April 1, 2025
Economic Development
Richmond Housing Authority
DATE: April 1, 2025
TO: Chair Martinez and Members of the Board of
Commissioners of the Richmond Housing Authority
(RHA)
FROM:
Nannette Beacham, Director of Economic Development
Antoinette Terrell, Executive Director of the Richmond
Housing Authority
Gregory Palomino, Administrative Assistant
Subject:
On Call Contract with Net Electric for services at Nystrom Village
FINANCIAL IMPACT: The residential electric services contract with Net Electric will be funded through the U.S. Housing and Urban
Development annual allocation of Operating Subsidy and
rent from Public Housing residents. The payment limit for the contract shall not exceed $60,000 for a three-year
contract with the option to extend for an additional two years at $20,000 per year for a total amount of $100,000. (Fiscal Year (FY) 2024-25 44545191-400540 $4,000, FY
2026 44545191-400540 $20,000, FY 2027 $20,000, FY
2028 44545191-400540 $16,000).
PREVIOUS COUNCIL
ACTION:
None
STATEMENT OF THE
ISSUE:
The Richmond Housing Authority (RHA) requires a
certified electrician for residential electric services to support unit turnover activities and to respond to work order requests to serve current residents at Nystrom
Village. The RHA began a Request for Proposals (RFP)
to find a qualified vendor. RHA is seeking authorization to contract with the vendor Net Electric.
AGENDA
REPORT
April 1, 2025
RECOMMENDED ACTION:
ADOPT a resolution to approve a contract with Net
Electric for on-call the residential electric services in the amount not to exceed $60,000 from April 1, 2025, to April 1, 2028, with the option to extend for up to two additional years at $20,000 per year for a total not to exceed
amount of $100,000 to support unit turnover activities
and work orders at Nystrom Village - Richmond Housing
Authority (Antoinette Terrell/Gregory Palomino 510-621- 1361).
DISCUSSION:
A Request for Proposals (RFP) was issued on January 6, 2025, and posted on the City’s Bids Online System to secure a qualified contractor for residential electric services for Nystrom Village (Attachment 1). One thousand, two hundred and eleven (1211) firms were notified, 17 firms downloaded the RFP and three firms responded to the RFP (Attachment 2). All three firms were reviewed by a panel consisting of staff from the Richmond Housing Authority.
In evaluating the qualifications, the panel evaluated the responses based on their expertise, competitive pricing, and ability to meet RHA’s operational needs and qualifications outlined in the rating matrix outlined in the RFP (Attachment 3). The selected vendor, Net Electric was chosen based on their experience, competitive pricing, and ability to meet the Richmond Housing Authority(RHA) including being able to respond to after-hours and emergency service requests.
Unit turnover and maintenance are critical components of ensuring safe and habitable housing for residents at Nystrom Village. The availability of a dedicated residential electrician through Net Electric will provide the RHA with the necessary expertise to complete electrical work efficiently, reducing delays in unit preparation and addressing maintenance requests in a timely manner.
The contract will be for the amount not to exceed $60,000 from April 1,2025 to April 1, 2028, with the option to extend for up to two additional years at $20,000 per year for a total not to exceed amount of $100,000 (Attachment 4 and 5).
DOCUMENTS ATTACHED:
Attachment 1 – General Electric RFP
Attachment 2 – Bid Summary125143
Attachment 3 – Electric Rating Matrix
Attachment 4 – Resolution
Attachment 5 – Net Electric Contract Residential Service