartphones and tablets.
Learning and Development: Well-trained, engaged, and prepared security teams are an asset to the City of Richmond. Our comprehensive approach to learning and development delivers training opportunities in a variety of forms and supports the need for continuous security training. • Our online learning management system, the EDGETM, focuses on learning and skill development, and documents results to ensure your security staff is knowledgeable and compliant with your requirements. Proprietary modules prepare employees for future responsibilities and advancement opportunities.
• Our performance management program, delivers a motivated, professional workforce. Our managers effectively evaluate employee performance through online evaluation forms, goal planning and in-person meetings - enabling employee growth and recognition.
Quality Assurance: We listen to your needs, track your outcomes and look for opportunities to exceed your expectations.
• Allied Universal® Voice, our voice of the customer program, monitors your experience, elicits your feedback through online surveys and tracks our performance. Our employees are also surveyed to gather their input and suggestions. Feedback is critical and continuous improvements and evolving solutions result when you and your security professionals' voices are heard.
• Allied Universal® Inspector, our quality assurance module, allows for efficient tracking and reporting of inspections - helping to ensure that your security team is exceeding your expectations.
Safety and Risk Mitigation: Our continuous focus on safety is supported by Allied Universal ® Risk Knowledge which manages online OSHA incident tracking, recordkeeping and incident investigation.
Allied Universal ® Fire Life Safety Training System: Our web-based online fire/safety and emergency preparedness training system for client employees. The program is multi-lingual, fully 275
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animated, offered 24/7 to every client employee and provides testing and certification, as well as full reporting and documentation capabilities which also assist with reducing liability.
Security Program Technology: Today's security professionals are technologically savvy. From monitoring CCTV, to tracking and controlling visitor access, reporting incidents digitally in real -time, and locating potential threats, our security professionals utilize technology to provide our clients with safe and secure environments. In addition to our proprietary solutions, our carefully vetted, best -in- class strategic partners offer supplemental solutions to address your additional needs.
INNOVATIVE TECHNOLOGY
Allied Universal® Technology Services is a systems integrator that specializes in providing clients with business solutions from concept to completion. Whatever your needs, our security experts can deliver the right combination of hosted and managed services to effectively administer and manage your security requirements.
Our solutions for your program can include one or more of the following:
• GSOCaaS: Offers the latest in threat intelligence capabilities and response tools, web and social media monitoring, mass notification communications, and workforce management platforms to provide additional layers of situational awareness and responsiveness to your security operations
• Automated Data Machines and UAVs: Enhance patrol coverage with robots and drones that stream and record video, detect temperature changes, identify people, recognize license plates, provide two-way communication, and more
• TX360: Delivers the most relevant hazard intelligence that impacts your operations to your Security Professionals and corporate leaders without extensive investment in infrastructure or added security services
• Remote Monitoring: Leverages video analytics with real-time, event-based monitoring by our security intervention specialists, including installation and support for cameras, access control systems, traditional alarms, and remote audio features
• Alarm Monitoring: Utilizes state-of-the-art equipment to detect intrusion and promote fire and life safety, deterring break -ins, reducing theft, preventing property damage, and providing a safer and more secure business environment
• And more
Our managed services offer the benefits of scalable resources while improving efficiency with 24/7 operator availability and fault tolerance. Our Monitoring and Response Center (MaRC) can achieve real-time monitoring and management of your facility to help reduce your security expenditure for Security Professionals and system operations, while ensuring the safety and security of your personnel and property.
Our approach is based on providing you with solutions now and in the future as your needs and priorities change and security technology develops. We want to build a long-term, mutually beneficial relationship built on innovation, trust, and securing the best return on your investment. The following diagram illustrates Allied Universal
® Technology Services' business approach and capabilities. 276
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Allied Universal® provides end-to-end security solutions that are customized, flexible, and scalable including:
HELIAUS® - THE POWER OF INSIGHT INTO ACTION®
HELIAUS® is our proprietary artificial intelligence (AI)-driven workforce management solution that uses powerful algorithms to generate risk-adverse recommendations. With HELIAUS® at the center of City of Richmond's security operations, your Security Professionals are always connected and engaged, situationally informed, and armed with the right recommendations to create safer, more secure environments.
HELIAUS® - Technology Platform
Functioning as a comprehensive workforce management solution through instant post orders, incident reporting, GPS tracking, visitor logging, and more, HELIAUS® can be tailored to the City of Richmond's security program, vertical market, location, business model, or site specific needs.
HELIAUS® consists of two parts, HELIAUS® Mobile and HELIAUS® Portal. HELIAUS® Portal provides clients with real-time visibility into site-specific events and activities, as well as an historical overview to identify trends and develop future insights. HELIAUS ® mobile allows our Security Professionals to share information and acts as a virtual coach on post.
Mobile capabilities include:
• Incident and event reporting
• Temperature screening
• Tasks and messages
• Lost and found
• Custom forms
• Visitor and vehicle management
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Allied Universal® Response to City of Richmond
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• Fire and safety inspections
• SOS
Quickly Identify Safety and Security Trends
The HELIAUS ® dashboard provides on-demand views of historical trends, customizable by date, category, and location. Dashboard insights provide a full view of incidents allowing the City of Richmond to adjust resources and response as needed through the Tour and Workflow applications within HELIAUS®.
Configurable Tours and Workflows
While Security Professionals send data to the online portal, they also receive post order instructions in real time. Through HELIAUS ®, Allied Universal® can program custom workflows to virtually coach Security Professionals when they scan an NFC tag, approach a beacon, or enter a specified GPS zone. Tasks assigned to areas can include: following checklists, taking videos or photos, sending an email or text message to the City of Richmond, answering follow-up questions, and more. 278
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C. COST INFORMATION
Vendors should list all cost associated with the services detailed in Scope of Services. 279
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280
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281
D. CONTRACTOR ASSIGNMENT FOR SUB-CONTRACT
Should Allied Universal be awarded the new contract, we agree not to sub-contract any portion of our services.
E. EXCEPTIONS TO THIS REQUEST FOR PROPOSAL
Allied Universal will not be taking any exceptions to any portion of the RFP or contract.
F. STATEMENT OF IMPARTIALITY AND DISCLOSURE
Allied Universal confirms we are not currently, and will not, during the performance of these services, participate in any other similar work involving a third-party with interests currently in conflict or likely to conflict with the City of Richmond’s interests.
As the world’s leading global security company with numerous clients, Allied Universal is occasionally subject to routine civil litigation, administrative enforcement actions, employment-related claims, and similar legal proceedings in the ordinary course of its business, some of which involves claims resulting from the conduct of its operations. We maintain general liability and other insurance coverage which we believe adequately insure us against the risks associated with these claims. There is no ongoing civil litigation, administrative enforcement action, employment -related cla ims, or similar legal proceeding that would have a materially adverse impact on Allied Universal its operations or its financial condition or our ability to provide services under this RFP; nor, to our best knowledge, information and belief, is any such ci vil litigation, administrative enforcement action, employment - related claims, or similar legal proceeding pending or threatened.
The resulting contract shall not be assigned, and not transferred. No Sub-Contracting permitted. .
If proper does take exception(s) to any portion of the RFP or contract, the specific portion to which exception(s) is taken must be identified by section number and explained. Requests for changes or additions to sections of City of Richmond’s Standard Services Agreement must be shown by requesting deletion of specific words and/or by providing new requested contract language.
This proposal shall include a statement declaring that the proposer’s and sub -consultants are not currently, and will not, during the performance of these services, participate in any other similar work involving a third- party with interests currently in conflict or likely to conflict with City of Richmond’s interests. Additionally, proposer is required to disclose any pending or active investigations or litigation that may affect the reputation or ability of the proposer to carry out the Project. . 282
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January 28, 2025
Public Works
DATE: January 28, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Tawfic Halaby, Deputy Director of Public Works –
Operations & Maintenance
Hugo Mendoza, Public Works Abatement Division
Superintendent
Subject:
December 2024 Abatement Presentation
FINANCIAL IMPACT: None
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The Abatement Division requests City Council to receive the December 2024 Abatement Presentation.
RECOMMENDED ACTION:
RECEIVE a presentation on the December 2024
abatement activities – Public Works Department (Hugo
Mendoza 510-231-3030 / Tawfic Halaby 510-620-5482 /
Daniel Chavarria 510-620-5478).
AGENDA
REPORT
287
January 28, 2025
DISCUSSION:
On a monthly basis, the Director of Public Works has been providing City Council with a presentation highlighting the activities of the City’s Abatement Division. The Abatement Division is responsible for many citywide activities, including picking up illegal dumping, hosting neighborhood dumpster days, and weed abatement.
Dumpster days are provided to Richmond residents on a rotating basis, typically once or twice a year depending on the size of the neighborhood. In preparation for the dumpster day events, Abatement Division staff assists elderly and disabled residents who are unable to transport items to the designated dumpster day location.
When picking up items due to illegal dumping, Abatement Division staff tracks specific items, namely mattresses, paint, oil, and tires for proper disposal, as these items are not placed in landfills. Within the public right-of-way, the Abatement Division staff removes weeds and abates encampments.
On occasion, in conjunction with Code Enforcement staff and Richmond Police Department staff, and with the appropriate signed warrant in hand, Abatement Division staff enters private property to perform abatement functions.
The presentation summarizes Abatement staff activities for the month of December 2024 (Attachment 1). The following are highlights from the report:
Removed 281.48 tons of illegal dumping;
Removed 176 mattresses, 134 gallons of paint/oil, and 109 tires; Erected a fence to prevent illegal dumping and to limit pedestrian railroad crossings;
Abated 13 encampments and removed 35.83 tons of debris; and Removed 188 graffiti tags at 128 locations.
SYNERGISTIC POLICIES:
DOCUMENTS ATTACHED:
Attachment 1 – Presentation
288
PUBLIC
WORKS/ABATEMENT
DECEMBER 2024
ABATEMENT UPDATE
JANUARY 28, 2025
289
ILLEGAL DUMPING
290
ILLEGAL
DUMPING
291
ILLEGAL DUMPING:
MATTRESSES,
PAINT/OIL AND TIRES
176 MATTRESSES
134 GALLONS OF PAINT/OIL
109 TIRES
292
FENCING
293
ENCAMPMENT
ABATEMENT (13)
35.83 Tons removed
294
ENCAMPMEN
T ABATEMENT
295
Tonnage
Collected Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
2024
Illegal Dumping 290.37 185.55 229.98 194.45 286.88 208.95 216.76 392.56 271.85 447.89 272.36 281.48 3,136.74 Neighborhood
Clean-Ups* 0 27.63 121.38 72.05 87.25 75.92 82.84 133.65 113.75 101.67 90.86 0 906.9 Encampments 13.20 10.8 17.06 14.87 25 22.66 36.44 72.44 32.18 40.79 101.06 35.83 422.33 Totals 303.57 223.98 369.02 281.37 399.1 307.53 336.04 598.65 417.78 305.43 464.28 317.31 4,465.97 *Number of Events 0 1 5 4 2 3 3 5 3 3 4 0 33296
GRAFFITI REMOVAL
188 Tags Removed
128 Locations
297
GRAFFITI REMOVAL
298
ABATEMENT STAFF HOURS
Illegal Dumping 852
Encampment Removal 116
Graffiti Abatement 152
North Richmond Mitigation
34 Weeds/Brush Abatement 0
Fencing, Private Board Ups & Clean-Ups 64
Seniors Assistance 0
Leave 884
Transport/Misc.* 26
Total 2128
December Hours
Illegal Dumping
Encampment Removal
Graffiti Abatement
North Richmond Mitigation
Weeds/brush Abatement
Transport/Misc*
Board Ups/Clean Ups/Fencing
Seniors AssistanceTransport/Misc. includes staff hours for removal of debris from vehicles, Point Molate trash removal, and
hazardous waste facility disposal. 299
ILLEGAL DUMPING TONNAGE COLLECTED PER MONTH - 2024
0 50
100
150
200
250
300
350
400
450
300
ILLEGAL DUMPING TOTAL COST PER MONTH – 2024*
0.00 20,000.00
40,000.00
60,000.00
80,000.00
100,000.00
120,000.00
140,000.00
160,000.00
180,000.00
*Includes Labor and Equipment 301
302
PARTNERSHIPS
303
January 28, 2025
Public Works
DATE: January 28, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Subject:
Contract Amendment No. 1 for Swinerton Management &
Consulting for Terminal 4 Wharf Removal
FINANCIAL IMPACT: The Terminal 4 Wharf Removal Project is being funded by various grants, including one from the State Coastal Conservancy and another from the San Francisco Bay
Restoration Authority. Funds for this contract
amendment are available in Account String: 10661065-
400654-23021
PREVIOUS COUNCIL
ACTION:
May 2, 2023
STATEMENT OF THE
ISSUE:
City staff is seeking approval to execute a contract
amendment no. 1 with Swinerton Management &
Consulting to extend the term, increase the contract
amount, and modify the service plan to provide additional construction management and inspection services for the Terminal 4 Wharf Removal project.
RECOMMENDED ACTION:
APPROVE a first contract amendment with Swinerton
Management & Consulting to provide additional
construction management and inspection services, and
surveying services for the Terminal 4 Wharf Removal
Project, to be funded by a State Coastal Conservancy
grant, for a term extending through December 31, 2026,
increasing the contract amount by $195,218, for a total contract amount of $835,100, which further allows a
contingency amount equal to 10 percent of the quoted
price for the amendment – Public Works Department
(Daniel Chavarria 510-620-5478).
AGENDA
REPORT
304
January 28, 2025
DISCUSSION:
On May 2, 2023, the City Council approved a contract with Swinerton Management & Consulting to provide construction management services during the bid and construction phases of the Terminal 4 Wharf Removal Project (Project) (Attachment 1).
The Project involved the removal of the creosote-treated piles and deteriorated wharf decking and structures at the Terminal 4 site. The State Coastal Conservancy (SCC) and the San Francisco Bay Restoration Authority have provided grant funding for this project, along with some mitigation funds from the San Francisco Bay Conservation and Development Commission. The in-water work related to the project, including removing piles from the Bay floor, limits the time work can occur. This limited work window has resulted in work spanning two seasons, which has increased certain costs related to construction management. In addition, certain surveys need to be performed to verify the completed field work as prescribed in certain permits obtained for the project.
Therefore, an additional $195,218 is being requested for construction management and inspection services, and survey work. Additional time on the grant is needed to perform the two seasonal surveys required. An additional allowance for a 10 percent contingency is also being requested (Attachment 2).
Terminal 4 Wharf Removal Project Summary
The Terminal 4 Wharf Removal Project consists of completing construction documents, demolishing derelict pilings, decking, and two buildings, and constructing enhanced rock slope protection and monitoring at Terminal 4 located at Point San Pablo, north of Point Molate.
The Project is needed because the deteriorating warehouse, piles, decking, and debris of Terminal 4 Wharf currently poses a marine debris problem, a navigation hazard, and continue to degrade and impair water and habitat quality. The existing debris and pile field inhibit the expansion of nearby eelgrass beds. When Pacific Herring and other fish and marine invertebrates spawn on creosote-treated piles, exposure to polyaromatic hydrocarbons (PAHs), which are part of the creosote compound, results in adverse effects. In Pacific Herring, these effects include developmental delays, degeneration, changes in movement, alterations to cardiac function in embryos, lower rate of hatching success, and skeletal defects in larvae. This Project will remove toxic creosote pilings from San Francisco Bay. The Terminal 4 site is owned by the City of Richmond and is managed by the Port of Richmond. The site is located on the western shore of Richmond, California, about 2.5 miles northwest of the eastern end of the Richmond-San Rafael Bridge, and just south of the tip of Point San Pablo.
SYNERGISTIC POLICIES:
The Project supports the implementation of General Plan Land Use Element Policy LU4.4 Toxic and Contaminated Sites which specifies the City to “Continue to work with the appropriate local, state, and federal agencies to promote the clean-up and reuse of 305
January 28, 2025
contaminated sites to protect human and environmental health. Work with property owners and regional agencies to prevent, reduce or eliminate soil and water contamination from industrial operations, the Port and other activities that use, produce or dispose of hazardous or toxic substances. Implement appropriate mitigation measures and clean-up of sites that are known to contain toxic materials as a condition of reuse. Support the remediation and reuse of large, disturbed sites, such as the Winehaven complex at Point Molate and the Terminal 4 site at Point San Pablo, into mixed-use centers that provide the maximum benefit to the community without compromising the integrity of the surrounding natural areas.”
CONCLUSION:
The proposed first contract amendment is needed to complete the delivery of the Project and perform certain surveys that are needed to verify field work completed. The amendment is funded by the grant resources secured for this Project.
DOCUMENTS ATTACHED:
Attachment 1 – Original Contract - Swinerton
Attachment 2 – Amendment No. 1 - Swinerton Contract
306
CITY OF RICHMOND
STANDARD CONTRACT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
PR No: Vendor No: P.O./Contract No:
Description of Services:
The parties to this STANDARD CONTRACT do mutually agree and promise as follows:
1. Parties. The parties to this Contract are the City of Richmond (herein referred to as the “City”) and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:] , [ ] other [specify:]
2. Term. The effective date of this Contract is and it terminates unless terminated as provided herein.
3. Payment Limit. City’s total payments to Contractor under this Contract shall not exceed $ . City shall not pay for services that exceed the Contract Payment Limit unless a contract amendment has been approved by the City Council or City Manager.
4. Contractor’s Obligations. Contractor shall provide those services and carry out that work described in the Service Plan (Exhibit A) which is attached hereto and is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
5. City's Obligations. City shall make to the Contractor those payments described in the Payment Provisions (Exhibit B) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
Public Works
Daniel Chavarria
Daniel [email protected]
(510) 620-5478
5916
Contract with Swinerton Management & Consulting to provide construction management services for the Terminal 4 Wharf Removal project.
Swinerton Management and Consulting
10 Clay Street, Suite 275
Oakland, CA 94607-3548
Jeffrey Gee
(650) 483-7412
[email protected]
4-60289
May 2, 2023
December 31, 2025
639,882
✔
6544
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 307
6. Authorized Representatives and Notices. This Contract is subject to the Authorized Representatives and Notices Provisions (Exhibit C) which are attached hereto and are incorporated herein by reference.
7. General Conditions. This Contract is subject to the General Conditions (Exhibit D) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein.
8. Special Conditions. This Contract is subject to the Special Conditions (Exhibit E) (if any) which are attached hereto and are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. (Note:
other than Public Works contracts, the City will agree to Special Conditions only in unusual circumstances.)
9. Insurance Provisions. This Contract is subject to the Insurance Provisions (Exhibit F) which are attached hereto and are incorporated herein by reference.
10. Signatures. These signatures attest the parties' Contract hereto:
CITY OF RICHMOND CONTRACTOR:
a municipal corporation
By:
(* The Corporation Chairperson of the Board,
President or Vice President should sign below)
Title: By:
I hereby certify that this Contract Title:
has been approved by City Council.
Date Signed:
B y :
City Clerk
(* The Corporation Chief Financial Officer,
Secretary or Assistant Secretary should sign below)
Approved as to form:
B y :
B y : T i t l e :
City Attorney
Date Signed:
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a corporation
or nonprofit organization, this Contract (1) must
be signed by (a) the Chairperson of the Board,
President or Vice-President
and (b) the
Secretary any Assistant Secretary, the Chief
Financial Officer or any Assistant Treasurer.
LIST OF ATTACHMENTS:
Service Plan Exhibit A
Payment Provisions Exhibit B
Authorized Representatives and Notices Exhibit C
General Conditions Exhibit D
Special Conditions Exhibit E
Insurance Provisions Exhibit F
Standard Contract/EJ/TE 9-26-07
Swinerton Management and Consulting
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A Vice President
6/15/2023
Mayor
308
For the Contract between the City of
Richmond and
EXHIBIT A
SERVICE PLAN
Contractor shall, to the satisfaction of the , perform the following services and be compensated as outlined below:
The contract will provide construction management and inspection services for the Terminal 4 Wharf Removal project.support including:
Participating in regularly scheduled status meetings. reviewing and rsponding to contractor submittals, Request fir Information (RFI), site visits to review the progress of work as well to resolve field construction issues, providing input on potential construction changes order, etc.
Public Works Director
Swinerton Management and Consulting
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 309
For the Contract between the City of
Richmond and
EXHIBIT B
PAYMENT PROVISIONS
{PLEASE NOTE THAT THE CITY OF RICHMOND SHALL NOT PAY FOR SERVICES
THAT EXCEED THE CONTRACT PA YMENT LIMIT UNLESS A CONTRACT
AMENDMENT HAS BEEN APPROVED BY THE CITY COUNCIL OR THE CITY MANAGER}
1. Provided Contractor is not in default under this Contract, Contractor shall be compensated as provided below.
2. Any and all payments made pursuant to this Contract shall be subject to the Contract Payment Limit. The Payment Limit includes expenses (phones, photo copying, meals and travel etc). Invoices, shall be adequately detailed, based on accurate records, and be in a form reasonably satisfactory to the City. Contractor may be required to provide back-up material upon request.
3. Contractor shall submit timely invoices to the following address:
Attention: City of Richmond, Finance Department - Accounts Payable Project Manager: Department:
PO Box 4046
Richmond, CA 94804-0046
4. All invoices that are submitted by Contra ctor shall be subject to the approval of the City’s Project Manager, before payments shall be authorized.
5. The City will pay invoice(s) within 45 days a fter completion of services to the City’s satisfaction. The City shall not pay late fees or interest.
6. A Richmond business license shall be obtained before any payment under this Contract shall be authorized and the business license must be kept current during the term of this Contract for payments to continue to be authorized.
7. All insurance coverage required by this Contract shall be provided by the Contractor before this Contract shall be executed by the City. The insurance coverage must be kept current during the term of this Contract for payments to continue to be authorized.
Daniel Chavarria
Swinerton Management and Consulting
Public Works
Daniel Chavarria
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 310
For the Contract between the City of
Richmond and
EXHIBIT C
AUTHORIZED REPRESENTATIVES AND NOTICES
1. Notices
. All notices, demands, statements, or communications provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the City shall be addressed to the Department Head and (as delineated below in section 1.1) to the project manager responsible for the administration of or the supervision of the scope of work under this Contract. Notices to the Contractor shall be addressed to the party designated by Contractor (as delineated below in section 1.2). Notice shall be deemed delivered (a) upon personal delivery; (b) as of the fifth business day after mailing by United States certified mail, postage prepaid, addressed to the proper party; or (c) as of 12:00 p.m. on the second business day immediately after the day it is deposited with and accepted by Federal Express, or a similar overnight courier service, addressed to the proper party and marked for next business day morning delivery. For the purposes of this Contract, a "business day" means any day Monday through Friday that is not a holiday recognized by the federal government or the State of California.
1. 1 CITY hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
City of Richmond
Richmond, CA 94804-0046
1. 2 CONTRACTOR hereby designates as its Authorized Representative the Project Manager whose name and address are as follows:
Swinerton Management and Consulting
Swinerton Management and Consulting
Daniel Chavarria
10 Clay Street, Suite 275
Oakland, CA 94607-3548
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 311
General Conditions/EJ/TE 01-19-11 1 of 13
EXHIBIT D
GENERAL CONDITIONS
1. Independent Contractor . Contractor acknowledges, represents and warrants that Contractor is not a regular or temporary employee, joint venturer or partner of the City, but rather an independent Contractor. This Contract shall not be construed to create an agency, servant, employee, partnership, or joint venture relationship. As an independent Contractor, Contractor shall have no authority to bind City to any obligation or to act as City's agent except as expressly provided herein. Due to the independent Contractor relationship created by this Contract, City shall not withhold state or federal income taxes, the reporting of which shall be Contractor's sole responsibility.
2. Brokers . Contractor acknowledges, represents and warrants that Contractor has not hired, retained or agreed to pay any entity or person any fee, commission, percentage, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract.
3. City Property . The rights to applicable plans, drawings, reports, calculations, data, specifications, videos, graphics or other materials prepared for or obtained pursuant to this Contract, which, upon request, are to be delivered to City within a reasonable time, shall be deemed assigned to City. If applicable, Contractor shall prepare check prints upon request. Notwithstanding the foregoing, Contractor shall not be obligated to provide to City proprietary software or data which Contractor has developed or had developed for Contractor's own use; provided, however, that Contractor shall, pursuant to Section 15 below, indemnify, defend and hold harmless City from and against any discovery or Public Records Act request seeking the disclosure of such proprietary software or data.
4. Patents, Trademarks, C opyrights and Rights in Data
. Contractor shall not
publish or transfer any materials, discoveries, developments, concepts, designs, ideas, know how, improvements, inventions and/or original works of authorship resulting from activities supported by this Contract without the express prior written consent of the City Manager. If anything resulting from activities supported by this Contract is patentable, trademarkable, copyrightable or otherwise legally protectable, City reserves the exclusive right to seek such intellectual property rights. Notwithstanding the foregoing, Contractor may, after receiving City's prior written consent, seek patent, trademark, copyright or other intellectual property rights on anything resulting from activities supported by this Contract. However, City reserves, and Contractor irrevocably grants, a nonexclusive, fully paid-up, royalty-free, assumable, perpetual, worldwide license, with the right to transfer, sublicense, practice and exploit said license and the right to make, have made, copy, modify, make derivative works of, use, sell, DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 312
General Conditions/EJ/TE 01-19-11 2 of 13
import, and otherwise distribute under all applicable intellectual properties without restriction of any kind said license.
Contractor further agrees to assist City, at City's expense, in every proper way to secure the City’s rights in any patents, trademarks, copyrights or other intellectual property rights relating thereto, including the disclosure to City of all pertinent information and data with respect thereto. Contractor shall also assist City in the execution of all applications, specifications, oaths, assignments, recordations, and all other instruments which City shall deem necessary in order to apply for, obtain, maintain and transfer such rights, or if not transferable, to waive such rights. Contractor shall further assist City in the execution of all applications, specifications, oaths, assignments, recordations and all other instruments which City shall deem necessary in order to assign and convey to City, and any assigns and nominees the sole and exclusive right, title and interest in and to any patents, trademarks, copyrights or other intellectual property rights relating thereto. Contractor further agrees that its obligation to execute or cause to be executed, when it is in Contractor's power to do so, any such instruments or papers shall continue during and at all times after the end of Contractor's services and until the expiration of the last such intellectual property right. Contractor hereby irrevocably designates and appoints City, and its duly authorized officers, agents and servants, as its agent and attorney-in-fact, to act for and in its behalf and stead to execute and file any such applications and to do all other lawfully permitted acts to further the application for, prosecution, issuance, maintenance or transfer of letters of patents, copyright and other registrations. This power of attorney is coupled with an interest and shall not be affected by Contractor's subsequent incapacity.
5. Inspection
. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the CITY, the State of California, and the United States Government.
If the project or services set forth in Exhibit A shall be performed on City or other public property, City shall have the right to inspect such work without notice. If such project or services shall not be performed on City or other public property, City shall have the right to inspect such work upon reasonable notice.
6. Services
. The project or services set forth in Exhibit A shall be performed to the full satisfaction and approval of City. In the event that the project or services set forth in Exhibit A are also itemized by price, City, in its sole discretion, may, upon notice to Contractor, delete certain items or services set forth in Exhibit A, in which case there shall be a corresponding reduction in the amount of compensation paid to Contractor.
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Contractor shall, at its own cost and expense, furnish all facilities and equipment necessary for Contractor to complete the project or perform the services required herein, unless otherwise provided in Exhibit A.
7. Records
. Contractor shall keep and make available for inspection and copying by authorized representatives of the City, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the City.
Contractor shall retain all documents pertaining to this Contract for a period of five (5) years after this C ontract's termination (or for any further period that is required by law) and until all Fede ral or State audits are complete and exceptions resolved for this contract's funding period. Upon request, CONTRACTOR shall make thes e records available to authorized representatives of the CITY, the State of California, and the United States Government.
Contractor shall keep full and detailed accounts, maintain records, and exercise such controls as may be necessary for proper financial management under this Contract. The Contractor’s accounting and control systems shall be satisfactory to City. Contractor's accounting systems shall conform to generally accepted accounting principles and all records shall provide a breakdown of total costs charged under this Contract, including properly executed payrolls, time records, utility bills, invoices and vouchers. The City shall be afforded prompt access to Contractor's records, books, and Contractor shall preserve such project records for a period of at least five (5 years after the termination of this Contract , or for such longer period as may be required by law.
Contractor shall permit City and its authorized representatives and accountants to inspect, examine and copy Contractor's books, records, accounts, correspondence, instructions, drawings, receipts, subcontracts, purchase orders, vouchers, memoranda and other data relating to the project or services set forth in Exhibit A, and any and all data relevant to this Contract at any reasonable time for the purpose of auditing and verifying statements, invoices, or bills submitted by Contractor pursuant to this Contract and shall provide such assistance as may be reasonably required in the course of such inspection. Contractor shall also allow City access to the record keeping and accounting personnel of Contractor.
City further reserves the right to examine and re-examine said books, records, accounts, and data during the five (5 year period following the termination of this Contract; and Contractor shall in no event dispose of, destroy, alter, or mutilate said books, records, accounts, and data in any manner whatever for five (5 years after the termination of this Contract.
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General Conditions/EJ/TE 01-19-11 4 of 13
Pursuant to California Government Code § 10527, the parties to this Contract shall be subject to the examination and audit of representatives of the Auditor General of the State of California for a period of three (3) years after final payment under this Contract. The examination and audit shall be confined to those matters connected with the performance of this Contract including, but not limited to, the cost of administering this Contract.
8. Changes and Extra Work . All changes and/or extra work under this Contract shall be performed and paid for in accordance with the following:
Only the City Council or the City Manager may authorize extra and/or changed work. Contractor expressly recognizes that other City personnel are without authorization to either order extra and/or changed work or waive contract requirements. Failure of Contractor to secure the authorization for such extra and/or changed work shall constitute a waiver of any and all right to adjustment in contract price due to such unauthorized work and Contractor thereafter shall be entitled to no compensation whatsoever for performance of such extra and/or changed work.
If Contractor is of the opinion that any work which Contractor has been directed to perform is beyond the scope of this Contract and constitutes extra work, Contractor shall promptly notify City of the fact. The City shall make a determination as to whether or not such work is, in fact, beyond the scope of this Contract and constitutes extra work. In the event that City determines that such work does constitute extra work, City shall provide extra compensation to Contractor on a fair and equitable basis. A change order or Contract Amendment providing for such compensation for extra work shall be negotiated between City and Contractor and executed by Contractor and the appropriate City official.
In the event City determines that such work does not constitute extra work, Contractor shall not be paid extra compensation above that provided herein and if such determination is made by City staff, said determination may be appealed to the City Council; provided, however, a written appeal must be submitted to the City Manager within five (5) days after the staff's determination is sent to Contractor. Said written appeal shall include a description of each and every ground upon which Contractor challenges the staff's determination.
9. Additional Assistance
. If this Contract requires Contractor to prepare
plans and specifications, Contractor shall provide assistance as necessary to resolve any questions regarding such plans and specifications that may arise during the period of advertising for bids, and Contractor shall issue DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 315
General Conditions/EJ/TE 01-19-11 5 of 13
any necessary addenda to the plans and specifications as requested. In the event Contractor is of the opinion that City's requests for addenda and assistance is outside the scope of normal services, the parties shall proceed in accordance with the changes and extra work provisions of Section 8 of these General Conditions.
10. Professional Ability. Contractor acknowledges, represents and warrants that Contractor and its employees are skilled and able to competently provide the services hereunder, and possess all professional licenses, certifications, and approvals necessary to engage in their occupations.
City has relied upon the professional ability and training of Contractor as a material inducement to enter into this Contract. Contractor shall perform in accordance with generally accepted professional practices and standards of Contractor's profession. In the event that City, in its sole discretion, desires the removal of any person employed or retained by Contractor to perform services hereunder, such person shall be removed immediately upon receiving notice from City.
11. Business License
. Contractor shall obtain a Richmond Business License
before performing any services required under this Contract. The failure to so obtain such license shall be a material breach of this Contract and grounds for immediate termination by City; provided, however, that City may waive the business license requirement in writing under unusual or extraordinary circumstances without necessitating any modification of this Contract to reflect such waiver.
12. Termination Without Default. Notwithstanding any provision herein to the contrary, City may, in its sole and absolute discretion and without cause, terminate this Contract at any time prior to completion by Contractor of the project or services hereunder, immediately upon written notice to Contractor. Contractor may terminate this Contract at any time in its sole and absolute discretion and without cause upon 30 days' written notice to City. In the event of termination by either party, Contractor shall be compensated for: (1) all authorized work satisfactorily performed prior to the effective date of termination; (2) necessary materials or services of others ordered by Contractor for this Contract, prior to receipt of notice of termination, irrespective of whether such materials or services of others have actually been delivered, provided that Contractor is not able to cancel such orders. Compensation for Contractor in such event shall be determined by City in accordance with the percentage of the project or services completed by Contractor; and all of Contractor's finished or unfinished work product through the time of the City's last payment shall be transferred and assigned to City. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
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General Conditions/EJ/TE 01-19-11 6 of 13
13. Termination in the Event of Default. Should Contractor fail to perform any of its obligations hereunder, within the time and in the manner provided or otherwise violate any of the terms of this Contract, City may immediately terminate this Contract by giving written notice of such termination, stating the reasons for such termination. Contractor shall be compensated as provided in Section 12 of these General Conditions; provided, however, there shall be deducted from such amount the amount of damage, including attorney's fees, expert witness fees and costs, if any, sustained by City by virtue of Contractor's breach of this Contract. Additionally, in the event of such termination, the City may proceed with the work in any reasonable manner it chooses.
14. Conflict of Interest. Contractor acknowledges, represents and warrants that Contractor shall avoid all conflicts of interest (as defined under any federal, state or local statute, rule or regulation, or at common law) with respect to this Contract. Contractor further acknowledges, represents and warrants that no City official or employee has any economic interest, as defined in Title 2, California Code of Regulations §§ 18703.1 through 18703.5, with Contractor that would invalidate this Contract. Contractor acknowledges that in the event that Contractor shall be found by any judicial or administrative body to have any conflict of interest (as defined above) with respect to this Contract, all consideration received under this Contract shall be forfeited and returned to City forthwith. This provision shall survive the termination of this Contract for one (1) year.
15. Indemnification.
(a) If this Contract is a contract for design professional services subject to California Civil Code Section 2782.8(a) and Contractor is a design professional, as defined in California Civil Code Section 2782.8(b)(2), Contractor shall hold harmless, defend and indemnify the City, its officers, agents, employees, and volunteers from and against any and all claims, damages, losses, and expenses including attorneys’ fees arising out of, or pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Contractor, except where caused by the active negligence, sole negligence, or willful misconduct of the City. To the fullest extent permitted by law, Contractor shall immediately defend and indemnify the City and its officers, agents, employees, and volunteers from and against any and all liabilities, regardless of nature or type, that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor, or its employees, agents, or subcontractors.
Liabilities subject to the duties to defend and indemnify include, without limitation, any and all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, including but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution. Contractor’s obligation to DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 317
General Conditions/EJ/TE 01-19-11 7 of 13
indemnify applies unless it is finally adjudicated that the liability was caused by the sole active negligence or sole willful misconduct of an indemnified party.
(b) If this Contract is not a contract for design professional services subject to California Civil Code Section 2782.8(a) or Contractor is not a design professional as defined in California Civil Code Section 2782.8(b)(2), Contractor shall indemnify, defend, and hold harmless the City, its officers, agents, employees and volunteers from any and all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra-hazardous activities, activities giving rise to strict liability, or defects in design by Contractor or any person directly or indirectly employed by, or acting as, the agent for Contractor in the performance of this Contract, including the concurrent or successive passive negligence of the City, its officers, agents, employees or volunteers.
(c) It is understood that the duty of Contractor to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Contractor shall be obligated to defend, in all legal, equitable, administrative, or special proceedings, with counsel approved by the City, the City and its officers, agents, employees, and volunteers, immediately upon tender to Contractor of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination that persons other than Contractor are responsible for the claim does not relieve Contractor from its separate and distinct obligation to defend under this Section 15. The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent counsel if Contractor asserts that liability is caused in whole, or in part, by the negligence or willful misconduct of an indemnified party. (d) The review, acceptance or approval of the Contractor’s work or work product by any indemnified party shall not affect, relieve or reduce the Contractor’s indemnification or defense obligations. This Section 15 survives completion of the services or the termination of this Contract.
The provisions of this Section 15 are not limited by, and do not affect, the provisions of this Contract relating to insurance.
(e) Acceptance of insurance certificates and endorsements required under this Contract does not relieve Contractor from liability under this Section
15. This Section 15 shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
16. Safety
. Contractor acknowledges that the City is committed to the highest standards of workplace safety. Contractor shall perform all work hereunder in full compliance with applicable local, state and federal safety requirements including but not limited to Occupational Safety and Health Administration requirements, and shall assume sole and complete DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 318
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responsibility for the safety of Contractor's employees and any subContractor's employees. If a death, serious personal injury or substantial property damage occurs in connection with the performance of this Contract, Contractor shall immediately notify the City by telephone.
17. Insurance. Insurance requirements are set forth in Exhibit F to this Contract. Contractor shall abide by the insurance requirements set forth in said Exhibit F.
18. Non-Liability of Officials and Employees of the City. No official or employee of the City shall be personally liable for any default or liability under this Contract.
19. Compliance with Laws. Contractor shall comply with all federal, state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals, with respect to this Contract, including without limitation environmental laws, employment discrimination laws and prevailing wage laws. Compliance under this provision includes compliance with all provisions of the Richmond Municipal Code ("Municipal Code"), including Chapters 2.50, 2.52, 2.56, and 2.60, if applicable.
Contractor acknowledges that under § 2.60.070 of the Municipal Code ("Living Wage Ordinance"), Contractor shall promptly provide to City documents and information verifying its compliance with the Living Wage Ordinance. Also as prescribed in § 2.60.070, Contractor shall notify each of its affected employees with regards to the wages that are required to be paid pursuant to the Living Wage Ordinance.
Contractor shall comply with § 2.28.030 of the Municipal Code, obligating every Contractor or subcontractor under a contract or subcontract with the City for public work or for goods or for services to refrain from discriminatory employment or subcontracting practices on the basis of race, color, sex, sexual orientation, religious creed, national origin or ancestry of any employee, any applicant for employment or any potential subcontractor.
Contractor acknowledges that the City’s Drug Free Workplace Policy, Violence in the Workplace Policy and the Policy Against Workplace Harassment, are available on the City’s website at
http://www.ci.richmond.ca.us/workplacepolicies
. Contractor agrees to
abide by the terms and conditions of said policies.
20. Limitations upon Subcontracting and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 319
General Conditions/EJ/TE 01-19-11 9 of 13
under this Contract and shall not assign this Contract, nor any portion hereof or monies due or to become due, without the prior written consent of the City Council or its designee.
Contractor acknowledges that the services which Contractor shall provide under this Contract are unique, personal services which, except as otherwise provided herein, Contractor shall not assign or sublet to any other party without the prior written approval of City, which approval may be withheld in City's sole and absolute discretion. In the event that City, in writing, approves any assignment or subletting of this Contract or the retention of subcontractors by Contractor, Contractor shall provide to City upon request copies of each and every subcontract contract prior to the execution thereof by Contractor and subcontractor. Any assignment by Contractor of any or all of its rights under this Contract without first obtaining City's prior written consent shall be a default under this Contract.
The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor (if applicable), or of the interest of any general partner or joint venturer or syndicate member if Contractor is a partnership or joint-venture or syndicate, which shall result in a change of control of Contractor, shall be deemed an assignment. For this purpose, control shall mean fifty percent or more of the voting power or twenty-five percent or more of the assets of the corporation, partnership or joint-venture.
21. Integration
. This Contract constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes any previous oral or written agreement; provided, however, that correspondence or documents exchanged between Contractor and City may be used to assist in the interpretation of the Exhibits to this Contract.
22. Modifications and Amendments. This Contract may be modified or amended only by a change order or Contract Amendment executed by both parties and approved as to form by the City Attorney.
23. Conflicting Provisions. In the event of a conflict between these General Conditions and those of any Exhibit or attachment hereto, these General Conditions shall prevail; provided, however, that any Special Conditions as set forth in Exhibit E shall prevail over these General Conditions. In the event of a conflict between the terms and conditions of any two or more Exhibits or attachments hereto, those prepared by City shall prevail over those prepared by the Contractor, and the terms and conditions preferred by the City shall prevail over those preferred by the Contractor.
24. Non-exclusivity. Notwithstanding any provision herein to the contrary, the services provided by Contractor hereunder shall be non-exclusive, and DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 320
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City reserves the right to employ other Contractors in connection with the project.
25. Exhibits. All Exhibits hereto are made a part hereof and incorporated herein by reference; provided, however, that any language in Exhibit A which does not pertain to the project description, proposal, scope of services, or method of compensation (as applicable) , or any corresponding responsibilities of City, shall be deemed extraneous to, and not a part of, this Contract.
26. Force Majeure. Neither party hereto shall be considered in default in the performance of its obligations hereunder to the extent that the performance of such an obligation is prevented or delayed by reason of acts of God, strikes, boycotts, lock-outs, inability to procure materials not related to the price thereof, failure of power, restrictive governmental laws and regulations enacted after the date of this Contract, riots, civil unrest, acts of terrorism, insurrection, war, declaration of a state or national emergency or other reasons of a like nature not within the reasonable control of such party.
27. Time of the Essence. Time is of the essence of this Contract. Contractor and City agree that any time period set forth in Exhibit A represents their best estimates with respect to completion dates and both Contractor and City acknowledge that departures from the schedule may occur.
Therefore, both Contractor and City will use reasonable efforts to notify one another of changes to the schedule. Contractor shall not be responsible for performance delays caused by others, or delays beyond Contractor's control, and such delays shall extend the times for performance of Contractor's work.
28. Confidentiality. Contractor agrees to comply with, and to require its employees, agents and partners to comply with, all applicable State or Federal statutes or regulations respecting confidentially, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that:
All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purposes not directly connected with the administration of such service.
No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service.
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General Conditions/EJ/TE 01-19-11 11 of 13
29. Third Parties. Nothing herein shall be interpreted as creating any rights or benefits in any third parties. For purposes hereof, transferees or assignees as permitted under this Contract shall not be considered "third parties."
30. Governing Law. This Contract shall be construed in accordance with the law of the State of California without regard to principles of conflicts of law.
This Contract is made in Contra Costa County, California, and any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County, California.
31. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased or renewed by the City under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure by City to continue the purchase of all or any failure to continue purchase of all or any such services from Contractor.
32. Claims. Any claim by Contractor against City hereunder shall be subject to Government Code §§ 800 et seq. The claims presentation provisions of said Act are hereby modified such that the presentation of all claims hereunder to the City shall be waived if not made within six months after accrual of the cause of action.
33. Interpretation. This Contract shall be interpreted as if drafted by both parties.
34. Warranty. In the event that any product shall be provided to the City as part of this Contract, Contractor warrants as follows: Contractor possesses good title to the product and the right to transfer the product to City; the product shall be delivered to the City free from any security interest or other lien; the product meets any specifications contained herein; the product shall be free from material defects in materials and workmanship under normal use for a period of one (1) year from the date of delivery; and the product shall be fit for its intended purpose(s). Notwithstanding the foregoing, consumable and maintenance items (such as light bulbs and batteries) shall be warranted for a period of one hundred and eighty (180) days from the date of delivery. All repairs during the warranty period shall be promptly performed by Contractor, at Contractor's expense, including shipping.
35. Severability. In the event that any of the provisions or portions or applications thereof of this Contract are held to be unenforceable or invalid by any court of competent jurisdiction, City and Contractor shall negotiate an equitable adjustment in the provisions of the Contract with a view DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 322
General Conditions/EJ/TE 01-19-11 12 of 13
toward effecting the purpose of this Contract, and the validity and enforceability of the remaining provisions or portions or applications thereof, shall not be affected thereby.
36. Authority. City warrants and represents that the signatory hereto (the Mayor of the City of Richmond or the City Manager) is duly authorized to enter into and execute this Contract on behalf of City. The party signing on behalf of Contractor warrants and represents that he or she is duly authorized to enter into and execute this Contract on behalf of Contractor, and shall be personally liable to City if he or she is not duly authorized to enter into and execute this Contract on behalf of Contractor.
37. Waiver. The waiver by City of any breach of any term or provision of this Contract shall not be construed as a waiver of any subsequent breach.
Inspections or approvals, or statements by any officer, agent or employee of the City relating to the Contractor’s performance, or payments therefore, or any combination of these acts, shall not relieve the Contractor’s obligation to fulfill this Contract as prescribed; nor shall the City be thereby stopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions of this Contract.
38. Possessory Interest. If this Contract results in the Contractor having possession of, claim to or right to the possession of land or improvements, but does not vest ownership of the land or improvements in the same person, or if this Contract results in the placement of taxable improvements on tax exempt land (Revenue and Taxation Code 107), such interest or improvements may represent a possessory interest subject to property tax, and Contractor may be subject to the payment of property taxes levied on such interest.
39. Performance and Final Acceptance.
Contractor represents that it is experienced, qualified, registered, licensed, equipped, organized and financed to perform the services under this Contract.
Contractor shall perform the services under this Contract with that degree of skill and judgment normally exercised by professional firms performing services of a similar nature in the State of California, and shall be responsible for the professional quality, technical accuracy and coordination of the services it performs under this Contract. In addition to the other rights and remedies which City may have, Contractor shall, at its own expense, correct any services which fail to meet the above standard.
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City shall provide Contractor an opportunity to cure errors and omission which may be disclosed during the review of submittals, with no increase in the authorized Contract Payment Limit. Should Contractor fail to make necessary corrections in a timely manner, such corrections shall be made by the City and the cost thereof shall be charged to Contractor.
If warranted, City shall determine, and Contractor may request such determination, that Contractor has satisfactorily completed performance of this Contract. Upon such determination, City shall issue to Contractor a written Notice of Final Acceptance, after which Contractor shall not incur further costs under this Contract. Contractor shall respond to such Notice of Final Acceptance by executing and submitting to City a Release and Certificate of Final Payment.
40. Survival
. The rights and obligations of the parties which by their nature survive termination or completion of the services covered by this Contract shall remain in full force and effect after termination or completion.
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 324
For the Contract between the City of
Richmond and
EXHIBIT E
SPECIAL CONDITIONS
The General Conditions are hereby amended to include the following modifications and/or provisions (if applicable):
NONE
Swinerton Management and Consulting
Sanctuary City Contracting Ordinance (SCCO). The Richmond Sanctuary City Contracting Ordinance No. 12-18 prohibits the City from granting and or retaining contracts with any person or entity that provides Data Broker or Extreme Vetting services to the U.S.
Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor must submit the Sanctuary City Compliance Statement, attached hereto as Exhibit G, prior to the execution of this Agreement.
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 325
For the Contract between the City of
Richmond and
EXHIBIT F
INSURANCE PROVISIONS
During the entire term of this Contract and any extension or modification thereof, the CONTRACTOR shall keep in effect insurance policies meeting the insurance requirements specified in the insurance provisions which are attached hereto and incorporated herein by this reference.
Swinerton Management and Consulting
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 326
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 3:
Contracts with Environmental Risks/Hazardous Waste Materials
Type 3 – Page 1 of 5
Revised: September 2011
In all instances where CONTRACTOR or its representatives will be conducting business and/or providing services that involve environmental risks and/or the transportation of hazardous materials including asbestos, hazardous chemicals or waste, and nuclear risks, the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), including coverage for bodily and personal injury, property damage, and products and completed operations.
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto)
3. Original and Separate Additional Insured Endorsements for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation Insurance.
6. Contractors Pollution Liability and/or Asbestos Pollution Liability and/or Errors & Omissions.
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
PROJECT COST R EQUIRED LIMIT
$0 - $5 million $2 million p/o
$5 million - $10 million $5 million p/o
Over $10 million $10 million p/o
General Liability
(primary and excess limits
combined)
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 327
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 3:
Contracts with Environmental Risks/Hazardous Waste Materials
Type 3 – Page 2 of 5
Revised: September 2011
General Liability (continued)
Includes coverage for bodily injury, personal injury, property damage and products and completed operations. The policy shall not exclude coverage for XCU perils (explosion, collapse, or damage to underground property).
If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Automobile Liability
$1,000,000 per occurrence for bodily injury and property damage.
If the Contractor is subject to the Motor Carrier Act of 1980, Automobile Liability Policy must be endorsed to include MCS-90 Endorsement for transportation of hazardous
materials/waste/substances. If not, the policy shall be endorsed to include Transportation Pollution Liability Coverage to cover the materials transported by Contractor.
For additional information regarding the Motor Carrier Act and limits of liability see Page 5.
Contractors Pollution Liability
and/or Pollution Liability
Protects against environmental and
pollution risks and
unexpected/unintended release of
pollution resulting from contractors
covered operations such as:
HVAC, paving, carpentry, pipeline
& tank installation, drillers,
remediation contractors,
maintenance, mechanical,
demolition, excavation, grading,
street/road construction,
residential & commercial builders.
Same limits as General Liability.
Policy shall be endorsed to name the City of Richmond as an additional insured.
Environmental coverage must remain in force for a period of five years after completion of the project. Contractor must provide updated certificates indicating that the required coverage, terms and conditions are still in place.
Required Policy Conditions
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Additional Insured Endorsement
Applicable to General Liability, Contractors Pollution Liability and/or Asbestos Pollution policies.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. The endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 328
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 3:
Contracts with Environmental Risks/Hazardous Waste Materials
Type 3 – Page 3 of 5
Revised: September 2011
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is excess of the Contractor’s insurance and shall not contribute with it and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsement can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverages and cover those insured in the underlying policies.
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) The retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Lead-Based Paint/Asbestos/Mold
If the services involve lead-based paint or asbestos identification/remediation, the Contractors Pollution Liability shall not contain lead-based paint or asbestos exclusions. If the services involve mold identification/remediation, the Contractors Pollution Liability shall not contain a mold exclusion and the definition of “Pollution” shall include microbial matter including mold.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies. The fact that insurance is obtained by CONTRACTOR,
and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 329 ___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 3:
Contracts with Environmental Risks/Hazardous Waste Materials
Type 3 – Page 4 of 5
Revised: September 2011
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin.
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed, or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manager. However, Contractor must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease
until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR
must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 330
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements – Type 3:
Contracts with Environmental Risks/Hazardous Waste Materials
Type 3 – Page 5 of 5
Revised: September 2011
ADDITIONAL INFORMATION REGARDING THE MOTOR CARRIER ACT OF 1980
The Motor Carrier Act of 1980 imposed higher levels of financial responsibility on motor carriers operating under federal permit and intrastate carriers operating under state authority. The chart below shows the minimum required financial responsibility as determined by the type of cargo hauled.
The Act requires the MCS-90 endorsement in the amount of $750,000 to be attached to any automobile liability policy issued to motor carriers operating commercial motor vehicles with a gross vehicle weight rating of 10,000 or more pounds that are transporting any non-hazardous property in interstate or foreign commerce. The MCS-90 endorsement is also required when interstate, intrastate and foreign commerce is transporting hazardous material/waste/substances. The liability limit depends upon the type of truck and method of transportation. Its purpose is to ensure that funds are available for damages arising from a trucking accident that involves hazardous materials subject to the Act.
DEPARTMENT OF TRANSPORTATION SCHEDULE OF LIMITS-PUBLIC LIABILITY Type of Carriage Commodity Transported Financial Responsibility (1) For-hire in interstate or foreign
commerce, with a gross vehicle
weight rating of 10,000 or more
pounds).
Any Property (non-hazardous) $750,000
(2) For-hire and Private (in interstate,
foreign, or intrastate commerce,
with a gross vehicle weight rating of
10,000 or more pounds).
Hazardous substances transported in
cargo tanks, portable tanks, or
hopper-type vehicles with capacities in
excess of 3500 water gallons.
Hazardous Substances does not
include petroleum, including crude oil
or any fraction thereof which is not
otherwise specifically listed or
designated as a hazardous substance
in appendix A to §172.101 and the
term does not include natural gas,
natural gas liquids, liquefied natural
gas, or synthetic gas usable for fuel
(or mixtures of natural gas and such
synthetic gas).
49 CFR 171.8
$5,000,000
(3) For-hire and Private (in interstate
or foreign commerce: in any
quantity; or in intrastate commerce,
in bulk only; with a gross vehicle
weight rating of less than 10,000
pounds).
Compressed Oil Gas (listed in 49 CFR
172.101) hazardous waste, hazardous
materials, and hazardous substances
such as lead, asbestos, mold, dry
cleaning chemicals, benzene, etc.
(as defined in 49 CFR 171.8 and listed
in 49 CFR 172.101, but not mentioned
in (2) above or (4) below.)
$1,000,000
(4) For-hire and Private (in interstate
or foreign commerce, with a gross
vehicle weight rating of less than
10,000 pounds).
Any quantity of explosives that have
mass explosion hazard, projection
hazard, or fire hazard (Division 1.2,
1.2, or 1.3); poisonous gas (Division
2.3); poisonous materials (Division
6.1); materials poisonous by inhalation
(Hazard Zone A); or radioactive
material (Class 7 material).
$5,000,000
CONTACT RISK MANAGEMENT IF YOU HAVE ANY QUESTIONS REGARDING THE MCS-90 ENDORSEMENT AND/OR THE MOTOR CARRIER ACT OF 1980
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 331
CITY OF RICHMOND
Sanctuary City Compliance Statement
The undersigned, an authorized agent of (hereafter
"Contractor"), has had an opportunity to review the requirements of City of Richmond Ordinance 12 -18 (hereafter "Sanctuary City Contracting Ordinance" or “SCCO”). Contractor understands and agrees that the City may choose with whom it will maintain business relations and may refrain from contracting with any person or entity that provides Data Broker or Extreme Vetting services to the U.S. Immigration and Customs Enforcement Division of the United States Department of Homeland Security (“ICE”). Contractor understands the meaning of the following terms used in the SCCO:
a. "Data Broker” means either of the following:
i. The collection of information, including personal information about consumers, from a wide variety of sources for the purposes of reselling such information to their customers, which include both private-sector business and government agencies;
ii. The aggregation of data that was collected for another purpose from that for which it is ultimately used.
b. “Extreme Vetting” means data mining, threat modeling, predictive risk analysis, or other similar services."
Contractor understands that it is not eligible to receive or retain a City contract if at the time the Contract is executed, or at any time during the term of the Contract, it provides Data Broker or Extreme Vetting services to ICE.
Contractor further understands and agrees that Contractor's failure to comply with the SCCO shall constitute a material default of the Contract and the City Manager may terminate the Contract and bar Contractor from bidding on future contracts with the City for five (5) years from the effective date of the contract termination.
By executing this Statement, Contractor certifies that it complies with the requirements of the SCCO and that if at any time during the term of the Contract it ceases to comply, Contractor will promptly notify the City Manager in writing. Any person or entity who knowingly or willingly supplies false information in violation of the SCCO shall be guilty of a misdemeanor and subject to a $1,000 fine.
Based on the foregoing, the undersigned declares under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Executed this day of , 20 , at , California.
Printed Name: Title:
Signed: Date:
Business Entity:
Vendor SCCO Compliance Statement (Augt2020)
Attachment G
DocuSign Envelope ID: F98E4C69-171E-45D0-8510-B8E0D76A8F5A 6/15/2023
Vice President
Richmond
Jeffrey Gee
23 15th June
Swinerton Builders dba Swinerton Management & Consulting 332
CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
P.R. No: Vendor No: P.O./Contract No:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Payment Limit and Service Plan
Payment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
Port
Daniel Chavarria
[email protected]
(510) 620-6792
5916
6544
Provide construction management and inspections services, and site monitoring and surveying services for the Terminal 4 Wharf Removal project.
✔
1 Swinerton Management and Consulting
10 Clay Street, Suite 275
Oakland, CA 94607-3548
Jeffrey Gee
(650) 483-7412
[email protected]
40060289
December 31, 2024
✔
May 2, 2023
March 2, 2023
December 31, 2025
639,882.00
333
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Swinerton Management and Consulting
334
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (PAYMENT LIMIT AND SERVICE PLAN)
1. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract Amendment shall not exceed $ including expenses."
“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”
2. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
6544
1 Swinerton Management and Consulting
195,218.00
835,100.00
Additional hours to complete the Construction Management, Inspections, and Biological Monitoring during the pile and debris removal, ERSP regrading, post-construction surveys, and project close-out. Vendor will provide additional oversight of the contractor who, based on site hydrographic and topographic surveys, will work to remove a few residual remaining piles and a small amount of debris from the bay floor. There will also be additional effort by the contractor to regrade the enhanced rock slope protection (ERSP) due to unanticipated settlement and shifting of riprap down the slope to the toe.
In addition to the anticipated field work this season, the post-construction surveys for eelgrass, bathymetry, and topography that are required by the permitting agencies have also been performed in accordance with the project schedule. These surveys were required by the permits to verify the completed field work.
Budget:
335
January 28, 2025
City Council
DATE: January 28, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Council Member Soheila Bana
Subject:
Presentation on Human Trafficking in Richmond and
Proclamation
FINANCIAL IMPACT: Funds to support the initiative may be requested at a later date.
PREVIOUS COUNCIL
ACTION:
Proclamation Recognizing National Human Trafficking
Prevention Month - January 18, 2024
STATEMENT OF THE
ISSUE:
Human trafficking remains a critical issue in Richmond, disproportionately affecting vulnerable populations and posing significant public safety concerns. Addressing this issue requires coordinated, community-driven solutions
involving law enforcement, service providers, and
community organizations.
RECOMMENDED ACTION:
RECEIVE a presentation from the Family Justice Center,
the Contra Costa County Human Trafficking Task Force
Director, and the Richmond Police Department on the
current state of and collaborative efforts to combat
human trafficking in Richmond and PROCLAMATION
declaring January 2025 as Human Trafficking Prevention
Month in the City of Richmond - Councilmember Soheila
Bana (510-672-3490).
AGENDA
REPORT
336
January 28, 2025
DISCUSSION:
Human trafficking remains a critical issue in Richmond, disproportionately affecting vulnerable populations and posing significant public safety concerns. Addressing this issue requires coordinated, community -driven solutions involving law enforcement, service providers, and community organizations.
The Family Justice Center (FJC), in partnership with the Contra Costa County Human Trafficking Task Force and the Richmond Police Department, has been actively working to combat human trafficking through prevention, intervention, and community engagement.
In respon se to community -identified needs, the FJC has proposed Phase Two of the Community Safety and Cohesion Lighting Project, focusing on installing lighting and necessary infrastructure in areas most impacted by street-level commercial sex work and human trafficking. Additionally, an outreach campaign will be launched to connect victims with resources and raise community awareness.
The presentation will provide an overview of (Attachment 1):
Current trends and challenges related to human trafficking in Richmond. The collaborative efforts of the Family Justice Center, the Contra Costa County Human Trafficking Task Force, and the Richmond Police Department to combat trafficking.
The proposed Phase Two lighting project and outreach campaign aimed at enhancing community safety and preventing exploitation.
Funding for $10,000 to support these initiatives, may be requested later. Supporting this initiative will directly contribute to the safety and well -being of Richmond residents by addressing conditions that enable human trafficking.
The proclamation of January 2025 as Human Trafficking Prevention Month will reaffirm the City’s commitment to raising awareness and supporting anti -trafficking efforts (Attachment 2).
DOCUMENTS ATTACHED:
Attachment 1 – Presentation
Attachment 2 – Proclamation
337
HUMAN TRAFFICKING
PREVENTION & AWARENESS
A Presentation to
Richmond City Council
on
Local Anti -HT Efforts
January 28, 2025
338
PRESENTERS
• LaShara Johnson, Center Director,
Family Justice Center West
(Richmond)
• Katrina Natale, Director, Contra
Costa Human Trafficking Task Force
• Sgt. Florencio Rivera, Domestic
Violence & Sexual Assault Unit,
Richmond Police Department
2 339
HUMAN TRAFFICKING
AWARENESS
3 The West Contra Costa Family Justice Center has been
a hub for safety, healing and connection for trafficked individuals. Our staff participate in HT Task force
meetings, we host RPD Operations in our community
space, support community initiatives and provide
resources and support for survivors.
340
4 Vision
An informed
community free of
human trafficking
where all survivors
thrive.
Mission
Victim Services
Exploiter
Accountability
Education &
Prevention
Data-driven Practices
Membership
Co-led by
CCCDA & CVS
40+ Multidisciplinary
members
Key Activities
(in Richmond)
Work of the 23rd
Street Corridor
Working Group
341
23 RD STREET CORRIDOR WORKING GROUP
5 Coordination: Meetings & Stakeholder Engagement
Community Surveys, CPTED & Education
Lighting Initiative (CSCLI)
Advocacy with City Government
Neighborhood Clean-up
Block Parties
Collaboration: Peace Walks
Community Concerns:
• CSW & Human Trafficking
• Related violence & crime
• Safety of children & residents
• Poor lighting, vacant lots,
dumping
• Lack of response from city, law
enforcement, civil society
Prioritized Approaches:
• Enhanced Lighting
• Traffic Calming
• Enforcement
• Survivor Outreach
• Community-building
342
Quarterly Proactive HT Operations
Coordination & Collaboration with
Stakeholders
Enforcement & Disruption Activities
Leadership in Contra Costa HTTF & 23rd St.
WG
Goal • To prosecute traffickers and recover victims.
6 343
THANK YOU
We welcome
your
questions and
comments.
344
WHEREAS, human trafficking is a form of interpersonal violence and a crime in which force, fraud , coercion or similar means is used to compel victims into commercial sexual and labor exploitation, affecting individuals of all genders, citizenship status, ages and backgrounds; and
WHEREAS, human trafficking can happen to anyone, certain populations are at greater risk, including people affected by abuse, violence, poverty, unstable living situations, or social disconnection, as well as those systemically marginalized and underserved; and
WHEREAS, human trafficking requires a coordinated, community -wide response engaging diverse stakeholders including survivors, community members, educators, advocates, law enforcement, social workers, and professionals from a broad range of disciplines, agencies, and expertise, among others; and
WHEREAS, the Richmond Police Department is one of 40 partners in the Contra Costa Human Trafficking Task Force, led by the Contra Costa County District Attorney’s Office, working to identify and support survivors, investig ate and prosecute all forms of human trafficking, and build community capacity to prevent and respond to trafficking; and
WHEREAS, in the first eleven months of 2024, Community Violence Solutions, the lead victim services provider in the Task Force, provided comprehensive, trauma - informed services to 183 victims of human trafficking, including crisis intervention, case management, advocacy, emergency housing assistance and linkage to resources; and
WHEREAS, in 2024, law enforcement agencies investiga ted 79 cases of sex and labor trafficking and identified 123 potential victims who were connected to services, and the District Attorney, lead law enforcement agency in the Task Force, filed 18 cases of human trafficking and related crimes; and
January 2025 as Human Trafficking Prevention Month
345
WHEREAS, the Contra Costa Alliance to End Abuse recognizes human trafficking as a public health issue that is preventable by building individual, community, and societal understanding and resilience, eliminating social and historical inequities, and improving the environmental conditions where people are born, learn, live, work, play, age, and worship; and
WHEREAS, Richmond residents in the Wendell Area Action Team have been working closely with the Task Force and nonprofit organizations—including the Family Justice Center, Faith in Action East Bay, Community Violence Solutions — and have received support from the Richmond Rotary Club to take meaningful action;
NOW, THEREFORE BE IT RESOLVED, that I, Mayor Eduardo Martinez, hereby proclaim January 2025 as Human Trafficking Prevention Month and urge all residents to take collective action to strengthen communities by reducing the conditions that contribute to exploitation, building resilience, and creating environments where people are protected from human trafficking and other forms of violence.
BE IT FURTHER RESOLVED , during this month, we recognize the survivors of human trafficking and commit to building a future in which no person is deprived of human dignity or denied their inherent human rights of liberty, security, and access to justice. Let us make it known that human trafficking has no place in this city, this county, this nation or this world.
______________________________
Mayor Eduardo Martinez
City of Richmond
January 28, 2025
_______________________________
Council Member Soheila Bana
City of Richmond
District 4
346