June 17, 2025
Public Works
DATE: June 17, 2025
TO: Mayor Martinez and Members of the City Council
FROM:
Daniel Chavarria, Director of Public Works
Tawfic Halaby, Deputy Director of Public Works –
Operations & Maintenance
Clarence Johnson, Chief Electrician
Subject:
Resolution to Award a Contract to Wadsworth Glass Inc.
for Window Supplies and Services.
FINANCIAL IMPACT: Expenditures will be funded through the approved Fiscal Year 2025-26 through Fiscal Year 2027-28 Facilities
Maintenance Operating Budgets (Account String:
01232331-400524).
PREVIOUS COUNCIL
ACTION:
None.
STATEMENT OF THE
ISSUE:
The Facilities Maintenance Division is requesting City
Council adopt a resolution approving a three-year
contract, with two optional one-year extensions, with
Wadsworth Glass, Inc., for Window Supplies and
Services.
RECOMMENDED ACTION:
ADOPT a resolution approving a three-year contract to
Wadsworth Glass, Inc., for window supplies and services, for a term beginning July 1, 2025, to June 30, 2028, in a not-to-exceed amount of $300,000, with an option to
extend the contract for two additional one-year terms in a not-to-exceed amount of $100,000 each additional year – Public Works Department (Daniel Chavarria 510-620-
5478/Tawfic Halaby 510-620-5482/Clarence Johnson
510-231-3034).
AGENDA
REPORT
June 17, 2025
DISCUSSION:
The Public Works Department maintains and operates over 50 buildings. Generally, City staff makes repairs to windows and doors in City buildings. However, due to the wide variety of glazing products, it is not possible to maintain an adequate inventory for all products needed. In addition, on occasion, specialized knowledge or equipment may be needed to complete a repair and assistance from a qualified service provider is required.
City owned buildings where window and door repair services may be needed include:
• Civic Center Plaza
• Libraries
• Community Centers
• Fire Houses
• Police Department and substations
On April 7, 2025, the City issued a Request for Proposals (RFP) for Glazing Services (window supplies and services). The RFP was posted on the City’s BidsOnline platform and numerous prospective bidders were notified. When the bid period was closed on April 18, 2025, the City received one proposal, from Wadsworth Glass, Inc. City staff reviewed the proposal and found it to be responsive to the RFP (Attachment 1).
Wadsworth Glass Inc. is a reputable and experienced vendor specializing in the provision of high-quality glass products and services. The company has an established track record of successfully supporting municipalities and large organizations, demonstrating their capability to meet the City’s ongoing glass service needs in a reliable and professional manner.
City staff recommends City Council adopt the resolution approving a three-year contract to Wadsworth Glass, Inc., for as-needed window supplies and service, for a term beginning July 1, 2025, to June 30, 2028, in a not-to-exceed amount of $300,000, with the option to extend the contract for two additional one-year terms in a not-to-exceed amount of $100,000 each additional year (Attachment 2 and 3).
DOCUMENTS ATTACHED:
Attachment 1 – Resolution
Attachment 2 – Proposed Contract
Attachment 3 – Evaluation Forms