1 City of Richmond
Information Technology Department
Request for Quote
For Parcel, Mortgage and Deed Data
Quotes must be submitted
no later than 4:00 p.m.
Tuesday, September 17, 2024
Any questions regarding this quote should be made via the City’s secure online bidding system.
Sandi Wong
[email protected]
City of Richmond
450 Civic Center Plaza
Richmond, CA 94804
2 Purpose
The City of Richmond is seeking competitive quotations for the provision of Parcel, Mortgage and Deed Data Services. The purpose of this RFQ is to select a qualified vendor to provide comprehensive data services that meet the city’s needs efficiently and cost-effectively.
Receipt of Quotes
One copy of RFQ must be submitted no later than 4:00 p.m.on September 17, 2024 to the City’s secure online bidding system.
Scope of Services:
The selected vendor shall provide the following services:
1. Provision of accurate and up-to-date Parcel Data, including property ownership information, parcel boundaries, and tax assessments
2. Access to Mortgage Data, including records or property liens, mortgage transactions, and related financial encumbrances.
3. Deed Data services, offering access to property transfer records, title information, and historical ownership details.
4. User-friendly access to an online platform or database for querying and retrieving the above- mentioned data.
5. Bulk data download capabilities for large-scale data extraction.
6. Frequency of bulk data updates and maintenance schedule.
7. Integration capabilities with a Land Management System, ESRI GIS platform, and data analytics applications
8. Integration support to ensure seamless compatibility with existing systems and workflows within our organization.
Submission Requirements:
1. Company Profile: Provide an overview of your company, including its history, areas of specialization, and relevant experience in providing Parcel, Mortgage and Deed Data services.
2. Service Description: Detail the scope of services offered, including the data coverage, frequency of updates and any additional features or tools available through your platform.
3. Bulk Data Download: Describe your capabilities for providing bulk data download and the methods available for data extraction. Include information on the frequency of updates for bulk data.
4. Integration Capabilities: Provide details on your ability to integrate with a Land Management System, ESRI GIS platform, and data analytics applications. Include examples of past integrations if applicable.
3 5. Pricing Structure: Submit a clear pricing proposal outlining any subscription fees, access costs, or additional charges related to the services offered. Include details on any potential volume discounts or pricing tiers for approximately 50 consumers, with the flexibility to adjust the consumer count throughout the contract term.
6. Technical Support and Training: Describe the technical support services available to assist our organization with implementation, integration, training and ongoing support.
7. References: Provide references from current or past clients who have utilized your Parcel, Mortgage, and Deed Data services. Include contact information for verification purposes.
Evaluation Criteria:
The selection of the vendor will be based on the following criteria:
1. Demonstrated experience and expertise in providing Parcel, Mortgage, and Deed Data services.
2. Suitability and comprehensiveness of the proposed services to meet the city’s needs.
3. Quality and comprehensiveness of the data provided, including accuracy, coverage, and depth of information.
4. Frequency of bulk data updates and maintenance schedule
5. Bulk data download capabilities and methods offered.
6. Integration capabilities with a Land Management System, ESRI GIS platform, and data analytics applications.
7. Quality of technical support and customer service.
8. References and reputation within the industry.
9. Competitive pricing and value proposition (must provide annual cost)
Required Documents upon Award
Upon award and approval of the contract by the City of Richmond’s legal department, the Vendor must sign the City of Richmond Standard Contract and submit the following documentation. Other documentation may also be needed and will be noted in the final contract.
• Sign the City’s Standard Contract – Attachment A
• Provide a “Certificate of General Liability Insurance” with an attached “additional insured endorsement” that names the City of Richmond as additional insured. – Attachment B • Provide a copy of a current “Business License “with the City of Richmond, which will remain in effect for the duration of the project.
4 Questions
Questions regarding this RFQ are to be directed to the City’s secure online bidding system by September 10, 2024 at 4 PM PDT. All questions must be in writing and such contact shall be for clarification purposes only. Any questions, which in the opinion of the City warrant a reply or material changes to the scope of services or proposal procedures will only be transmitted in writing to all parties receiving this RFQ.
Terms
By submitting a quote, as a bidder, declares this quote is made without collusion with any other person, firm or corporation; that bidder has carefully studied the proposed minimum specifications and scope of work and bidder proposes and agrees if this quote is accepted that they will supply and service the City of Richmond.
The City of Richmond reserves the right to reject any or all quotes. In case of default, the City of Richmond may procure its materials/services from other sources and shall hold the original bidder or contractor liable for resulting increased costs. Quantities and optional items listed are the City’s best estimate for Quote purposes, actual order quantities and options may vary.
References
All quotes submitted shall be accompanied by three customer references (preferably local municipalities, other governmental agencies or other organization of comparable settings with similar complexities for whom the bidder has provided a similar scope of work during the past twelve (12) months. These companies will be contacted prior to award of proposal.
Name of Business:
Address:
Approx size of company: Date of service:
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Email Address:
Name of Business:
Address:
Approx size of company: Date of service:
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5 Name of Business:
Address:
Approx size of company: Date of service:
Contact person: Phone number: ( )
Email Address: