Agenda — Richmond City Council, April 1, 2025 (part 2 of 5)

March 25, 2025
City Attorney's Office
DATE: March 25, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Dave Aleshire, City Attorney
Shannon Moore, Chief Assistant City Attorney
Kimberly Chin, Senior Assistant City Attorney
Subject: Fourth Amendment to the Legal Services Agreement (“LSA”) with Burke, Williams & Sorensen, LLP.

FINANCIAL IMPACT: This fourth amendment will add $110,000 for a total Legal Agreement Service amount not to exceed
$250,000. This agreement is charged to Risk
Management General Liability Fund 50182316-400554.

PREVIOUS COUNCIL
ACTION:

August 24, 2021
December 14, 2021

STATEMENT OF THE
ISSUE:

An amendment is needed to add additional funds and
extend time to the LSA with Burke to ensure that the City has the appropriate legal representation for municipal law matters, including personnel matters and litigation.

RECOMMENDED ACTION: APPROVE a fourth amendment to the Legal Services Agreement with Burke, Williams & Sorensen, LLP, in the
amount of $110,000 for a total contract amount not to
exceed $250,000, with a term ending on December 30,
2026, to continue representing the City in municipal law matters, including personnel matters and litigation – City Attorney’s Office (Kimberly Chin 510-620-6709/Shannon
Moore 510-620-6509).

AGENDA
REPORT
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March 25, 2025
DISCUSSION:

The City Attorney’s Office selected Burke, Williams & Sorensen, LLP (“Burke”) from its 2018 approved list of legal services providers, which has experience advising and representing public agencies across the full scope of municipal law. As such, Burke has been providing legal services to the City of Richmond in municipal law matters, including personnel matters and litigation. The original legal services agreement with Burke was entered into on May 25, 2020; Amendment 1 was entered into on August 24, 2021, and Amendments 2 and 3 were simultaneously entered into on November 23, 2021.

Burke's rates are as follows: partners are $395 per hour, associates are $325 per hour, and paralegals are $185 per hour.

The City Attorney’s Office is requesting the Council’s approval of a fourth amendment to the legal services agreement with Burke, Williams & Sorensen, LLP, to increase the amount by $110,000 for a total amount not to exceed $250,000 with the term ending December 30, 2026.

DOCUMENTS ATTACHED:

Attachment 1 – Amendment 4 to the Original Burke, Williams & Sorensen (Burke) Legal Services Agreement (LSA) (Proposed)
Attachment 2 – Amendment 3 to Burke LSA
Attachment 3 – Amendment 2 to Burke LSA
Attachment 4 – Amendment 1 to Burke LSA
Attachment 5 – Original Burke LSA
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FOURTH AMENDMENT TO AGREEMENT FOR LEGAL SERVICES

BETWEEN

THE CITY OF RICHMOND
AND

BURKE, WILLIAMS & SORENSEN, LLP
This Fourth Amendment to the Agreement for Legal Services between the City of Richmond (“City”) and BURKE, WILLIAMS & SORENSEN, LLP (“Special Counsel”) (the "Fourth Amendment") is entered into as of March 25, 2025, by and between the City and Special Counsel with reference to the following facts:

RECITALS
WHEREAS, the City and Special Counsel entered into that certain Legal Services Agreement (“Original Agreement”) for representation of the City and Cityrelated entities on May 25, 2020, for an amount not to exceed $10,000 and term ending June 30, 2025; and
WHEREAS, the City and Special Counsel entered into the First Amendment to the Original Agreement to increase the compensation by $40,000 on August 24, 2021; and WHEREAS, the City and Special Counsel entered into a Second Amendment of the Original Agreement on November 23, 2021, to increase the compensation by $50,000; and
WHEREAS, the City and Special Counsel entered into a Third Amendment of the Original Agreement on November 23, 2021, to increase the compensation by $40,000; and
WHEREAS, the City now desires for Special Counsel to represent the City and increase the compensation by $110,000.00 and extend the term to December 30, 2026; and
WHEREAS, the City and Special Counsel desire to further amend the Original Agreement pursuant to this Fourth Amendment.

NOW, THEREFORE, in consideration of the recitals hereof, and other mutual covenants and promises contained herein and for other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and Special Counsel agree as follows:

1. Amendment. Exhibit A of the Original Agreement, “Scope of Work and Schedule of Fees & Charges,” is hereby amended to read as shown in Attachment 1 to this Fourth Amendment.

2. Effect of Fourth Amendment. Except as provided in this Fourth Amendment, all other terms of the Original Agreement shall remain in full force and effect, and this Fourth Amendment increases the compensation limit by $110,000.00 for an amount not to exceed $250,000, and extends the term to December 30, 2026. 262
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3. Counterparts. This Fourth Amendment may be executed in counterparts each of which shall be an original and all of which shall constitute one and the same instrument.

IN WITNESS WHEREOF, the City and Special Counsel have caused this Fourth Amendment to be effective as of the last date written above.

CITY OF RICHMOND BURKE, WILLIAMS & SORENSEN, LLP
________________________ By __________________________
Mayor
Title _________________________
Attest:

By: _____________________
City Clerk
Approved as to form:

By: _____________________
City Attorney
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Attachment 1

SCOPE OF WORK AND SCHEDULE OF FEES & CHARGES
Scope of work:

At the direction of the City Attorney, Special Counsel shall provide legal advice on municipal law matters, including personnel matters and litigation. City Attorney shall approve any particular associates prior to their assisting under this agreement.

Special Counsel’s point(s) of contact in the City of Richmond City Attorney’s office is/are:

Kimberly Chin, Senior Assistant City Attorney
Schedule of Fees & Charges:

Hourly Rates
PARTNER(S) $395/hour
ASSOCIATE(S) $325/hour
PARALEGAL(S) $185/hour
Compensation:

Only those costs and expenses set forth in Section III of Exhibit "B", entitled "Reimbursements", shall be paid to Special Counsel.

Total compensation for legal services and reimbursements shall be charged in accordance with Exhibits "A" and "B" and shall not exceed TWO HUNDRED FIFTY THOUSAND Dollars ($250,000) for attorneys’ fees and reimbursements. 264
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RICHMOND, CALIFORNIA, February 18, 2025
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
_____________________________________________________________________ A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Evening Open Session was called to order at 4:34 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda and Mayor Eduardo Martinez. Absent:

Councilmember Soheila Bana arrived after the roll was called.

C. CLOSED SESSION
C.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government
Code Section 54957)
 Title: City Clerk
 Title: City Attorney
C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
 Agency Representatives: Sharrone Taylor, Jack Hughes, Lisa Charbonneau
Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9)  City of Richmond v. Riggers Loft Wine Company
C.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9)  One Case
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D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
Cordell Hindler gave comments in person.

E. ADJOURN TO CLOSED SESSION
Chief Assistant City Attorney Shannon Moore announced that item C.3 was improperly agendized and as such the item would not be heard. The Open Session adjourned to Closed Session at 4:37 p.m. Closed Session adjourned at 6:32 p.m.

F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 6:35 p.m. by Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda and Mayor Eduardo Martinez. Absent:

None.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
Items O.1 (Guiding Fiscal Policy Update) and O.2 (Financial Policies and Administrative Policy Manual Update) were moved to the consent calendar.

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION
C.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957)
• Title: City Clerk
• Title: City Attorney
Discussed. No reportable action taken.

C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
• Agency Representatives: Sharrone Taylor, Jack Hughes, Lisa Charbonneau Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Not Discussed.
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C.3 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • City of Richmond v. Riggers Loft Wine Company
Not Discussed.

C.4 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to paragraph (2) or (3) of Subdivision (d) [as applicable] of Government Code Section 54956.9) • One Case
Discussed. No reportable action taken.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
City Manager Shasa Curl provided a report. Link to view report: City Manager's Report M. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
The following individuals gave comments in person:

Cordell Hindler suggested an item be brought to the council regarding traffic calming.

Mr. Hindler also gave comments regarding the beautification of local business buildings.

Patricia Perez thanked Councilmember Bana and Mayor's Office Chief of Staff Tony Tamayo for attending Julie Perez's memorial services. Ms. Perez also thanked the council for their support throughout the years.

Rick Perez thanked the Council for renaming a section of Spring Street to Pedie Perez Avenue and expressed that the gesture was appreciated by Julie Perez. Mr. Perez also expressed appreciation that City representatives attended Julie Perez's memorial services.

Mary Stewart, Jose Luis Gonzalez, and Patricia Rodriguez gave comments regarding Patricia Rodriguez's difficulties with Building and Planning division processes to acquire a permit to complete an accessory dwelling unit project.

Irania DeLaMora gave comments promoting her efforts as a musician and author.

Jonas Juhlin and Clarita Griffin gave comments in support of Patricia Rodriguez.

Jamin Pursell thanked the Richmond Neighborhood Coordinating Council for their event recognizing Myrtle Braxton, Naomi Williams, and Joe Fisher. Mr. Pursell also gave comments regarding police reform and the Guardians of Justice.

Don Gosney expressed concerns regarding the upcoming change in council meeting start time on March 4, 2025.

The following individuals gave comments via teleconference:

Terri Hinte gave comments regarding the dangers of fireworks.

Michael Fitzhugh expressed concerns regarding the upcoming change to the council meeting start time. Mr. Fitzhugh thanked the council and City staff for support given to the Othering & Belonging Institute and suggested increased outreach to promote the upcoming Our Future Economy events.
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N. CITY COUNCIL CONSENT CALENDAR
(All items placed under the Consent Calendar are considered to be routine and noncontroversial. These items will be enacted upon together with a motion and second, without discussion, of any member of the City Council, and each item shall be deemed to have received the action recommended.)
Motion by Councilmember Doria Robinson
Seconded by Councilmember Claudia Jimenez
To approve all items on the consent calendar including Items O.1 (Guiding Fiscal Policy Update) and O.2 (Financial Policies and Administrative Policy Manual Update).

Ayes (7): Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez.

Passed
N.1 City Clerk's Office
N.1.a Meeting Minutes
APPROVE the minutes of the January 7, 2025, and February 4, 2025, regular City Council meetings and the January 14, 2025, Swearing-In Ceremony - City Clerk's Office (Pamela Christian 510-620-6513).

N.2 Finance Department
N.2.a Budget Book Compilation and Publishing Services
APPROVE a contract with Govdollars Consulting in an amount not to exceed $66,000, over a three-year term from February 1, 2025, through January 31, 2028, with two one-year extension options for $16,000, annually to provide budget book compilation services – Finance Department (Andrea Miller 510-620-6790/ Mubeen Qader 510-412- 2077/Jerry Gurule 510-620-6591).

N.2.b Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the Month of December 2024 RECEIVE the City’s Investment and Cash Balance Report, Monthly Overtime Reports, and Documentary Transfer Tax Report for the month of December 2024 – Finance Department (Andrea Miller 510-620-6740).

N.3 Human Resources
N.3.a Receive the 2024 Annual Report of the Personnel Board RECEIVE the 2024 Annual Report of the Personnel Board to adhere to the requirement that the annual report is transmitted to the City Council on an annual basis - Human Resources Department (Nickie Mastay/Sharrone Taylor 510-620-6602).

O. BUDGET SESSION
O.1 Guiding Fiscal Policy Update
REVIEW and ADOPT updates to the Guiding Fiscal Policy – Finance Department (Shasa Curl/Nickie Mastay 510-620-6609/ Andrea Miller 510-620-6790/ Mubeen Qader 510-412-2077).
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O.2 Financial Policies and Administrative Policy Manual Update ADOPT a resolution approving the updates to the Finance Policies and Administrative Policy Manual and adopting the Unclaimed Funds Policy - Finance Department (Andrea Miller 510-620-6790/Mubeen Qader 510-412- 2077/Jerry Gurule 510-620-6591).

Adopted Resolution No. 15-25
P. PUBLIC HEARINGS
P.1 Keller Beach Sanitary Sewer Moratorium- Adoption of Urgency Ordinance ADOPT an urgency ordinance, pursuant to Government Code Section 65858, establishing a temporary moratorium (45 days) on the issuance of building permits requiring a new sewer connection to the Keller Beach Sanitary Sewer (KBSS) and declaring the urgency thereof pursuant to Government Code Section 65858. The ordinance is not a project under the California Environmental Quality Act (CEQA), as it maintains the existing physical environment and prevents changes in the environment, thereby having no potential for direct or reasonably foreseeable indirect physical change (CEQA Guidelines Section 15378(a)). It is also exempt under Guidelines Sections 15060(c)(2), as the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment, and Section 15061(b)(3), as there is no possibility that adoption of this ordinance will have a significant effect on the environment because it maintains the existing condition of the environment - Public Works Department (Daniel Chavarria 510- 620-5478/Robert Armijo 510-620-5477).

Deputy Public Works Director Robert Armijo introduced the item. Mr. Armijo and Water Resource Recovery Manager Mary Phelps presented a PowerPoint. Link to view presentation: Keller Beach Sanitary Sewer Moratorium.

Mayor Martinez opened the public hearing. Norm Hantzsche gave comments in person. Rudi Garbelmann and Rodrick Satre gave comments via teleconference.

Mayor Martinez closed the public hearing. Discussion ensued.

Motion by Vice Mayor Cesar Zepeda
Seconded by Councilmember Jamelia Brown
To approve the item using an updated version of the proposed ordinance which inserts an additional section after section 5 that reads as follows: During the term of this moratorium, the Department of Public Works is hereby directed to prepare a scope of work for a feasibility study to determine if the existing sewage flow into the Keller Beach Sanitary Sewer may be reduced, through measures including but not limited to rerouting sewage flow from homes located on Golden Gate Avenue, Bishop Aly, Bishop Avenue, and Washington Ct.; and to report to the City Council prior to the expiration of the moratorium on actions needed to complete the feasibility study.

Ayes (7): Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez.

Passed
Adopted Ordinance No. 06-25 N.S.
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Q. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per
Councilmember)(public comments allowed under Open Forum) Councilmember Bana announced that on March 22, 2025, there would be a Nowruz celebration at Marina Bay Park from 11:00 a.m. to 5:00 p.m.

Vice Mayor Zepeda reported that he attended the following: Richmond Neighborhood Coordinating Council's Black History Celebration, a meeting regarding the Tobacco Ordinance, Our Future Economy event, and a Neighborhood Complete Streets Project event. Vice Mayor Zepeda announced that there would be an unveiling of a mural sign at the Point Richmond Tunnel on February 22, 2025, at 10:30 a.m.

R. ADJOURNMENT
There being no further business, the meeting adjourned at 8:01 p.m., to meet again on February 25, 2025, at 6:30 p.m.

Clerk of the City of Richmond Mayor
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RICHMOND, CALIFORNIA, February 25, 2025
Community Services Building
440 Civic Center Plaza
Richmond, CA 94804
_____________________________________________________________________ A. OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION The Richmond City Council Evening Open Session was called to order at 4:31 p.m. by Mayor Eduardo Martinez.

B. ROLL CALL

Present: Councilmembers Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda and Mayor Eduardo Martinez. Absent:

Councilmember Soheila Bana arrived after adjourning to Closed Session.

C. JOINT MEETING OF THE CITY OF RICHMOND/SURPLUS PROPERTY

AUTHORITY MEETING
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • Surplus Property Authority of the City of Richmond v. Riggers Loft Wine Company

CITY COUNCIL
C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code
Section 54957.6)
• Agency Representatives: Sharrone Taylor, Jack Hughes, Lisa Charbonneau Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA

4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
C.3 LIABILITY CLAIMS (Government Code Section 54956.9)
• Claimant: Jameiz Terrell
D. PUBLIC COMMENT BEFORE CLOSED SESSION (limited to items on the Closed Session agenda only)
Cordell Hindler gave comments in person.

E. ADJOURN TO CLOSED SESSION
The Open Session adjourned to Closed Session at 4:34 p.m. Closed Session adjourned at 6:29 p.m.
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F. REGULAR MEETING OF THE RICHMOND CITY COUNCIL
The Regular Meeting of the Richmond City Council was called to order at 6:32 p.m. by Mayor Eduardo Martinez.

G. PLEDGE OF ALLEGIANCE
Mayor Martinez led the Pledge of Allegiance to the Flag.

H. ROLL CALL

Present: Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda and Mayor Eduardo Martinez. Absent:

None.

I. STATEMENT OF CONFLICT OF INTEREST
None.

J. AGENDA REVIEW
Items N.2.a (Port Contract with Haley and Aldrich, Inc. for Dredging Permitting Support and Slope Analysis at Terminal 2 and Other Port Areas) and N.3.a (Proclamation in Honor of June Albonico) were removed from the Consent Calendar for discussion.

Item N.2.a (Port Contract with Haley and Aldrich, Inc. for Dredging Permitting Support and Slope Analysis at Terminal 2 and Other Port Areas) was moved up to be heard before the Study and Action Session items. Item N.3.a (Proclamation in Honor of June Albonico) was moved up to be heard under Study and Action Session before item O.1 (Presentation and Proclamation Honoring the Establishment of the Guardians of Justice and Celebrating the Black Nine).

An additional proclamation honoring Judge Henry Ramsey Jr. was added to Item O.1 (Presentation and Proclamation Honoring the Establishment of the Guardians of Justice and Celebrating the Black Nine).

K. REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE

DURING CLOSED SESSION

SURPLUS PROPERTY AUTHORITY
C.1 CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (paragraph (1) of Subdivision [d] of Government Code Section 54956.9) • Surplus Property Authority of the City of Richmond v. Riggers Loft Wine Company
Status report given. No reportable action taken.

CITY COUNCIL
C.2 CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6)
• Agency Representatives: Sharrone Taylor, Jack Hughes, Lisa Charbonneau Employee organizations:

1. SEIU Local 1021 Full Time Unit and Part Time Unit

2. IFPTE Local 21 Mid-Level Management Unit and Executive Management Units

3. Richmond Police Officers Association RPOA
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4. Richmond Police Management Association RPMA

5. IAFF Local 188

6. Richmond Fire Management Association RFMA
Status report given. Direction given to negotiators. No reportable action taken.

C.3 LIABILITY CLAIMS (Government Code Section 54956.9)
• Claimant: Jameiz Terrell
Discussed. No reportable action taken.

L. REPORT FROM THE CITY MANAGER (public comment allowed under Open Forum)
None.

M. OPEN FORUM FOR PUBLIC COMMENT
(public comment on items that remain on the Consent Calendar or items not on the agenda - limited to 2 minutes unless otherwise specified - Back and forth dialogue with the Council is prohibited)
The following individuals gave comments in person:

Cordell Hindler gave comments regarding the condition of City gym facilities and Nevin Plaza. Mr. Hindler suggested City gym facilities and Nevin Plaza be renovated.

Michelle Milam gave comments regarding Black History month celebrations and announced that Juneteenth celebrations would be held on June 21, 2025. Ms. Milam expressed appreciation for councilmembers that have made the effort to learn about City staff's duties. Ms. Milam also expressed concerns regarding housing options for the unhoused population.

Don Gosney gave comments regarding the increase in councilmember wages, the number of items on recent agendas, and the length of councilmember questions during council meetings.

Mark Wassberg gave comments regarding police response to recent physical attacks he experienced.

Jamin Pursell thanked City staff for their support of community building events and announced that the Pride Festival would be held on June 1, 2025. Mr. Pursell suggested publicity for community festivals be increased.

The following individuals gave comments via teleconference:

Julie Freestone expressed concerns regarding illegal fireworks and requested that an item be brought to the Council for possible solutions.

Andrew Melendez gave comments thanking the City Council for his appointment to the Community Crisis Response Program Advisory Board.

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Motion by Councilmember Doria Robinson
Seconded by Councilmember Claudia Jimenez
To approve all items on the consent calendar excluding Items N.2.a (Port Contract with Haley and Aldrich, Inc. for Dredging Permitting Support and Slope Analysis at Terminal 2 and Other Port Areas) and N.3.a (Proclamation in Honor of June Albonico).

Ayes (7): Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez.

Passed
N.1 City Clerk's Office
N.1.a City Clerk's Office
APPROVE the minutes of the January 21 and January 28, 2025, regular City Council meetings - City Clerk's Office (Pamela Christian 510-620- 6513.

N.2 Economic Development
N.2.a Port Contract with Haley and Aldrich, Inc. for Dredging Permitting Support and Slope Analysis at Terminal 2 and Other Port Areas APPROVE a contract agreement with Haley and Aldrich, Inc. in the amount of $254,100, to secure permits to complete required maintenance dredging at Terminal 2, the Point Potrero Marine Terminal Berths 7 and 8, the Marina Bay Yacht Harbor, and conduct slope analysis at Terminal 2 with a term ending June 30, 2026, and APPROVE the transfer of $150,350 between projects in the Port’s Fiscal Year 2024-2025 budget – Economic Development Department (Charles Gerard 510-620-6792).

Mayor Martinez introduced the item. Councilmember Wilson proposed an amendment to the recommended action to include language that requires a community meeting to receive public input. Discussion ensued. Debbie Bayer and Sally Tobin gave comments via teleconference. Discussion ensued.

Motion by Councilmember Sue Wilson
Seconded by Councilmember Claudia Jimenez
To approve the item with the addition that as part of the project described Port staff and consultants Haley and Aldrich, Inc. will hold a community meeting to get input during the development of the sampling and analysis plan.

Ayes (7): Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez.

Passed
N.3 Mayor's Office
N.3.a Proclamation in Honor of June Albonico
PROCLAMATION in honor of the life and legacy of June Albonico – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).
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Mayor Martinez introduced the item. Mayor Martinez made comments recognizing June Albonico's contributions to the community. Mayor Martinez read and presented the proclamation to the family members of June Albonico. The recipients of the proclamation gave comments in appreciation of the recognition.

N.3.b Proclamation Recognizing February 28, 2025, as Rare Disease Day in Richmond, California
PROCLAMATION recognizing February 28, 2025, as Rare Disease Day in Richmond, California – Mayor’s Office (Mayor Eduardo Martinez 510- 620-6503).

N.3.c Appointment of Xiao Feng Zhou to the Richmond-Zhoushan Friendship Commission
APPOINT Xiao Feng Zhou to the Richmond-Zhoushan Friendship Commission, with a term ending December 31, 2027 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

N.3.d Appointment of Andrew Melendez to the Community Crisis Response Program Advisory Board
APPOINT Andrew Melendez to the Community Crisis Response Program Advisory Board, term expires December 31, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

N.3.e Reappointment of Valeria Serrano to the Richmond Youth Council REAPPOINT Valeria Serrano to the Richmond Youth Council, term expires October 1, 2025 – Mayor’s Office (Mayor Eduardo Martinez 510- 620-6503).

N.4 Police Department
N.4.a Contract Amendment No. 1 with Community Violence Solutions APPROVE the first contract amendment with Community Violence Solutions increasing the payment limit by $204,000, for a total contract payment limit of $384,000, and extending the term from January 1, 2023, through December 31, 2027, to provide to the Richmond Police Department coordinated access and services at the Child Interview Center for victims of domestic violence and sexual assault – Police Department (Chief Bisa French 510-621-1802).

N.4.b Purchase of Four Laser Tech LTI 20/20 TruVISION Lidar Speed Guns with Digital Camera
APPROVE the purchase of four TruVISION lidar speed guns from Laser Tech Traffic Safety at a cost of $27,635.05 – Police Department (Chief Bisa French 510-621-1802).

N.4.c Crime Report from Police Chief
RECEIVE a written crime report from the Police Chief - Police Department (Chief Bisa French 510-621-1802).

N.5 Public Works
N.5.a Construction Agreement with Rapid Services LLC, dba, Rapid Grading Services, for the 7th Street Bike Lane Improvement Project 307
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ADOPT a resolution approving a construction agreement with Rapid Services LLC, dba Rapid Grading Services, for the 7th Street Bike Lane Improvement Project in an amount not to exceed $269,000, and AUTHORIZE the Director of Public Works to approve change orders, if necessary, up to a 20 percent contingency amount of $53,800, for a total potential construction phase cost of $322,800 – Public Works Department (Hillal Hamdan 621-1612/Robert Armijo 620-5477/Daniel Chavarria 620- 5478).

Adopted Resolution No. 16-25
O. STUDY AND ACTION SESSION
O.1 Presentation and Proclamation Honoring the Establishment of the Guardians of Justice and Celebrating the Black Nine
RECEIVE a presentation from The Guardians of Justice on the history and contributions of the officers from the Black Nine towards advancing civil rights and police accountability, and PROCLAMATIONS recognizing the members of the Black Nine - Arthur Johnson, Douglas Ellison, Harold Redic, Marvin Smith, Michael Nichols, Ollie Glover, Otis Timmons, Rudolph Johnson, and Tecumseh "Danny" Nelson - Councilmembers Soheila Bana (510-672-3490), Doria Robinson (510-620-6568), and Jamelia Brown (510-412-2050).

Councilmember Bana introduced the item. Councilmember Bana gave background information regarding the Black Nine and the Guardians of Justice.

Members of the Guardians of Justice and family members of the Black Nine presented a PowerPoint. Link to view presentation: Guardians of Justice History.

Councilmember Bana presented certificates of recognition to past and current members of the Guardians of Justice. The proclamation honoring the Black Nine was read by councilmembers, members of the Guardians of Justice, and family members of the Black Nine. Councilmember Bana presented the proclamations to members of the Black Nine and their families. The proclamation honoring Judge Henry Ramsey Jr. was read by councilmembers, members of the Guardians of Justice, and family members of the Black Nine. Councilmember Bana presented the proclamation to the wife of Judge Henry Ramsey Jr.

Cordell Hindler, Michelle Milam, Mark Wassberg, Ben Therriault, Jamin Pursell, and Don Gosney gave comments in person.

O.2 Presentation from the United Teachers of Richmond on West Contra Costa Unified School District’s (WCCUSD) Fiscal Crisis
RECEIVE a presentation from the United Teachers of Richmond on West Contra Costa Unified School District’s Manufactured Fiscal Crisis and to review the financial practices of West Contra Costa Unified School District’s and to discuss recommendations on how to better support Richmond students and families - Councilmember Claudia Jimenez (510-620-6565).

Councilmember Jimenez introduced the item. Francisco Ortiz, Gabby Micheletti, and Richelle Milford of United Teachers of Richmond presented a PowerPoint.

Link to view presentation: WCCUSD Fiscal Crisis.

Cordell Hindler and Don Gosney gave comments in person. Marisol Cantu gave comments via teleconference. Discussion ensued.
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O.3 Presentation from AC Transit: Macdonald Avenue and Cutting Boulevard Transit Improvement Update
RECEIVE a presentation by Alameda-Contra Costa Transit District (AC Transit) – Mayor’s Office (Mayor Eduardo Martinez 510-620-6503).

AC Transit External Affairs Representative Ryan Lau introduced the item. Mr.

Lau presented a PowerPoint. Link to view presentation: AC Transit Presentation.

Cordell Hindler gave comments in person. Discussion ensued.

O.4 Discuss and Provide Direction on Future City Council Meeting Start Times DISCUSS and PROVIDE DIRECTION to the City Clerk on the time of City Council meetings - Vice Mayor Cesar Zepeda (510-685-5002).

Vice Mayor Zepeda introduced the item. Cordell Hindler, Don Gosney, Mark Wassberg, and Irania DeLaMora gave comments in person.

The Council discussed proposed adjustments to start City Council meetings earlier on a trial basis. The Council gave direction to staff to bring an item back to formally amend the Council Rules and Procedures for six months to change the start time of the Open Session to 3:30 p.m., Regular Session to 5:00 p.m., and to end all City Council meetings no later than 11:00 p.m. without the option of extension.

Motion by Mayor Eduardo Martinez
Seconded by Councilmember Soheila Bana
To change City Council meetings start times to 3:30 p.m. for the Open Session, 5:00 p.m. for the Regular Session, and end meetings at 11:00 p.m. for a six-month trial basis.

Ayes (7): Councilmembers Soheila Bana, Jamelia Brown, Claudia Jimenez, Doria Robinson, Sue Wilson, Vice Mayor Cesar Zepeda, and Mayor Eduardo Martinez.

Passed
P. REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)(limited to two minutes per
Councilmember)(public comments allowed under Open Forum) Councilmember Jimenez thanked Faith In Action East Bay for organizing the recent Interfaith Immigration Vigil held at St. Mark’s Catholic Church. Councilmember Jimenez also thanked City staff for organizing the Black History Celebration held in the Richmond Auditorium and Councilmember Robinson for her work with the Black History Museum.

Councilmember Brown thanked those that attended the Black History Celebration in the Richmond Auditorium and the Pinole Valley High School African American Student Union for hosting the Black History Month Commemorative Jubilee. Councilmember Brown congratulated the 2025 Chevron Richmond Black Employee Network, Dr.

William F. King scholarship recipients from the West Contra Costa Unified School District.

Mayor Martinez thanked the Richmond History Museum for hosting the Communities for a Better Environment event on February 22, 2025. Mayor Martinez also reported that he attended the Richmond Library documentary screening, "John Burris: Godfather of Police Litigation"
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Councilmember Bana reported that she attended the Day of Remembrance of JapaneseAmerican Incarceration at the Rosie the Riveter WWII Home Front National Historical Park. Councilmember Bana thanked City Manager Shasa Curl for being agreeable to initiating a program on the oral history of Richmond.

Q. ADJOURNMENT
There being no further business, the meeting adjourned at 10:51 p.m., to meet again on March 4, 2025, at 5:00 p.m.

Clerk of the City of Richmond Mayor
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April 1, 2025
Community Development
DATE: April 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Lina Velasco, Director of Community Development
Shannon Moore, Chief Assistant City Attorney
Eva Mann, Code Enforcement Manager
Subject: Contract Amendment No. 2 with Civica Law Group, APC FINANCIAL IMPACT: As amended, the total payment limit for this contract will not exceed $1,135,600.44. The City anticipates cost
recovery of the majority of the legal expenditures as the receivership program and many of the code enforcement
actions are recoverable.

PREVIOUS COUNCIL
ACTION:

March 21, 2023

STATEMENT OF THE
ISSUE:

On March 21, 2023, the City Council approved a legal
services agreement with Civica Law Group, APC for
$485,600.44 with a contract expiration date of June 30, 2024. Amendment No. 1 was executed on March 5,
2024, to extend the term expiration to June 30, 2027.

The Community Development Department is requesting
approval of an Amendment No. 2 with Civica Law Group,
APC to increase the contract amount by $650,000, for a
total contract amount of $1,135,600.44, for a term
through June 30, 2027.

AGENDA
REPORT
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April 1, 2025
RECOMMENDED ACTION: APPROVE second amendment to the Legal Services Agreement with Civica Law Group, APC to increase the
contract amount by $650,000, for a total contract amount not to exceed $1,135,600.44, for a term through June 30, 2027, to provide legal representation, advice, and
assistance to the City of Richmond regarding code
enforcement matters and to continue the City’s Health
and Safey Receivership Program - Community
Development Department (Lina Velasco/Eva Mann 510-
620-6841).

DISCUSSION:

On March 21, 2023, the City Council approved a Legal Services Agreement (LSA) with Civica Law Group, APC (“Special Counsel”) for legal representation, advice, and assistance to the City of Richmond regarding code enforcement matters and to continue the City’s Health and Safey Receivership Program.

On March 5, 2024, administrative Amendment No. 1 was executed to extend the term of the LSA with Special Counsel to June 30, 2027.

Community Development staff is seeking Council approval of Amendment No. 2 to the LSA to increase the contract amount by $650,000, for a total contract amount of $1,135,600.44 for a term through June 30, 2027.

Code Enforcement issues encountered throughout the City continue to require the support of Special Counsel, who specializes in advising on code enforcement issues, quality of life issues, nuisance abatement, and Health and Safety Receiverships.

Receivership Program Background:

In 2018, the City of Richmond launched a Health and Safety Receivership Program.

The program rehabilitates abandoned, substandard, and nuisance properties in Richmond, which pose significant health and safety hazards to the community and public. The Code Enforcement Division, Building and Safety, Planning, and Richmond Fire and Police Departments have all worked with the City Attorney’s Office and Special Counsel. Below are recent highlights of two of the many successes working with Special Counsel to bring dangerous and substandard properties into full compliance, making Richmond a safer place to live and work.

The City referred to Special Counsel a case involving a substantially fire-damaged residential property, which had been vacant, severely damaged, and on the City’s radar for noncompliance for nearly 8 years. The owners are deceased, and no responsible party or heir stepped forward to take responsibility for the property. A receiver was appointed over the property, performed demolition efforts to remove the fire-damaged structure, and the property was sold to a buyer, who will find a productive use for the 312

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April 1, 2025
land. The City received full reimbursement for fees, substantial staff time, and costs of prior City abatements (over $165,000) expended for its nuisance abatement efforts.

Additionally, Special Counsel assists staff with resolution of several nuisance properties without the need for litigation. In the last two years, Special Counsel has worked with the City and owners of substandard properties to secure five compliance agreements, which set forth firm compliance deadlines for properties to be brought into full compliance and also provide for reimbursement of the City’s abatement efforts. As part of these five compliance agreements, the City has been reimbursed approximately $110,000 for its abatement efforts.

Moreover, in the last month, Special Counsel has assisted staff with securing an additional compliance agreement for a substandard commercial property presenting extreme fire hazards. The circumstances and dangers present at the property largely resemble those that were present at the Oakland warehouse before the infamous Ghost Ship fire occurred in 2016. This compliance agreement facilitates the sale of the property to a buyer willing to abate the fire hazards and bring the property into full compliance and the City is to be reimbursed for its total costs and fees (approx. $15,000) expended for its nuisance abatement efforts.

Similarly, in the last month, Special Counsel has assisted staff with securing appointment of receiver over a substandard and dangerous multi-family property, which has been the source of calls for service and citizen complaints for various crimes such as non-stop vehicle and foot traffic (evidencing narcotics sales), prostitution, illegal occupation of the garages, mold, and fire hazards. Despite expending substantial resources to obtain compliance from the owner for nearly a decade, the owner refused and was unable to take any action. Special Counsel was retained to proceed with the receivership action and the order appointing the receiver awards the City rights to reimbursement of abatement costs, which currently total more than $45,000.

To date, the City has obtained $592,075.31 in cost reimbursement, including staff time, attorney fees, abatement costs, and administrative fines in connection with the work performed by Special Counsel. It is expected that the City will soon receive additional cost reimbursement of approximately $60,000.

Special Counsel also assists staff with improving processes and procedures, staying current with changes in State law, and improving accordingly, reducing liability exposure to the City, all of which are vital, but do not have a recoverable cost component.

Specifically, Special Counsel assisted the City with the roll out of the renewed Richmond Residential Rental Inspection Program, key amendments for sidewalk vending, and recent Tobacco Enforcement efforts, including the Tobacco moratorium.

Special Counsel is also working with City staff on updating and revising the Richmond Municipal Code to ensure compliance with all new State laws and provides legal assistance on various other matters including but not limited to; enforcement of illegal cannabis operations; license revocation; and general legal advice on internal policy and 313

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April 1, 2025
procedures to ensure compliance with all laws, thus helping mitigate City risks and potential liabilities.

Given these successes obtained by Special Counsel, the City desires to continue to work with Special Counsel through Civica Law Group, APC.

DOCUMENTS ATTACHED:

Attachment 1 – Amendment No. 2
Attachment 2 – Original LSA and Amendment No. 1
314
Civica--Second Amendment to Agreement for Legal Services A-1

SECOND AMENDMENT TO AGREEMENT FOR LEGAL SERVICES

BETWEEN

THE CITY OF RICHMOND
AND

CIVICA LAW GROUP, APC
This Second Amendment to the Agreement for Legal Services between the City of Richmond (“City”) and CIVICA LAW GROUP, APC (“Special Counsel”) (the "Second Amendment") is entered into as of April 1, 2025, by and between the City and Special Counsel with reference to the following facts:

RECITALS
WHEREAS, the City and Special Counsel entered into that certain Legal Services Agreement (“Original Agreement”) for representation of the City and City-related entities on March 4, 2023 for an amount not to exceed $485,600.44 and term ending June 30, 2024; and
WHEREAS, on March 5, 2024, the City and Special Counsel entered into the First Amendment to the Original Agreement to extend the term to June 30, 2027; and WHEREAS, the City now desires for Special Counsel to continue its representation of the City and increase the contract not-to-exceed amount by $650,000; and WHEREAS, the City and Special Counsel desire to further amend the Original Agreement pursuant to this Second Amendment.

1. Amendment. Exhibit A of the Original Agreement, “Scope of Work and Schedule of Fees & Charges,” is hereby amended to read as shown in Attachment 1 to this Second Amendment.

2. Effect of Second Amendment. Except as provided in this Second Amendment, all other terms of the Original Agreement shall remain in full force and effect, and this Second Amendment increases the compensation limit by $650,000.00 for an amount not to exceed $1,135,600.44.

3. Counterparts. This Second Amendment may be executed in counterparts each of which shall be an original and all of which shall constitute one and the same instrument.
[Signatures on following page]
315
Civica--Second Amendment to Agreement for Legal Services A-2
IN WITNESS WHEREOF, the City and Special Counsel have caused this Second Amendment to be effective as of the last date written above.

CITY OF RICHMOND CIVICA LAW GROUP, APC
________________________ By __________________________
Mayor
Title _________________________
Attest:

By: _____________________
City Clerk
Approved as to form:

By: _____________________
City Attorney
316
Civica--Second Amendment to Agreement for Legal Services A-3
Attachment 1

SCOPE OF WORK AND SCHEDULE OF FEES & CHARGES
Scope of work:

Special Counsel shall provide legal representation, advice and assistance to the City regarding code enforcement matters and to continue the City Health and Safety Receivership Program.

Special Counsel’s point(s) of contact in the City of Richmond City Attorney’s office is/are:

Shannon Moore, Chief Assistant City Attorney
Schedule of Fees & Charges:

Hourly Rates
PARTNER(S) $265/hour
PARALEGAL(S)/LAW CLERK(S) $165/hour
Compensation:

Only those costs and expenses set forth in Section III of Exhibit "B", entitled "Reimbursements" shall be paid to Special Counsel.

Total compensation for legal services and reimbursements shall be charged in accordance with Exhibits "A" and "B" and shall not exceed ONE MILLION, ONE HUNDRED THIRTY-FIVE THOUSAND, SIX HUNDRED DOLLARS AND 44 CENTS ($1,135,600.44) for attorneys’ fees and reimbursements. 317
318
319
320
321
322
323
324
325
326
327
328
329
330
331
332
333
334
335
336
337
338
First Amendment to Agreement for Legal Services
DocID #14026v1
A-1

FIRST AMENDMENT TO AGREEMENT FOR LEGAL SERVICES

BETWEEN

THE CITY OF RICHMOND
AND

CIVICA LAW GROUP, APC
This First Amendment to the Agreement for Legal Services between the City of Richmond (“City”) and CIVICA LAW GROUP, APC (“Special Counsel”) (the "First Amendment") is entered into as of March 5, 2024, by and between the City and Special Counsel with reference to the following facts:

RECITALS
WHEREAS, the City and Special Counsel entered into that certain Legal Services Agreement (“Original Agreement”) on March 4, 2023 for representation of the City and City-related entities; and
WHEREAS, the City now desires for Special Counsel to continue its representation of the City to extend the term of this agreement to June 30, 2027; and WHEREAS, the City and Special Counsel desire to further amend the Original Agreement pursuant to this First Amendment.

1. Amendment. Exhibit A of the Original Agreement, “Scope of Work and Schedule of Fees & Charges,” is hereby amended to read as shown in Attachment 1 to this First Amendment

2. Effect of First Amendment. Except as provided in this First Amendment, all other terms of the Original Agreement shall remain in full force and effect

3. Counterparts. This First Amendment may be executed in counterparts each of which shall be an original and all of which shall constitute one and the same instrument. [Signatures on following page]

339
First Amendment to Agreement for Legal Services
DocID #14026v1
A-2
IN WITNESS WHEREOF, the City and Special Counsel have caused this First Amendment to be effective as of the last date written above.

CITY OF RICHMOND CIVICA LAW GROUP, APC
________________________ By __________________________
City Manager
Title _________________________
Attest:

By: _____________________
City Clerk
Approved as to form:

By: _____________________
City Attorney

340
First Amendment to Agreement for Legal Services
DocID #14026v1
A-3
Attachment 1

SCOPE OF WORK AND SCHEDULE OF FEES & CHARGES
Scope of work:

Special Counsel shall provide legal representation, advice and assistance to the City regarding code enforcement matters and to continue the City Health and Safety Receivership Program
(City of Richmond Contact Attorney: Shannon L. Moore, Chief Assistant City Attorney) Schedule of Fees & Charges:

Hourly Rates
PARTNER(S) $250/hour
PARALEGAL(S)/LAW CLERK(S) $145/hour
Compensation:

Only those costs and expenses set forth in Section III of Exhibit "B", entitled "Reimbursements" shall be paid to Special Counsel.

Total compensation for legal services and reimbursements shall be charged in accordance with Exhibits "A" and "B" and shall not exceed Four Hundred Eighty Five Thousand Dollars Six Hundred and forty four hundredths ($485,600.44) for attorneys’ fees and reimbursements.

341

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April 1, 2025
Community Development
DATE: April 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Lina Velasco, Director of Community Development
Beatriz Guerrero, Transformative Climate Communities
(TCC) Program Coordinator
Subject: International Travel Request for TCC Project Coordinator FINANCIAL IMPACT: Staff is seeking Council approval of international travel not to exceed $2,250. Funds are budgeted within the
Fiscal Year 2024-25 Community Development budget
(Account String: 15063619-400242).

PREVIOUS COUNCIL
ACTION:

None.

STATEMENT OF THE
ISSUE:

Pursuant to City of Richmond Administrative Policy (AP
508), Community Development staff is requesting
approval of international travel for the Transformative Climate Communities (TCC) Project Coordinator, Beatriz
Guerrero Auna, to attend the 2025 Urban Land Institute
(ULI) Health Leaders Network Alumni Convening in the
Netherlands. The convening will provide an opportunity
for the TCC Project Coordinator to learn and share about local projects, policies, and work at the intersection of health, equity, sustainability, and the built environment with other health leaders.

RECOMMENDED ACTION: APPROVE international travel for Transformative Climate Communities Project Coordinator Ms. Beatriz Guerrero
Auna to attend the 2025 Urban Land Institute (ULI)
Health Leaders Network Convening in the Netherlands
not to exceed $2,250 in funding - Community
Development (Lina Velasco/ Beatriz Guerrero 510-620-
5450).

AGENDA REPORT
342

Page 2 of 3 ends

April 1, 2025
DISCUSSION:

The Urban Land Institute (ULI) Health Leaders Network facilitates creative collaborations within the fields of planning and design, development, public health and beyond, and empowers participants with actionable knowledge on development and design strategies that improve health, well-being, and social equity.

Participants in the Health Leaders Network focus on leadership development and network building. Health Leaders also participate in interactive events and expert questions and answers sessions exploring topics related to health and land use and interact with others in their cohort through cohort meetings and peer reviews of individual assignments.

Beatriz Guerrero Auna, Transformative Climate Communities (TCC) Project Coordinator, who was selected a ULI Health Leader in 2021 was invited by Urban Land Institute (ULI) to attend the inaugural Health Leaders Network Alumni Convening, that will take place in the Netherlands between April 7-11, 2025 (Attachment 1).

This ULI Health Leaders Network multi-day global convening will provide an opportunity for Health Leaders program alumni to learn and share about local projects, policies, and work at the intersection of health, equity, sustainability, and the built environment (Attachment 2).

The targeted topics of this event include:
 Climate resilience and open space
 Healthy housing and active mobility
 Accommodating multigenerational living and families in cities  Integrating nature and biodiversity into development
 Reclaiming outdated automobile infrastructure to create public space This convening will offer insights and learning to apply to the TCC projects, the chance for Ms. Guerrero Auna to build connections with other Health Leaders globally, and to share the City of Richmond’s TCC work on an international stage.

The full program details provided by ULI and the most relevant information is summarized below:
 Registration cost is $750 for government employees. Employee is using Professional Development of $750 to pay for their registration.  Registrants were able to apply for a scholarship at the time of registration. Ms.

Guerrero applied and obtained a $1,250 scholarship from ULI, in the form of a travel reimbursement (Attachment 3). These funds will be used to cover some of the hotel cost at the discounted rate negotiated by ULI.  ULI reserved a block of rooms at discounted rates for participants at 289€ Euro/night (plus taxes) for single occupancy from April 6 to 11. 343

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April 1, 2025
The following table shows the estimated cost of attendance:

No. Expenses Unit Price
(US dollars)
Total
(US dollars)
1 ULI Registration cost for government
employees
$750.00 $750.00
2 Hotel (6 nights, including VAT, Amsterdam
City tax and fixed charge)
Room rate: €289.00
VAT: €17.34
City tax: €20.23
Fixed charge: €3.00
$2,161.12

(€1977.42)
3 Round Airplane tickets (SFO-AMS) $1,200.00 $1,200.00
Estimated Travel Costs $ 4,111.12
ULI scholarship Amount -$1,250.00
Employee Professional Development -$750.00
Estimated City Portion of Travel Expenditures $2,111.12 NEXT STEPS:

Staff is requesting approval of international travel for the Transformative Climate Communities (TCC) Project Coordinator, Beatriz Guerrero Auna, to attend the 2025 Urban Land Institute (ULI) Health Leaders Network Alumni Convening. The program will provide an opportunity to learn and share about local projects, policies, and work happing at the intersection of health, equity, sustainability, and the built environment with other health leaders.

DOCUMENTS ATTACHED:

Attachment 1 – ULI Health Leaders Alumni Convening Flyer Attachment 2 – ULI Health Leaders Alumni Convening Agenda Attachment 3 – ULI Health Leaders Alumni Convening Scholarship Award Email 344
Modeled after the in-person forums for the ULI Health Leaders Network, this multi-day global convening will provide an opportunity for Health Leaders program alumni to learn about local projects, policies, and work at the intersection of health, equity, sustainability, and the built environment.

This convening will offer insights for your work and the chance for you to build connections with other Health Leaders.

HEALTH LEADERS NETWORK

ALUMNI CONVENING
The Netherlands: April 7-11, 2025

SPACES AVAILABLE REGISTRATION
PERIOD

CITIES EXPLORED CONTINUING

EDUCATION
Spaces are limited and
registrations will be
accepted in the order
they are submitted and
program fees paid in
full
Monday, September
9th - Monday,
November 11th
Amsterdam*, Delft,
Rotterdam The Hague,
and Utrecht
*Location of hotel
20+ Hours

TARGETED TOPICS
Accommodating multigenerational living and
families in cities
Climate resilience and open space
Healthy housing and active mobility
Integrating nature and biodiversity into
development
Reclaiming outdated automobile infrastructure to
create public space
Related topics TBD
345
Please email [email protected] with any concerns or questions.

DETAILS

PROGRAM
FEES
Open to all Health Leaders Alumni
Private Sector- $1,500
Public Sector- $750
Partners/Spouses- $150/day
Children are welcome to join, but
additional fees will apply. We will not
be able to accommodate children in
all activities, tours, etc.

All registrants will be eligible to apply for a
scholarship up to $1,500, at the time of registration.

Please note that financial assistance is not
guaranteed.

Refund policy: Cancel before Friday, January 31,
2025. $250 of fee is non-refundable.

Once registration is sold out, please email
[email protected] to be added to the waitlist.

WHAT’S

INCLUDED
Breakfast will be provided by the
hotel each morning
Lunch each day
At least one dinner/reception
Snacks and coffee
Speaker fees
Tour fees
Local transportation within The
Netherlands
WHAT’S
NOT

INCLUDED
Participant flights
Participant hotel*
Meals and activities on free evenings
*A hotel block in Amsterdam will be provided to
participants at a discounted rate.
346
time
location Amsterdam
Breakfast provided by Hotel 6:30 - 8:20am
Meet in lobby & Discuss Logistics 8:20-8:30am
Walk to Venue (A Beautiful Mess) 8:30-8:40am
Welcome & Forum Overview 8:50-9:05am
City of Amsterdam- Housing & Comprehensive Vision Amsterdam 2050 9:05-10:05am
Break 10:05-10:20am
City of Amsterdam- Oosterdokseiland Primer Presentation 10:20-10:30am Booking.com Presentation 10:30-11:00am
Booking.com Tour 11:00am-12:00pm
Lunch 12:00-1:00pm
Funenpark Presentation 1:00-1:45pm
Restroom Break Before Departure 1:45-1:55pm
Travel to Funenpark 1:55-2:25pm
Funenpark Tour 2:25-3:15pm
Travel to UNStudio 3:15-3:45pm
Green Mile Presentation 3:45-4:30pm
Green Mile Tour 4:30-5:00pm
Travel to Reception 5:00-5:30pm
Canal Boat Tour Reception 5:30-7:30pm
time
location Rotterdam
Breakfast provided by Hotel 6:30-7:00am
Meet in lobby & Discuss Logistics 7:00am
Travel to SAWA 7:10-9:15am
SAWA Presentation & Discussion 9:30-11:00am
Break 11:00-11:15am
SAWA Mark Up & Tour 11:15-12:15pm
Travel to Rotterdam Markthal 12:15-12:45pm
Lunch at Markthal 12:45-1:45pm
Markthal Tour/Brief Discussion 1:45-2:30pm
Walk to MVRDV 2:30-2:45pm
Markthal Presentation & Discussion 2:45-3:45pm
Break 3:45-4:00pm
METRO 010 Presentation and Discussion 4:00-5:30pm
Free Evening (tavel back to Amsterdam or explore Rotterdam) 5:30pm Monday, April 7th
Tuesday, April 8th
347
time
location Utrecht
Breakfast provided by Hotel 6:30-7:25am
Meet in lobby & Discuss Logistics 7:25am
Travel to Utrecht 7:40-8:40am
Welcome/Get Settled 8:40-9:00am
Healthy Urban Living Plan Presentation by City of Utrecht + Q&A 9:00-10:00am Catharijnesingel and other projects in Utrecht, Presentation by OKRA + Q&A 10:00-11:00am
Break 11:00-11:15am
Walking tour to Catharijnesingel 11:15am-12:45pm
Lunch 12:45-1:45pm
Merwede Presentation and Q&A 1:45-2:45pm
History of Cycling in The Netherlands + Building the Cycling City + Q&A 2:45-3:45pm Break 3:45-4:00pm
Leidsche Rijn Bike Tour/Walking Tour of Utrecht 4:00-6:00pm Free Evening (travel back to Amsterdam or explore Utrecht) 6:00pm time
location Delft
Breakfast provided by Hotel 6:30-7:10am
Meet in lobby & Discuss Logistics 7:10am
Travel to TU Delft Architecture Building 7:15-9:15am
ECHO Presentation and Q&A with UNStudio 9:30-10:30am
Break 10:30-10:45am
Professor Schoemaker Plantage Presentation/Panel and Q&A 10:45am-12:00pm Lunch at TU Delft Architecture Building 12:00-1:00pm
Walk to ECHO 1:00-1:15pm
Tour of ECHO 1:15-2:00pm
Walk to Professor Schoemaker Plantage 2:00-2:015pm
Tour of Professor Schoemaker Plantage 2:15-3:30pm
Free afternoon in Delft/The Hague 3:30pm onwards
Wednesday, April 9th
Thursday, April 10th
348
time
location Almere/Amsterdam
Breakfast provided by Hotel 6:30-7:40am
Meet in lobby & Discuss Logistics 7:40am
Travel to Almere 7:45am-8:45am
Almere Presentation & Discussion 9:00-10:30am
Break 10:30-10:45am
Travel to Oosterwold in Almere 10:45-11:00am
Oosterwold Almere Tour 11:00am-12:00pm
Travel to Hondsrugpark 12:00-12:30pm
Lunch 12:30-1:45pm
Amsterdam Economic Board Presentation & Discussion 1:45-2:45pm Break 2:45-3:00pm
Hondsrugpark Presentation & Discussion 3:00-4:30pm
Hondsrugpark Tour 4:30-5:30pm
Travel back to DoubleTree 5:30-6:00pm
Informal gathering at a brown café (optional) 6:00pm
Friday, April 11th
349
1 Beatriz Guerrero
From: Beth Nilsson <[email protected]>
Sent: Wednesday, November 13, 2024 12:27 PM
To: Beatriz Guerrero Auna
Cc: Matt Norris; Xuan Zhu; Beatriz Guerrero
Subject: ULI HLN Alumni Convening- Scholarship Decision This email originated from outside of the City's email system. Do not open links or attachments from untrusted sources.

Dear Beatriz,
We are thrilled you are joining us in The Netherlands next April! We’ll be sending out addiƟonal informaƟon to all parƟcipants later this week, which will include a booking link for the DoubleTree Hotel in Amsterdam.

Thank you submiƫng a scholarship applicaƟon for the ULI Health Leaders Network Alumni Convening. We received a significant number of applicaƟons, which has required us to look closely at our budget and available resources. We have ulƟmately expanded our budget for scholarships, but given the number of requests, we decided to slightly reduce the amount of each award to accommodate more parƟcipants.

We are pleased to share that we can offer you a scholarship of $1,250, in the form of a travel reimbursement.

We’ve cc’d our colleague Xuan Zhu on this email, who will be following up with you to ensure you’re in our system and to confirm your account details. If your account details are not in our system, Xuan will provide the necessary forms and instrucƟons we’ll need you to complete by Friday, December 13th. I will be sending instrucƟons on the informaƟon we will need from you to reimburse you the $1,250 once all Health Leaders who have been awarded a scholarship are properly set up in our system, likely the beginning of 2025. In the meanƟme, if you are purchasing your flight or prepaying for the hotel, ensure you save your receipt(s) and that the receipts have the following informaƟon on them: 1) date of purchase 2) total value paid, and 3) the last four digits of the credit card used for payment.

If you have any quesƟons, please don’t hesitate to reach out.

Many thanks,
Beth and MaƩ
_____________________________________
Beth Nilsson, NCIDQ, LEED AP BD+C, WELL AP
Director, Building Healthy Places
cell: +12023608050
m: 202 360 8050
Urban Land Institute
2001 L Street, NW, Suite 200, Washington, DC 20036
uli.org
You don't often get email from [email protected]. Learn why this is important 350

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April 1, 2025
Community Development
DATE: April 1, 2025
TO: Mayor Martinez and Members of the City Council
FROM: Lina Velasco, Director of Community Development
Jesus Morales, Housing Manager
Bisa French, Chief of Police
Michelle Milam, Crime Prevention Manager
Subject: Contract Amendment No.1 with Contra Costa County Health for ERF–2R Program Project Management
FINANCIAL IMPACT: The City Council accepted and appropriated an Encampment Resolution Round 2 (ERF-2R) award
totaling approximately ~$8.6 million. The grant funds
include resources for rent assistance and support
services, such as case management and housing
navigation services. The cost related to the contract
amendment will be paid using the project-specific
account string: 13861119-400201.

PREVIOUS COUNCIL
ACTION:

July 11, 2023, September 12, 2023, July 2, 2024

STATEMENT OF THE
ISSUE:

In July 2023, the City Council approved a contract with Contra Costa Health’s Health, Housing and Human
Services Department (H3) for providing Coordinated
Outreach Referral, Engagement (CORE) services for the
City. One team is shared between Richmond and San
Pablo, and the second team is dedicated to the
Encampment Resolution Funding Round 2 project (ERF–
2R) program. The proposed contract amendment will add
services to the ERF-2R project including a Project
Manager and other wraparound services that will provide cross-systems collaboration and service strategies to
help people experiencing homelessness within
AGENDA
REPORT
351

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April 1, 2025
encampments in the City to transition to safe and stable housing pathways.

RECOMMENDED ACTION: APPROVE a contract amendment No.1 with Contra Costa Health’s Health, Housing, and Human Services
(H3) Department to increase the contract amount by
$2,875,440, for a total contract amount not to exceed
$4,306,079, for a term extending through June 30, 2026, to provide project management, rapid rehousing services, and shelter bed services for the City’s Encampment
Resolution Funding Round 2 project – Community
Development (Lina Velasco/Jesus M. Morales 510-620-
6649).

DISCUSSION:

On July 11, 2023, the City Council approved the contract With Contra Costa County Health, Housing, and Human Services (H3) Department for Coordinated Outreach Referral and Engagement (CORE) Homeless Outreach Services. The contract, in an amount not to exceed $1,403,639, was to provide two CORE teams, the San Pablo/Richmond team, and the Encampment Resolution Funding Round 2 (ERF–2R) CORE team, to do encampment outreach and connect them to services for a three-year term. The City of Richmond Police Department and the City of San Pablo split the costs for the joint city team, and the Housing Division using ERF–2R program funds pays for the Richmond ERF – 2R team. The $2,875,440 cost of the additional scope of work per contract amendment no.1 will be paid by the Housing Division using the ERF – 2R program grant funds.

On September 12, 2023, the City Council accepted and appropriated an Encampment Resolution Funding Round 2 award totaling approximately $8.6 million. The grant award includes resources for project management, rent assistance, and support services, such as case management, housing navigation services, and other support. In January 2024, Way 2Love’s contract, which had provided project management services for the Encampment Resolution Funding Round 1 project (ERF–1), was amended to continue project management, case management, and housing navigation services for the ERF2R project. However, on May 15, 2024, the City was notified by Way2Love, Inc. that they would be terminating their Encampment Resolution Funding 2 (ERF-2R) contract with the City to refocus their work around their mission, vision, and core values and that all their services, including those provided by subcontractors, would cease on July 31, 2024.

In November 2023, the City contracted with RCF Connects to provide case management and housing navigation services in collaboration with Way2Love, Inc. RCF Connects has been providing these services in the interim while the City negotiated services with H3 for project management and other supportive services. 352

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April 1, 2025
In July 2024, the Council authorized the City Manager or designee to negotiate and execute a sole-source contract with the County. City and County staff have been working on the scope of work and budget for the proposed Amendment No.1.

The City is looking for new ways to partner with the County and sees this as an opportunity to learn from their vast experience and build City capacity to do this work more sustainably and efficiently. Partnering with the County will also allow leveraging other county resources.

This partnership will provide the City with an opportunity to:
1) Learn from the County staff’s expertise and experience in project and program management related to homelessness services
2) Potentially serve as a model for City and County partnership in addressing homelessness by pooling resources to fill any potential service gaps 3) Enhance data tracking and reporting
The additional services proposed to be added to the scope of work are:
 One ERF-2 Project Manager:
 An additional 2-person CORE team to support ERF-2 clients at a navigation facility;  Priority for 5 beds at the Brookside Shelter for ERF-2 clients. ERF-2 clients would be provided with case management and housing navigation services provided by the County at no additional cost; and,
 Rapid Rehousing, flex funds, and landlord incentive funds.

The Scope of Work and Budget are detailed in Exhibit A of the proposed contract Amendment No. 1(Attachment 1). The Scope of Work is in addition to the Scope of Work in the original contract (Attachment 2). The additional services will be managed by Community Development’s Housing Division.

City staff, along with its service providers, have done their best to administer these programs in thoughtful and effective ways; however, the City continues to be challenged by the limited affordable housing options, and developing income for chronically homeless clients so they can become self-sustainable. This partnership will leverage resources each organization has in hopes that the outcomes will be greater and more sustainable for the clients served.

Faced with high-area rents, a shortfall of affordable housing, and an absence of vouchers, most people who are supported with ERF funds must secure income to sustain their housing. The partnership with the County will provide clients with additional resources facilitated by the contractual relationship with the City and will assist in leveraging County-offered programs.

SYNERGISTIC POLICIES:

On May 23, 2023, the City Council adopted the Homeless Strategic Plan to provide short-term and long-term steps to address homelessness. Within these goals the following short-term and immediate action steps were recommended. 353

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April 1, 2025
Short-term Action Step 1.4: Expand case management and other care-related individualized services directly in encampments to build connections for unsheltered individuals to have access to an expanded array of opportunities and resources for personal development, wellness and health, and financial means to secure and sustain housing, and ongoing support for long-term stabilization.

Short-term Action Step 5.2 and Priority Action Step 6 - Strengthen collaboration between the City, County and community-based organizations to improve data collection, implement this Strategic Plan, provide services in the city, and apply for funding opportunities. The dedicated City staff person would determine frequency and format of interagency collaboration, which could include systems level partner meetings, a local data workgroup, or direct service coordination.

The proposed contract amendment is aligned with the short-term and immediate action steps and will further the goals and policies identified within the adopted City of Richmond Homelessness Strategic Plan. The City-County partnership also has the potential to serve as a model for other cities and counties.

CONCLUSION:

City staff recommends that the City Council approve the contract Amendment No.1 with Contra Costa Health’s Health, Housing, and Human Services Department to provide project management and other support services for people living in Citywide encampments onto paths to safe and stable housing, employment opportunities, and add $2,875,440 for a total contract amount not to exceed $4,306,079 for a term extending through June 30, 2026.

DOCUMENTS ATTACHED:

Attachment 1 – Amendment No.1 to the Contract
Attachment 2 – Original Contract
354

CITY OF RICHMOND

CONTRACT AMENDMENT
Department: Project Manager:

Project Manager E-mail: Project Manager Phone No:

P.R. No: Vendor No: P.O./Contract No:

Description of Services:

Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)

Term, Payment Limit and Service Plan
Payment Limit and Service Plan

Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:

1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:

Company Name:

Street Address:

City, State, Zip Code:

Contact Person:

Telephone: Email:

Business License No: / Expiration Date:

A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]

2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original
contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.

3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.

Police/Community Development Michelle Milam / Jesus Morales [email protected] / [email protected] (510) 620-6546 8251 6730 Contra Costa County for its Health, Housing, and Homeless Services {H3) Division will provide project management and case management services to City of Richmond's unsheltered population under the ERF-2R program grant. ✔
1 Contra Costa County for its H3 Division 2400 Bisso Lane Suite D 2nd Floor Concord, CA 94520 Jenny Robbins (925) 608-6703 [email protected] N/A ✔ County Agency July 11, 2023 July 1, 2023 June 30, 2026 1,430,639.00 355
Contract Amendment/EJ/TE 09-26-07

4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.

5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.

6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.

7. Signatures. These signatures attest the parties’ agreement hereto:

CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:

I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.

By _______________________
City Clerk
Approved as to form:

By_______________________
City Attorney
List of Attachments:

1. Amendment Provisions

2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.

Contra Costa County for its H3 Division
356
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)

1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
____________________________________________________________ (Insert original contract commencement date)
and it terminates
___________________________________________________.
(Insert new contract termination date)
unless sooner terminated as provided herein."

2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ including expenses."
“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”

3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:

Contract Amendment/EJ/TE 9-26-07
1 6730 Contra Costa County for its H3 Division July 1, 2023 June 30, 2026 2,875,440.00 4,306,079.00 See Exhibit A Below
357
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730

EXHIBIT A
ERF-2-R Service Plan

1. Scope of Services
During the term of this Contract, Contractor shall be responsible for the management and administration of the City’s Encampment Resolution Funding 2-R (ERF-2-R) Program. Contractor shall coordinate with the City and its contracted and sub-contracted services providers to ensure the delivery of program services in compliance with the standards and requirements established by City’s Community Development Department.

Contractor’s scope of services shall include, but is not limited to, the following:
a. Project Management (Addendum to current Exhibit A Service Plan) i. Provide direction and oversight to City’s ERF-2-R Program, including the development of systems, policies, and procedures to be in accordance with program requirements.
ii. Provide guidance to City contractors and direct oversight of County subcontractors to support multiple housing services available to eligible individuals experiencing homelessness who qualify under the City’s ERF-2-R Program.
iii. Collaborate with stakeholders to propose interventions or change strategies and develop performance measures or other trackable measures for success for efforts to reduce unsheltered homelessness within the identified City Homeless Encampment Corridor (HEC) for its ERF-2-R Program.
iv. Facilitate and lead weekly case conference meetings with service providers for participants enrolled in City ERF-2-R program.
v. Prepare project activity reports and ensure compliance with City ERF-2-R funding requirements.
vi. Manage prioritization and placement of ERF-2-R participants into identified County-operated emergency shelter beds.
vii. Set weekly and monthly engagement goals and tracking with staff. b. Emergency Shelter Beds (Addendum to current Exhibit A Service Plan) i. Maintain availability of up to five (5) shelter beds OR up to 2,738 bed nights that will be available for ERF-2-R referrals. These bed nights will be at whichever County operated shelter that has available beds for City ERF-2-R participants. ii. Provide emergency and temporary shelter and case management services to City ERF-2-R participants.
c. Homeless Street Outreach (insert into current Exhibit A Service Plan for CORE) i. Staff an additional two-person ERF-2R CORE team to identify and initiate contacts with homeless individuals living within the City of Richmond’s Homeless Encampment Corridor (HEC), which is inclusive of streets, parks, and highway locations, assess their housing and transportation needs, and facilitate connections to shelter, benefits, behavioral health and primary healthcare services and other resources. Contractor will provide culturally competent services to the homeless community.
358
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
d. Rapid Re-Housing (Addendum to current Exhibit A Service Plan) i. The Contractor will subcontract with a homeless services provider to deliver housing navigation, financial assistance, and case management services to up to forty (40) ERF-2-R eligible participants in the City enrolled in City’s ERF-2R Program. Contractor will ensure that participants receive housing-focused case management support services, which include, but are not limited to, the following:

1. Develop a Housing Sustainability Plan outlining a strategy for securing income or reducing expenses.

2. Provide support with personal financial planning and life skills, including managing a household and shopping for food.

3. Assist participants with accessing needed services, such as:
• Food assistance
• Substance use treatment
• Education and training
• Employment assistance
• Benefits assistance
• Healthcare
• Mental health counseling
• Childcare
• Credit repair from community-based agencies

4. Conduct monthly reassessments to evaluate participant progress toward housing sustainability plan.

5. Coordinate with ERF-2-R Project Manager to ensure a coordinated service delivery approach.

6. Provide housing navigation services to assist participants in locating affordable housing that they can sustain beyond program participation.

7. Negotiate and finalize housing lease terms between property owners or landlords and participants.

8. Set weekly and monthly participant transition plans with City and County subcontractor staff.

9. Provide financial assistance to participants as needed, including but not limited to:
• Security deposits
• Utility deposits or payments
• Moving costs
• Hotel or motel vouchers
• Paid shelter costs
• Housing application and credit or background check fees • Partial or tiered rental subsidies
• Full rental subsidies (subject to prior approval by the City ERF-2-R Project Manager or designee. Provide rental assistance up to 359
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
twenty-four (24) months depending on individual needs and housing costs.
• Financial assistance cap is subject to the attached Budget of Estimated Program Expenditures (incorporated herein by
reference).
• Any financial assistance beyond this limit requires approval by the ERF-2-R Program Manager or designee,

10. Collect and document Participant data and services delivered into County’s Homeless Management Information System (HMIS) within three (3) days from when service occurred,

11. Utilize the Critical Time Intervention (CTI) approach to service –delivery, focusing on connecting participants to long-term supportive services that promote housing retention and quality of life improvements.

12. Conduct quarterly assessments (documented in HMIS) to evaluate participants continued need for financial assistance and case management services and establish a plan for ending rental assistance and supportive services.

13. Follow-up with Participants at 30-, 60-, 90- and 180-day post-housing subsidy to assess housing stability and provide referrals to additional resources if needed.
360
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730

2. Timeline
The ERF-2-R program is proposed to run for 21 months from October 1, 2024, through June 30, 2026. However, this timeline may be extended or shortened based on various factors, including but not limited to community needs, budget availability, and program performance. The proposed timeline is subject to change and may be amended based on mutual agreement between the City and the Contractor.

Contract Amendment No. 1 executed with
Contra Costa County
Effective October 1, 2024
Project Manager recruitment begins October 1, 2024
Project Manager hired October 15, 2024
Project Manager onboarded and began
attending weekly scheduled meetings with
service providers and City staff to review
participant status
October 16, 2024 (ongoing via weekly
meetings)
Project Manager coordinating with service
providers and City staff to update HMIS
participant data
November 2024 (ongoing)
Eligible unhoused residents and individuals in
the Housing First pipeline begin developing a
housing transition plan, needs assessment, and
referrals to other County support services
including housing.

November 2024(ongoing)

3. Project Outcome an Evaluation
The City, in collaboration with the Contra Costa County Project Manager, will establish clear performance metrics and goals following contract execution. The table below may be amended, subject to the approval of the Director of Community Development, to reflect the needs of the community and shared program objectives.
a. Housing placement rate: This metric measures the rate at which unhoused individuals are successfully placed into temporary or permanent housing through the program. i. Formula: (Number of individuals successfully housed) ÷ (Total number of program participants).
b. Housing stability rate: This metric measures the rate at which individuals remain stably housed after being placed on the program.
i. Formula: (Number of individuals maintaining housing for six months) ÷ (Total number of individuals housed).
ii. Formula: (Number of individuals maintaining housing for one year) ÷ (Total number of individuals housed)
c. Income gain: This metric measures the increase in income for individuals in income development facilitated by the ERF-2R program.
361
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
i. Formula: (Participant income after program participation) – (Participant income before program participation).
d. Employment rate: This this metric measures the rate at which individual secure and maintain employment after participating in job-training education and income sustaining programs.
i. Formula: (Number of employed individuals) ÷ (Total number of program participants).
e. Support services utilization: this metric evaluates the participant satisfaction with housing and support services provided through the program. i. It can be assessed through surveys or interviews to gather participants’ feedback on program experiences and overall impact. of the program on their lives.

These metrics will help the City and Contra Costa County Project Manager to assess the effectiveness of the ERF–2-R program in supporting unhoused individuals and identifying areas for improvement.

Program
Component
Program Outcome Indicator/Measurement Goal Evaluation Method Placement Provide long-term,
safe, and supportive
housing for
unhoused clients.

Number of residents housed via
the ERF-2-R grant program.
40 Tabulation or count
reported by case
managers, service
provider partners,
participants, and
Number of landlords
participating in the program.

TBD Lease agreements
Percentage of people who
remain housed for 6 months.
80% HMIS Data
Percentage of people who
remain housed for 12 months
70% HMIS Data
Sufficiency Percentage of clients that
increase income and income
stability
60% Tabulation or count
reported by case
managers, service
provider partners,
participants, and
HMIS data.

Percentage of clients that
started and completed jobtraining or secure employment 60% Tabulation or count
reported by case
managers, service
provider partners,
362
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
participants, and
HMIS data.

Health Provide access to
healthcare services,
including physical
health, behavioral
health (substance
use), and mental
health support.

Number or percentage of
participants receiving care
management services.
80% Tabulation or count
reported by case
managers, service
providers, and
participants.

Number or percentage of
participants accessing and
utilizing healthcare services.
75% Tabulation or count
reported by case
managers, service
providers, and
participants.

Number or percentage of
participants accessing and
utilizing other supportive
services.
80% Tabulation or count
reported by case
managers, service
providers, and
participants.

Percentage of participants
reporting satisfaction with care
management or other
supportive services.
75% Participant survey
response
363
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730

4. Program budget
Contra Costa County Health Department (Contractor) shall provide services specified in the Scope of Work for a total not to exceed $2,875,440. The amended augments the original contract budget of $1,430,639, resulting in a revised total contract amount not to exceed $4,306,079.

Team Name: City of Richmond ERF-2R
Contract Term: 10/1/2024 - 6/30/2026
Funding source(s)
Funding Amount
Salaries FTE Salaries FTE
ERF CORE Team - 21 months $ 390,955.97 2.38 $ 652,854.32 5.13 Contract Administrator - 1.0 FTE 21
months $ 281,187.48 1.00
Admin Staff $ - 0.40
CORE Operating Expenses $ 52,355.00
Rapid Rehousing $ 1,380,000.00 $ -
Brookside Shelter Beds $ 265,537.50 $ -
Flex Fund $ 100,000.00
Landlord Incentive $ 144,000.00
Subtotal $ 2,614,035.95 $ 652,854.32
Subtotal Direct Expenses $ 2,614,035.95 $ 652,854.32
Admin Indirect Expense 10% $ 261,403.59 10% $ 65,285.43 $ 200,000.00
$ 2,875,439.54 $ 918,139.75
ORIGINAL CONTRACT AMOUNT $ 1,430,639.00
TOTAL CONTRACT AMOUNT 4,306,078.54
Housing Security Fund (HSF)

TOTAL PROGRAM EXPENSES
2,875,440 918,140
Budget Summary
Richmond County Leveragaged
funding
364
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730

4. Program budget
Funding source(s)
Contract
Total Year 1
Contract
Total Year 2
Funding Amount 487,642 818,140
Option Code(s)
CFDA Number FY 24-25 FY 25-26
Federa, State, or Local Funding Various 10/1/24-6/30/25 7/1/25-6/30/26 Position Titles FY 24-25 Salary FTE Salaries FTE Salaries FTE FY 25-26 Salary Program Manager $92,400 0.13 6,006

0.13 12,012 0.13 6,006 $97,020 12,613
Coordinator $84,000 0.25 10,500 0.25 - 10,500 $88,200 22,050 Outreach Specialist $57,750 1.00 28,875 1.00 - 28,875 $60,638 60,638 Care Coordinator $75,600 1.00 37,800 1.00 - 37,800 $79,380 79,380 Dispatcher $105,332 0.00 - 210,664 2.00 - $110,599 -
Data Analyst $60,000 0.00 - 60,000 1.00 - $63,000 -
Data Specialist $42,000 0.00 - 42,000 1.00 - $44,100 -
Program Director $111,000 0.00 - - 111,000 1.00 - $116,550 - Overtime 0.02 1,553 0.02 1,553 1,630
Doubletime 0.01 518 0.01 518 543
Total FTE & Total Salaries 2.42 85,251 2.42 435,676 85,251 176,854 PT Fringe Benefits 16.00% - - -
FT Fringe Benefits 32.00% 27,280 139,416 27,280 32.00% 56,593 Heluna F&A 13.00% 14,629 74,762 14,629 13.00% 30,348
Subtotal Personnel Expenses 127,160 649,854 127,160 263,796 Operating Expenses
Vehicle expenses (rental, gas, etc.) 11,090 11,090 22,180 Phone & IT Expenses 2,020 2,020 4,040
Client Expenses (Transit tickets,
water, food, emergency supplies,
etc.) 5,000 1,000 5,000 720
Other Costs (office supplies,
employee uniforms, storage unit
etc.) 2,435 2,000 2,435 4,870
Subtotal Operating Expenses 20,545 3,000 20,545 31,810
Subtotal Direct Expenses 147,705 652,854 147,705 295,606 Admin Indirect Expense 10% 14,771 65,285 14,771 29,561
100,000
162,476 818,140 162,476 325,166
Housing Security Fund (HSF)

TOTAL PROGRAM EXPENSES
Distribution across funding sources
Richmond leveragaged
funding
365
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730

4. Program budget
Team Name: City of Richmond ERF-2R
Contract Term: 10/1/2024 - 6/30/2026
Funding source(s)
Contract
Total Year 1
Contract Total
Year 2
Funding Amount 2,387,797 635,758 12 months
Option Code(s) 9 months
CFDA Number 10/1/24-6/30/25 7/1/25-6/30/26
Federa, State, or Local Funding Various
Position Titles FY 24/25 Salary FTE Salaries
FTE
Salaries FTE
FY 25/26 Salary Salaries
Contract Administrator $104,730 1.00 104,730 1.00 - 0.10 78,548 109,967 109,967 Health Services Systyms Analyst II $147,558 0.10 - - - 0.10 - 154,936 Health Services Administrator C $136,702 0.10 - - - 0.10 - 143,537 Chief of Programs $170,583 0.10 - - - 0.10 - 179,112

0.00 - - - - - -
Overtime 0.00 - - -
Doubletime 0.00 - -
Total FTE & Total Salaries 1.30 104,730 1.00 - 78,548 109,967 PT Fringe Benefits 16.00% - - - -
FT Fringe Benefits 32.00% 33,514 - 25,135 35,189
Heluna F&A 13.00% 17,972 - 13,479 18,870
Subtotal Personnel Expenses 156,215 - 117,161 164,026
Operating Expenses -
Rapid Rehousing 40 460,000 460,000 40 920,000
Brookside Shelter Beds (5 beds @
$97/night x 24 mo) $97 88,513 88,513 177,025
Landlord incentive 40 72,000 72,000 72,000
Flex fund 25,000 25,000 75,000
Subtotal Operating Expenses 645,513 - 645,513 1,244,025 Subtotal Direct Expenses 801,728 - 762,674 1,408,051
Admin Indirect Expense 10% 80,173 - 76,267 140,805
100,000
881,901 100,000 838,941 1,548,856
Housing Security Fund (HSF)

TOTAL PROGRAM EXPENSES
Distribution across funding sources
Richmond leveragaged funding
12 months
366
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.

AMENDMENT PROVISIONS (AMENDMENT HISTORY)
The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the
following provisions (check those that apply):