CITY OF RICHMOND
CONTRACT AMENDMENT
Department: Project Manager:
Project Manager E-mail:
Project Manager Phone No:
P.R. No: Vendor No: P.O./Contract No:
Description of Services:
Amendment No. ___ modifies the: (2nd or subsequent amendments attach Amendment History page)
Term, Payment Limit and Service Plan
Payment Limit and Service Plan
Term and Service Plan
Service Plan
The parties to this Contract Amendment do mutually agree and promise as follows:
1. Parties. The parties to this Contract Amendment are the City of Richmond, California, a municipal corporation (City), and the following named Contractor:
Company Name:
Street Address:
City, State, Zip Code:
Contact Person:
Telephone: Email:
Business License No: / Expiration Date:
A California [ ] corporation, [ ] limited liability corporation [ ] general partnership, [ ] limited partnership, [ ] individual, [ ] non-profit corporation, [ ] individual dba as [specify:]
[ ] other [specify:]
2. Purpose. This Contract Amendment is being entered into to amend the Contract between City and Contractor which was approved by the City Council of the City of Richmond or executed by the City Manager on , which original term commenced on and terminates with an original contract payment limit of $ . Said contract shall hereinafter be referred to as the "Original Contract" and is incorporated herein by reference.
3. Original Contract Provisions. The parties hereto agree to continue to abide by those terms and conditions of the Original Contract, and any amendments thereto, which are unaffected by this Contract Amendment.
Contract Amendment/EJ/TE 09-26-07
4. Amendment Provisions. This Contract Amendment is subject to the Amendment Provisions attached hereto, which are incorporated herein by reference, and which control over any conflicting provisions of the Original Contract, or any amendment thereto.
5. City of Richmond Business License Active Status Maintained. Pursuant to Municipal Code Section 7.04.030, the Contractor must maintain its City of Richmond business license for this Contract Amendment to be deemed to be in effect.
6. Insurance Coverage Updated and Maintained. Pursuant to the Original Contract, the Contractor shall provide the City with updated insurance certificates, and the Contractor shall maintain insurance coverage, for this Contract Amendment to be deemed to be in effect.
7. Signatures. These signatures attest the parties’ agreement hereto:
CITY OF RICHMOND, CALIFORNIA
a municipal corporation
By _______________________
Title:
I hereby certify that the Original Contract
and this Amendment have been approved
by the City Council or executed by the City
Manager.
By _______________________
City Clerk
Approved as to form:
By_______________________
City Attorney
List of Attachments:
1. Amendment Provisions
2. Updated Insurance Certificates
CONTRACTOR:
______________________________
(*The Corporation Chairperson of the Board, President or Vice-President should sign on the line below.)
By____________________________
Title:________________________
(*The Corporation Chief Financial Officer, Secretary or Assistant Secretary should sign on the line below.)
By:___________________________
Title:________________________
(NOTE: Pursuant to California Corporations
Code Section 313, if Contractor is a
corporation or nonprofit organization, this
Contract (1) should be signed by the
Chairperson of the Board, President or
Vice-President
and the Chief Financial
Officer, Secretary or Assistant Secretary; (2)
should have both signatures conform to
designated representative groups pursuant
to Corporations Code Section 313.
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (TERM, PAYMENT LIMIT AND SERVICE PLAN)
1. Paragraph 2 (Term) of the Original Contract is hereby amended to extend the Contract term. Paragraph 2 of the Original Contract is amended to read as follows:
"2. Term. The effective date of this Contract is
____________________________________________________________ (Insert original contract commencement date)
and it terminates
___________________________________________________.
(Insert new contract termination date)
unless sooner terminated as provided herein."
2. Paragraph 3 (Payment Limit) of the Original Contract is hereby amended to increase the payment limit by $ . Paragraph 3 of the Original Contract is amended to read as follows:
"3. Payment Limit. City's total payments to Contractor under this Contract shall not exceed $ including expenses."
“The City of Richmond shall not pay for services that exceed the Contract Payment Limit without the prior written approval of the City Manager if the total Contract amount does not exceed $10,000 or without the prior approval of the City Council if the total Contract amount is over $10,000.”
3. The Service Plan (Exhibit A) of the Original Contract is hereby amended to include the following tasks and/or services:
Contract Amendment/EJ/TE 9-26-07
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
EXHIBIT A
ERF-2-R Service Plan
1. Scope of Services
During the term of this Contract, Contractor shall be responsible for the management and administration of the City’s Encampment Resolution Funding 2-R (ERF-2-R) Program. Contractor shall coordinate with the City and its contracted and sub-contracted services providers to ensure the delivery of program services in compliance with the standards and requirements established by City’s Community Development Department.
Contractor’s scope of services shall include, but is not limited to, the following:
a. Project Management (Addendum to current Exhibit A Service Plan) i. Provide direction and oversight to City’s ERF-2-R Program, including the development of systems, policies, and procedures to be in accordance with program requirements.
ii. Provide guidance to City contractors and direct oversight of County subcontractors to support multiple housing services available to eligible individuals experiencing homelessness who qualify under the City’s ERF-2-R Program.
iii. Collaborate with stakeholders to propose interventions or change strategies and develop performance measures or other trackable measures for success for efforts to reduce unsheltered homelessness within the identified City Homeless Encampment Corridor (HEC) for its ERF-2-R Program.
iv. Facilitate and lead weekly case conference meetings with service providers for participants enrolled in City ERF-2-R program.
v. Prepare project activity reports and ensure compliance with City ERF-2-R funding requirements.
vi. Manage prioritization and placement of ERF-2-R participants into identified County-operated emergency shelter beds.
vii. Set weekly and monthly engagement goals and tracking with staff. b. Emergency Shelter Beds (Addendum to current Exhibit A Service Plan) i. Maintain availability of up to five (5) shelter beds OR up to 2,738 bed nights that will be available for ERF-2-R referrals. These bed nights will be at whichever County operated shelter that has available beds for City ERF-2-R participants. ii. Provide emergency and temporary shelter and case management services to City ERF-2-R participants.
c. Homeless Street Outreach (insert into current Exhibit A Service Plan for CORE) i. Staff an additional two-person ERF-2R CORE team to identify and initiate contacts with homeless individuals living within the City of Richmond’s Homeless Encampment Corridor (HEC), which is inclusive of streets, parks, and highway locations, assess their housing and transportation needs, and facilitate connections to shelter, benefits, behavioral health and primary healthcare services and other resources. Contractor will provide culturally competent services to the homeless community.
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
d. Rapid Re-Housing (Addendum to current Exhibit A Service Plan) i. The Contractor will subcontract with a homeless services provider to deliver housing navigation, financial assistance, and case management services to up to forty (40) ERF-2-R eligible participants in the City enrolled in City’s ERF-2R Program. Contractor will ensure that participants receive housing-focused case management support services, which include, but are not limited to, the following:
1. Develop a Housing Sustainability Plan outlining a strategy for securing income or reducing expenses.
2. Provide support with personal financial planning and life skills, including managing a household and shopping for food.
3. Assist participants with accessing needed services, such as:
• Food assistance
• Substance use treatment
• Education and training
• Employment assistance
• Benefits assistance
• Healthcare
• Mental health counseling
• Childcare
• Credit repair from community-based agencies
4. Conduct monthly reassessments to evaluate participant progress toward housing sustainability plan.
5. Coordinate with ERF-2-R Project Manager to ensure a coordinated service delivery approach.
6. Provide housing navigation services to assist participants in locating affordable housing that they can sustain beyond program participation.
7. Negotiate and finalize housing lease terms between property owners or landlords and participants.
8. Set weekly and monthly participant transition plans with City and County subcontractor staff.
9. Provide financial assistance to participants as needed, including but not limited to:
• Security deposits
• Utility deposits or payments
• Moving costs
• Hotel or motel vouchers
• Paid shelter costs
• Housing application and credit or background check fees • Partial or tiered rental subsidies
• Full rental subsidies (subject to prior approval by the City ERF-2-R Project Manager or designee. Provide rental assistance up to Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
twenty-four (24) months depending on individual needs and housing costs.
• Financial assistance cap is subject to the attached Budget of Estimated Program Expenditures (incorporated herein by
reference).
• Any financial assistance beyond this limit requires approval by the ERF-2-R Program Manager or designee,
10. Collect and document Participant data and services delivered into County’s Homeless Management Information System (HMIS) within three (3) days from when service occurred,
11. Utilize the Critical Time Intervention (CTI) approach to service –delivery, focusing on connecting participants to long-term supportive services that promote housing retention and quality of life improvements.
12. Conduct quarterly assessments (documented in HMIS) to evaluate participants continued need for financial assistance and case management services and establish a plan for ending rental assistance and supportive services.
13. Follow-up with Participants at 30-, 60-, 90- and 180-day post-housing subsidy to assess housing stability and provide referrals to additional resources if needed.
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
2. Timeline
The ERF-2-R program is proposed to run for 21 months from October 1, 2024, through June 30, 2026. However, this timeline may be extended or shortened based on various factors, including but not limited to community needs, budget availability, and program performance. The proposed timeline is subject to change and may be amended based on mutual agreement between the City and the Contractor.
Contract Amendment No. 1 executed with
Contra Costa County
Effective October 1, 2024
Project Manager recruitment begins October 1, 2024
Project Manager hired October 15, 2024
Project Manager onboarded and began
attending weekly scheduled meetings with
service providers and City staff to review
participant status
October 16, 2024 (ongoing via weekly
meetings)
Project Manager coordinating with service
providers and City staff to update HMIS
participant data
November 2024 (ongoing)
Eligible unhoused residents and individuals in
the Housing First pipeline begin developing a
housing transition plan, needs assessment, and
referrals to other County support services
including housing.
November 2024(ongoing)
3. Project Outcome an Evaluation
The City, in collaboration with the Contra Costa County Project Manager, will establish clear performance metrics and goals following contract execution. The table below may be amended, subject to the approval of the Director of Community Development, to reflect the needs of the community and shared program objectives.
a. Housing placement rate: This metric measures the rate at which unhoused individuals are successfully placed into temporary or permanent housing through the program. i. Formula: (Number of individuals successfully housed) ÷ (Total number of program participants).
b. Housing stability rate: This metric measures the rate at which individuals remain stably housed after being placed on the program.
i. Formula: (Number of individuals maintaining housing for six months) ÷ (Total number of individuals housed).
ii. Formula: (Number of individuals maintaining housing for one year) ÷ (Total number of individuals housed)
c. Income gain: This metric measures the increase in income for individuals in income development facilitated by the ERF-2R program.
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
i. Formula: (Participant income after program participation) – (Participant income before program participation).
d. Employment rate: This this metric measures the rate at which individual secure and maintain employment after participating in job-training education and income sustaining programs.
i. Formula: (Number of employed individuals) ÷ (Total number of program participants).
e. Support services utilization: this metric evaluates the participant satisfaction with housing and support services provided through the program. i. It can be assessed through surveys or interviews to gather participants’ feedback on program experiences and overall impact. of the program on their lives.
These metrics will help the City and Contra Costa County Project Manager to assess the effectiveness of the ERF–2-R program in supporting unhoused individuals and identifying areas for improvement.
Program
Component
Program Outcome Indicator/Measurement Goal Evaluation Method Placement Provide long-term,
safe, and supportive
housing for
unhoused clients.
Number of residents housed via
the ERF-2-R grant program.
40 Tabulation or count
reported by case
managers, service
provider partners,
participants, and
Number of landlords
participating in the program.
TBD Lease agreements
Percentage of people who
remain housed for 6 months.
80% HMIS Data
Percentage of people who
remain housed for 12 months
70%
HMIS Data
Sufficiency Percentage of clients that
increase income and income
stability
60%
Tabulation or count
reported by case
managers, service
provider partners,
participants, and
HMIS data.
Percentage of clients that
started and completed job-
training or secure employment
60% Tabulation or count
reported by case
managers, service
provider partners,
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
participants, and
HMIS data.
Health Provide access to
healthcare services,
including physical
health, behavioral
health (substance
use), and mental
health support.
Number or percentage of
participants receiving care
management services.
80%
Tabulation or count
reported by case
managers, service
providers, and
participants.
Number or percentage of
participants accessing and
utilizing healthcare services.
75%
Tabulation or count
reported by case
managers, service
providers, and
participants.
Number or percentage of
participants accessing and
utilizing other supportive
services.
80%
Tabulation or count
reported by case
managers, service
providers, and
participants.
Percentage of participants
reporting satisfaction with care
management or other
supportive services.
75% Participant survey
response
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
4. Program budget
Contra Costa County Health Department (Contractor) shall provide services specified in the Scope of Work for a total not to exceed $2,875,440. The amended augments the original contract budget of $1,430,639, resulting in a revised total contract amount not to exceed $4,306,079.
Team Name: City of Richmond ERF-2R
Contract Term: 10/1/2024 - 6/30/2026
Funding source(s)
Funding Amount
Salaries FTE Salaries FTE
ERF CORE Team - 21 months 390,955.97$ 2.38 652,854.32$ 5.13 Contract Administrator - 1.0 FTE 21
months 281,187.48$ 1.00
Admin Staff -$ 0.40
CORE Operating Expenses 52,355.00$
Rapid Rehousing 1,380,000.00$ -$
Brookside Shelter Beds 265,537.50$ -$
Flex Fund 100,000.00$
Landlord Incentive 144,000.00$
Subtotal 2,614,035.95$ 652,854.32$
Subtotal Direct Expenses 2,614,035.95$ 652,854.32$
Admin Indirect Expense 10% 261,403.59$ 10% 65,285.43$ 200,000.00$
2,875,439.54$ 918,139.75$
ORIGINAL CONTRACT AMOUNT 1,430,639.00$
TOTAL CONTRACT AMOUNT 4,306,078.54
Housing Security Fund (HSF)
TOTAL PROGRAM EXPENSES
2,875,440 918,140
Budget Summary
Richmond County Leveragaged
funding
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
4. Program budget
Funding source(s)
Contract
Total Year 1
Contract
Total Year 2
Funding Amount 487,642 818,140
Option Code(s)
CFDA Number FY 24-25 FY 25-26
Federa, State, or Local Funding Various 10/1/24-6/30/25 7/1/25-6/30/26 Position Titles FY 24-25 Salary FTE Salaries FTE Salaries FTE FY 25-26 Salary Program Manager $92,400 0.13 6,006
0.13 12,012 0.13 6,006 $97,020 12,613 Coordinator $84,000 0.25 10,500 0.25 - 10,500 $88,200 22,050 Outreach Specialist $57,750 1.00 28,875 1.00 - 28,875 $60,638 60,638 Care Coordinator $75,600 1.00 37,800 1.00 - 37,800 $79,380 79,380 Dispatcher $105,332 0.00 - 210,664 2.00 - $110,599 - Data Analyst $60,000 0.00 - 60,000 1.00 - $63,000 - Data Specialist $42,000 0.00 - 42,000 1.00 - $44,100 - Program Director $111,000 0.00 - - 111,000 1.00 - $116,550 - Overtime 0.02 1,553 0.02 1,553 1,630
Doubletime 0.01 518 0.01 518 543 Total FTE & Total Salaries 2.42 85,251 2.42 435,676 85,251 176,854 PT Fringe Benefits 16.00% - - - FT Fringe Benefits 32.00% 27,280 139,416 27,280 32.00% 56,593 Heluna F&A 13.00% 14,629 74,762 14,629 13.00% 30,348 Subtotal Personnel Expenses 127,160 649,854 127,160 263,796 Operating Expenses
Vehicle expenses (rental, gas, etc.) 11,090 11,090 22,180 Phone & IT Expenses 2,020 2,020 4,040
Client Expenses (Transit tickets,
water, food, emergency supplies,
etc.) 5,000 1,000 5,000 720
Other Costs (office supplies,
employee uniforms, storage unit
etc.) 2,435 2,000 2,435 4,870
Subtotal Operating Expenses 20,545 3,000 20,545 31,810 Subtotal Direct Expenses 147,705 652,854 147,705 295,606 Admin Indirect Expense 10% 14,771 65,285 14,771 29,561 100,000
162,476 818,140 162,476 325,166
Housing Security Fund (HSF)
TOTAL PROGRAM EXPENSES
Distribution across funding sources
Richmond leveragaged
funding
Contract Amendment Between the City of Richmond and
Contra Costa County for its H3 Division
Amendment No. 1 / Contract No. 6730
4. Program budget
Team Name: City of Richmond ERF-2R
Contract Term: 10/1/2024 - 6/30/2026
Funding source(s)
Contract
Total Year 1
Contract Total
Year 2
Funding Amount 2,387,797 635,758 12 months
Option Code(s) 9 months
CFDA Number 10/1/24-6/30/25 7/1/25-6/30/26
Federa, State, or Local Funding Various
Position Titles FY 24/25 Salary FTE Salaries
FTE
Salaries FTE
FY 25/26 Salary
Salaries
Contract Administrator $104,730 1.00 104,730 1.00 - 0.10 78,548 109,967 109,967 Health Services Systyms Analyst II $147,558 0.10 - - - 0.10 - 154,936 Health Services Administrator C $136,702 0.10 - - - 0.10 - 143,537 Chief of Programs $170,583 0.10 - - - 0.10 - 179,112
0.00 - - - - - - Overtime 0.00 - - -
Doubletime 0.00 - -
Total FTE & Total Salaries 1.30 104,730 1.00 - 78,548 109,967 PT Fringe Benefits 16.00% - - - - FT Fringe Benefits 32.00% 33,514 - 25,135 35,189 Heluna F&A 13.00% 17,972 - 13,479 18,870 Subtotal Personnel Expenses 156,215 - 117,161 164,026 Operating Expenses -
Rapid Rehousing 40 460,000 460,000 40 920,000 Brookside Shelter Beds (5 beds @
$97/night x 24 mo) $97 88,513 88,513 177,025 Landlord incentive 40 72,000 72,000 72,000 Flex fund 25,000 25,000 75,000
Subtotal Operating Expenses 645,513 - 645,513 1,244,025 Subtotal Direct Expenses 801,728 - 762,674 1,408,051 Admin Indirect Expense 10% 80,173 - 76,267 140,805 100,000
881,901 100,000 838,941 1,548,856
Housing Security Fund (HSF)
TOTAL PROGRAM EXPENSES
Distribution across funding sources
Richmond leveragaged funding
12 months
Contract Amendment between the City of Richmond and
Amendment No. P.O./Contract No.
AMENDMENT PROVISIONS (AMENDMENT HISTORY)
The first Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The second Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The third Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The fourth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
The fifth Contract Amendment was approved by City Council of the City of Richmond or executed by the City Manager on for one or more of the following provisions (check those that apply):
Increased contract payment limit by $ ________________for a payment limit not to exceed $ _________________________.
Term Amendment (insert new termination date):________________________
Service Plan
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 1 of 3
Revised: September 2011
In all instances where CONTRACTOR or its representatives will provide professional services (architects, engineers, construction management, counselors, medical professionals, hospitals, clinics, attorneys, consultants, accountants, etc.) to the City of Richmond (City), the City requires the following MINIMUM insurance requirements and limits.
CONTRACTOR shall procure and maintain for the duration of the contract, agreement, or other order for work, services or supplies, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the CONTRACTOR, its agents, representatives, employees or subcontractors. Maintenance of proper insurance coverage is a material element of the contract. Failure to maintain or renew coverage or to provide evidence of renewal may be treated by the City as a material breach of contract.
CONTRACTOR agrees that in the event of loss due to any of the perils for which it has agreed to provide Commercial General Liability insurance, CONTRACTOR shall look solely to its insurance for recovery.
CONTRACTOR hereby grants to CITY, on behalf of any insurer providing Commercial General Liability insurance to either CONTRACTOR or CITY with respect to the services of CONSULTANT herein, a waiver of any right to subrogation which any such insurer of said CONTRACTOR may acquire against the CITY by virtue of the payment of any loss under such insurance.
Original, signed certificates and original, separate policy endorsements, naming the City as an additional insured for general liability coverage, as well as a waiver of subrogation for Workers’ Compensation insurance, shall be received and approved by the City before any work may begin. However, failure to do so shall not operate as a waiver of these insurance requirements.
City reserves the right to modify or require additional coverages for specific risk exposures depending on scope of CONTRACTORS work.
Minimum coverage is detailed below. The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated herein shall not serve to reduce the policy limits of coverage of CONTRACTOR.
Minimum Scope of Insurance – the following forms shall be provided and coverage shall be at least as broad as the following:
1. Insurance Services Office Commercial General Liability coverage (ISO Occurrence Form CG 0001), and including coverage for bodily and personal injury, property damage, and products and completed operations (if applicable).
2. Insurance Services Office Automobile Liability coverage (ISO Form CA 0001, Code 1, Any Auto).
3. Original and Separate Additional Insured Endorsement for General Liability (ISO Form CG 20 10 11/85 or its equivalent) with primary and non-contributory language.
4. Workers’ Compensation Insurance as required by the State of California including Employer’s Liability coverage.
5. Original and Separate Waiver of Subrogation for Workers’ Compensation insurance.
6. Professional Liability or Errors & Omissions Liability Insurance appropriate to the CONTRACTOR’s profession (if required.)
Required Coverage Minimum Limits
Workers’ Compensation and
Employers’ Liability
Statutory limits as required by the State of California including $1 million Employers’ Liability per accident, per employee for bodily injury or disease.
If CONTRACTOR is self-insured, provide a certificate of Permission to Self- Insure, signed by the California Department of Industrial Relations and Self- Insurance. If contractor is a sole proprietor (has no employees) than contractor must sign “Contractor Release of Liability” found at:
http://www.ci.richmond.ca.us/index.aspx?nid=61.
General Liability
(primary and excess limits
combined)
$2,000,000 per occurrence for bodily injury, personal injury and property damage. If the policy includes a general aggregate, either the general aggregate shall apply separately to this project, service or location or the minimum required aggregate limit shall be twice the per occurrence limit ($4 million aggregate limit).
Policy shall be endorsed to name the City of Richmond as an additional insured per the conditions detailed below.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 2 of 3
Revised: September 2011
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage.
PROJECT COST R EQUIRED LIMIT
$0 - $1 million $1 million p/o
$1 million - $5 million $2 million p/o
Over $5 million $5 million p/o
Professional Liability or Errors &
Omissions Liability –
Required for all professionals
including architects, engineers,
consultants, construction
management, counselors, medical
professionals, hospitals, clinics,
attorneys and accountants, & other
consultants as may be required by
the City.
Required Policy Conditions
Additional Insured Endorsement
Applicable to General Liability coverage.
The City of Richmond, its officers, officials, employees, agents and volunteers are to be named as additional insureds for all liability arising out of the operations by or on behalf of the named insured including bodily injury, deaths and property damage or destruction arising in any respect directly or indirectly in the performance of this contract.
ISO form CG 20 10 (11/85) or its equivalent is required. If the Contractor is supplying their product or providing a service then the endorsement must not
exclude products and completed operations
coverage. If it does, then CG 20 37 (10/01) is also required.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61
.
Primary and Noncontributory The contractor’s insurance coverage must be primary coverage as it pertains to the City, its officers, officials, employees, agents and volunteers. Any insurance or self insurance maintained by the City is wholly separate from the insurance of the contractor and in no way relieves the contractor from its responsibility to provide insurance.
Waiver of Subrogation
Endorsement Form
Contractor’s insurer will provide a Waiver of Subrogation in favor of the City for Workers’ Compensation Insurance during the life of this contract.
SAMPLE Endorsements can be found at
http://www.ci.richmond.ca.us/index.aspx?nid=61.
Deductibles and Self-Insured
Retentions
Any deductible or self-insured retention must be declared to and approved by the City. At the option of the City either the insurer shall reduce or eliminate such deductibles or self-insured retention as respects the City or the CONTRACTOR shall procure a financial guarantee in an amount equal to the deductible or self-insured retention guaranteeing payment of losses and related investigations, claims administration and defense expenses.
Contractor is responsible for satisfaction of the deductible and/or self-insured retention for each loss.
A. M. Best Rating A:VII or Better. If the A.M. Best Rating falls below the required rating, CONTRACTOR must replace coverage immediately and provide notice to City.
Umbrella/Excess Liability Policies
If an Umbrella or Excess Liability Policy is used to meet the liability limits, coverage shall be as broad as specified for underlying coverage’s and cover those insured in the underlying policies.
___ Exhibit F
___ Section 8
City of Richmond - Insurance Requirements - Type 2:
Professional Services
Type 2 – Page 3 of 3
Revised: September 2011
Claims-Made Policies
If any insurance policy is written on a claims-made form: 1) the retroactive date must be shown, and must be before the date of the contract or the beginning of contract work. 2) Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the contract effective date, the Contractor must purchase an extended period coverage for a minimum of five (5) years after completion of contract work.
Subcontractors
CONTRACTOR
shall include all subcontractors as insured under its policies or shall furnish to the City for review and approval, separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
CONTRACTOR agrees to defend and indemnify the City of Richmond for any damage resulting to it from failure of either CONTRACTOR or any subcontractor to take out or maintain the required insurance policies.
The fact that
insurance is obtained by CONTRACTOR, and/or CONTRACTOR’s subcontractors, will not be deemed to release or diminish the liability of CONTRACTOR, including, without limitation, liability under the indemnity provisions of this contract. Damages recoverable by CITY from CONTRACTOR or any third party will not be limited by the amount of the required insurance coverage.
Verification of Coverage
All original certificates and endorsements shall be received and approved by the City before work may begin .
The City of Richmond reserves the right to require complete, certified copies of all required insurance policies including endorsements affecting the coverage at any time.
Original insurance certificates and required policy endorsements shall be mailed or delivered to the Designated Project Manager for the City of Richmond.
Insurance certificates and endorsements may be faxed to the Designated Project Manger. However, CONTRACTOR must mail the original certificates and endorsements to Designated Project Manager once faxed.
Continuous Coverage
CONTRACTOR shall maintain the required insurance for the life of the contract. Should the CONTRACTOR cease to have insurance as required during this time, all work by the CONTRACTOR pursuant to this agreement shall cease until insurance acceptable to the City is provided. In the event that CONTRACTOR fails to comply with the City’s insurance requirements, the City may take such action as it deems necessary to protect the City’s interests. Such action may include but is not limited to termination of the contract, withholding of payments, or other actions as the City deems appropriate.
If services or the scope of work extend beyond the expiration dates of the required insurance policies initially approved by the City, CONTRACTOR must provide updated certificates and endorsements indicating that the required coverage, terms and conditions are still in place. Renewal certificates and updated endorsements shall be mailed to the Designated Project Manager.
Cancellation
CONTRACTOR shall ensure that coverage shall not be cancelled, reduced or otherwise materially changed except after thirty (30) days’ prior written notice has been given to the City.
Reporting Requirements
Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
Consistent with Public Policy
The insuring provisions, insofar as they may be judged to be against public policy shall be void and unenforceable only to the minimum extent necessary so that the remaining terms and provisions herein may be consistent with public policy and thus enforceable.