Request for Proposals
City of Richmond Feasibility Study:
Integrating an Automated Transit Network
Release Date:
February 7, 2025
Deadline for Submittal:
April 4, 2025
City of Richmond
Public Works and Community Services
Janney Lockman, Associate Planner, Public Works Department
2 I. Introduction
The City of Richmond seeks services from qualified firms to implement a Feasibility Study (Study) evaluating the effectiveness and feasibility of on- demand, automated transit options designed to meet the diverse mobility needs of people within the City. In alignment with public feedback as well as the City’s First Mile/Last Mile Transportation Strategic Plan, the City seeks to increase local transit ridership and reduce greenhouse gas emissions and Vehicle Miles Traveled (VMT) by shortening gaps between t ransit services and neighborhood connections. Existing local transit options have been challenged by the City’s seasonal demand, constrained fiscal resources, geographic layout, and dispersed land use patterns. The City believes that alternative transit services could provide benefits to the City and region that exceed the current, fixed- route transit systems, and therefore seeks to explore options for development and implementation of these services.
The purpose of this Study is to analyze the feasibility of constructing and operating an Automated Transit Network (ATN) system in Richmond, in addition to examining the core system of ATN, including its operations, anticipated benefits, potential ridership demand, implementation costs, risk mitigation strategies, business models, and funding approaches (e.g., grants). This Study will be the first phase for implementation of an automated local transit service that may eventually be extended to surrounding jurisdictions. The Study shall develop alignment concepts for initial implementation, as well as opportunities for long- term expansion , based on high- level ridership analysis, and feedback gathered through stakeholder engagement, to offer near-term solutions for an automated transit service. The Study shall identify all immediate and long-term capital needs, including system initialization, maintenance, ongoing operating costs for the proposed services, and identify potential sources of funding (e.g., grants). The main purpose of the Study is to inform decision-making entities about the potential for successfully integrating a ATN system over time to encourage economic growth and vitality, while complimenting existing local and regional services currently available, including the San Francisco Bay Ferry, Bay Area Rapid Transit (BART), AC Transit, Western Contra Costa Transit Authority (WestCAT), and Amtrak.
Policy Synergies
Responses to this RFP shall ensure that proposed activities are in alignment with existing Plans and policies of the City, including but not limited to:
• The 2030 General Plan – Circulation, Policies CR1.1. CR1.2, CR1.3 , CR1.4, CR1.5, CR1.6, CR1.7, CR1.8 and CR1.9.
(https://www.ci.richmond.ca.us/2608/General-Plan-2030)
• First Mile/ Last Mile Transportation Strategic Plan (2019) (https://www.ci.richmond.ca.us/FirstMile/LastMile Transportation) II. Scope of Work
Project Objective
Automated Transit Network (ATN) services utilize autonomous vehicles on exclusive, grade- separated guideways to provide on-demand, primarily non-stop, origin-to-destination services over a given area network.
The City aims to develop and implement an ATN that demonstrates the feasibility and networkability of this technology, provides a fixed transit connection, and creates the technological, design, economic, and policy framework that supports potential expansions of the ATN system to nearby jurisdictions.
3 The firm shall work to develop a feasibility study with the following objectives:
- Identify any relevant local, regional, state and federal system performance and safety requirements and assess consistency with the City’s short/long term objectives. - Identify possible routes and station locations that demonstrate the feasibility of the technology and maximize the benefit to users. Routes shall connect key areas of the City, including but not limited to Richmond Parkway, San Francisco Ferry Terminal, Richmond BART Station, and the Hilltop area. - Ensure services and associated resources will be aesthetically pleasing, convey information clearly to users, are easy to use, and are embraced by the public. - Ensure that policymakers, key stakeholders, and members of the public are kept informed on the progress of the Project, their input is solicited, and their questions and concerns are addressed. - Identify, and if necessary, prepare environmental documentation requirements including compliance with the National Environmental Policy Act (NEPA), California Environmental Quality Act (CEQA), and other applicable regulations. Ensure that technological gaps are identified. - Recommend an ATN system that can be built in the most energy-efficient manner possible and fully pursue all practical means of capturing and utilizing renewable energy to power the ATN system. - Incorporate equity considerations into decision-making and planning, in areas including but not limited to outreach, proposed locations, and financing.
- Evaluate options for partnering with the private sector to finance, build, operate, and maintain future extensions to the ATN system.
- Evaluate options to expand to cities outside of Richmond (i.e., San Pablo, El Cerrito, Pinole, etc.) Overview of Scope of Work and Deliverables
This Section contains general tasks and deliverables that will be required from the Proposer for each Phase of the Project. The scope of work and Services shall include any additional tasks, deliverables, and milestones that the Proposer intends to undertake for each Phase of the Project to accomplish the goals, objectives, and requirements of the RFP and for the successful completion of the Project. Phases may overlap with each other.
Project Initiation
Task 1.1 Project Kick-off Meeting
- The city will hold a kick-off meeting with City staff from relevant departments and the consultant. - The meeting’s purpose is to review the scope, schedule and project budget, and to discuss administrative procedures and expectations including invoicing, quarterly reporting, and all other project information.
Task 1.2 Ongoing Staff Coordination
- Coordination between City staff and the consultant will be conducted bi -weekly, or as needed, and will be conducted either face- to-face or via virtual meeting. City staff will be invited to scheduled meetings and conference calls. These meetings and calls will ensure effective communication regarding upcoming tasks and that the Study remains on time and within budget. - Discuss, review, and provide feedback on technical aspects of the Study’s development. - Meet regularly to provide guidance on most tasks and review draft deliverables.
Stakeholder Coordination and Public Outreach
A key component of this Study is to obtain meaningful feedback from stakeholders, commuters and residents regarding the most effective approach for deploying a new transit service within the City. A significant amount of the outreach effort involves finding these potential transit riders at their places of employment and/or home neighborhoods to solicit their input. A key group the City is seeking input from are those living in disadvantaged 4 communities who may have fewer transportation options, lower incomes, and more environmental and health challenges.
The City understands that traditional meetings and workshops may not be the best way to reach local residents, particularly those from disadvantaged communities, and has had the most success using online formats and meeting residents at existing forums . Therefore, t his Study’s outreach efforts shall be focused on bringing outreach tools to where people already are. Additionally, all public outreach information materials shall be made available in both English and Spanish.
Outreach shall be conducted throughout the Study and shall include a travel survey to provide current insights into the demographic, socioeconomic, and travel characteristics of individuals and households, enhancing our understanding of how travel relates to choices, locations, and the timing of daily activities. Community outreach shall focus on project visioning and soliciting ideas and feedback for the Study and concept design. Overall, outreach and/or meetings shall include translated materials, interpretation services, childcare, light refreshments, and other incentives for community members, as appropriate.
Task 2.1: Public Involvement Plan
- Develop a comprehensive community engagement and outreach strategy for this project (i.e. City Council presentations, focus groups, pop- up events, community meetings, stakeholder convening, surveys, interviews, etc.). The number and type of engagement opportunities should be appropriate for this study.
- Review proposed outreach tasks and adjust outreach efforts if modifications can improve access or can result in higher quality input from members of the public, particularly from disadvantaged communities.
- Each public outreach meeting shall be completed or occur in tandem with other project tasks, which involve:
o Collaborating with elected official s, city staff, partners, stakeholders and community organizations
o Executing public outreach, education and/or meeting with residents and stakeholders o Recommending effective methods to support outreach for community members (i.e., surveys, meetings, focus groups and interviews).
- Support stakeholder coordination, including tasks in group meetings, and management of stakeholder feedback/comments, etc., as appropriate
Task 2.2: Development of Outreach Tools and Implementation of Public Involvement Plan - Support the development of online engagement platforms using social media and existing outreach methods and host virtual and/or in-person town halls to inform the public about the project and gather feedback.
- Organize pop-up open houses at transit hubs like Richmond BART and Park and Ride locations during peak hours, as well as at community events such as farmers' markets. - Facilitate hands-on small group activities to gather community input and help participants contribute ideas for the project’s vision.
- Develop and release an online survey to gather feedback on the study’s report, and support with a press release or information to guide interested parties to the survey or feedback tool.
Existing Conditions and Evaluation Framework
Task 3.1: Study Area Background Research
- Compile and review past and current planning studies, including (but not limited to) transportation, land use, and housing-related plans for the Richmond Parkway. 5 - Collect data to describe the existing transportation system conditions in the Study area for highways, roadways, and transit. Data shall include trip origin demand, mode share rates, levels of congestion, peak hour trips, amount of delay, existing transit services, transit ridership, and transit schedules. - Identify opportunities for coordination of land use and transportation improvements (i.e. transit - oriented development, mixed -use development, employment centers) and opportunities to seamlessly integrate different modes and transit agencies.
Task 3.2: Evaluation Framework
- Research best practices, including Federal Transit Administration (FTA) preferred or required metrics for evaluating project performance, viability, and effectiveness for major capital transit investments at the project planning and alternatives analysis phase.
- Develop analysis criteria, evaluation measures, and evaluation thresholds that can be used to weigh the costs and benefits of each alternative scenario. The evaluation framework will be informed by the locally defined project goals and objectives.
- Evaluation criteria may include the following components and metrics:
o Transportation and mobility
o Economic development and opportunity
o Natural, social, and physical environment
o Land use and community character
o Community involvement
Automated Transit Network Development
Task 4 will focus on developing an alternative concept scenario for automated transit service to be thoroughly compared and evaluated in Task 5. The analysis of the automated transit service as part of the planning and project development process shall be consistent with guidance from the Federal Transit Administration (FTA) and will allow this project to apply for FTA financing for engineering, design, and construction.
All subtasks will require ongoing consultation with City staff. Consultant and City staff will meet at least once for each subtask to review preliminary concepts or findings and provide expert guidance on the draft concepts or methodology. City staff feedback will be incorporated into the deliverables for each task. Additionally, community input received from Tasks 2 will be used to guide the Study’s development.
Task 4.1 Develop ATN Concept
- Develop an ATN concept for transit service within Richmond. These preliminary concepts will be expanded upon and analyzed in the following tasks.
- The alternative shall identify the mode or service type, alignment, running way, stop locations, park and ride locations , and any other relevant areas . The alternatives will consider the background research completed in Task 3 and visioning and alternatives concept design feedback collected in Task 2 to appropriately determine stop locations, system integration, customer ease of use and experience, and other factors
- Prepare maps, diagrams, high-level conceptual designs, and other visual elements depicting each of the alternatives
Task 4.2 Service Operating Plans
- Develop a service operating plan, which will specify hours of service, peak and off -peak frequency, estimated travel times between stops, vehicle layover, recovery, and electric vehicle charging times. - The service operating plans will be used as inputs for the travel demand forecasting and for the operating and maintenance cost estimates
6 Task 4.3 Travel Demand Forecasting and Modelling
- Utilizing the necessary inputs, such as existing transit ridership data from AC Transit and BART and resident survey data, prepare ridership estimates for each alternative and any sub-options. Ridership will be estimated for both the near term (i.e. 5 year s after opening) and long term (i.e. 2040), and routes.
- Analyze the land uses surrounding each proposed station. Conduct a density threshold analysis of existing and proposed population, housing, and jobs in the vicinity of the station.
Task 4.4 Cost Estimates
- Estimate initial start-up costs, as well as annual operating and maintenance costs. The operating and maintenance costs shall include the costs of administration, service delivery, and maintenance of vehicles and facilities. Cost estimates will be based on current cost and performance data and the service operating.
Evaluation of Automated Transit Service & Final Report
An analysis to support the selection of a preferred ATN service system which is consistent with FTA guidance for the planning and project development process of the transit project.
The alternative concepts and associated findings for each analysis prepared (i.e. travel demand, capital, and operating costs) will be compiled into a final report and the alternative will be assessed against the evaluation criteria. The alternatives analysis, along with consultation with the public and City Council, will identify a preferred alternative.
Task 5.1 Automated Transit Service & Evaluation
- Prepare a summary of work completed in Task 4. Outline the costs and benefits of each alternative and identify key differences between each alternative. Prepare an information sheet for the preferred automated transit service, which includes maps, diagrams, and key highlights. - Prepare comparison charts to easily compare each alternative and sub- options against key project metrics, such as projected ridership, costs, station area population, employment, and changes to Vehicle Miles Traveled (VMT) and CO2 emissions.
Task 5.2 Automated Transit Network System, Feasibility Study Report and Feedback - Develop the draft report for the Feasibility Study Draft Report, with a focus on the preferred ATN system. The report will include a summary of work completed, methodology, and project need statement.
- Prepare a presentation on the draft final report and present draft report for review and feedback by community members, stakeholders, City staff and City Council. - Incorporate feedback and present the final Study report to City staff and City Council.
Task 5.3 Project Implementation Next Steps
- Develop a work plan, scope, and preliminary schedule for future phases of the project, such as detailed design, engineering, and environmental review. - Identify potential funding sources and grants for design, engineering, and construction. - Identify project risks and challenges that could delay the project or increase the budget.
Fiscal Management
Task 6.1: Invoicing
- Prepare complete invoice packages consistent with City requirements for the City review. 7 - Submit complete invoice packages to City staff based on task completion at least quarterly, but not more frequently than monthly.
Task 6.2: Quarterly Reports
- Prepare quarterly reports for City staff providing a summary of project progress and grant/local match expenditures.
- Submit quarterly reports to City staff.
III. Proposal Instructions
A. Contact Information
Proposers are cautioned not to discuss this RFP with any official, Board Member, or employee of the City. Neither proposers nor anyone representing the proposer are to discuss this RFP with any consultant or contractor engaged by the City for assistance in preparing a response to the RFP.
Violation of this prohibition may result in disqualification of the proposer.
B. Written Questions/Clarifications
All questions and/or clarifications to this RFP must be submitted electronically through a registered account with BidsOnline, the City’s online bidding system, on or before March 7, 2025. A late request or requests not submitted through BidsOnline will not be considered. The City will respond to all questions through BidsOnline.
C. Addenda
The City reserves the right to revise RFP documents. Revisions and notifications thereof will be made by written addendum and made available to registered vendors with BidsOnline. The City will not be bound to any modifications to or deviations from the requirements outlined in this RFP as a result of any oral discussions and/or instructions. Proposers must acknowledge receipt of any and all addenda in their proposal.
D. Conflict of Interest
Any person or firm that has assisted the City in preparing any aspect of this RFP or any support cost estimate associated with the Scope of Services related to this RFP is prohibited from submitting a proposal in response to this RFP. Firms that receive assistance from any such person or entity, or who will use the services of such person or entity in performing the Work will be disqualified. A firm that is prohibited from submitting a proposal in response to this RFP will not be prevented from participating in future projects to the extent that no direct conflict of interest exists at the time. Firms responsible for a project’s design may not participate in construction management or construction inspection contracts for the project. The determination of a conflict of interest, direct or incidental, shall be made by the City based upon substantial evidence.
E. Materials Furnished by the City
All software, data, reports, surveys, drawings, and other documents furnished to the consultant by the City for the consultant’s use in the performance of work shall be made available only for use in performing the assignment and shall remain the sole property of the City. All such materials shall be returned to the City upon completion of work, termination of the contract, or other such time as the City may determine.
F. Amendments to Proposals
Any proposal submitted before the April 4, 2025 deadline may be withdrawn or modified by a written request signed by the proposer and received by Janney Lockman, Associate Planner, Public Works 8 Department. No amendment, addendum , or modification to proposals will be accepted after the Submittal Due Date and Time as specified in the Notice of this RFP.
G. Standard Contract and Insurance
A standard City of Richmond contract will be used for the services provided by the firm selected from this RFP. Any services provided by the proposer that are not specifically covered by an approved contract with the City will not be reimbursed. Attachment 1 contains the Contract that will be used to contract with the consulting firms selected from this RFP.
Proposers shall not commence any work before obtaining and shall always maintain in force during the duration and performance of any contract with the city-required policies of insurance. Attached is the City of Richmond’s Insurance Requirements for grant writing services (Attachment 2).
H. Public Records
All proposals submitted in response to this RFP become the property of the City of Richmond and public records and, as such, may be subject to public review. Documents protected by law from public disclosure will not be disclosed by the City of Richmond if marked with the word "confidential" on each applicable page. Trade secrets may be marked as confidential only to the extent they meet the requirements of California Government Code section 6254.7. Only information claimed to be a trade secret at the time of submittal to the City of Richmond and marked as "confidential" will be treated as a trade secret.
I. Compliance with City Ordinances
The proposer and all subcontractors shall comply with the City of Richmond Nondiscrimination Clauses in City Contracts Ordinance (Richmond Municipal Code (RMC) Chapter 2.28), Business Opportunity Ordinance (RMC Chapter 2.50), Local Employment Program Ordinance (RMC Chapter
2.56), Living Wage Ordinance (RMC Chapter 2.60) and Ordinance Banning the Requirement to Provide Information of Prior Criminal Convictions on all Employment Applications (“Ban the Box”) (RMC Chapter 2.65), which are incorporated into the Contract Documents by this reference.
IV. Proposal Submittal
Qualification, forms , and all materials related to this RFP shall be submitted electronically through your registered account with BidsOnline, the City’s online bidding system, on or before the due date specified in the above Notice of RFP.
A. Proposal Content
The proposal is limited to 20 (8 ½” x 11”) pages in no less than 11-point font. This page limit does not include the cover, tabs, and cover letter. Charts and schedules may be included in 11” x 17” format and considered as one page in the proposal. Each page must be consecutively numbered. Each section must be tabbed and labeled. Content and cover letters shall not include any unnecessarily elaborate or promotional material. Lengthy narrative is discouraged, and presenta tions shall be brief and concise. Content that does not contain the required information will be deemed non- responsive and will not be considered.
If at any time during the RFP process, a firm makes any changes to proposed key personnel or sub- consultants, the firm must notify the Ci ty of Richmond in writing of those proposed changes as soon as they are known. The City reserves the right to accept or reject such proposed changes or to revise the evaluation scoring to reflect the proposed staffing changes. All submittals must be formatted based on the sections below.
9 1. Cover Letter. Specific and required elements of this section include the following:
• Identification of all proposed subconsultants including a description of the work to be performed by the firm and each subconsultant proposed for the project and an estimate of the percentage of work to be performed by each subconsultant.
• Indicate the location of the office from which the work will be performed. • A list of all prime contracts (if any) awarded to the firm by the City for the last five (5) years. The list shall include a short description of the project, the award date, the completion date, the name of the assigned Project Manager, and the contract value. • A statement that the proposal is valid for 180 calendar days from the date of submission. • A signed statement by an officer of the prime firm who can bind the firm to the Contract and attest that all information in response to this RFP is true and correct.
2. Qualifications, Related Experience, and References. This section of the proposal shall establish the ability of the proposing firm to satisfactorily perform the required work by reasons of experience in performing work of the same or similar nature. Specific and required elements of this section include the following:
• Provide a brief profile of the firm, including the types of services offered; the year founded; form of the organization (corporation, partnership, sole proprietorship); number, size, and location of offices; and number of employees.
• Provide a general description of the firm's current financial condition; identify any conditions (e.g., pending litigation, planned office closures, impending merger) that may impede the ability to complete the project.
• Describe the firm's experience in performing work of a similar nature to that solicited in this RFP and the participation in such work by the key personnel proposed for assignment to this p roject.
Highlight the firm’s and key personnel’s experience with the work or services identified in the Scope of Services.
• Describe your experience in working with the various government agencies that may have jurisdiction over the approval of the work specified in this RFP. • Please include specialized experience and professional competence in areas directly related to this RFP.
• Provide a list of past joint work by the proposer and each sub- consultant, if applicable. The list shall identify the project and summarize each party's roles and responsibilities. • Provide a minimum of three (3) references for work of a similar nature for both the firm and the Project Manager. Furnish the name, title, address telephone number , and e-mail address of the person(s) at the client organization who is most knowledgeable about the work performed.
References may also be supplied from other work not cited in this section as related experience.
3. Proposed Staffing and Project Organization . This section of the proposal shall establish the method that will be used to manage the project as well as identify key personnel assigned and their qualifications. Specific and required elements include the following:
• Furnish brief biographies of key personnel identified above, highlight any applicable experience based on the scope of work, total years of experience, years of experience with current firm, representative projects comparable to the scope of work, registrations, certifications and education.
• Identify key personnel proposed to perform the work in the specified tasks and include major areas of subcontract work. Include the person's name, current location, proposed position for this project, current assignment, level of commitment to that assignment, availability for this 10 assignment, and how long each person has been with the firm. The City reserves the right to review, approve, and/or designate the positions and functions deemed to be “key” to the project and request information concerning key personnel not listed as such by the proposer. • Include a project organization chart that delineates communication and reporting relationships among the key personnel and staff, including sub-consultants. • Include a statement that key personnel will be available to the extent proposed, or designated by the City, for the duration of the project, acknowledging that no person designated as "key" to the project shall be removed or replaced without the prior written concurrence of the City
4. Project Approach/Work Plan. This section of the proposal shall provide a narrative that addresses the Scope of Services and shows a clear understanding of the p roject needs and requirements.
Specific and required elements include the following:
• Describe the approach and work plan for completing the tasks specified in the Scope of Services.
The work plan shall be of such detail to demonstrate the firm’s ability to accomplish the project objectives and to meet the project schedule.
• Outline sequentially the activities that would be undertaken in completing the tasks and specify who in the firm would perform the work.
• Furnish a project schedule for each task and subtask in terms of elapsed weeks from the project commencement date.
• Identify methods that will be used to ensure quality control as well as budget and schedule control for the project.
• Identify any special issues or problems that are likely to be encountered during this project and how they will be addressed.
• Include grant opportunity deadlines, internal review periods, check -in meetings, Council approval/presentation, etc.
Firms are encouraged to propose enhancements, or procedural or technical innovations to the Scope of Services, that do not materially deviate from the objectives or required content of the project
5. Contract Exceptions. In submitting a proposal in response to this RFP, the consultant is certifying that it takes no exceptions to this RFP including, but not limited to, the Contrac t. The City does not anticipate making substantive changes to its Contrac t. Proposers are asked to include a written discussion of any proposed exceptions or deviations from the Standard Contract (Attachment 1) in their proposal. Firms will be deemed to have accepted any terms and conditions not objected to or identified as an exception or deviation to this RFP. Exceptions must include any considerations for alternative types or amounts of insurance as specified in the draft Contract, including such types and levels for all subconsultants. Exceptions, if any, may be the reason for the rejection of a proposal.
6. Appendices. Information considered pertinent to this RFP or to the evaluation of qualifications of the proposer, which has not been specifically solicited in any of the aforementioned sections, may be placed in a separate appendix section. Appendices are not included within the page limit set forth above. Appendices must be relevant and brief and must not include extraneous material that does not directly address an element of this RFP.
7. Memorandum. A memorandum from a principal of each sub-consultant indicating the specific portion of the project the subconsultant will be performing is required.
8. Cost Proposal. Each proposer must complete, sign and submit a Cost Proposal based on the scope of services and objectives for the Study. If desired, Cost Proposal can include potential expansions to nearby jurisdictions.
11 V. Proposal Acceptance/ Cancellation of RFP
Proposals will only be considered from proposers that normally engage in providing the types of services specified herein. Proposers awarded a contract will be expected to obtain a City of Richmond business license. The City reserves the right to reject proposals where evidence or evaluation is determined to indicate the inability to perform. The City reserves the right to accept any proposal or reject all proposals if said rejection is deemed in the best interest of the City. The City additionally reserves the right to cancel this RFP at any time before contract award without obligation in any manner for proposal preparation, interview, fee negotiation, or other marketing costs accrued by proposers associated with this RFP.
VI. Consultant Selection Criteria and Weights
A. Proposals will be evaluated based on the criteria and weights identified herein as follows:
• Qualifications, Related Experience, and References: Firm’s experience, and past and current client references; technical expertise and professional competence in areas directly related to this RFP; experience performing similar work; demonstrated ability to manage and coordinate the work; deliver quality products and services; deliver projects within budget and on schedule; and experience working with public and private entities, particularly the utilities identified and not identified in the RFP. Maximum points – 20
• Proposed Staffing and Project Organization: Technical expertise and professional competence in areas directly related to the work identified in this RFP; strength of experience of proposed personnel; breadth and depth of resources, availability of proposed staffing.
Maximum points – 25
• Work Plan: Depth of understanding of the City’s needs and requirements and understanding of the Scope of Work. The proposer’s approach and methodology reflect the ability to provide the requested work. Demonstrated knowledge of the requested work; identifi cation and knowledge of all requirements cited in the Scope of Work; and proposed technical or procedural innovations to enhance items identified in the proposal. Maximum points – 40 • Price and Schedule: Overall price and ability to meet the proposed schedule. Maximum points – 15
B. The City shall select the highest -ranked firms to participate in the interview process. The number of firms invited shall be at the discretion of the City. Firms who are invited to the interview will be asked a series of questions which will be scored. The maximum score for the interviews is 100 points. Upon completion of the interview, the Evaluation Committee shall compile their interview scores. The interview will be weighted 60% and the technical proposal will be weighted 40% for a total of 100%.
Interviews will be weighted in the following manner:
1. Proposer Understanding of Project Objectives - 20%
2. Project Approach – 50%
3. Capabilities and Experience of Proposed Staff - 30%
VII. Negotiations and Award
The City intends to award a contract to provide the services described in this RFP with specific performance and schedule details to be contained in final contract negotiations. It is anticipated that the term of the contract will be based on a time and materials basis, expiring upon completion of services identified in the scope. The attached schedule must be maintained for the completion of the Plan for the 12 City to be eligible to receive additional implementation funding. The City reserves the right to contract with additional consultants.
VIII. Debriefing
Proposers who submit a response to the RFP shall be notified in writing when: the firm was not selected to receive further consideration in the RFP process; the firm was selected for the interview process and after the RFP Evaluation Committee’s recommendation to aw ard has been determined. Proposers who were not awarded the contract may obtain a debriefing by contacting the City at the above contact information. Firms will have thirty (30) calendar days from the date identified in the written correspondence to request a debriefing.