City of Richmond Contract Compliance RFQ
City of Richmond
Contract Compliance Management
Request for Quotations (RFQ)
I. GENERAL INFORMATION
The City of Richmond is seeking a short-term contract, not to exceed $45,000, with a reputable firm to administer, implement, and monitor various social equity/justice and employment programs such as Local, Small Local, Very Small Local Disadvantaged Construction Programs (LBE/SLBE/VSLBE/DBE), Minority Business Enterprise/ Women Business Enterprise (MBE/WBE), and prevailing wage requirements under Federal, State and local laws for City projects. The City’s ordinances include but are limited to the following (attached):
Local Employment Program Ordinance
Business Opportunity Ordinance
Minimum Wage Ordinance
Ban the Box Ordinance
II. SCOPE OF WORK
The scope of this Contract Compliance Management contract for the City of Richmond includes but is not limited to the following:
Review Project Specifications and Request for Proposals to ensure incorporation of the City's social equity/justice program requirements. Attend pre-bid meetings to ensure developers and contractors are aware of the City's various programs and requirements. Support City staff to support pre-bidder’s and pre-construction meetings to ensure that the low bidder has complied with the City's program. Conduct pre-construction meetings to ensure that the contractor and all of their subcontractors are familiar with all program requirements.
Meet with developers, contractors, subcontractors, and tenants to explain the City's various social equity/justice programs and policies; encourage and assist developers, contractors, and subcontractors in achieving the City's goals for program participation, and the employment and training of Richmond residents.
Monitors City projects to ensure that compliance with the various programs from the beginning of the project to its completion.
Perform on-site compliance reviews with contractors.
Investigate formal and informal complaints of non-compliance with City programs, minimum wage, and labor and/or prevailing wage violations. Confer with contractors to ensure timely submittal of weekly payroll reports; monitor payroll reports for payment of prevailing wages and the employment of Richmond residents.
City of Richmond Contract Compliance RFQ
Prepare monthly reports and letters of non-compliance and/or labor violations to developers and contractors.
Certify Local, Small Local, Very Small Local firms, Minority Business Enterprise/ Women Business Enterprise (MBE/WBE), review documents submitted by company and conduct on-site review of company to determine program eligibility. Provide technical assistance to current and prospective LBE/SLBE/VSLBE/DBE/MBE/WBE contractors.
Monitors client service providers and/or contractors receiving City funds to ensure that funding-source requirements and City goals and requirements are satisfied, and proper documentation maintained.
Conducts contractor audits of source documents and processes penalties as needed. Monitors client service providers and/or contractors receiving City funds to ensure that funding-source requirements and City goals and requirements are satisfied, and proper documentation maintained.
Management of LCPtracker, the City of Richmond’s cloud-based, labor compliance and payroll software.
III. CONTRACT LINE-ITEM STRUCTURE
Refer to the Scope of Work (SOW) for a complete description of the requirements. The City of Richmond reserves the right to make an award for any or all of the contract line items listed below. Indicate all applicable labor categories, rates, and any discounts offered. Please add additional contract line-items if need.
Labor Category Estimated hours Labor Rate Total Price $ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
TOTAL COST $
IV. KEY PERSONNEL
City of Richmond Contract Compliance RFQ
This RFQ is not for a personnel services contract. Accordingly, the firm must designate appropriate and sufficient supervisory personnel to meet task outcomes. The firm will provide day-to-day supervision of all contract personnel including, but not limited to, work assignments and performance monitoring, coverage, payroll records, leave approval and monitoring, etc. At no time will contract personnel be supervised by City. The Deputy City Manager or their designee will provide, as needed by the firm and its employees, limited assistance in the form of technical and policy guidance.
The firm shall provide and supervise the skilled personnel required for the effective and efficient performance of this contract. The following descriptions represent the minimum requirements for each labor category. Experience refers to actual directly related and applicable experience.
The firm shall identify one person as the lead and key personnel who will provide management, administrative, and technical interface between the City of Richmond and contractor personnel in the day-to-day performance of the contract. An important element of this requirement is the ability for the firm to provide expertise as needed. Please provide the following information below regarding staffing.
Role
Minimum Year
Experience and
Certifications
Required Skills and Experience
V. SUBMISSION
Agency Contact: Tamara Walker, Deputy Director for Community Services – Employment & Training, [email protected], 510-307-8006
RFQ Issue Date: Friday, February 28, 2025
Quote Due Date: Friday March 14, 2025
The agency contract shall be the sole point of contact (POC) for answering questions regarding the RFQ.
The firm will submit a signed cover letter along with the RFQ response by the due date. Late submissions will not be accepted.
VI. TERM AND PAYMENT
The term of the contract will commence once the contract is fully executed. The total, not to exceed, contract amount is $50,000. The City will pay for requested services based on rates submitted in response to this RFQ.