May 6, 2025
Richmond Housing Authority (RHA)
Economic Development
DATE: May 6, 2025
TO: Chair Martinez and Members of the Board of
Commissioners of the RHA
FROM:
Nannette Beacham, Director of Economic Development
Antoinette Terrell, RHA Executive Director
Gregory Palomino, Administrative Assistant
Subject:
Contract with Bureau Veritas North America , Inc. for
Nystrom Village Physical Needs Assessment
FINANCIAL IMPACT: The proposed expenditure of $10,430, for a physical needs assessment contract of Nystrom Village will be
funded through the U.S. Housing and Urban
Development (HUD) annual allocation of Operating
Subsidy, Capital Needs Improvement Grant, and rent
from Public Housing residents during Fiscal Year (FY)
2024-25 and FY 2025-26 (Account String: 42141191-
400212).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Richmond Housing Authority (RHA) requires a
physical needs assessment of Nystrom Village to
evaluate the current condition of the property, identify repair and maintenance needs, and plan future
improvements. This assessment will also guide funding
strategies and planning to ensure the safety of the
housing units.
AGENDA
REPORT
May 6, 2025
RECOMMENDED ACTION:
ADOPT a resolution approving a contract with Bureau
Veritas North America, Inc., in an amount not to exceed $10,430, with a term beginning, April 15, 2025, and
ending June 30, 2026, for the physical needs
assessment of Nystrom Village - Richmond Housing
Authority (Antoinette Terrell/Gregory Palomino 510-621- 1361).
DISCUSSION:
On February 7, 2025, the Richmond Housing Authority (RHA) issued a Request for Proposals (RFP) for a physical needs assessment (PNA) (Attachment 1). A total of 965 vendors were notified of the opportunity, and 15 vendors downloaded the RFP documents (Attachment 2). Ultimately, RHA received one (1) bid, which staff reviewed and deemed reasonable and seeks City Council approval for a contract with Bureau Veritas North America, Inc. (Attachment 3).
Nystrom Village is an important affordable housing community that provides essential housing opportunities for residents. Given the property's age and ongoing maintenance needs, conducting a PNA is necessary to evaluate its overall condition and determine current required maintenance needs and future capital improvements.
The assessment will include a comprehensive inspection of the buildings and systems, identifying deficiencies and estimating the costs for necessary repairs and upgrades.
The findings from the PNA will assist RHA staff in proactively identifying and mitigating maintenance concerns before they become issues ensuring that Nystrom Village remains a safe, habitable, and well-functioning housing community.
Additionally, the assessment will provide a roadmap for future repairs and capital investments, enabling RHA to prioritize funding and allocate resources effectively.
City staff recommend adopting a resolution approving a contract with Bureau Veritas North America, Inc. to conduct a PNA to provide a basis of evidence and data for decision making for the property (Attachment 4).
DOCUMENTS ATTACHED:
Attachment 1 - Nystrom Physical Needs Assessment RFP
Attachment 2 - Bids Online Summary Report
Attachment 3 - Draft Contract
Attachment 4 - Resolution PNA