April 22, 2025
Public Works
DATE: April 22, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Tawfic Halaby, Deputy Director of Public Works
Operations & Maintenance
Jason Lacy, Parks and Landscape Superintendent
Keith Rush, Equipment Parts Specialist
Gabino Arredondo, Project Manager
Subject:
Contract with RDO Equipment Co. for Tree Chipper
Repair
FINANCIAL IMPACT: The estimated $15,000 expenditure will be made from the Fiscal Year (FY) 2024-25 Parks and Landscaping
General Fund Budget (01233631-400501).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
Public Works is seeking approval of a contract to pay
outstanding invoices for the repair of a tree chipper.
RECOMMENDED ACTION: APPROVE a contract with RDO Equipment Co. for $15,000 to pay for outstanding invoices related to the
repair of a tree chipper with a contract term of August 2, 2024, and ending June 30, 2025 – Public Works (Tawfic
Halaby 510-620-5482/Jason Lacey 510-620-6920/Keith
Rush 510-231-3071).
AGENDA
REPORT
April 22, 2025
DISCUSSION:
The Public Works Department Fleet Division sent a Parks and Landscaping Division tree chipper for repair and maintenance with RDO Equipment Co. The cost of the repair exceeded $10,000 and requires City Council approval. Due to staffing changes this item did not have the appropriate oversight and the equipment was sent for repair before the appropriate contract approval process. The repair and maintenance work has been completed by the vendor, which has generated outstanding invoices, and the vendor requires payment for services prior to releasing the equipment.
The Parks and Landscaping Division is still in need of the repaired tree chipper. Therefore, Public Works has generated a new contract to f ollow the appropriate after -the-fact contracting process to pay the outstanding invoices. A tree chipper is an essential piece of equipment for the Parks and Landscaping Division tree crew to respond to routine and emergency work orders.
DOCUMENTS ATTACHED:
Attachment 1 - Resolution
Attachment 2 - Contract